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CC - Agenda 2-8-11 • • • Gary Taylor, Mayor Steven Ly, Mayor Pro Tem Sandra Armenta, Council Member Margaret Clark, Council Member Polly Low, Council Member REVISED Rosemead City Council, Community Development Commission, and Housing Development Corporation JOINT MEETING AGENDA February 8, 2011 6:00 PM City Hall Council Chamber 8838 E. Valley Boulevard, Rosemead, California 91770 www.cityofrosemead.org Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA February 8, 2011 Page 2 of 8 Community Development Commission and City Council Meeting Agenda • CALL TO ORDER – 6:00 PM • PLEDGE OF ALLEGIANCE – Commissioner/Council Member Clark • INVOCATION – Commissioner/Council Member Low • ROLL CALL: o CDC – Chair Taylor, Vice-Chair Ly, Commissioners Armenta, Clark, Low o Housing Corporation – President Taylor, Vice-President Ly, Directors Armenta, Clark, Low o City Council – Mayor Taylor, Mayor Pro Tem Ly, Council Members Armenta, Clark, Low 1. ORDINANCES READ BY TITLE ONLY State law requires that all ordinances be read in full prior to the City Council/Agency Board taking action; however, by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title only. Recommendation: That the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. 2. PUBLIC COMMENTS FROM THE AUDIENCE 3. COMMISSION PUBLIC HEARING A. Consideration of a Public Improvement Reimbursement Agreement between the City and Community Development Commission of the City of Rosemead On Monday, January 10, 2011, Governor Brown issued his 2011-12 budget proposal. The proposal includes the dissolution of redevelopment agencies statewide and the requirement that all future tax increment be used only to satisfy agencies’ existing obligations. Given the current budget proposal, staff is recommending that the Community Development Commission of the City of Rosemead (CDC) and the City complete a Public Improvement Reimbursement Agreement (Improvement Agreement). The Improvement Agreement will allow the timely completion of projects and priorities that the City and CDC have previously envisioned in the City’s Redevelopment Project Areas. Through this agreement, the CDC would agree to fund the improvements with existing increment financing and bond proceeds (less 20% for required housing set-aside monies) from the redevelopment areas; and the City would agree to implement the public infrastructure Improvements. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA February 8, 2011 Page 3 of 8 Recommendation: That the Community Development Commission and City Council: 1. Adopt Resolution No. 2011-07, making the appropriate findings under Health and Safety Code Section 33445; 2. Approve a Public Improvements Reimbursement Agreement between the City of Rosemead and the Community Development Commission of the City of Rosemead for the funding of public improvements in the City’s Redevelopment Project Areas, and authorize the Mayor to execute necessary documents; 3. Authorize the City Manager to establish a separate budget account to hold available funds that will be used to complete public improvements outlined in the Reimbursement Agreement. 4. COMMISSION CONSENT CALENDAR A. Claims and Demands • Resolution No. 2011 – 05 Recommendation: to approve Resolution No. 2011 – 05, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $871,388.39 DEMAND NO. 10102 THROUGH 10103 AND DEMAND NOS. 11439 THROUGH 11448. 5. FROM EXECUTIVE DIRECTOR & STAFF A. Affordable Housing Reimbursement Agreement between the City of Rosemead and the Community Development Commission of the City of Rosemead and Adopt Related Resolutions for the Project Areas On Monday, January 10, 2011, Governor Brown issued his 2011-12 budget proposal. The proposal includes the dissolution of redevelopment agencies statewide and the requirement that all future tax increment be used only to satisfy the agencies’ existing obligations. Given the current budget proposal, it is recommended that the Community Development Commission of the City of Rosemead (CDC) and the City of Rosemead enter into an agreement for funding affordable housing (Affordable Housing Reimbursement Agreement). These funds will be used to preserve and expand the supply of affordable housing consistent with the goals and objectives of the Project Areas No. 1 and 2 (“Project Areas”), the Five-Year Implementation Plan and other CDC commitments. Pursuant to the attached ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA February 8, 2011 Page 4 of 8 agreement, the CDC would fund affordable housing projects and programs with existing and future Low-and Moderate-Income funds, currently 20% of tax increment funds received from the Project Areas, and the City of Rosemead would implement the affordable housing projects. Recommendation: That the Community Development Commission and the City Council approve an Affordable Housing Reimbursement Agreement between the Community Development Commission of the City of Rosemead and the City of Rosemead and adopt related Resolutions No. CDC 2011-06 and 2011-06 for the funding of affordable housing for Project Areas No. 1 and 2. B. Inventory of Community Development Commission, City Council and Rosemead Housing Development Corporation Agreement and Documents An inventory of all Redevelopment and Housing related commitments and obligations has been conducted. As a result of this review, it has been determined that three documents, which were approved in public meetings, were never signed or appropriately executed. These documents are the Angelus Senior Housing Land Lease, Garvey Senior Housing Land Lease and the Garvey Senior Housing Assistance and Operating Agreement. In order to create a clear record of these obligations, the Housing Development Corporation, Community Development Commission and City Council should take action to ratify the Agreements and authorize the Chairman and Mayor to finalize these documents by signing the agreements. Recommendation: That the Community Development Commission, the Housing Development Corporation Board and City Council authorize the Chairman/Mayor to sign the Land Lease and Operating Agreements as originally approved. COMMISSION/CITY COUNCIL WILL RECESS AND WILL RECONVENE THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AT 7:00 P.M. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA February 8, 2011 Page 5 of 8 City Council and Community Development Commission Meeting Agenda • CALL TO ORDER – 7:00 PM • PLEDGE OF ALLEGIANCE – Council Member Low • INVOCATION – Mayor Taylor • ROLL CALL: o City Council – Mayor Taylor, Mayor Pro Tem Ly, Council Members Armenta, Clark, Low o CDC – Chair Taylor, Vice-Chair Ly, Commissioners Armenta, Clark, Low 6. PUBLIC COMMENTS FROM THE AUDIENCE 7. CITY COUNCIL PUBLIC HEARING A. Public Hearing on the Fiscal Year 2011-12 Annual Action Plan for Federally-Funded Programs The City of Rosemead is a federal entitlement grant recipient of Community Development Block Grant and HOME Investment Partnership funds from the U.S. Department of Housing and Urban Development (HUD). As part of the process to receive funding, the City must undertake development of a Consolidated Plan and Annual Action Plan. It is called a Consolidated Plan because it consolidates the application process for HUD’s four (4) entitlement grants into one consolidated plan and application. The four grants are: Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), Housing Opportunities for Persons with AIDS (HOPWA), and Emergency Shelter Grant (ESG). All four grants are driven by an entitlement formula process set by the federal government. The City is eligible to participate in two (2) of these programs: CDBG and HOME. As part of the requirements of the federal Consolidated Plan process, the City is required to hold a public hearing regarding the projected use of funds prior to adoption of its Consolidated Plan and Annual Action Plan. In order to receive the FY 2011-12 allocations, the City must comply with the following requirements of the Consolidated Plan final rule regarding pre-submission requirements: • Fulfill citizen participation requirements by conducting a public hearing to receive citizen input regarding annual funding needs; • Publish a draft Plan and Annual Action Plan for a 30-day comment period in order to receive citizen input regarding the final document; and ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA February 8, 2011 Page 6 of 8 • Conduct a public hearing adopting the final Plan and the Annual Action Plan. The Annual Action Plan is a part of the Consolidated Plan, which takes all HUD requirements regarding planning, needs analysis, reporting, budgeting, citizen participation and certifications and incorporates them into one process. The full Consolidated Plan must be completed once every five (5) years and the Annual Action Plan must be completed annually. Recommendation: That the City Council conduct a public hearing and take public testimony on the Annual Action Plan covering the period July 1, 2011 – June 30, 2012. 8. CITY COUNCIL CONSENT CALENDAR A. Minutes November 9, 2010 – Special Meeting November 9, 2010 – Regular Meeting November 23, 2010 – Regular Meeting B. Claims and Demands • Resolution No. 2011 – 05 Recommendation: to approve Resolution No. 2011 – 05, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,297,451.96 NUMBERED 101134 THROUGH 101148 AND 72403 THROUGH 72568 INCLUSIVELY C. Release of Certificate of Deposit – Tract Map No. 54385 3047-3061 Ivar Avenue A Faithful Performance Bond and a Labor and Material Bond were required to guarantee construction of new curb and gutter, sidewalks, one driveway approach, one parkway drain, sewer main, laterals and the installation of survey monuments for Tract Map No. 54385. In lieu of such surety bonds, the sub-divider submitted a Certificate of Deposit to the City in the amount of $24,000.00. The work has been completed and the Certificate of Deposit can now be released. Recommendation: That the City Council accept the new curb and gutter, sidewalk, driveway approach, parkway drain, sewer main, laterals, and survey monuments and release of the Certificate of Deposit in the amount of $24,000.00 to the sub-divider. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA February 8, 2011 Page 7 of 8 D. City Hall Window Replacement/Energy Efficiency Conservation Block Grant (EECBG) – Rejection of all Bids As part of the City’s 2010-11 Capital Improvement Program budget, the City Council approved a program titled Citywide Energy Efficiency Improvements, which consists of several modernization projects of existing infrastructure and systems at City facilities. This project includes the replacement of nearly 40 windows and frame components at City Hall. The City’s allocated an amount of $85,000 that was acquired through the American Recovery and Reinvestment Act of 2009 (ARRA). On January 19, 2011, bids were received and reviewed for the project. Based on the analysis of the bids received, it is recommended that all bids be rejected and the project be re-advertised. Recommendation: That the City Council reject all bids received for this project and direct staff to readvertise the project for bid. 9. MATTERS FROM MAYOR & CITY COUNCIL A. Assemblymember Mike Eng --Formation of High-Speed Rail Working Group The City Council will consider the appointment of one of its Members to serve on a local High-Speed Rail Working Group being formed by Assemblymember Mike Eng. The Working Group will be formed as soon as possible to meet on a quarterly basis. Recommendation: That the City Council select one of its Members to serve on Assemblymember Mike Eng’s High-Speed Rail Working Group. B. City Council Meeting Minutes At the January 25, 2011, regular City Council meeting, various sets of minutes were discussed for approval. The September 27, 2005 City Council minutes and the December 5, 2005 minutes were deferred for further review. After the January 25th meeting more research was conducted and it was discovered that these two sets of minutes were approved by City Council on September 12, 2006 to include Mr. Taylor’s errata minutes; however, both sets were not executed by the Mayor or the City Clerk. In addition, Mayor Taylor has provided certified copies of the December 13, 2005 minutes and the September 7, 2004 minutes taken by a court reporter hired at that time by the City. The December 13, 2005 court reporter’s minutes were approved by Council on March 28, 2006 and the September 7, 2004 court reporter’s minutes were approved by Council on January 25, 2005; however, they were not executed by the Mayor or the City Clerk. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION, AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA February 8, 2011 Page 8 of 8 Recommendation: That the City Council: 1. Approve that the Mayor and the City Clerk signed the September 27, 2005 City Council minutes and the December 5, 2005 City Council and include Mr. Taylor’s errata minutes, as previously approved; and 2. Approve that the Mayor and the City Clerk signed the September 7, 2004 City Council court reporter’s minutes and December 13, 2005 City Council court reporter’s minutes. 10. ADJOURNMENT The next regular joint Community Development Commission and City Council meeting is scheduled to take place on February 22, 2011 at 6:00 p.m. and 7:00 p.m., respectively. _______________________________________________________________________________________ Upcoming City -Sponsored Community Events Munch for the Memorial Food Truck Festival Saturday, February 26, 2011 12:30 p.m. – 7:30 p.m. Sunday, February 27, 2011 11:30 a.m. – 5:30 p.m.