CC - Item 7E - Rosemead Aquatic Center - Introductory Use Rates for Local SchoolsROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM: JEFF ALLRED, CITY MANAGER
DATE: SEPTEMBER 13, 2011
SUBJECT: ROSEMEAD AQUATIC CENTER -- INTRODUCTORY USE RATES FOR
LOCALSCHOOLS
SUMMARY
The City Council will consider the establishment of Rosemead Aquatic Center
introductory use rates for local schools including Rosemead High School and San
Gabriel High School. A majority of students at both high schools are Rosemead
residents and both schools have expressed interest in utilizing the new pool for physical
education classes and /or after school aquatic team practices and events. Use of the
facility with an introductory rate for a period of approximately four months will enable the
City to partially offset costs while compiling actual cost data to establish use rates for
future use.
Recommendation:
That the City Council approve an introductory facility use rate of $41.20 per hour for
local public high schools, i.e., Rosemead High School and San Gabriel High School.
This introductory rate is comprised of $25.00 per hour towards facility operational costs,
plus $16.20 per hour to cover the wage and benefits costs of one (1) on -site City staff
member. If additional City staff members are required for an event, the rate will be
adjusted upwards to cover the increased staff costs.
BACKGROUND /ANALYSIS
The Rosemead Aquatic Center was designed and constructed to be a year -round
facility to accommodate competitive, educational and leisure activities for the
community. Both Rosemead High School and San Gabriel High School have
expressed interest in using the facility for competitive aquatic team practices and events
as well as physical education classes. A majority of students at both high schools are
comprised of Rosemead residents.
The Rosemead Aquatic Center was opened on August 13, 2011 and it will take three or
four months to develop "baseline" data on the actual costs to operate the facility. In the
absence of this baseline data, staff has conferred with the operators of other
competitive public pools and determined that a reasonable "introductory" facility use rent
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City Council Meeting
July 26, 2011
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is $25.00 per hour towards offsetting a pro rata share of operational costs, i.e., utilities,
chemicals, cleaning, etc. In addition, $16.20 would be charged to offset the wage and
benefits costs of one (1) City staff member. In the event that an event requires
additional City staff, the rate would be adjusted upward to cover the increase staff costs.
Consequently, the introductory rate for local schools use would be $41.20 per hour.
During the next four months period, the City will compile "baseline" data on the actual
costs to operate the facility. When this baseline data is compiled, staff will be able to
determine whether these introductory rates need to be adjusted for future use by the
local high schools.
Attached is the City's Facility Use Rental Application and Agreement form. In addition
to signing the form and paying the introductory use fees, the respective school district
will be required to provide the City with a certificate of insurance naming the City of
Rosemead as an additional insured.
This matter has been reviewed by the City Attorney.
FINANCIAL IMPACT
Based on preliminary indications of a combined use of eight hours of per school day by
the two schools, the City would generate revenues of approximately $6,600 per month
towards offsetting operational costs for the Rosemead Aquatic Center.
Attachments —City of Rosemead Facility Use Application and Agreement form
FACILITY RENTAL APPLICATION AND AGREEMENT
City of Rosemead a Parks and Recreation Department
8838 East Valley Boulevard a Rosemead, CA 91770
(626) 569 -2160 a (626) 569 -2303 - Fax
www. citvofrosemead.org
Name: Organization:
Address: City: Zip:
Telephone Number: Day Evening:
Cell Number: E -Mail Address:
ROSEMEAD AQUATIC CENTER
9155 E. Mission Dr
Area(s) Requested
SPLASH ZONE
3233 Kelburn Ave
Area(s) Requested
TOBACCO PRODUCTS AND ALCOHOL ARE PROHIBITED IN OR AROUND CITY FACILITIES
Purpose of Event/Function: Number Attending:
Date of
Day(s):
Hours from: to (Please include set -up and clean -up time)
Residency Confirmed:
Will the event be open to the public? ❑ Yes ❑ No Will this be a fundraising event? ❑ Yes ❑ No
If yes, how will the proceeds be used?
I, the undersigned, on behalf of the above organization, do hereby agree to indemnify and hold
harmless the City of Rosemead, and its officers, agents, or employees from any liability, claim or
action for damages resulting from, or in any way arising out of, the use of the facility or equipment,
and will agree to abide by and enforce the rules, regulations, and policies governing the facility as set
forth by the City of Rosemead. I accept all responsibility for any damages to premises, furniture,
equipment, or grounds resulting from use of the facility. I have read, signed and agree to comply with
the Facility Rules and Regulations and the Cancellation Policy.
Signature of
Applicant: Date:
------ ----- ----- --------------- -- - - -- --------------- ------- USE ONLY--------°----------°--- ---------- ----------- ------ --- --
Date Received Time Received Staff Initial
❑ Approved ❑ Denied Supervisor's Approval:
❑ Approved ❑ Denied Director's Approval: