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CC - Item 9A - Minutes 1-11-11Minutes of the Community Development Commission and City Council Regular Meeting January 11, 2011 The regular meeting of the Rosemead Community Development Commission and City Council was called to order by Mayor Taylor at 6:02 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. _ FLAG SALUTE: Commissioner /Council Member Armenta INVOCATION: Commissioner /Council Member Clark PRESENT: Chair/ Mayor Taylor, Vice - Chair/ Mayor Pro Clark and Low STAFF PRESENT: City Manager Allred, City Attorney Richn Community Development Director Wong, Director of Finance Montgomery- Scott, Economic Development Manager Ramire Clerk Molleda Executive Director /City Manager Allred stated that State budget. Vice- Chair /Mayor Pro Margaret Clark, to ad 1. State law reg action; howev ordinances by dinances be read in full prior to the City Council /Agency Board taking unanimously adopted, the City Attorney can be instructed to read all Recommendation: That the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. Commissioner /Council Member Sandra Armenta made a motion, seconded by Vice - Chair /Mayor Pro Tern Steven Ly, to approve ordinance by title only. Vote resulted in: on the ty Manager Hawkesworth, of Parks and Recreation Director Marcarello, and City to the agenda regarding the by Commissioner /Council Member agenda as item 4. Vote resulted in: BY TITLE ONLY Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 1 of 18 Item No.�� Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None Daniel Garcia — asked that there be more affordable and accessible housing for people with disabilities under the Americans with Disability Act. 3 Claims and Demands ® Resolution No. 2011— 01 Recommendation: to approve • r -• ; 0 1-03 m No, 2011 01, entitled No. 2011 —03, entitled: Tern Steven Ly made a motion, seconded by Comm issionerlCouncil Member Commission Consent Calendar. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No`. Nono' Abstain: None Absent: None Executive Director Allred stated that staff participated in a conference call with the League of California Cities about Governor Jerry Brown's proposed State budget. He added that there were issues discussed such as the realignment, reallocating functions from State to local governments, eliminating the Redevelopment Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 2 of 18 Agencies which is a significant issue for the City. Mr. Allred continued that provisions would be made for the payments of the debt service in which funds would be provided and cities would not have that obligation. Chair Taylor asked for clarification on the governor's proposal. Executive Director explained that if the governor's proposal was approved, the Redevelopment Agency would be eliminated. Chair Taylorcommented that the State would have to give a billion dollars back to each Redevelopment Agency to get rid of the debt. Commissioner Clark asked where the State will get the money to pay back the Redevelopment Agencies. Executive Director Allred stated that the Agencies losing debt would .b that the pass- through agreements the City has with the school district: continue to be State funded or by other established entity to take care that if Redevelopment Agencies were to be eliminated it would have a be studying the issue and will look at its contingency when looking at i Chair Taylor stated that in an article he read it reference Governor because he opposed it when it came out. The article indicated that Proposition 13. Executive Director Allred replied that Proposition 1 Assistant City Manager brought up. Chair Taylor expressed working on amending Pr approving the development flexibility to in Manager Chair Taylor asked if that the overed by the State. He also added id other taxing entities would the obligations. Or. Allred added Inificant impact upon cities. Staff will upcoming City budget. trying to modify Proposition 13 or Brown will be able to amend and Proposition 13 was not file working on the State budget proposal, will be to Proposition 13 property taxes would go up 4awkesworth reiterated during the discussion of possible elimination of the which the State may give more control to local governments and the flexibility in s or revenue measures to create funding for redevelopment or economic e added, that the Governor stated that cities will have more flexibility but not the had been transcribed or copied. Executive Director Allred stated that staff will provide a copy of the Governor's proposal. Commissioner Armenta commented that during her visit to Sacramento many of the Legislators vowed to protect Redevelopment and Local Cities. She stated that Roger Hernandez, Charles Calderon, Knight and Emerson were among the Legislators in Sacramento. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 3 of 18 Commissioner Clark asked if the City's legislative lobbyists Gonzalves and Son's were in attendance at the Sacramento conference. Commissioner Armenta replied Gonzalves and Son's were not in attendance but spoke to Assembly Member Mike Eng and Ed Hernandez, and asked what will Rosemead do to fund the services that are going to be in the City if the Redevelopment Agency is eliminated. Ms. Armenta stated that she replied Council is against raising taxes and it's one of the last cities that does not have a utility tax. Executive Director Allred stated that low moderate housing funds are in danger eliminated the City would not have the ability to subsidize rents for senior citizei Commissioner Armenta added that the City has Anthony Gonzalves behalf of the City. Vice -Chair Ly clarified the State Senator and Assembly and they will follow the Democratic caucus line. Commissioner Low asked what the League of California Executive Director Allred replied the item was;an informational Legislators about the City's concern. He also stated that the G eliminate redevelopment agencies by March of 2011. Vice -Chair Ly asked Agency Attorney Richman if a constitutional amendment. Agency Attorney Ric and safety code and Vice -Chair Agencies through is a State created entity under the health y Richman replied she was not sure because it was mainly to cities dealing with agencies which are a State entity versus Municipalities which are separate entity from the State. CommissionerArmenta stated that Proposition 22 gives cities more control and it's up to the State to do whatever they want with redevelopment. She added that Governor Jerry Brown is now living in a redevelopment area and having been the mayor of City,of Oakland, many of the projects in Oakland were done through Redevelopment Agency Chair Taylor stated that staff needs to keep in touch with Assembly Member Eng and the city's lobbyist. Commissioner Low asked if there was anything else cities could do to prevent the elimination of the Redevelopment Agency, Commissioner Clark asked where the money from the Redevelopment Agency generated will go to. not if Redevelopment is to put in perspective on on the issue City of Rosemead to do. only and staff is talking to I have legislation in place to Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 4 of 18 Executive Director Allred replied it would go to other State functions, schools, and County Courts. Commissioner Clark asked if Governor Jerry Brown was proposing specifics. Assistant City Manager Hawkesworth explained that if the Redevelopment Agencies are eliminated a new entity would be created and assume any debt the City may have. Any property tax that would be collected by the City would now go to the State instead. He added that there is only $1.7 billion that is discretionary according to the budget documents and the rest of the money will be allocated towards debt services. Mr. Hawkesworth also stated the Governor is proposing to start with the $1.7 billion and pay redevelopment debt and money would then grow and given back to cities and school districts. Nowwhen;a new agency is created cities have to give twenty percent of one percent back to all taxing entities. ; Executive Director Allred added that it's because of the pass- though Assistant City Manager Hawkesworth continued that by taxes would go to school districts and that would free m Executive Director Allred replied that the other monies are services or for pass- through agreements. Commissioner Armenta stated she read an article on the the California Teachers Association would fund the Goverr because schools would then get money back. Vice -Chair Ly stated voters would need to approve any to a coalition which may include the California Teachers Assc budgets would get cut according to the Sacramento Beer at Commissioner Clark current oroiects. the State's general property they are for debt newspaper and indicated that :liminate Redevelopment id the Governor would have to build extensions do not occur then school eliminated how that would affect the City's Assistant City Manager Hawkesworth replied that it would not affect any bond proceeds which were recently issued. The money that will affects the housing and redevelopment which is about $1.5 to $2 million a year that the City "W ll ; no longer get. Executive Director Allred stated that approximately $600 thousand now go to housing programs and that the general fund would not be able to subsidize that amount if Redevelopment is eliminated. Assistant City Manager Hawkesworth added that it would affect the senior housing complexes. Commissioner Clark suggested to Mr. Garcia to get involved with the issue because the low income senior housing would be affected if the Redevelopment Agency is eliminated. Executive Director Allred stated that the City Council /Agency Board was very wise in doing a bond issue and dedicating that revenue stream for debt services, the State would have taken that money away. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 5 of 18 Commissioner Clark asked how Proposition 26 and 218 would affect the Governor's proposal to eliminate redevelopment. Executive Director Allred stated that Proposition 218 required a 2/3 vote for specific tax and the Governor's proposal is to do a constitutional amendment to allow local government to pass a tax of fifty -five percent. Vice -Chair Ly asked for the State budget discussion to be a standing item on the agenda for future meetings. Commissioner Clark stated that she read an editorial from the Sacrament Bee newspaper where it stated that voters in November made a clear statement that they want money to stay locally and voters are not really happy with Sacramento. _ The Commission /City Council recessed the meeting at 6:35 P Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 6 of 18 Minutes of the City Council Meeting The regular meeting of the Rosemead City Council was called to order by Mayor Taylor at 7:02 p.m, in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. FLAG SALUTE: Council Member Armenta INVOCATION: Council Member Clark PRESENT: Mayor Taylor, Mayor Pro Tem Ly, Council Members STAFF PRESENT: City Manager Allred, City Attorney Richman, Community Development Director Wong, Director of Finance Bri; Montgomery- Scott, Economic Development Manager Ramirez; F Clerk Molleda Daniel Garcia — expressed concern that son there are issues and suggested a workshop. Council MemberArmenta asked Mr. Garcia if Mr. Garcia — replied yes, he Juan Nunez — asked Mayor Taylor replied that they had not caught what th Mayor Taylorstated staff is City Manager Allred explain auditing services. Mr. Nunez — asked how the for as well. ancial status of the city. it $20 million in expenses and the City still has its reserves. iatlhe,City of Rosemead is using the same auditors as the City of Bell and of Bell was doino in their books. the new accountants will be for the City. City Council authorized staff to obtain a request for proposal for new auditors will be evaluated. Council MemberArmenta stated Mr. Ly brought it to the attention of the City Council that both cities were using the same auditor. Min - Hsien Wank representative the Rosemead Chamber of Commerce and invited the City Council to the 9th annual Lunar Year Dinner on February 10th at 888 Sea Food Restaurant. -M# ty Manager Hawkesworth, of Parks and Recreation Director Marcarello, and City in the community do not know how to advocate when Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 7 of 18 Marissa Castro- Salvati - representative for Southern California Edison gave an update on the Tehachapi Renewable Transmission project, which has commenced in the City of South El Monte and El Monte and probably not much activity in the City of Rosemead until next year. Council MemberArmenta inquired about Edison's right -of -way on San Gabriel Boulevard which there are weeds growing that look like trees. Ms. Castro - Salvati - replied that her staff will look into it. Council Member Armenta asked if Edison knew what parcels will be used as the lay down yards. Ms. Castro - Salvati - replied they do not know where the lay down yards will be in the City of Rosemead. However, there will be one on South San Gabriel. Mayor Pro Tem ly directed staff to obtain a short report on how rule 28 works. City Manager Allred explained that rule 28 collects money on behalf of the City and when there is suf money, and then a project will be set. For example the Walnut Grove north of the 1 -10 freeway will be managed by Edison and may take up to three years to complete. Ms. Castro - Salvati — explained that the distribi areas have to have major thoroughfare and We review and make sure the impacted customers resolution. of Edison is underground and the project selected s considered a major thoroughfare. Next staff will ion, activity as well as Council approving a Public Works Director Marcarello reiterated that Grove from the 1 -10 freewa4.alona Valley Boule Dolores Weiderman - Grove and Mission Dri Mously approved a project location on Walnut aff will bring a resolution in the future. were not clearing the landscape on Walnut Opening of a time capsule recently discovered during the installation of the new front doors at City Hall. The time capsule dates back to the construction of City Hall in 1968. City Council opened the time capsule and presented documents from a Masonic Lodge, photos, city newspapers, and a city's newsletter all dating back to 1968. Mayor Taylor suggested that the items in the time capsule be placed at the Rosemead Library for public display. Mayor Pro Tom Ly asked that Council discuss at a future agenda item if the City will do another time capsule. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 8 of 18 A. Second Reading of Ordinance for Adoption of California Building Laws and Fire Code as Amended by Los Angeles County Every three years the City of Rosemead adopts the California Building Laws and Fire Codes as amended by Los Angeles County. Both the State of California and County of Los Angeles have completed their adoption process and the City will now adopt the County Codes — Titles 26 through 32. This ordinance was introduced for adoption at the.December 14, 2010 City Council meeting. Recommendation: That the City Council: 1. Adopt and conduct the second reading of COUNTY BUILDING CODE), THE CODE (TITLE 27 LOS ANGELES COUNTY e City Manager Allred reviewed Mayor Taylor opened Public Hearing at 7:50 p.m. There being no comments Mayor Taylor closed Public Hearing at 7:50 p.m: Council Member Sandra A`rmenta made a motion, seconded by Mayor Pro Tern Steven Ly, to approve the second reading of Ordinance No. 909. Vote resulted in: Yes: Armenta, Clark, Low, Ly, Taylor No: None Abstain: None Absent: None THE CITY OF 1RSUANTTO CODE (TITLE 28 LOS Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 9 of 18 7. CITY COUNCIL CONSENT CALENDAR A. Minutes December 27, 2010 — Special Meeting ® Resolution No. 2011— 01 Recommendation: to approve Resolution No. 2011 — A RESOLUTION OF THE CITY COUNCIL ROSEMEAD ALLOWING CERTAIN CLAII IN THE SUM OF $1,166,181.66 NUMBERI 101114 AND 72061 THROUGH 72180 INC E CITY OF D DEMANE 088 THROI 'ELY Recommendation: to Resolution No. entitled: lillilimulli 1: • E CITY OF ® Resolution No. 2011— 03 Recommendation: to approve Resolution No. 2011 — 03, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $312,266.26 NUMBERED 101115 THROUGH 101117 AND 72190 THROUGH 72260 INCLUSIVELY Mayor Taylor asked for clarification on the claims and demands where it stated Rosemead Community reverse with code J.E.4. Finance Director Brisco stated that there was a journal entry to record the theft from an escrow company. As part of the closing entry it needed to be reserved for the following year and J.E. means Journal Entry. Mayor Taylor reiterated that the reverse entry was the money lost from the misappropriation through the escrow company. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 10 of 18 C. Ordinance 902 — Second Reading: General Plan Amendment 10.01 and Municipal Code Amendment 10 -06, Consisting of Amendments to the Land Use Element of the General Plan and Rosemead Municipal Code for the Purpose of Revising Hotel and Motel Development Regulations On November 23, 2010, the City Council introduced Ordinance No. 902, General Plan Amendment 10 -01 and Municipal Code Amendment 10 -06. Ordinance No. 902 is now before Council at the required second reading for adoption. Recommendation: That the City Council adopt Ordinance • a =• u � ._ ••::_ � • • , Juan Nunez - asked how is noise regulated on a business. Mayor Taylor replied that noise is regulated by the city's ordinance. However, the ordinance 902 is to allow different renovations to hotels and allow them to expand only for small hotels. Mayor Pro Tem Steven Ly made a motion, seconded by Council Member Sandra Armenta, to approve Consent Calendar items A, B and C. Vote resulted in: Yes: Arn No: Non Abstain: FY 2009 -10 report. 37 ty Development Commission and Housing Corporation Reports and Required Letters audit documents for the fiscal year ended June 30, 2010 have the City of Rosemead Comprehensive Annual Financial Report )mmunity Development Commission (RCDC) audited financial Housing Development Corporation (RHDC) audited financial Recommendation: That the City Council receive and file the following: 1. City of Rosemead FY 2009 -10 CAFR. 2. Rosemead Community Development Commission audited financial report. 3. Rosemead Housing Development Corporation audited financial report. 4. Single Audit Report on Federal Awards. 5. Letter on Auditor's Responsibility under U.S. Generally accepted Auditing Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 11 of 18 6. Letter report on the City's internal controls. 7. Letter on agreed upon procedures. Daniel Garcia — suggested that the City have more information on disability and form a commission to advise the Council on housing projects for disabled people and seniors. Mayor Pro Tom Ly explained to Mr. Garcia that the Community Development Commission is made up of the same members of the City Council and are elected by the people. Mr. Garcia — reiterated it would make sense to form another commission to when building more housing for people with disabilities to advise Council. Mayor Taylor asked Mr. Garcia if he read the audit report because Council MemberArmenta stated that the City is mandated when building housing in the city. Mr. Garcia — suggested that every city should have Council Member Low asked how the City will know the audit City Manager Allred explained Mayer Hoffman McCann did the audit party review for peer review which is the Governmental Finance Ass Finance Director Brisco the City has received ai Mayor Taylor asked City Manager Allred stated that Brisco Mayor Taylorinquired about a separately repdi`ted to you in a we considered to besianifican with more issues for the public. Act laws bmitted their audit to a third then provide feedback, audit reports were given to the Government Finance Association and st three years. the review committee looked at and the process they use. lent E states the responsibility of the auditor. the auditors list how they do their testing and what they look at. t E where it indicated significant audit findings stating, "We have letter dated December 20, 2010 the deficiency in internal control that City Manager Allred replied,ft audit findings are detailed in attachment F which identifies the deficiency that the auditors found and stated their recommendations. First recommendation is to establish a system access rights. Second, adjustments detected through the audit process and third, needs for improvement of County over capital assets. Mayor Taylor stated that on the report item 4 showed the total of Community Development Commission expenditures to be approximately twenty percent of the total city expenditures. He expressed concern that administrative salaries charged for certain individuals are up fifty -five percent and allocations are based on estimates of the times spent working on CDC not actually time spent and asked staff to correct that process. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 12 of 18 City Manager Allred explained that in the audit report the recommendations and corrective actions that will take place on the next budget preparation cycle. Also, staff will take consideration on time worked to be allocated to the Community Development Commission. Mr. Allred added that the new financial software is an employee self service feature which will permit staff to input hours to appropriate cost center. City Council received and filed the transmittal of City, Community Development Commission and Housing Corporation FY 2009 -10 Audited Financial Reports and Required Letters. A. Request for Event Sponsorship and In -Kind Services for Fitness Awareness Day 2011 At its February 10, 2010 regular meeting, City Awareness Day as requested by Joy of Kung promotes general wellness. Sponsorship inclu Recreation Center, staff assistance, and hang $1,244. Joy of Kung Fu is again requesting Ci 2011. There is no change in costs of requeste Recommendation: That the City Council request for sponsorship of Fitness Awarer $1,244. City Manager Allred reviewed the staff report. Mayor Taylor asked for would include free use c Director of Parks and Mayor Taylor r'continued4hat tt on the proposed event to ne hE in -kind services to public event funds and is seeking additional Director of Parks and Recreati( for getting all the funds recess responsible for only $1,244. = , uncit approved sponsorship of a Fitness a regional martial arts organization that I free use of the Rosemead Community of boulevard banners with;a total value of ponsorship of Fitness Awareness Day Me direction regarding Joy of Kung Fu's Day 2011 with in -kind services valued at staff report first paragraph, where it stated that sponsorship nmunity Recreation Center and for how long. use is for eight hours use. <ing Fu Joy hangs their banner on a Boulevard and asked for clarification at Rosemead Center and cost approximately $11,000 in addition to donated e added that Joy of Kung Fu would be responsible for procuring all needed sistance from the City. ntgomery -Scott reiterated that the Joy of Kung Fu would be responsible pay for the event beyond the city's in -kind offer and the City would be Council Member Low asked for clarification on the use of facilities for non - profit organizations. She stated that previously the organization requested banners and promotions as well as a booth at the July celebration from the City and they come back with another request for use of a city facility as well as staff time. Director of Parks and Recreation Montgomery -Scott replied he was not sure if there is any indication of status change for Joy of Kung Fu. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 13 of 18 Council Member Low asked if Joy of Kung Fu changed their status to a non - profit organization. She felt that since there is a connection between the City and the daughter in law of Mr. Wang, who is a good friend of the City, the request is being approved. Mrs. Low asked if there was an exception to the organization. Mayor Pro Tem Ly stated that the City is co- sponsoring a fitness day with Joy of Kung Fu which are only asking for $1,244 in in -kind contributions. Whereas The Lady Hawks are not co- sponsoring an event there is a different policy set aside to the use of space in Rosemead. Council MemberArmenta commented that the Lunar New Year is also a City is not making money. Council Member Low replied that the Lunar New Year event is a City sponsoring events is. Council Member Armenia stated that a year ago the City City decided to help with the in -kind contributions. Mayor Taylor stated that the City wants to help the residents and re organization policy limits, funding request to non - profit organizations using funds for a unique or an emergency situation, Joy of Kung Fu funding but for Rosemead co- sponsorship of a'community event. Ap organizations receive in -kind services such as the fields, facility use, Mr. Taylor stated there needs to be a consistent policy and:does hax factors to some groups. Mayor Pro Tem Ly stated the City is co- sponsoring a' that the Lunar New Year is thousand for the event. Mr. Mayor Taylorstated`i others to come in with Mayor Pro Tem Ly agreed with done internally oi- Wvices need community. event because the asked what the policy for that is why the to the staff reading "Community blic schools based in Rosemead incorporated, this request is not for tty a number of youth sport ut formal request to City Council'. ain contingencies or waivers be a policy!in place however, a precedent has been made and (es sense to:cover the in -kind cost. He agreed with Ms. Armenta ant with EDI media and the city contributes about $18 to $20 iff look into a policy for co- sponsorship status, soring two events and this could be a clever way for may be put on to Council Members to commit to different Taylor and stated that Council has always considered if an event can be e contracted out then co- sponsoring an event is best for the need of the Council Member low explained that originally EDI Media quoted a $45 thousand cost for the Lunar New Year event and the City decided to co- sponsor the event in order to reduce the cost. She clarified that EDI did not come to the City to ask for co- sponsorship of the Lunar New Year event. Mayor Pro Tem Ly stated had EDI Media come to the City to asked for co- sponsorship that would have set precedent because as a City there is no policy to pay an organization to put on event. Mayor Pro Tem Steven Ly made a motion, seconded by Council Member Sandra Armenta, to approve in -kind services valued at $1,244 to Kung Fu Joy. Vote resulted in: Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 14 of 18 Yes: Armenta, Clark, Ly, Taylor No: None Abstain: Low Absent: None Daniel Garcia - asked if the Kung Fu Joy event will have a wellness awareness program for people with disabilities and seniors. Mayor Pro Tom Ly stated that the Kung Fu Joy event is not just a martial arts event it is a fitness awareness event and they do have programs for seniors and people with disabilities. B. Parks /Sports Facility Use Policy At its December 16, 2008 and April 28, 2009 eetings, the City Council approved a revision of policies for City of Rosemead parks and sports facilities. Policy changes included distinctions between non - profit, resident, and non- residents users, fee schedules, revised rules and regulations, cancellation of use, maintenance responsibilities for regular users. Current policy, which allows their fees to be waived, idefines non - profit users as follows: "Non -profit groups must provide verification of current501(c)(3) status and a participant roster demonstrating that one in every four participants resides in Rosemead. They must also prove that their services are of significant direct benefit to the community and are not provided by the City or other agency currently serving Rosemead youth. Services mustbe accessible to the general public and in compliance Witt non- discrimination laws" A City Council Membef. as requested that this policy be agendized for discussion to determine whether an:- amendment is needed to mandate that non -profit users who are provided,fieid /facility use atro costinclude Rosemead as part of their organization name. Council provide direction regarding any desired lity Use Policy. Mr. Garcia - expressed concern that if city facilities may not be accessible to people with disabilities. Council MemberAr 6nta asked Mr. Garcia if he has gone to any city facility and felt they were not handicapped accessible, Mayor Pro Tern Ly asked Mr. Garcia that if he noticed any city facility that is not ADA compliant to notify the City. Council Member Clark commented when she was in a wheelchair for six weeks she realized that the City is compliant with all ADA regulations however, there were some issues that still need to be addressed. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 15 of 18 Mayor Pro Tem Ly stated that in the official name or doing business as an organization needs to have the word Rosemead in it. He expressed that it's important for an organization that is using a city facility to recognize Rosemead, Council Member Low reiterated that the City is asking that in order to use a city facility with fees exempt one must be non - profit organization. Director of Parks and Recreation Montgomery -Scott clarified that a fee waiver is never mandated and an organization based in Rosemead and does not provide duplicate services are eligible for a fee waiver regarding facility use. Council Member Low stated that the staff report is suggesting that an organization must have the word Rosemead as part of their organization name. She expressed that she would lik"to give organizations the flexibility to have whatever name they want but not other city names as part of their organization. Mayor Pro Tem Ly reiterated that the city is lucky to havi for organizations and residents to have access to those f€ showcase the city's name with organizations that use city Council MemberArmenta agreed with Mr. Ly and gave an word Rosemead on their banner. She asked if thetMontereu Director of Parks and Recreation Montgorr, the process and are seeking the funding to Mayor Pro Tem Ly Monterey Park Ang Council Member Armenta ex profit organization's name. Council Udmber Clark asked Rosemead in their name. Director of Parks and Recreati based in Rosemead, The San Monterey Park Angels 4'e in tt doing business as st recreation program because it's important Mr. Lvstated for that reason the Citv should axampiethat the Lady Hawks incorporate the Park Angels,had changed their name. iat staff was notified that they are going through npaper, they have not changed their name, and a lot effort to change names and the Angels. months and cost about $800 to change a non- that are using city facilities and do not have fomery -Scott replied that the Lady Hawks refer themselves as being Running Rebels do not have Rosemead in their name and the >s of incorporating the Rosemead name. Council Member Clark organization has to be a A concern in putting the policy in concrete because each request by an by the City Council. Director of Parks and Recreation Montgomery -Scott explained that if an organization is not based in Rosemead like the Monterey Park Angels then they come for approval by the City Council for facility use. However, if an organization passes all requirements they don't necessarily need Council's approval. Council Member Clark asked what if a larger organization came to the City like the Boy Scouts of America and are turned away because they cannot incorporate the Rosemead name. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 16 of 18 Director of Parks and Recreation Montgomery -Scott stated that would be a possibility. For example the AYSO is a national organization and they are established regionally and their region 40 says San Gabriel Rosemead. Mr. Montgomery -Scott added that an organization may be set up regionally and the jurisdiction for that organization may extend beyond Rosemead. Council Member Clark suggested that organizations incorporate the word Rosemead in their t- shirts rather than having it in concrete that they must have Rosemead in their name where it might bring some conflict. Mayor Pro Tem Ly reiterated that is why he suggested that an organization in their DBA. He added that he did not want to limit non - profit organizations DBA status. Council MemberArmenta suggested limiting the policy to teams that,play in profit organizations. Council Member Low asked how it would be Council Member Clark clarified that you cannot duplicate a soccer team and so on. Council Member Low stated the goal is to promote the City on name. Mayor Pro Tem Ly stated that is good to be >rporate the word Rosemead asked for staff to look into the isemead and not all non- :ady offers as baseball team, a banner that bears the City's Mayor Taylor asked Mr. Ly what was his goal because the DBA would just be on paper Mayor Pro Tem Ly explained that his goal was for an organization in Rosemead or a non- profit organization that use city facilities for free, there should be, an understanding that they are a team from Rosemead. Mayor Taylor stated that non- profit groups must provide verification of current 501 C 3 statuses and must prove that their services are of significant benefit to the community. He added that services must be accessible to.the general public and in compliance with non- discrimination laws. Mr. Taylor explained that he understood1hatsomeone wantsAd use Rosemead in their name to represent. However, it's a problem putting the name on apiece of paperjusttd avoid paying any fees. Council Member Lo4u asked staff to clarify the policy where the city is asking either for an organization to incorporate the Rosemead name on a jersey or change their DBA. Mayor Pro Tem Ly recommended that the item be sent back for more research on the DBA aspect. City Manager Allred stated that staff will redraft and bring back with some recommended language. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 17 of 18 Mayor Taylor asked for the next meeting to bring back for Council approval of 3 or 4 sets of minutes that were not approved in previous years. Mayor Pro Tem Ly requested tapes as well. City Attorney Richman stated that an option there is that Council approve the minutes that they were duly and recorded by the City Clerk and be entered in to the records for record keeping purposes. Mayor Pro Tem Ly explained there are two versions of minutes of the same date;that were not approved regarding the Wal -Mart issue and asked to listen to the tapes. Mayor Taylor clarified that Mrs. Low was at the meetings and can 2004 and 2005 were never approved because they were used in c Council MemberArmenta stated that she was confident Redevelopment. Council Member Low reminded everyone about the Lunar sponsoring. r The Meeting adjourned at 9:02 p.m. The next Council meeting is scheduled to take place on Mayor ATTEST: Gloria Molleda City Clerk i the minutes and the minutes of two years. ento legislators will fight for nt that the EDI and the City are co- ipment Commission and City and 7:00 p.m., respectively. Rosemead City Council and Community Development Commission Joint Meeting Minutes of January 11, 2011 Page 18 of 18