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CC - 03-08-830 APPROVED CITY OF ROSEPOrAD DATE _~~a - P3 • MINUTES OF THE REGULAR MEETING OF THE ROSEMEAD CITY COUNCIL MARCH 8, 1983 AT 8:00 P. M. The Regular'Meeting of the Rosemead City Council was called to order by Mayor Tury at 8:00 p. m., in the Council Chambers of City Hall, 8838 E. Valley Boulevard, Rosemead, California. The Pledge to the Flag was led by Mayor Pro Tem Cleveland. The Invocation was delivered by Rev. Walter Jackson. ROLL CALL OF OFFICERS: Present: Councilmen Cichy, Cleveland, Imperial, Taylor and Chairman Tury Absent: None APPROVAL OF MINUTES: FEBRUARY 22, 1983 - Regular Meeting MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN CLEVELAND that the Minutes of February 22, 1983 Meeting be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. II. PUBLIC HEARINGS A. CONTINUED PUBLIC HEARING TO CONSIDER RESOLUTION OF NECESSITY FOR RIGHT OF WAY ACQUISITION ON DEL MAR Frank G. Tripepi, City Manager, requested that the Council continue the Public Hearing to March 22nd and stated that there will be agreements or recommendations at that time. Mayor Tury opened the Public Hearing and continued it to the Council Meeting of March 22, 1983 at 8:00 p. m. III. LEGISLATIVE A. RESOLUTION NO. 83-8 - APPROVING ISSUANCE BY RRA OF ITS $6,800,000 PROJECT AREA #1, 1983 TAX ALLOCATION NOTES RESOLUTION NO. 83-8 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPROVING THE ISSUANCE BY THE ROSEMEAD REDEVELOPMENT AGENCY OF ITS $6,800,000 PROJECT AREA #1 TAX ALLOCATION NOTES, ISSUE OF 1983, AND MAKING CERTAIN DETERMINATIONS RELATING THERETO MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN CICHY that Resolution No. 83-8 be adopted and the reading in full be waived. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. B. RESOLUTION NO. 83-9 - CLAIMS & DEMANDS RESOLUTION NO. 83-9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS & DEMANDS IN THE SUM OF $482,892.53 NUMBERED 8521-8530 & 6022 THRU 6122 INCLUSIVELY. MOTION BY COUNCILMAN IMPERIAL, that Resolution No. 83-9 be adopted waived. Vote resulted: UPON ROLL CALL ALL COUNCILMEMB The Mayor declared said motion duly SECONDED BY COUNCILMAN CICHY and the reading in full be ERS PRESENT VOTED AYE. carried and so ordered. . CM 3-8-83 Page #1 Cl 11 Councilman Taylor requested a copy of Warrant No. 6038, which is the tree trimming, and inquired about Warrant No. 6093 which was the final payment on the Rosemead Pool, and asked if there was a discrepency with one of the contractors as far as payment or completion of work. Michael Burbank, Parks & Recreation Director, stated that this was-the final payment and this is just the release.of the retention money. Councilman Taylor inquired if there had been.any problems with the sub-contractors or the work. Michael Burbank stated no, not at this time, and there have been releases from all of them. IV. CONSENT CALENDAR (Except CC-A & CC-B) CC-C AUTHORIZATION TO ATTEND CITY CLERKS ANNUAL CONFERENCE IN SACRAMENTO, APRIL 20-23, 1983. CC-D AUTHORIZATION FOR TWO DEPUTIES TO ATTEND CALIFORNIA GANG INVESTIGATION SEMINAR, MAY 11-13, 1983 IN ANAHEIM CC-E APPROVAL OF PLANS & SPECIFICATIONS, NEGATIVE DECLARATION, AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR STREET IMPROVE- MENTS (PROJECT E) CC-F ACCEPTANCE OF PROPOSAL FOR TRAFFIC SIGNAL DESIGN, CONTRACT ADMINISTRATION AND CONSTRUCTION OBSERVATION FOR TRAFFIC SIGNAL MODIFICATION (PROJECT C) CC-G APPROVAL OF SUPPLEMENTAL AGREEMENT N3 TO LOCAL AGENCY/ STATE AGREEMENT NO. 07-5358 WITH CALTRANS FOR THREE TRAFFIC SIGNAL MODIFICATIONS AT VALLEY/WALNUT GROVE, VALLEY/RIO HONDO AND VALLEY/MISSION CC-H AUTHORIZATION TO ATTEND CITY TREASURERS SEMINAR, APRIL 19-22, 1983 IN NEWPORT BEACH. CC-I APPROVAL OF SPECIFICATIONS OF HANDYMAN PROGRAM PHASE N6 CC-J ACCEPTANCE OF ROAD EASEMENTS, TENTATIVE TRACT #42132 3853 MUSCATEL AVENUE CC-K ACCEPTANCE OF ENGINEERING PROPOSAL FOR STREET DESIGN OF GRAND AVENUE, WELLS STREET AND DELTA AVENUE MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN CLEVELAND that the foregoing items on the Consent Calendar be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. CC-A CROSSWALK REMOVAL OLNEY AT VANE Councilman Imperial stated that he was opposed to the removal of a crosswalk. He felt that if the crosswalk is faded, he wants it replaced and not removed. Councilman Cichy stated that from time to time there are traffic situations that change with regards to.signs, signals and foot traffic and automobile traffic and,obviously,items that are no longer in use have to be removed. He felt that the recommendation was positive in this particular case. Councilman Taylor stated that there have been recommenda- tions for removal of crosswalks before, and he has opposed all of those, however, this particular one,.he agrees with the re- commendation.to remove it. CM 3-8-83 Page N2 MOTION BY COUNCILMAN IMPERIAL, SECONDED BY MAYOR TURY that the crosswalk remain at Olney-and Vane, and the Traffic Commissions recommendation be denied. Vote resulted: AYES: Councilmen Cleveland, Imperial and Mayor Tury NAYES:.Councilman Cichy and Taylor ABSENT: None ABSTAIN: None Whereupon the Mayor declared said motion duly carried and so ordered. CC-B AWARD OF BID FOR RESIDENTIAL REHABILITATION--CDBG PROJECT Councilman Taylor stated that he had reservations regard- ing the proceedure of this project, and stated that these were low interest and deferred loan projects. He stated that he did not agree with taking these tax dollars and lending it out and then after going out to bid to responsible contractors, the bid be awarded to other than the low bidder. Mayor Tury also stated that he had wondered why the low bid was not selected. .Jim Guerra,Building Inspector, stated that ata recent Meeting there was a HUD Representative there and the question of low bidders were specifically dealt with. The HUD Regulations regarding resi- dential property and soliciting of loans does not have any require- ments on accepting low bidder. The City's policy has always been to accept the lowest responsible bidder. The HUD Representative stated that this was contrary to HUD Regulations since there is nothing in the regulations which require the homeowner to select a low bidder on a loan situation. _ Frank Tripepi stated that HUD Regulations do not prohibit the City from selecting the lowest responsible bidder in a grant situation. Robert Kress, City Attorney, inquired if the loan amount could be limited to the low bid. Jim Guerra stated that he did not have an answer to that, however, he would take that point back to the representatives of HUD and get an answer to that question., Councilman Taylor requested an explanation of what involve- ment the City has in the deferred loan program. Jim Guerra stated that the deferred loan program is an ex- tension of the Grant program, based upon age and income. Essen- tially, it is for senior citizens 62 years old and older,or the handicapped who qualify based upon federal income guidelines. It is a zero interest loan. It is intended to abate serious sub- standard conditions to make major improvements to qualified appli- cants. The work is paid for in the form of a deferred loan. The applicant has signed an agreement to pay this money back when the property is sold with no accrual of interest. Councilman Taylor inquired who makes the loans, and where does it come from.. Jim Guerra stated that the City of Rosemead makes the loans directly and the money comes from block grant funds from the Fed- eral Government. Councilman Taylor inquired who pays the interest on the low interest loans. Jim Guerra stated that the homeowner pays the low interest and the City subsidizes the interest down to the low interest. In the case of Mr. Oros he will be paying the loan back at the rate of 8%, and the City will make up the difference between the 8% and the going interest rate. CM 3-8-83 Page #3 Mayor Tury requested that Jim Guerra check into the City Attorney suggestion regarding the limiting of the loans to the amount of the low bid. He supported the program wholeheartedly, however, he wanted to know what options the City has as far..as influencing the homeowners to take the low bid, the City agrees to stay in the program. Jim Guerra stated that he would have a report prepared for the next Council Meeting. MOTION BY COUNCILMAN CICHY, SECONDED BY MAYOR TURY that the recommendation of the Building Inspector be accepted and the con- tract be awarded to the Contractors selected by the homeowners. Vote resulted: AYES: Councilmen Cichy, Cleveland, Imperial, and Chairman Tury NAYES: Councilman Taylor ABSENT: None ABSTAIN: None Whereupon the Mayor declared said motion duly e arried and so ordered. V. MATTERS FOR DISCUSSION & ACTION A. SB 54 AND AB 512--CABLE T. V. LEGISLATION Frank G. Tripepi, City Manager, stated that these are two bills that were brought up at the last Council Meeting, and recommended that the Council take a position of opposition to both of them as both of them will conflict with ideas and plans that the City of Rosemead may have relative to Cable T. V. MOTION BY COUNCILMAN CICHY, SECONDED BY COUNCILMAN IMPERIAL that the Rosemead City Council opposes both Senate Bill 54 and Assembly Bill.512 as it is interference in local affairs and that the Legislative Advocate be directed to work on both bills, inform- ing the proper committees of the City's opposition to these bills. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. B. ELECTRONIC BINGO BOARD. Michael Burbank, Parks & Recreation Director, stated that after discussion and research the equipment manufactured by the Bryant.Company appears to work best and would meet the needs of the five bingo clubs which would be utilizing them. This equip- ment would cost $1,921 each and it is recommended that three sets of electronic bingo equipment be purchased, and the City Council appropriate $5,736 be appropriated for this purchase. MOTION BY COUNCILMAN IMPERIAL, SECONDED BY COUNCILMAN CICHY that the staffs recommendation to purchase three electronic Bingo sets be approved with the appropriation of $5,736, and that they be placed at Zapopan Park, Garvey Park and the Community Center. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. C. GENERAL PLAN REPRINT Frank G. Tripepi, City Manager, stated that the proposed deletions and amendments to.the General Plan have been prepared for the Council. Prices have been received on reprinting the document, however, he felt that the prices were high and he suggested that the text of the plan be reprinted deleting those sections that are in the original, leaving the maps in with the deletions as reflected in the text of the document. Also, as an appendix, all the amendments to the General Plan with the year and the Resolution Number would be attached along with the title of the Resolution. He stated that a word processor is accessible to handle these changes.which are reflected in the Resolutions. The Council could then just approve that general text so that the Xeroxing could be done at City Hall which would save a lot of dollars. CM 3-8-83 Page k4 Frank Tripepi stated that the Budget recommendations for the new fiscal year will have recommendations for a complete preparation of a new General Plan. Councilman Taylor stated that was fine, however, Mr. Tripepi had stated that he would prepare a copy of what he is purposing and bring it back to the Council for review. He felt that would be a more practical thing to do at this time. He requested that Noise Element and the Housing Element also be included in the word processing so that they would be up-dated. Mayor Tury inquired if this recommendation was agreeable to all.the Council. There being no objection, it was so ordered. Councilman Taylor inquired when this would be available. Frank G. Tripepi, City Manager, stated that he would like to have 30 days. Councilman Taylor stated that it would be five weeks until the first Council Meeting of April, April 12, 1983. D. SURVEY OF DELINQUENT REFUSE ACCOUNT COLLECTION Mayor Tury stated that this is just an informational item, and no action is required on it. Received and filed. E. WATER SERVICES REQUIREMENTS John Maulding, City Engineer, stated that the question was whether the City could require a minimum of one inch water ser- vice and he stated that the answer is that the City can require that minimum. He added that it was found in the survey that all the water companies except one put in a minimum of one inch to the meter, but the one water company that is working on Del Mar is the one who doesn't put in the one inch. The City has a right to pass such an ordinance. Mayor-Tury directed the City Attorney to draw up an ordinance reflecting the one inch minimum standard. Councilman Taylor requested that in that ordinance a clarifi- cation there should be a statement that when the streets are re- surfaced or improved that a time frame be established or two al- ternatives, if the pipe lines show corrosion or have a record of breakage, that when the streets are redone that these lines be replaced. The other item is that if the pipes are twenty years old and the City is going to redo the road, there should be some assurance from the water companies that those water lines will be replaced. John Maulding, City Engineer, stated that it might be help- ful to include something in that ordinance since the policy that has been adopted is that,if the City is repaving the street, the utilities are notified that they cannot cut that street,except in a case of an emergency,for five years. Councilman Taylor stated that an emergency could be a broken water line. He stated that if the City is going in and spending hundreds of thousands of dollars, it is just good planning that it be corrected at that time. Councilman Taylor requested that certified reports from the water companies that these lines have been thoroughly checked out at different locations. If these lines break later and it is found out that these pipes are corroded and rotted out then a document has been falsified. There has to be some assurance that there are safe water lines under these streets. Mayor Tury stated with these instructions the City Attorney with the help of Mr. Maulding should prepare such an ordinance. CM 3-883 Pagei5 F. REQUEST TO USE CITY PROPERTY BY R.J. REYNOLDS CO., FOURTH OF JULY/CITY ANNIVERSARY Michael Burbank, Parks & Recreation Director, stated that a request from R. J. Reynolds has been received to participate at the Rosemead Park on the fourth of July Celebration which would consist of passing out sample packs of their cigarettes and displaying large Winston banners. In turn R. J. Reynolds would assist in off-setting some of the operational costs in a cash contribution or supplies. Mayor Tury stated that at.this time the City does not need that type of assistance. Councilman Taylor suggested the request be received and filed. There being no objections, it was so ordered. VI. MATTERS FROM OFFICIALS A. Councilman Taylor requested an executive session per- taining to the Rubbish Contract, and at the last meeting he had asked for a report from the City Attorney regarding the liability of the City for placing the utility poles in driveways when a project such as Del Mar is being done. Also, he stated that at the last meeting there was a comment made regarding the City taking action as far as publication of delinquent rubbish ac- counts, and if in fact that could be done. B. Councilman Cichy requested an up-date regarding the flood control situations from the last rain and what took place and what worked and possibly what didn't. He stated that there were extensive use of sand bags to help some of the homes, and if for future use, does that need to be beefed up a little bit. C. Mayor Tury introduced Bob Phinney, President of the Chamber of Commerce, who was in the audience, and expressed his appreciation for attending the Council Meeting. VII. ORAL COMMUNICATIONS A. Patricia Martin, treasurer of the Rosemead Education Foundation, left some forms for the Jog-a-thon which will be held on March.12, 1983 for anyone who would care to participate or sponsor someone in the Jog-a-thon. The Council Meeting was adjourned to an Executive Session. The Council Meeting was reconvened from the Executive Session. Robert Kress, City Attorney, stated that the City Council convened in a closed session and there was a discussion regarding the Modern Service Company litigation. There was no action taken that is.required to be reported. There being no further business, the Council Meeting was adjourned to the next regular meeting of March 22, 1983 at 8:00 p. M. Respectfully submitted: Cit~t Clerk APPROVED: /y MAYOR CM 3-8-83 Page X16