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CC - 10-26-82i MINUTES OF THE REGULAR MEETING OF THE ROSEMEAD CITY COUNCIL OCTOBER 26, 1982 AT 8:00 P. M. APPROVED The Regular Meeting of the Rosemead City Council was called to order by Mayor Tury at,8:00 p. m., in the Council Chambers of City Hall, 8838 E. Valley Blvd., Rosemead, California. The Pledge to the Flag was led by Councilman Taylor. The Invocation was delivered by Rev. Percy Ferguson. ROLL CALL OF OFFICERS: Present: Councilmen Cichy, Cleveland, Taylor and Mayor Tury. Absent: Councilman Imperial (excused) APPROVAL OF MINUTES: October 12, 1982 - Regular Meeting MOTION BY COUNCILMAN TAYLOR, SECONDED BY COUNCILMAN CICHY that the Minutes of the Council Meeting of October 12, 1982 be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. I. ORAL COMMUNICATIONS A. Rev. Tom Phillips stated that although he had written a letter of appreciation to each of the Council, he still felt' that he needed to express his appreciation publicly for the beautiful plaque which the Council presented him on his 65th Anniversary of Christian service. Mayor Tury thanked him for the kind of person Rev. Phillips is and the kind of representative to the City that he is. II. PUBLIC HEARING CONTINUED PUBLIC HEARING TO CONSIDER A RESOLUTION OF NECESSITY FOR RIGHT OF WAY ACQUISITION ON DEL MAR AVENUE Mayor Tury stated that this was a continued Public Hearing and inquired if there was anyone who would care to speak. Dorothy LeRoy, 1543 Drumhill Drive, Hacienda Heights, owner of property located at 3351 N. Del Mar Avenue, inquired what was going on with the property since it was one of the parcels which are being reappraised. Councilman Taylor inquired if the recommendations from the staff would have alternatives. Frank G. Tripepi, City Manager, stated that if the details of the reappraisals are to be discussed, it.could be done in closed session with the City Attorney. Mayor Tury stated that this could be handled at the end of the Agenda and the Public Hearing was continued to the end of the Meeting. III. LEGISLATIVE A. RESOLUTION NO. 82-46 - CLAIMS & DEMANDS RESOLUTION NO. 82-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS & DEMANDS IN THE SUM OF $269,701.69 NUMBERED 8396-8411 & 5036 THROUGH 5130 INCLUSIVELY CM 10-26-82 Page Ill MOTION BY COUNCILMAN TAYLOR, SECONDED BY COUNCILMAN CICHY that Resolution No. 82-46 be adopted. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. IV. CONSENT CALENDAR (Deferred CC-E, CC-F, & CC-G) CC-A AWARD OF CONTRACT FOR SIDEWALK IMPROVEMENT ON MARSHALL, .MUSCATEL AND LOMA CC-B HOLIDAY FLAG POSTING FOR VALLEY BLVD., AND GARVEY AVENUE CC-C AGREEMENT FOR FOUNTAIN MAINTENANCE WITH AL'S POOL SERVICE CC-D PROPOSITION "A" PROJECT--MIDVALLEY PARATRANSIT CC-H AUTHORIZATION REQUESTED TO EXCHANGE EMPLOYEE HOLIDAY CC-I APPROVAL OF PLANS & SPECIFICATIONS FOR ASPHALT OVERLAY ON STEELE, GUESS & OLNEY AND AUTHORIZATION TO SEEK BIDS MOTION BY COUNCILMAN TAYLOR, SECONDED BY COUNCILMAN CICHY that the foregoing Items on the Consent Calendar be approved. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. CC-E TRAFFIC SIGNAL AT HART AND VALLEY Councilman Taylor recommended that the Traffic Signal at Hart and Valley be left in the budget as proposed, and not be removed. MOTION BY COUNCILMAN TAYLOR, SECONDED BY MAYOR TURY that the Traffic Signal at Hart and Valley not be removed. Vote re- sulted: AYES: Councilman Taylor,Cleveland and Mayor Tury NAYES: Councilman Cichy ABSTAIN: None ABSENT: Councilman Imperial Whereupon the Mayor declared said motion duly carried and so ordered. CC-F RELOCATION OF MID-BLOCK CROSSWALK TO EMERSON & KELBURN Councilman Taylor stated that he did not see the need for the removal of the crosswalk,however,he did support the extra signs':= Mayor Tury stated that this item should be sent.back to the Traffic Commission. There being no objection, it was so ordered. CC-G FAIR HOUSING PROGRAM Councilman Taylor questioned the recommendation to utilize the Fair Housing Council of San Gabriel Valley to provide service to the City of Rosemead since the other four Cities which were referred to paid considerably more money than is being requested from Rosemead. Marshall Krupp, Community Development Services Director, stated that he had had the.same concerns about the other cities having higher contracts. The services that the Fair Housing Council will provide Rosemead is the entire program as well as the implementation of the program for $1626.32 which will be at least,if not more, than a pro- gram provided by the County's Human Relations Commission and there would be local control over the what is being done by the cohtractural arrangements between Rosemead and the Fair Housing Council. The level of activity in the other cities are far greater than the level of activity in the City of Rosemead. CM 10-26-82 Page #2 0 • Mr. Krupp stated that it was discussed that there would be at least four hours a week in City Hall service to the community, four workshops during the year, a constant referral system and a constant discrimination counseling service. This would be ade- quate for this City and would comply with the HUD Regulations. This would be far more than the service that is being received from the County right now. The City would be getting more service for less money. Councilman Taylor inquired if this was a one year contract? Mr. Krupp stated that this was a one year contract with a pos- sible extension with an inflationary provision, and a right of ter- mination with a 30 day notice. MOTION BY COUNCILMAN TAYLOR, SECONDED BY COUNCILMAN CICHY that the Fair Housing Council of San Gabriel Valley provide the fair housing service be approved and that an agreement establish- ing the guidelines of the operation be prepared. Vote resulted: UPON ROLL CALL ALL COUNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. V. MATTERS FOR DISCUSSION AND ACTION A. REQUEST USE OF GARVEY PARK BY BOYS CLUB OF ROSEMEAD A letter from the Rosemead Rebels Athletic Club was read into the record in support of the Boys Club request. Mayor Tury requested a representative of the Boys Club come forward and,hopefully, enlighten the Council on some of the questions that went unanswered at the last meeting. Ignacio Willie, 3337 N. Stallo, temporary president, stated at the Boys Club Meeting of October 17th, 'a discussion'took'pLace. regarding the fundraiser which would be promoted by Radio KALI. Mayor Tury commented on a list which was attached to the October 17th Minutes of the Boys Club. Mr. Willie stated that these people had been contacted within the last.two months. Councilman Taylor stated that his name was on the list and he had not been contacted for a November 17th Meeting. Bob Bruesch, 3126 N. Isabel, he stated that the list which should have been attached had phone numbers on it and as he had not cleared it with the people on the list he did not turn it in. Councilman Taylor stated that the list which was turned in was not current and as yet we do not have a list of the people who are willing to serve on the Board. He stated he wanted to help the Boys Club and always has been supportive, however, each time a request for information is made, so that the City can sup- port the project, this information is never complete. Mayor Tury inquired what would be taking place at the fund- raiser at Garvey Park? Margaret Duran, 2446 La Presa Avenue, stated that Radio KALI is going to provide local talent, and he will provide publicity and he has assigned a particular man, Pepe Ruiz, to guide the group. She stated that it would be a total community event expecting approx- imately 1000 people in attendance. Mayor Tury stated with that amount of people in attendance it would be mandatory to have 3 deputies for eight hours of enforcement, and a strong committment from the organization that they will police for alcoholic beverages in the Park. CM 10-26-82 Page H3 Councilman Cichy inquired if the approximate costs had been given to the Boys Club for this function? Michael Burbank stated that the cost analysis of the Boys Club fund raiser approximated a total of $2074.50, plus the cost of in- surance coverage for public liability and property damage. After much discussion regarding what portion of this fund- raiser that the City would help financially, it was decided that the City would defray $1,000 of the total cost and would waive the 60% fee, however, the Boys Club would have to be responsible financially for the rest of the cost, plus insurance, restrooms, and sheriffs. Councilman Taylor inquired how would the damage to any of the City's equipment be handled. Mrs. Duran stated that if the City wants they can prepare a contract that states that the Club will pay for any damage incurred to the equipment. MOTION BY COUNCILMAN TAYLOR, SECONDED BY COUNCILMAN CICHY that the Boys Club of Rosemead be authorized to use Garvey Park facility for a fundraiser waiving the 60% fee for November 14, 1982 and the City's liability toward the fundraiser will be limited to $1000 to help defray expenses listed in-t_he_memorandum. Vote resulted: UPON ROLL CALL ALL C0UNCILMEMBERS PRESENT VOTED AYE. The Mayor declared said motion duly carried and so ordered. Councilman Cichy stated that a deposit should be made up front with regards to the additional expenses over $1,000. Councilman Taylor stated also that at that time we need the Certificate of Insurance plus the agreement of liability to City equipment by Monday, November 1, 1982. He stated that it should be specified that there be three deputy sheriffs in attendance for a period of 8 hours. Councilman Cichy stated that there should be announcements made by the Boys Club members that if there is drinking of alcoholic beverages or smoking of strange cigarettes,that they will be arrested. These announcements should be made in a regular fashion, possibly: every half-hour or hour. Frank G. Tripepi, City Manager, stated that product liability insurance is needed, since there are foods being served, and a diagram of the booth set-up and time frames for.their use and, this should be received by the City by Monday of next week. The Meeting was recessed to an executive session on the Del Mar Project. The Council reconvened from the closed session. Frank G. Tripepi, City Administrator, stated that the Council met in closed session to consider the items of the re- appraisals on the four parcels mentioned. Parcel 1, Parcel 2, Parcel 4 and Parcel 21. Parcels 4 and 21 were accepted as nego- tiated with the agreement. Parcel 2 appraisal has been accepted by the Council and the right of way agent will pursue with that particular parcel, and the Council has asked for the appraisal on Parcel l to be sent back to the appraiser with additional comments and a re-evaluation. There being no objections, it was so ordered. The Public Hearing.was continued to the next Council Meeting on November 9, 1982. CM 10-26-82 Page #4 VI. MATTERS FROM OFFICIALS A. Councilman Taylor requested that a proposal be given to the Council regarding the trees that are raising the sidewalks on Mission Drive, and suggested that they be removed now before it turns into a larger problem. Frank G. Tripepi,'City Manager, stated that there are photos already taken and there are price estimates being put together for the Council. B. Councilman Cichy inquired if there would be further announce- ments regarding the Halloween Project at Garvey Park going out to the schools to try to keep the kids off the street? Michael Burbank, Park & Recreation Director, stated that all the schools will be receiving flyers which will announce the Halloween Project on Sunday Night. C. Mayor Tury urged the drivers of Rosemead to be careful and that the parents closely monitor the food that the children get. D. Mayor Tury stated that there is a speeding problem on the Alley on the East side of Muscatel between Fern and Klingerman, and stated that he had spoken to the Traffic Engineer and Glenn Clanton regarding this problem. He felt that the traffic should be slowed down and he felt that speed bumps might be helpful in this alleyway. E. Frank G. Tripepi, City Manager, stated that he had handed out the City's Annual Audit Report of June 30, 1982. He stated that the City again is in sound financial condition, and there are no problems or red flags to be taken note of at this time. Mayor Tury met with the auditor and he felt good about what he had said about Rosemead, and there was a very positive outlook for the upcoming year. Mayor Tury congratulated the staff. VII. ORAL COMMUNICATIONS A. Glenn Clanton, Traffic Commissioner, congratulated the council on their accomplishments. Mayor Tury thanked him for the kind words. There being no further business, the Council Meeting was adjourned to the next regular meeting on November 9, 1982 at 8:00 p. m. Respectfully submitted: ty Clerk APPROVED: i MAYOR CM 10-26-82 Page H5 COUNCILMEETING 10-26-82 V. MATTERS FOR DISCUSSION AND ACTION VERBATIM A. REQUEST USE OF GARV.EY PARK BY BOYS CLUB OF ROSEMEAD Tripepi: Mr. Mayor, thei next item is under Matters for Discussion and Action. We have a request, a continued request actually, for the use of Garvey Park by the Boys Club of Rosemead, and you asked me at the beginning of the meeting if we could have a letter read for the record.) Is that what you asked? Tury: Yes, we received a letter that I would like to have read for the record. Tripepi: It is.dated October 26th addressed to the Rosemead City Council, Gentlemen, it has been brought to my attention that a group of citizens are attempting to organize a boys club in Rosemead. Having been very active in the Rosemead Rebels Youth Football program as a coach, commissioner, boardmember and presi-' dent, I am very familiar with the benefits afforded to the youth of the community by this organization. It is an extremely large difficult task, these dedicated citizens have undertaken. I am sure you will give them every, consideration and assist them in any way possible. Very truly' yours,Fernie Estrada, President. Tury: Thank you, Mr. Triipepi. 0. K. We are continuing this from the last meeting, and I think what we should do now is possibly have a representative from the Boys Club come forward and hopefully enlighten us with some of the answers to some of the questions that we did not) have last time. So if somebody would like to do that ...that,would help. First, let us run down what we have been given. Tripepi: We have provided the Council with reorganization action and minutes of.board meetings, I guess where they have had minutes taken. We have provided you with those copies and it looks like the most recent meetingiwas Sunday, October 17th. Meeting held at 3337 Stallo. So at our request Mr. Bruesch has provided us with copies of those minutes. Mr. Kress has checked with the Secretary of State's Office and has provided you with the informa- tion on the original incorpor,aters and also on the current listing of the officers as they presently stand. We have also provided you with an additional copy with the revised cost analysis from the staff along with the original correspondence which was given out at the first meeting. Tury: O.K. Would you pllease give your name and address for us. Willie: My name is Ignacio Willie, and I live at 3337 North Stallo Avenue, in the City of Rosemead. i Tury: Mr. Willie, I take it that you are the new President according to the October 17th Meeting minutes. Willie: Temporarily, yes, sir. Tury: Alrighty. I think we should start with something that we didn't get to last time. (Exactly, what do you have in mind as a fundraiser. .Willie: We are putting on a program to raise the money that we need. Approximately, $7,000 or $8,000. Tury: I understand that,.but what I am asking or what are we going to have there. I see according to the minutes that the fundraiser is promoted by Radio KALI. What are we looking at? Are we looking at a rock festival or what? Willie: No it is nothing like that. It is a Mexican station that plays very mellow music, no rock music, none of that stuff. It is mainly for the older generation that is involved with this program. Tury: Would this be band music? Or recorded music? CM-10-26-82 Page la Willie: Well, it will be a different type of local talent from the area which radio KALI will provide for us. Tury: Who is going to provide it, I am sorry?. Willie: Radio KALI Station. Tury: I am correct that now that the new board of directors is Mr. Mascorro,Ignacio Willie, Mr. Raul Garcia, Mr. Larinaga, Mrs. Larinaga and Mrs. Duran. Am I correct in that? Willie: Yes, right. Tury: There is a list on the back of your minutes which refer to attached is a list of community and business leaders who have stated that they will serve on the board or help out in other ways. The list is extensive and there are several names. Have all these people been contacted and they have expressed an interest in support- ing the Boys Club? Recently? Willie: Yes, recently. Tury: Recently, within the last 6 or 8 months? Recently would be.... recently would not be three years ago.. Willie: Recently, would be within the last two months, I would say. Tury: Super, that is fine. That's all the questions I have. Gary, do you have any questions? Taylor: What you are just questioning there. The most current minutes that we have are dated Sunday,October 17th, 1982. Mr. Willie, what the Mayor was just asking you. Within the past two months, you or members of the board have contacted the attached list for people to attend the November 17th Meeting? Willie: Yes, in fact, each one of us have contacted several people ourselves. Taylor: There is a list of two,four,six, eight, ten, twelve, thirteen names on here. My name is one of them and no one has contacted me for November 17th Meeting. Bruesch: When I talked to Mr. Tripepi in his office, I simply had a list of people that we've contacted. This that list. However, there are some phone numbers that the people..... Taylor: Excuse me, Mr. Bruesch...... Tury: Bob, why don't you come forward, please. Bruesch: My name is Bob Bruesch, I live at 3126 N. Isabel, when I talked to the people in the office, I told them at that time our list here had some phone numbers that the people may not want us to make public. That is why this is the attached list. I had some other copies... Taylor: That is not what is attached to ours. Bruesch: I know. I realize that. I said this list here is the one. I wasn't referring to that list at all. This is it right now. Taylor: When was that list presented? Bruesch: When I talked to -the gal in the office, I told her that this.is the list, but I am not going to give this particular list because I didn't clear the private home numbers. I didn't want to do anything illegal. Tripepi: So, to clarify something you said earlier, Bob, you did not discuss that list with me because I never saw it before. Bruesch: No, it was with somebody in your office. The gal in the office. I said that I have a list here but I am not going to give it because there are private home phone numbers on here that I didn't want to give. Now, if you want me to I can give this list without the phone numbers. CM 10-26-82 Page 2a Taylor: Now, let's back up, Mr. Bruesch. Last Meeting I told you I was upset about the way you were presenting things. Now, tonight I read something here. I want to read this to you. This is the information that was given to the Council since the last meeting. It states: Last paragraph of your letter here. All members were given a list, this is the minutes of October 17th, 1982, October 17th, one week old. This is the minutes, All members were given a list of committed community and business leaders to contact for a general meeting on the night of November 17th. Mr. Bruesch was directed to contact Title Insurance to see if their meeting hall was available on that night. Attached is a list of community and business leaders who have stated that they will serve on the board or help out in other ways. All will be asked to attend this meeting. I turn the page and what list do we have presented to the Council for review. Bruesch: I have no idea in which order that was. I am sorry. That list with names on it, including your name on it, Mr. Taylor, was attached to the very first meeting we had. Taylor: 1978 or 79? Bruesch: Yes, I don't know how it got in there. I hope it was inadvertant. Taylor: There is no other list. Bruesch: I informed the gal at that time, that I had a list of people. That I was not going to give the list publicly because it had phone numbers. Now,if you wish me to type up this list without the phone numbers, I will give it to you. Tripepi:' Gary, do you have that memo? It is a two line memo. Turn the page. Taylor: Dated October 20th? Tripepi: Everyone of these minutes refers to a list attached. Go to the next page. Here is the date of the minutes of April 10, 1978, see attached list. Turn the page „there is the list. Bob, I put these in the same order in which they were given to me. Bruesch: That attached list there with Mr. Taylor's name was not attached to the minutes of October Meeting. Tripepi: When you presented them to me with the packet that is how the packet was presented. I would not have access to this list through any other source except for you, Bob. Taylor: Again, Mr. Bruesch... Bruesch: That's mine right there and that's how it was presented. In this order. Taylor: What list..The new list you bring in tonight.. Bruesch: The-new list that I had at that time, which I did not give them at that time, was because of the phone numbers. Now, if you wish a list of those people... Taylor: I don't want to play games with you...why didn't you cross the names and give it to us current so that when you call these people to find out if there is interest then it helps us. How long have you had that? Bruesch: This list here? I have had it about three weeks. Taylor: This list was presented last week to us. Well, you have answered my question, the information is not current and it does not have the people who are willing to serve on your board. We don't know who they are yet. CM 10-26-82 Page N3a Bruesch: If you wish me to make a copy on your machine I can make it. Taylor: If if weren't for the Boys Club, I would turn you down flat, but I know that there are a lot of people in this community that are working very hard for it. When you have that kind of information and you make a decision, well, I don't want to give out the phone numbers, you should have crossed out the phone numbers and given the information to this Council to review what we can do for the community. If you want to keep it in a box at home, that is your priviledge, but I said at the last meeting, you are letting the people of this community down. I still feel that way, but I want that Boys Club to go. Bruesch: I want to find out exactly why you feel this way. Taylor: Because you keep bringing up information that we need to find out who the people in this community are that want to help in this community. My name is listed in these minutes many times. When have I turned down the Boys Club? When have I not...I have been the one vote up here in the past years that has voted for the Boys Club. Is that true or not true? Bruesch: That is absolutely true. Taylor: So when I want the facts... Bruesch: Mr. Taylor, you are putting into a light that it's be- come a to me it feels that you are stating that I am purposely covering up things, that I should not be... Taylor: You have the information but you withhold it from the Council to make a decision. Bruesch: I told the gal at the time that I gave the things that I had to clear the numbers before I gave the list. Taylor: There you did not bring in the information at the proper time. I don't want to belabor the point.. Tury; Let's move on with it-that's ..you do indeed have an active board of directors, am I correct? Bruesch: I'll let the board of directors talk. I wasn't even going to come up here but Tury: Mr. Willie, would you come up here. I think..Can you.give us a little bit of detail of exactly what you have planned for the fundraiser? I know we are going to have local talent provided by KALI. Besides that I really don't know anything else. Willie: Mrs. Duran.. Duran: You know it takes a good woman to get the road on the way. Tury: We know who you are, but if you would give your name for the record. Duran: Margaret Duran. I live at 2446 LaPresa Avenue, in Rosemead for the past 30 years. O.K.? What we plan to have Radio KALI, Raul Rotall, who is the top dog of that station. It is going to provide local talent, live and top names. It is a family oriented program. He will provide publicity, the radio publicity, the news- paper publicity and he has assigned a particular man, Pepe Ruiz,. to take direct part, to work directly with us. To guide us all the way. He will also provide the posters for us to put up, the publicity in anyway that we would require. He would also provide the sound system since we do not have a sound system. He will provide that. What we are asking from the City is the booths.. . We will ask service organizations in the community that want to putrup a booth that day that they may do to earn funds for their own organization. We plan to make it a total community.event. The dancers from Mark Keppel are also going to participate. The club from San Gabriel High, the youth from San Gabriel are also going to participate. We will also let out some newsreleases ~Mag11042a6=£ and invite community organizations. Those that would like to participate to take part in it. We are just waiting on your decision. Tury: I realize that this is a rough question. About how many people do you expect. I know it is tough, but approximately what would you expect. Duran: We are aiming at a thousand, because we need $7000. If you are one of those thousand and you plan to spend at least $7.00 with us, and each of you, we will make $7000 that day. Tury: O.K. Gentlemen, any more questions? Taylor: Mr. Mayor, Mrs. Duran you made the comment that as far as businesses or other participants having their booth fundraisers for that as individuals or for the Boys Club? Duran: We are going to charge rental of the booths, and that will go to the Boys Club. Then the other is their own profit, for their own organization. Whatever profit they make is for their own organizations. We have already been approached by several of the PTA's and from the parents club of St.Anthony's wishing to run a whole booth for that day. Taylor: I want to say I support the concept of using it for a community non-profit organization but I do have reservations as far as any business setting up on public property to make a profit. Because we by law have to be fair and equal, and what I find hard to do is to o.k. you program and then another group coming in and asking ...we get..it is a double edged sword. As far as the Boys Club or whether it be the RYA or the American Soccer or whoever, I think those organizations are great, but I have real reservations about even businesses outside of the City who come in and set up a booth. You make some money for the space that is rented to them but in turn we are renting out community property for profit taking of other businesses. I have some reservations about that. Duran: I am sorry Mr. Taylor if I said businesses. I did not mean private businesses. I meant non-profit organizations, and they will be local, non-profit organizations. Taylor: That is fine, thank you. Tury: Any other questions? Taylor: Mr. Mayor, how are we going to police the situation? Tury: I think that they are going to have to provide police. Taylor: There was some reference made to providing Sheriff's protection. Tury: I think there is no question about it. With that kind of a turn-out I think we are going to have to...mandatory that we have at least that many. I think that we are going to have to get a strong committment from the organization, that they will police for alcoholic beverages in the park. Taylor: Mr. Mayor, as I stated I think it is a worthwhile project. We take our Revenue Sharing Funds each year, half a million dollars or so. We plug into the Sheriff's budget. In the past we have added extra patrol cars in the City, and I for one would like to find some optimistic ways of getting youth involved. When the Boys Club was in operation, there were many youth, I can't say there was hundreds of them, even if there was dozens of them, 30 to 50, I think it is a constructive type program. So I feel that what they are asking for is in the community interest. We have the community center which we don't lease out as such or it is a very minor fee that we have. Community groups, senior citizens and such that use that facility. We have the baseball groups, the older adults, the young children, we have the soccer association so I would hope that this Council figures someway of letting them earn their own way. I am not going to go for giving them few..the last big chunck, $88,000. This is their effort. CM 10-26-82 Page N5a Taylor continues: If they make money fine. If they don't it, it is not because the City did not give them a chance to try it. Tury: Anyone else? Cichy: Question for the City Manager, I wondered if the members of the Boys Club Board have been given the approximate cost, the list of the costs from the Park and Recreation Department. Tripepi: Michael? Michael: It was indicated the last time it would be $2074 which includes law enforcement. Cichy: It does include law enforcement? O.K. Michael: It does not include restrooms or insurance. Tripepi: That is indicated in the memorandum. Tury: If the Council agrees to this, I would think that the City property such as the booths and the stage should not be used. I think that is something that is breakable, somewhat dangerous. I know that the Chamber rented their own when they used the park. I think that we could..my opinion, we could delete those particular items. It would bring the costs down and you would not have the set-ups and stuff by the park people. It would cut the costs considerably. Cichy: How does the Council feel about deleting the exact cost of law enforcement. I am...we are going to police activities anyway. Unless it got out of hand and then a bond could be posted that could be refundable rather than the cost for law enforcement. Tury: I think their are going to need deputies right on the spot. This won't be normal. You know what it is like on 4th of July? Duran: Remember, gentlemen, we don't have a lot of money. We have been going,as you know, from booths to booths, picking up $50 donation there. That is going to be seed money for this one big thing. So anything that you could delete from the cost we would really appreciate it. Cichy: That is what we are trying to do. I just think that Gary brought up a good point in the use of Revenue Sharing Funds which we have tended to use for law enforcement for many years now which I think we should continue to do. We have not used those types of funds for community activities as we did at one time, and rightly so, we don't have that kind of money that we had back in 1976. None of the Cities do. This might be one type of activity which we continue to use those funds in that manner and allow the Boys Club not to have to pay those extra charges unless something get out of hand....I do think they have to provide insurance. I tend to agree with the equipment. The Chamber has rented the equipment. They probably get it cheaper than what the City could provide it for with the set up and everything. They can set-up their own booths and things. Tury: I think it was Capt. Callas's recommendation to have on-site people. I just ...we've been through enough ...you know what happened two years ago on 4th of July at Garvey Park, and I sincerely believe that you have.got to have someone on the spot to see that ...to make sure that things don't get out of hand. Because once they get out of hand, they just totally explode. That is one thing that I personally will not yield on. Is to have people on the park grounds; or private security guards, but you have to have somebody. Gary, what do you think? Taylor: Mr. Mayor, I would go along with the idea.of..it would save cost for the group as far as not using the City booths or the City staff. Where does that leave the Boys Club as far as getting donated booths or PTA's or whoever may have the booths. Duran: No, PTA's are not as active as they used to be, therefore, there are no booths available any more. And as for stage, we CM 10-26-82 -Page #6a • • couldn't.We tried to get it from other places hoping to setting it up and we haven't been able to do that. To get a professional stage and for the caliber of professional people, the entertainers, that are going to be out here, I don't think they are going to perform on other than a good size stage with a good PA system. So if we can't get the booths from the City and the stage, then we might just as well not even attempt it. Taylor: Mr. Mayor, the insurance that would be provided and staff being on hand, and I agree that the Sheriff's must parti- cipate in order for it to go on. I don't even have a hesitation on a trial basis this year. If the City picks up that $552 is what's listed at for three deputies for eight hours. Is that correct? Is this an 8 hour event? Duran: Yes. The participants will be on the park for 4 hours, but we will be on the park early to set it up. Taylor: And if the equipment is set-upon Saturday morning. That is not a real problem. It saves you time for Friday night and such. Duran: No, the event is Sunday, so if it-is set up Saturday... Taylor: Oh, I am sorry. Saturday, so this would be set-up Sunday morning. Tury: They have to be set up Saturday, you know we don't have people working Sundays.. Michael: It was suggested in the memo to the Council to set it up Saturday. One of the things that were lacking in any of the information coming to us were time frames. We assume some thing that would be comparable to 4th of July or Cinco de Mayo which is 6 to 8 hours. We would still like to set up Saturday to avoid any problems on Sunday. Taylor: If I am not mistaken the memo was that your recommendation was not to set up Friday as far as security at night. Michael: Saturday, we set up Saturday. Item NA and kI says we set up Saturday. With night security that night. Tripepi: What time does the program start on Sunday? Taylor: I am looking at I and it seems was a mere proposal. Duran: The event is Sunday. Tripepi: What time on Sunday? Duran: 12:00. 12:00 to 4:00. Tripepi: 12:00 noon? Willie: 11:00 to 5:00. Taylor: Now, it's 11:00 to 5:00, it was just clarified.. Michael: We would like to do it a day in advance, because it takes three hours to do the stage by it self. Taylor: And what about night-time security? Michael: We have called on a Recreation Leader for overnight for Saturday night to watch the equipment. Taylor: Just one of our leaders? Michael: One of our staff. Which is typical for 4th of July or Cinco de Mayo. CM 10-26-82 Page H7a 2 Taylor: Well, Mr. Mayor, I do have reservations about using the equipment but I think what is overriding that is that if the youth can get moving and adults participate in the Boys Club, I honestly feel that the money is well spent and if they don't make it, it is not because we did not give them a try. We have many programs going in the community where we give money to Chamber of Commerce for business promotion. We give money to Ingleside to help with that. We have the Juvenile Diversion program. I think that the fees that they are re- questing, the use of the equipment, there should still be a charge for that. Right now, it is coming out to approximately $2075. Tury: I might point out, Gary, that will be plus restrooms and plus insurance. Taylor: Well, they are going to have to provide that. It is not, a total package that we are going to cover. They do have to pro- vide for insurance,the restrooms. We do have..... Duran: Wouldn't you have to provide that on a community function, and you are supporting function. We are going to do all the labor, we have to started it off, if you are going for labor for set-up the stage and all that, a personal donation, I don't know how we are your own if it were it as a community and what little money to start charging us unless you give us going to get it going. Tury: I don't think, Mrs. Duran, in being fair to the Council that you can expect us to pick up, Gary talks about stuff like the Juvenile Diversion and Ingleside, these were all funded originally when the Boys Club was funded. These are still on- going, so I would disagree with Gary on that particular vane. I think ...I am not trying to be hard-hearted, I am trying to be sympathetic. I can support the program, but anything we make free to you what about every other organization in town. We won't have a week-end in the park just for families. Duran: But, Mr. Tury, we get the program off the ground, it will pay off in off-setting Juvenile Diversion and all these programs we have going. If we can get kids and youth and parents involved in constructive activities, then we don't have to worry about Juvenile Diversion and these other programs. Tury: I appreciate your program. These programs have been in- vested in at one time or another. Some have been successful and some haven't. I think at some point in time, and I am not trying to be hard nosed. I would like to see a Boys Club, but... Duran: I believe like you that people appreciate what they have to pay for, but knowing the limited funds that we have now to get going. As it is we have a lot of community contributions and donations from our area. That is hard on them already. They are already making those contributions. If we have good money to start with, we wouldn't be haggling over this. If you were willing to give us the booths and the stage fine, we'll foot the bill. We know that it is going to be very difficult for us. All we want is a start so that we can be assured that this pro- gram is going to get off the ground. Well, Mr. Taylor was saying that if it is a success, there is no if, if we can get this good fund raiser going. Tury: O.K. gentlemen, you have all the information in front of you. Cichy: At the last meeting Mr. Bruesch indicated that you had X amount of dollars that you could put up for the equipment or for whatever we decided. At that time it was somewhere $2500, $2000 to $3000, I don't want to belabor this.You're saying you don't have that money to put up for those things. Duran: We do have it. We do have, but we need to purchase every- thing that we are going to start out with. Our food booths, we are going to have food booths. We need to purchase all those things. CM 10-26-82 Page #8a Cichy: I understand that. It is the same as the Chamber of Commerce works, they rent their booths from the rental agency. We do not provide that type of equipment for a lot of reasons. One is that it.gets torn up and there is also an element of danger involved with taking them down and putting them up and of them falling apart. I can appreciate that. Taylor: Mr. Mayor, what assurance will the City have of not just the liability insurance as far as personal injury or the signi- ficant damage. If the Boys Club does in fact or the fundraiser as it is proposed, how are we going to know in advance or recover damage to any of the equipment. What kind of an agreement do we have or can we have for that. Duran: If you want a contract in any way that states that we will pay for whatever damage was incurred, equipment that was damaged, I think that the board would go along with that. Taylor: It is a standard procedure and anyone who rents the Com-. munity Hall Center for any program. That is something that is required as far as..most of it is simply because it is a simple use, like a $30 deposit or so that is refunded. When you have a large area to set up even with a 1000 people, if it is a 1000 _it may be 2000, God only knows when a radio commercial goes out and people don't have anything to do, there may be that many. There may be 500. We can speculate on it. But as far as the guarantee of any damages...Mr. Mayor at this time if the City Attorney doesn't have any problems with it, if I may phrase it that way. Do you have any reservations as far as the legality of it. Kress: No, I raise some questions concerning the organization and at least most of them have been satisfactorily answered. I guess the one question that I have that,perhaps, I didn't hear is regarding the radio station. Are they donating everything? Or are they to be reimbursed? Duran: No, they are donating. The bands,the artists. Kress: Are they goin g to be broadcast live from the side? Duran: No, it is not going to be broadcast. Kress: Well, that is the only question that I have. Taylor: Mr. Mayor, I don't think we have another alternative, or I don't have another recommendation for them to get a fund- raiser. We are getting down to the point, they have-the Boys Club has come to the Council to ask for some assistance and I don't want to just give it away completely because Mrs. Duran and most of the people are not aware of what does happen because it is a public event and we do have to treat as many people as fairly as we can. But I don't want the park opened up to week-end activities that are wide open. ..It gets very hard to tell people well, no, we don't think it is a good program. Well, sometimes, who are we to think what is a good program, and I would ask the same question. Who are we? But when you have the event next month as it may be or in two months, we had a request from Rose- mead High School one time, I believe it was the Key Club. It was one of the groups at the High School and they wanted to use the Park for a private fund raiser for the students to use to go on their exchange tours and such. The problem with that was that there was maybe, ten people that would have benefited from the use of the entire park. I couldn't go along with that ten people. I am talking about many hundreds of youth that may be involved with the Boys Club. That is again what is overriding my decision to try to get the community involved with as many youths involved as pos- sible not so much paying for Sheriff's cars. I think we are.upward of $65,000 or $70,000 a year for a car now, for one police car. I would like to make the recommendation that we allow the Boys Club to.use the facility waiving the 60% fee for a total cost to the Boys Club of $1000 and we provide the Sheriffs and we provide the Booths. It would be a net cost to them of $1000 plus any liability. The Insurance plus the Agreement that I say and the liability for any damages. I don't have another alternative. CM 10-26-82 Page #9a -,y 2 Tury: Does that include the restrooms? We pick-up the rest- rooms too? We pick up everything over a $10002 Taylor: No, No. O.K. They pay $1000 and we have a cost here of $2075. It is not an open end contract. Your point is well taken. Just by asking your question, we pick up everything over a $1000. No. That is not my intent. That the Boys Club will pro- vide a $1000, their share of the booths, and the Sheriffs protec- tion and City staff time for what was originally asked. If they go beyond that, the cost is theirs. You mention that this proposal was given to the Boys Club? Michael: I don't believe so. Tripepi: No, I think they had the figure. No, sir, I think what we indicated was that they were ...at the last meeting, we discussed the figure and when Mr. Bruesch indicated they had between $2500 and $3500 to pay. Do you know what..the cost is for restrooms. Michael: I think they are from $40 to $50 a day. Tury: You would need 8? Michael: We usually use 8, 4 and 4, or 5 and 4. Taylor: So far what my motion has covered, we have to get a cut- off point. If the Boys Club provides $1000, the City would pick- up another roughly a $1000. So there is a $2000 for a total. I no way intend it to be an open end, that anything that the bills presented that we are going to absorb. Tury: And then, you approve all the things on the memorandum, we supply the booths, we supply the labor, put them up and take them down, we supply the stage, labor to put it up and take it down, we supply the maintenance for park cleanup, we supply the generator, we supply the electricity, tables and chairs, we pay for the three deputies, supervision, night security, am I correct in that? Taylor: What we have here I would say, yes. We pay for a $1000 of it and the Boys Club pays for $1000, and the City's liabilities, maybe I should put it in that motion,will be limited to $1000 in expenses based upon these cost figures. In other words we have so much time in here for staff and I am assuming if we put this together, we ought to know how much time it is going to take. Is that correct? Tripepi: Yes, sir, we plugged it all in computing the time and the amount. As I see it the only thing there would be lacking would be the approximately $400 for restrooms for the 8 restrooms. Tury: Then the Boys Club would pick up the $1000 and $400 for restrooms and whatever the insurance fees are. Taylor: I have no idea what the insurance is. Has anyone checked on the insurance premiums? Tury: I am not an insurance agent. I wish I was. Tripepi: Maybe we can make this simpler, Gary, if I understand what you are saying, we are talking about-you are going to limit the City's liability up-side to a $1000 is that correct? Taylor: Yes. Tripepi: I guess then we can just,basically, forget computing the costs here this evening. What we are talking about is the approval of the proposal with the City contributing $1000 to de- fray expenses. Everything over that $1000 is to be picked up by the Boys Club. Taylor: Are your costs pretty well figured out? CM 10-26-82 Page N10a :m. Duran: No, not..we just know we're short. But knowing the goal we were waiting your decision tonight, and we will manage. Taylor: The only reason I stipulate the $1000 is because it is going to have to be a good faith organization that comes in and requests in the past that knows that we are not just giving the parks away willy-nilly. I know it may sound hard and such, but I think especially this first time it is the only fair way I can come up with right now. Tury: I think basically, any organization in town would be amenable to this kind of offer. Taylor: Well, how many non-profit groups do we have? Tury: Lots, Soccer, Baseball. Taylor: They are already using it six months out of the year. Tury: They are using the facilities for that reason, but they are not taking a park for a day. I have got a motion for a Boys Club Fundraiser as presented to the Council with the Council making a $1000 contribution and the Boys Club taking up all other related expenses. Do I hear a ....Mr. Cichy.. Cichy: Mr. Mayor, I want to make sure that this $1000 relates to personnel, taking down and putting up equipment. It does not relate to the purchase of other things such as the insurance or paying for anything outside of the labor. Taylor: Mr. Mayor, the intent was that the proposal listed... Tury: $1000 toward the defraying of these expenses. Taylor: Yes. Kress: When will the City be reimbursed for these items? Is there a deposit to be made or.. Cichy: Mr. Mayor, Mr. Bruesch indicated at the last meeting that they had the money to cover the expenses even though we are willing to defray some of those expenses, I would suggest that the deposit be made up front rather than after the fact with regards to the additional expenses over a $1000. Tury: Is that agreeable? Willie: Yes, it's agreeable. Taylor: Also at that time we need a Certificate of Insurance, plus the agreement of liability for any damage to City property. Tury: O.K. I have a motion. Do I have a second? Cichy: Second. Tury: I have a motion. I have a second. Discussion. I have a couple of reservations. I am going to bring up right now. I question, Gary is the one who said it, you don't know how many people are going to get. You advertise over a radio station. You could get an over-abundance of people. You have a park that has limited parking. I think we all realize that. I think that is a problem. That is a problem that should have been addressed but there is really no way that we can limit it. Duran: We may not even get a 1000. Tury: You may not get a 1000 but you may get it. If you hold it I hope you get it. You may get 10,000. I think we are going to have to do something about the decibels levels of these bands at the park property line. It.is going to have to be taken care of because every year on 4th of July.or something we get continuous complaints that the bands are too loud. We are going to have to set whatever is a normal reading at the property line of the adja- cent residences. We are going to have to moderate those for that. Who is going to police that? Mike are you going to that? Or the CM 10-26-82 . Page #lla "E 0 • Tury Continues: sheriff's or how do we do that? Michael: The organization. r` yti+nlt, °sl>. Tripepi: The Sheriff's and the organization. The organization cannot cite them. Taylor: I would like a specific item in there. 'That we have listed in there three deputies for eight hours. That we notify the Sheriff's station that we have the minimum of three deputies for eight hours full time unless of course there is some emergency where the Sheriff will pull them out. If it is three extra deputies that we need, your points are well taken and I have to agree with their ...they do have merit as far as the band and such. The pro- blems we have, if we have them, just enforces the idea that we won't do it again. We won't have the 4th of July, as of now, we are not having the 4th of July because the celebration down there got out of hand. Crowd control. There were many people coming into the City that really weren't residents so ceased to have the event there. Tury: That's what you are going to have with this advertising over the radio, too. I think it is the same situation, I really do. Taylor: If that begins to happen, it can be shut down. I don't like to...if it becomes that kind of a problem. If it has to be shut down, I think we can do that. If we don't have a problem, if we do we will have to face it. It won't happen again because I feel ...nobody, a non-profit group,Boys Club, whoever it is, if they can't control it, then they are out. Or any other group. I do honestly want to give them a chance to get out on their own. Tury: Would you agree with the sound readings at the property line? Taylor: That is a tricky question because I don't know of a quiet band anywhere. Tury: Well, you know yourself, Gary after every 4th of July Celebration, or Cinco de Mayo we get complaints. Now I can see taking the flack for a City function, but I cannot see taking the flack for a private function. Taylor: I know but we take it though, and as far as the...we put the bands on every year at 4th of July and we do it. And this is a situation-do we just do it this time too. Tury: I don't know. I am asking. That is the problem. 4th of July I tell people well, heck it is only once a year, and it is our Nations celebration of Independence. There is a certain amount of rationale there to calm them down. It doesn't always work. Taylor: The board has an idea that we are going to be watching for disturbances, and somebody better have some rubber instruments down there. Duran: Tell me where they are. Tury: Does somebody else anything more. Cichy: Probably the enforcement and constant announcements abo-t people who drink alcohol and smoke strange cigarettes will be arrested, and it is up to the Boys Club to make the announcements. They are running the activities, and they have to do it willingly and they have to enforce it, and force people out of the park, and if they don't I won't ever vote for them to do it again. Taylor: Mr. Mayor, I think it is an excellent point because at these functions every half hour or soon as they see any drinking it is announced that there will be no.beer drinking allowed and they must leave the park, I think it is worth a try just to see the results we get. And if we have three deputies down there, and we see a problem, it is the best documentation that I know of. But if they do have a good program and they are well behaved, I would like to think we have gained something. CM 10-26-82 pagen12a Tury: Then can we add to ihat,that the Boys Club to be responsible to announce but not to enforce, but to actively pursue the stopping of the drinking in the park. Duran: We advocate no smoking or drinking. We are models for our youth. Tury: I know. I don't doubt that, Mrs. Duran. I am not questioning your personal integrity, what I am questioning the group of people who are coming there through radio advertising. Taylor: Is there someone who can handle that as far as making an announcement every hour and every half-hour that there is no beer drinking or marijuana, how can I put it, pot smoking, use whatever you want. Tury: Strange white powder. Duran: He said no strange cigarettes. Taylor: O.K. Maybe they would get the message, but sometimes I wonder. I don't know what else to do Mrs. Duran. Duran: We will keep announcing it. All members will be on watch. All the booth participants will also. If we see anybody we will pursue it. We will do everything in our power. Taylor: Now, what documents are we looking for and what time frame. The Certificate of Insurance... Tury: The Certificate of Insurance, the Liability Insurance, the deposit up front, product liability insurance for the food being sold. Tripepi:Considering that there are food products or edibles being sold there. A diagram of a full set up of what we are talking about, and the time frames for the use. And we would like those just as soon as we can get them. Margaret, if that is possible. Taylor: What is the time limit. The end of the week, is Friday of this week reasonable? Tripepi: No, I am not trying to be unreasonable. When is the function definitely. Duran: On the 14th. Tripepi: That is a definite date now? Then perhaps, we could have it by the first of next week. Next Monday, that will give you a week-end to meet with all of your people. Does that sound reasonable. Taylor: That is fine. As long as it is all done ahead of time. Tury: O.K. Gentlemen, is there any other discussion on the item. I am going to support this in deterrence to my collegue on the Council here, because I think he is very sincere and he has made some very valid points. It is really against my better judgement but I believe that you guys do indeed deserve a shot at it. .I am going to support it for that reason. 0. K. Gentlemen, please vote. Tury: 0. K. Duran: Thank you. CM 10-26-82 Page N13a