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CC - Agenda 6-28-11 • • • Steven Ly, Mayor Sandra Armenta, Mayor Pro Tem William Alarcon, Council Member Margaret Clark, Council Member Polly Low, Council Member Rosemead City Council Community Development Commission, and Housing Development Corporation JOINT MEETING AGENDA June 28, 2011 6:00 PM Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.org Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 24 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 2 of 10 City Council, Housing Development Corporation, and Community Development Commission • CALL TO ORDER – 6:00 PM • PLEDGE OF ALLEGIANCE – Chair/Mayor Ly • INVOCATION – Vice-Chair/Mayor Pro Tem Armenta • ROLL CALL: o CDC – Chair Ly, Vice-Chair Armenta, Commissioners Alarcon, Clark, Low o Housing Corporation – President Ly, Vice-President Armenta, Directors Alarcon, Clark, Low o City Council – Mayor Ly, Mayor Pro Tem Armenta, Council Members Alarcon, Clark, Low 1. ORDINANCES READ BY TITLE ONLY State law requires that all ordinances be read in full prior to the City Council/Agency Board taking action; however, by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title only. Recommendation: That the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. 2. PUBLIC PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 3. COMMISSION AND CORPORATION CONSENT CALENDAR A. Claims and Demands • Resolution No. 2011 – 22 Recommendation: to approve Resolution No. 2011 – 22, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $857,098.06 DEMAND NO. 11530 THROUGH 11541 ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 3 of 10 B. Claims and Demands • Resolution No. 2011 – 03 Recommendation: to approve Resolution No. 2011 – 03, entitled: A RESOLUTION OF THE HOUSING DEVELOPMENT CORPORATION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $208,086.00 DEMAND NO. 1521 THROUGH 1538 4. FROM CITY MANAGER/EXECUTIVE DIRECTOR & STAFF A. Transfer $105,000 from Low and Moderate Income Housing Fund to the Rosemead Housing Development Corporation Under the Health and Safety Code, redevelopment agencies are required to assist in the production, improvement or availability of affordable housing. To accomplish this, redevelopment agencies are required to transfer 20% of their gross tax increment revenue to a Low and Moderate Income Housing Fund. To assist in the availability of affordable housing the Commission created the Rosemead Housing Development Corporation (RHDC) which constructed two apartment complexes for low income senior citizens; the operations of the apartments are subsidized with contributions from the Low and Moderate Income Housing Fund. However apartments needed substantial repairs this fiscal year and these costs, along with very low rental rates (rental rates have never been raised at either complex) have left RHDC unable to meet its financial obligations. Therefore, staff is requesting that the Commission authorize a cash transfer from the Low and Moderate Income Housing Fund to RHDC so it can meet its financial obligations. Recommendation: That the Commission direct staff to transfer $105,000 from Low Moderate Income Housing Fund to the RHDC fund. B. Conceptual Design of Rosemead Community Recreation Center Expansion and Building Improvements As part of the City’s Capital Improvement Program, the City Council approved funding to renovate and expand the Rosemead Community Recreation Center (RCRC). This project will include the complete rehabilitation of the RCRC including façade/beautification improvements, improved disabled access, building/safety improvements, restroom upgrades, the creation of a computer lab and administrative offices for recreation staff, ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 4 of 10 heating/ventilation system upgrades, and a building expansion to house both teen programs and general recreation classes/public activities. It is the intent that these improvements will incorporate energy conservation features to help achieve a silver-equivalent rating of the US Green Building Council’s Leadership in Energy and Environmental Design (LEED). Recommendation: That the City Council review the conceptual designs for the Rosemead Community Recreation Center Improvement Project and provide direction on amenities to include in the Project. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 5 of 10 City Council, Community Development Commission and Housing Development Corporation Meeting Agenda • CALL TO ORDER – 7:00 PM • PLEDGE OF ALLEGIANCE – Mayor Ly • INVOCATION – Mayor Pro Tem Armenta • ROLL CALL: o City Council – Mayor Ly, Mayor Pro Tem Armenta, Council Members Alarcon, Clark, Low o Housing Corporation – President Ly, Vice-President Armenta, Directors Alarcon, Clark, Low o CDC – Chair Ly, Vice-Chair Armenta, Commissioners Alarcon, Clark, Low 5. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 6. PRESENTATIONS A. CERT Graduates B. September 11th Display 7. CITY COUNCIL CONSENT CALENDAR A. Claims and Demands • Resolution No. 2011 – 35 Recommendation: to approve Resolution No. 2011 – 35, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,718,083.46 NUMBERED 101301 THROUGH 101315 AND 73908 THROUGH 74048 INCLUSIVELY ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 6 of 10 B. Memorandum of Understanding with Rosemead Employees Association and Annual Salary and Benefits Resolutions The City Council will consider approval of an amendment to an existing Memorandum of Understanding (MOU) with the Rosemead Employees Association covering all General Service employees, and annual Resolutions that detail the terms and conditions of employment for other full-time employees and members of the City Council. The purpose of the annual salary and benefits resolutions is to ensure transparency and to implement modifications to the City’s compensation system. Amendments to the MOU and the resolutions for full-time employees include new language to limit/reduce the growth of the City’s long-term liability for accrued vacation hours upon separation of employment by establishing a “cap” for employee vacation accruals. In addition, tighter restrictions have been developed for administrative leave. Recommendation: That the City Council approve the Memorandum of Understanding with the Rosemead Employees Association and approve Resolution No. 2011-30, 2011-31, and 2011-32, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MANAGEMENT SERVICE OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR THE CITY COUNCIL OF THE CITY OF ROSEMEAD C. Adoption of the City of Rosemead’s Fiscal Year 2011-12 Appropriation Limit Article XIIIB of the Constitution of the State of California was enacted by a vote of the people as Proposition 4 (the Gann Initiative) in November 1979. This law limits the level of of most appropriations from tax sources that the state and most local government entities are permitted to make in any given year. It also requires that annually each governmental unit calculate its Appropriation Limit and adopt it by Resolution prior to the beginning of the fiscal year under consideration. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 7 of 10 Recommendation: That the City Council approve Resolution No. 2011-26, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING AN APPROPRIATION LIMIT FOR THE 2011-12 FISCAL YEAR D. FY 2010-11 Fund Balance Policy In February 2009 the Governmental Accounting Standards Board (GASB) released Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, which redefines fund balance terminology. Two considerations led to the replacement of the previous components of fund balance: 1. The previous terminology was not self-explanatory and frequently was misunderstood by financial statement users. 2. The previous components were often applied inconsistently in practice. Therefore, future financial statements will substitute the terms Reserved Fund Balance, Designated Unreserved Fund Balance and Undesignated Unreserved Fund Balance with the terms Nonspendable Fund Balance, Restricted Fund Balance, Committed Fund Balance, Assigned Fund Balance and Unassigned Fund Balance. However, not all of the new terms will be seen in the FY 2010-11 financial report. Recommendation: That the City Council replace the current General Fund Reserve Policy with a Fund Balance Policy. Also, Committed Fund balance will continue to be equivalent to 31% of General Fund revenues ($16,296,000 x 31% = $5,051,760). E. Release of Bond/Cash Deposit – Tract No. 70141 – 2436 Delta Avenue A Faithful Performance Bond and a Labor and Material Bond were required to guarantee construction of a sewer mainline and laterals, curb, driveway approach, curb drains and the installation of survey monuments for Parcel Map No. 70141. In lieu of a surety bond, a Cash Deposit was submitted to the City in the amount of $9,350. Recommendation: That the City Council accept the sewer mainline and laterals, curb, driveway approaches, curb drains and survey monuments and release the Cash Deposit in the amount of $9,350 to the sub-divider. F. Request for Red Curb Adjacent at Earle Avenue and Marshall Street The Traffic Commission reviewed a request to review traffic conditions at the intersection of Marshall Street and Earle Avenue. Several residents in the neighborhood indicated that cars parked at this location create an unsafe turning movement from Earle Avenue to Marshall Street. The residents requested the installation of red curb to improve site visibility. ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 8 of 10 After visiting the site, it was recommended that red curbing be installed at the northwest and northeast corners of the intersection. Based on public input and letters received, the Commission concurred with this recommendation and further asked that additional red curbing be installed at the southwest and southeast corners of the intersection. Recommendation: That the City Council approve the Traffic Commission’s recommendation and authorize staff to install approximately 15 feet of red curbing at each corner of the intersection of Marshall Street and Earle Avenue. G. Keep Clear Zone along Lower Azusa Road The Traffic Commission reviewed a request to review traffic conditions and access from residential streets onto Lower Azusa Road (from Rosemead Boulevard to Encinita Road). Residents in this area have expressed concerns that it is difficult for vehicles to exit onto Lower Azusa during peak travel times. Due to the heavy vehicle traffic, vehicles are significantly delayed from exiting the adjacent residential streets. Recommendation: That the City Council approve the Traffic Commission’s recommendation and authorize staff to install “Keep Clear” pavement markings in westbound travel lanes at the intersection of Darlow Avenue and Lower Azusa Road. H. Interstate 10 and Rosemead Boulevard Landscape Improvements – Contract Award As part of the City’s Fiscal Year 2010-11 Capital Improvement Program, the City Council approved a project to improve freeway off ramp areas adjacent to the Interstate 10 Freeway at Rosemead Blvd. This project includes a complete landscape makeover to the slopes adjacent to Rosemead Blvd., which includes ground cover, trees, shrubs, and color splashes (roses and perennials) on off ramp slopes and adjacent areas. Recommendation: That the City Council: 1. Approve the landscape plans and specifications; and 2. Approve Resolution No. 2011-34, entitled: A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD REGARDING CONTRACTING FOR LANDSCAPING IMPROVEMENTS AT THE INTERSTATE 10 FREEWAY OFF RAMP AREAS ADJACENT TO ROSEMEAD BOULEVARD ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 9 of 10 I. School Resource Officer Program Funding The City currently contracts with the Los Angeles County Sheriff’s Department for a Special Assignment Deputy that is assigned to Rosemead High School as a School Resource Officer (SRO). The El Monte Union High School District currently shares half the cost of the SRO with the City, however, the agreement must be renewed by both the City and School District. City staff has included the necessary funding in the 2011-12 Budget to cover the City’s portion of the agreement. Recommendation: That the City Council approve the agreement with the El Monte Union High School District for assistance in funding the SRO position. 8. MATTERS FROM CITY MANAGER & STAFF A. FY 2011-12 Annual Budget The City Council is presented with a balanced budget for the upcoming 2011-12 Fiscal Year. Three budget workshops were held and at each, ideas from staff for reducing costs and/or increasing revenues were presented for Council consideration. As a result of this process a number of items were approved by the City Council as viable budget balancing measures and they are incorporated into the budget for the 2011-12 fiscal year. However, as the State attempts to balance its own budget, the legislature has approved measures that could be severely detrimental to the City’s finances, most notably eliminating redevelopment agencies. To acknowledge the potential impacts associated with the State budget crisis, the City Manager has added a revised budget message to this report. With the State’s budget in flux, the City’s spending plan was prepared using best estimates at the time of its compilation. If the eventual actions of the State leads to City revenue reductions, the City’s budget will have to be reconstituted and be amended to reflect those changes in funding levels. Recommendation: That the City Council, the Community Development Commission, and the Housing Housing Development Corporation Board approve the Budget Resolution Nos. 2011-33, CDC 2011-20, and HDC 2011-02, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2011-12 FISCAL YEAR A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2011-12 FISCAL YEAR ROSEMEAD CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA June 28, 2011 Page 10 of 10 A RESOLUTION OF THE HOUSING DEVELOPMENT CORPORATION OF THE CITY OF ROSEMEAD ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2011-12 FISCAL YEAR B. Water Quality/National Pollutant Discharge Elimination System (NPDES) Program Overview The City Council will receive a detailed informational presentation on federal and state Water Quality NPDES mandates. Recommendation: That the City Council receive and file this report and provide input on further work efforts related to water quality projects in the City. C. City Wayfinding Signage Program As part of the City’s Strategic Plan, the City Council has improved several projects to better enhance the City’s appeal as “Today’s Small Town America”. These projects aim to establish the City’s unique identity through beautification efforts, well-maintained public infrastructure, and active economic development activities. One such project involves the development of a master wayfinding signage program. Wayfinding signs help contribute to the overall experience of visitors navigating through the City and provide direction to important City destinations. The Traffic Commission has reviewed the proposed wayfinding signage program and approved a design option and list of the City destinations to include on the signs. Recommendation: That the City Council concur with the Traffic Commission’s recommendation for a new wayfinding signage design and authorize staff to proceed with implementation of a Citywide program. 9. MATTERS FROM MAYOR & CITY COUNCIL 10. ADJOURNMENT The next regular joint Community Development Commission and City Council meeting is scheduled to take place on July 12, 2011 at 6:00 p.m. and 7:00 p.m., respectively.