CC - 2011-24 - Landscaping Improvements at the Interstate 10 Freeway Adjacent to Walnut GroveRESOLUTION NO. 2011- 24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD
REGARDING CONTRACTING FOR LANDSCAPING IMPROVEMENTS
AT THE INTERSTATE 10 FREEWAY OFF RAMP
AREAS ADJACENT TO WALNUT GROVE AVENUE
WHEREAS, off ramp areas adjacent to the Interstate 10 Freeway in the City of
Rosemead are highly visible areas and serve as important entry points to residents and
local commerce, as a result the City Council has stated one of its important goals is the
beautification of those areas; and
WHEREAS, the State of California, Department of Transportation (Caltrans) has
competitively bid consistent with state public contracting law, a contract to authorize
roadway, pedestrian accessibility, and some landscape improvements along the
Interstate 10 Freeway at off ramp locations in the City of Rosemead; and
WHEREAS, the City of Rosemead has worked with Caltrans officials to develop
landscaping plans on Interstate 10 Freeway off ramp locations in the City that will
greatly improve upon the State's initial plans to only plant groundcover and commonly
used landscaping materials at these locations; and
WHEREAS, Caltrans has authorized the City's improved landscaping plans in
conjunction with ongoing Interstate 10 improvements, contingent on the City's use of the
existing landscaping contractor Eco Logic, Inc. under contract with the State; and
WHEREAS, the City of Rosemead will realize significant savings in costs and
time associated with using the State's competitively bid contract with Eco Logic, Inc.
and if the City does not undertake its improvements now, it is not certain if or when
Caltrans will grant the City access to make its desired landscape improvements.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of
Rosemead hereby declares and finds the following:
Section 1. The above recitals are incorporated herein.
Section 2. The City of Rosemead hereby authorizes the completion of
landscaping improvements along the Interstate 10 Freeway/Walnut Grove Avenue as
discussed in the staff report accompanying this Resolution.
Section 3. The City Manager is hereby authorized to enter into a contract with
Eco Logic, Inc. for the Interstate 10 Freeway/Walnut Grove Avenue Beautification
Project using the State of California Department of Transportation Contract No. 07-
166814 without submitting the work to the public bidding process as obtaining
competitive proposals would not produce an advantage, and the advertisement for
competitive bid would thus be undesirable, impractical or impossible as permitted in
Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App. 3d 631, 636 -637,
164 Cal.Rptr. 56. Eco Logic, Inc. is the only company which Caltrans will permit the
City to perform work on the location at this time. Further, failure to use Eco Logic, Inc.
will significantly delay or prevent the City from making its desired landscape upgrades.
Failure to use Eco Logic Inc., will not result in costs savings and Caltrans has already
complied with the competitive bid process in its selection of Eco Logic, Inc.
Section 4. The City Clerk shall certify as to the adoption of this Resolution.
St ' en Ly, Mayor
ATTEST:
Glona Molleda
City Clerk
APPROVED AS TO FORM:
Rachel Richman
City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF ROSEMEAD )
I, Gloria Molleda, City Clerk of the City of Rosemead, do hereby certify that the foregoing
Resolution No. 2011 -24 being:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD REGARDING
CONTRACTING FOR LANDSCAPING IMPROVEMENTS AT THE INTERSTATE 10 FREEWAY
OFF RAMP AREAS ADJACENT TO WALNUT GROVE AVENUE
was duly and regularly approved and adopted by the Rosemead City Council on the 24th of May,
2011, by the following vote to wit:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
�L�
Gloria Molleda
City Clerk
MI ROSEMEAD CITY COUNCIL
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
6 1 1 A
DATE: MAY 24, 2011
SUBJECT: INTERSTATE 10 AND WALNUT GROVE AVENUE LANDSCAPE
IMPROVEMENTS — CONTRACT AWARD
SUMMARY
As part of the City's Fiscal Year 2010 -11 Capital Improvement Program, the City Council
approved a project to improve freeway off ramp areas adjacent to the Interstate 10
Freeway at Walnut Grove Avenue. This project includes a complete landscape
makeover to the slopes on the west of Walnut Grove Avenue, which includes ground
cover, trees, shrubs, and color splashes (roses and perennials) on off ramp slopes and
adjacent areas.
Staff Recommendation
It is recommended that the City Council:
1. Approve the landscape plans and specifications.
2. Adopt Resolution No. 2011 - 24, authorizing the City Manager to enter into a
contract with Eco Logic Inc. for the I- 10/Walnut Grove Avenue Beautification
Project (using the State of California Department of Transportation Contract No.
07- 166814) in the amount of $98,670.50 and establish an amount of $14,800
(approximately 15 %) to cover the cost of unforeseen construction expenses.
DISCUSSION
The I- 10/Walnut Grove Avenue Beautification Project is located on the freeway off ramp
slopes, north and south of the 1 -10 Freeway primarily on the west side of Walnut Grove
Avenue. There are several maintenance issues along these slope areas including
overgrown weeds, trash debris, and graffiti. The City's Public Works Department
routinely monitors this stretch of roadway and spends considerable time removing weeds
and trash debris.
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
May 24, 2011
Pace 2 of 3
The proposed project includes drought tolerant shrubs, groundcover, trees and color
splashes (roses and perennials) along the slope areas adjacent to the freeway. This mix
of plant and tree species will provide a continual bloom from spring through fall months
and beautify non - landscaped areas where trash and weeds currently accumulate.
Together with the painted freeway underpass bridge and landscaped median, this
landscaping work will provide a welcome entry into the City of Rosemead.
This project is the third of four locations that is a multiple phase approach to improve all I-
10 Freeway off ramp areas in the City, also including Rosemead Boulevard, San Gabriel
Boulevard, and Del Mar Avenue. In conjunction with the existing Caltrans 1 -10 Freeway
off ramp improvements, the City has been able to work with Caltrans officials to develop
landscaping plans and coordinate beautification improvements to immediately follow
roadway improvements at these locations. The Council previously approved contracts for
improvements along Del Mar Avenue and San Gabriel Boulevard. Planting is nearing
completion on both locations and mulch is being installed.
The City's landscaping plans are intended to improve upon the State's initial plans to
install groundcover and other commonly used landscaping materials at these locations.
Caltrans officials have approved the City's proposed landscaping plans and have
authorized Caltrans' landscape contractor, Eco Logic Inc., to complete improvements.
Eco Logic Inc. competitively bid and was awarded a State landscaping contract to
complete work as part of the State's 1 -10 Improvement Project (Attachment 1). By
utilizing this previously competitively bid contract, the City will save significant costs
associated with contractor mobilization, irrigation materials, rodent control, and permitting
(these costs are already included in Ecologic's contract with the State). As a result, the
City will only be responsible for the costs associated with installing the City's preferred
landscaping materials. The City will also save a substantial amount of time as compared
to the normal design review and encroachment permitting process through Caltrans,
which can sometimes take 6 -12 months.
In accordance with the City's Purchasing Policy, the City Council may use a competitive
bid conducted by another public agency to purchase goods and services. The attached
resolution has been reviewed by the City Attorney and outlines the findings made to take
advantage of the State's existing landscape improvement contract.
FINANCIAL REVIEW
Funding for this project was approved by the City Council as part of the City's Capital
Improvement Program Budget. There is approximately $500,000 available for
beautification improvements at Interstate 10 freeway off ramp locations.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15304 (a) of the CEQA Implementing Guidelines. This exemption
covers projects involving minor alterations of land that do not have a significant effect on
the environment.
City Council Meeting
May 24, 2011
Page 3 of 3
Prepared by:
Rafael Fajardo
Associate Civil Engineer
Submitted by:
CyAa- -
Chris Marcarello
Public Works Director
Attachments:
(1) State of California Department of Transportation Landscaping Bid and Agreement
(2) Resolution 2011 - 24
(3) Location Map
(4) Bid Proposal