CC - Item 7H - Interstate 10 and Rosemead Boulevard Landscape Improvements - Award of ContractL e i ■
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: JUNE 28, 2011
SUBJECT: INTERSTATE 10 AND ROSEMEAD BOULEVARD LANDSCAPE
IMPROVEMENTS — CONTRACT AWARD
SUMMARY
As part of the City's Fiscal Year 2010 -11 Capital Improvement Program, the City Council
approved a project to improve freeway off ramp areas adjacent to the Interstate 10
Freeway at Rosemead Blvd. This project includes a complete landscape makeover to
the slopes adjacent to Rosemead Blvd., which includes ground cover, trees, shrubs, and
color splashes (roses and perennials) on off ramp slopes and adjacent areas.
Staff Recommendation
It is recommended that the City Council:
1. Approve the landscape plans and specifications.
2. Adopt Resolution No. 2011 - 34, authorizing the City Manager to enter into a
contract with Eco Logic Inc. for the 1 -10 /Rosemead Blvd. Beautification Project
(using the State of California Department of Transportation Contract No. 07-
166814) in the amount of $82,599 and establish an amount of $12,400
(approximately 15 %) to cover the cost of unforeseen construction expenses.
DISCUSSION
The 1 -10 /Rosemead Blvd. Beautification Project is located on the freeway off ramp
slopes, north of the 1 -1 - 0 Freeway adjacent to Rosemead Blvd. There are several
maintenance issues along these slope areas including overgrown weeds, trash debris,
and graffiti. The City's Public Works Department routinely monitors this stretch of
roadway and spends considerable time removing weeds and trash debris.
The proposed project includes drought tolerant shrubs, groundcover, trees and color
splashes (roses and perennials) along the slope areas adjacent to the freeway. This mix
of plant and tree species will provide a continual bloom from spring through fall months
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
June 28, 2011
Pape 2 of 3
and beautify non - landscaped areas where trash and weeds currently accumulate.
Together with the painted freeway underpass bridge and landscaped median, this
landscaping work will provide a welcome entry into the City of Rosemead.
This project is the final of four locations that is a multiple phase approach to improve all I-
10 Freeway off ramp areas in the City, also including Walnut Grove Avenue, San Gabriel
Boulevard, and Del Mar Avenue. In conjunction with the existing Caltrans 1 -10 Freeway
off ramp improvements, the City has been able to work with Caltrans officials to develop
landscaping plans and coordinate beautification improvements to immediately follow
roadway improvements at these locations. The Council previously approved contracts for
improvements along Del Mar Avenue, San Gabriel Boulevard, and Walnut Grove
Avenue. Both the Del Mar and San Gabriel projects are completed and work along
Walnut Grove is underway (scheduled for completion in mid - July).
The City's landscaping plans are intended to improve upon the State's initial plans to
install groundcover and other commonly used landscaping materials at these locations.
Caltrans officials have approved the City's proposed landscaping plans and have
authorized Caltrans' landscape contractor, Eco Logic Inc., to complete improvements.
Eco Logic Inc. competitively bid and was awarded a State landscaping contract to
complete work as part of the State's 1 -10 Improvement Project (Attachment 1). By
utilizing this previously competitively bid contract, the City will save significant costs
associated with contractor mobilization, irrigation materials, rodent control, and permitting
(these costs are already included in Ecologic's contract with the State). As a result, the
City will only be responsible for the costs associated with installing the City's preferred
landscaping materials. The City will also save a substantial amount of time as compared
to the normal design review and encroachment permitting process through Caltrans,
which can sometimes take 6 -12 months.
In accordance with the City's Purchasing Policy, the City Council may use a competitive
bid conducted by another public agency to purchase goods and services. The attached
resolution has been reviewed by the City Attorney and outlines the findings made to take
advantage of the State's existing landscape improvement contract.
FINANCIAL REVIEW
Funding for this project was approved by the City Council as part of the City's Capital
Improvement Program Budget. There is approximately $500,000 available for
beautification improvements at Interstate 10 freeway off ramp locations.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15304 (a) of the CEQA Implementing Guidelines. This exemption
covers projects involving -minor alterations of land that do not have a significant effect on
the environment.
City Council Meeting
June 28, 2011
Page 3 of 3
Submitted by:
Chris Marcarello
Public Works Director
Attachments:
(1) State of California Department of Transportation Landscaping Bid and Agreement
(2) Resolution 2011 - 34
(3) Location Map
(4) Bid Proposal
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RESOLUTION NO. 2011- 34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD
REGARDING CONTRACTING FOR LANDSCAPING IMPROVEMENTS
AT THE INTERSTATE 10 FREEWAY OFF RAMP
AREAS ADJACENT TO ROSEMEAD BOULEVARD
WHEREAS, off ramp areas adjacent to the Interstate 10 Freeway in the City of
Rosemead are highly visible areas and serve as important entry points to residents and
local commerce, as a result the City Council has stated one of its important goals is the
beautification of those areas; and
WHEREAS, the State of California, Department of Transportation (Caltrans) has
competitively bid consistent with state public contracting law, a contract to authorize
roadway, pedestrian accessibility, and some landscape improvements along the
Interstate 10 Freeway at off ramp locations in the City of Rosemead; and
WHEREAS, the City of Rosemead has worked with Caltrans officials to develop
landscaping plans on Interstate 10 Freeway off ramp locations in the City that will
greatly improve upon the State's initial plans to only plant groundcover and commonly
used landscaping materials at these locations; and
WHEREAS, Caltrans has authorized the City's improved landscaping plans in
conjunction with ongoing Interstate 10 improvements, contingent on the City's use of the
existing landscaping contractor Eco Logic, Inc. under contract with the State; and
WHEREAS, the City of Rosemead will realize significant savings in costs and
time associated with using the State's competitively bid contract with Eco Logic, Inc.
and if the City does not undertake its improvements now, it is not certain if or when
Caltrans will grant the City access to make its desired landscape improvements.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of
Rosemead hereby declares and finds the following:
Section 1. The above recitals are incorporated herein.
Section 2. The City of Rosemead hereby authorizes the completion of
landscaping improvements along the Interstate 10 Freeway /Rosemead Boulevard as
discussed in the staff report accompanying this Resolution.
Section 3. The City Manager is hereby authorized to enter into a contract with
Eco Logic, Inc. for the Interstate 10 Freeway /Rosemead Boulevard Beautification
Project using the State of California Department of Transportation Contract No. 07-
166814 without submitting the work to the public bidding process as obtaining
competitive proposals would not produce an advantage, and the advertisement for
competitive bid would thus be undesirable, impractical or impossible as permitted in
Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App. 3d 631, 636 -637,
164 Cal.Rptr. 56. Eco Logic, Inc. is the only company which Caltrans will permit the
City to perform work on the location at this time. Further, failure to use Eco Logic, Inc.
will significantly delay or prevent the City from making its desired landscape upgrades.
Failure to use Eco Logic Inc., will not result in costs savings and Caltrans has already
complied with the competitive bid process in its selection of Eco Logic, Inc.
Section 4. The City Clerk shall certify as to the adoption of this Resolution.
MAYOR
ATTEST:
CITY CLERK
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ROSEMEAD BLVD. SLOPES
PROPOSAL
DESCRIPTION
UNIT
Q TY
UNIT
TOTAL
TREES
24" Box
EA
37
$ 250.
$ 9,250.00
SHRUBS — -
- - - - - --
— -
1 GAL
EA
412
$ 8.00
$ 3,296.
5 GAL
EA
472
$ 24.00
$ 11,328.00
ROSE - 'TRUMPETE OR'SHOWBIZ' - 5 GAL
EA
310
$ 26.00
$ 8,060.00
CLEARING AND GRUBBING
SF
78000
$ 0.11
$ 8,580.00
MULCH
CY
190
$ 40.00
$ 7,600.00
SOIL PREP
SF
20400
$ 0.28
$ 5,712.00
JUTE NETTING
SF
20400
$ 0.40
$ 8,160.0
PLANT ESTABLISHMENT (90 Days)
LS
1
$ 2,800.00
$ 2,800.00
GOLPHER CAGES
TREES
EA
37
$ 2_8.00
$ 1,036.00_
5 GAL SHRUBS - BOUGAINVILLE & ROSES ONLY
EA
513
$ 12.00
$ 6,156.00
GOLPHER ERADICATION
INCLUDES INITIAL INTENSIVE TREATMENT WITH 3
SUBSEQ 2 WEEK FOLLOW UP T REATMENTS
SF
78000
$ 0.09
$ 7,020.00
IRRIGATION MODIFICATIONS
LATERAL LINE
LF
760
1 $ 3.35
_
$ 2,546.00
SPRINKLER (T C -2)
EA
37
$ 1 5.00
$ 555.00
P.O.C.
EA
1
$ 500.00
$ 500.00
TOTAL =
$ 82,599.00