CC - Item 7D - Purchase Agreement for Replacement Tractor Unit� w
R OSEMEAD CITY CO UNCIL
STAFF REPORT
® i
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: OCTOBER 11, 2011
SUBJECT: PURCHASE AGREEMENT FOR REPLACEMENT TRACTOR UNIT
SUMMARY
As part of the City's Fiscal Year 2011 -12 budget, funds were included to replace several
aging vehicles and pieces of equipment. Included in this list was the purchase of a new
tractor unit. After investigating several units and manufacturers, a used demonstration
unit was located nearby in the City of Industry. The tractor will serve as a replacement
vehicle for the City's existing tractor and be used by the Public Works Department to
perform maintenance service requests, projects, special events and emergency
response activities.
Staff Recommendation
It is recommended that the City Council authorize that the City Manager to enter into an
agreement with Yale /Chase Equipment Services, Inc. for the purchase of a 2009 JCB
MIDI CX 50HP Tractor (I.D. # 1346624) and attachments at a not -to- exceed price of
$67,382.11.
DISCUSSION
During the preparation of the City's Fiscal Year 2011 -12 budget, vehicle replacement
funds were included for the purchase of a new tractor unit. The new tractor would be
used for a variety of operational activities, including maintenance service requests (tree
planting, grading, field prep), special events (transport of tables, benches, large
equipment), emergency response activities (removal of trees or other large debris from
the right -of -way areas), and other special projects, as needed.
The tractor would serve as a replacement for the City's only tractor, Unit #12, a 1985
Massey Ferguson 50E Tractor with over 4,115 service hours (Attachment A — Vehicle
Replacement Information). The existing tractor is scheduled for replacement due to its
age, service hours, and limited versatility.
Vehicle #
Department
Year
Make /Model
Mileage
12
Public Works
1985
Tractor
4,115 hours
I TEM _,.
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
October 11, 2011
Page 2 of 2
Over the last several months, staff researched several replacement options, models,
and manufacturers including Case, JCB, John Deere, and Caterpillar. The proposed
unit, a 2009 JCB "MIDI CX 50HP Tractor", was located last month. The unit was
previously used as a demonstration unit and has only 50 hours of use recorded.
Further, after checking its title history, it was found to be free of damage /salvage claims
and comes with a 2 -year full coverage warranty. Staff was able to recently use the unit
on a trial basis and was satisfied with its performance and condition.
FINANCIAL REVIEW
Funds are included in the City's Vehicle Replacement Budget for the purchase of this
vehicle. The total purchase price for tractor unit, including tax, will be $67,382.11.
Public Notice
This agenda item has been noticed through the regular agenda notification process.
Prepared by:
M rtin Jones
Administrative Assistant
Submitted by:
Chris Marcarello
Public Works Director
Attachments
1- Vehicle Replacement Information
2- Quotation from Yale /Chase Equipment and Services
VEHICLE INFORMATION
Vehicle Replacement Report — 10/4/11
Unit #12
'8 5 Massey Ferguson 50R Tractor
Serial #: A 0788
Lie #: N/A
Driven by — Public Services
Hours of Use: 4115
Vehicle Repair cost for 2 years: N/A
Present Status: This tractor is currently in service but being used only on an "as needed basis ". Due to age, hours
of usage and the amount of large jobs it is needed for it is recommended that it be replaced with a tractor of
equivalent size and/or workload.
Equipment Quote
Prepared For:
Dealer Information:
City of Rosemead
YALE /CHASE EQUIPMENT AND SERVICES
INC.
Bill Ornelas /John Scott
2615 PELLISSIER PLACE
7933 Emerson place
CITY OF INDUSTRY, CA 90601
Rosemead, Ca. 91770
phone:5624638000
(626) 569 -2261
fax: 5624638093
wornelas @cityofrosemead.org
Prepared By:
Randy May
randym@yalechase.com
cell: (562) 656 -8146
Quote Date: 10/4/2011
Quote ID #: 12928
Equipment Description
MIDI CX 10ft removable centermount backhoe, 50Hp diesel engine
Centermount 10ft fixed dipper with bi- directional / hammer pipework,
3 point hitch, PTO & Creep spd
10 x 16.5 Front tires and 17.5 x 24 rear tires - Industrial traction
Open ROPS and FOPS Canopy with front windshield and fixed vinyl
seat
24" Backhoe bucket
GP bucket - 0.46 cu.yd.
Operator Manaual Pack - English
Loader Auxilary circuit
Reverse Alarm
72" Scraper Box
Flail Mower
Auger Drive Unit with 36" Bit
Pallet Forks with Frame
76" Scrap Grapple
4 Year /4000 Hr Powertrain Warranty
Equipment Total:
Trade In: ( )
Equipment Sales Total:
Less Down Payment:
Net Amount Due:
Notes: SALES TAX $5421.55
GRAND TOTAL $67382.11
$61,960.56
$0.00
$61,960.56
$0.00
$61,960.56
This pricing reflects Yale /Chase Dealer Stock Demo Unit. The machine carries a Full 2yr /2000 hour
"FACTORY WARRANTY". The tractor has a skidsteer style quick attach (allowing for mounting of any
skidsteer attachment available at local rental yards or JCB of SO. CAL)
Dealer :
Date:
Customer Acceptance: Date:
STANDARD EQUIPMENT
SAFETY
Four post Roll Over Protection structure (ROPS), Falling Objects Protective Structure (FOPS). Retractable
seat belt. Equipped with independent over center park brake and loader service safety strut. Fuel and
Hydraulic tank fitted with lockable caps. Backhoe is equipped with, boom lock activated from the operator
area as well as a swing lock. Front and rear horn. Automatic reverse alarm.
ENGINE
Water cooled, 4 cylinder, direct injection diesel engine with 2 valves per cylinder. Equipped with cold start aid.
Hand and foot operated throttle, 50 gross hp. Duel element dry type air cleaner. Full flow pressure engine oil
lubrication with spin on oil filter. Separately serviceable air to fluid radiator. Fuel system with two stage
filtration, utilizing watertsediment separator and spin on secondary fuel filter.
TRANSMISSION
Separate unit mounted to the engine, Switchable 2 speed hydrostatic unit, connected to the front and rear
axles via drive shafts. 2 Speeds in forward and reverse, column mounted electrical forward I reverse shuttle
(no clutch required to change direction). Electronically operated transmission disconnect switch - mounted on
the loader lever. Air to fluid transmission cooler, Pressure lubrication with spin on oil filter.
FRONT AXLE
4 WD front axle. Industrial duty with outboard planetary final reduction drives. Hydrostatic power steering with
is located high and behind the axle for maximum protection
priority valve steering cylinder
REAR AXLE
Separate heavy duty axle mounted to the frame of the machine and connected to the transmission via drive
shafts. Final drives out board mounted planetary gear design. JCB Max -Trac limited slip differentials.
BRAKES
Sealed wet multi disc type service brakes independent of the park brake, brakes can be independently
lock bar on the brake peddles. Over center actuation mechanical
operated or locked together via a mounted
park brake that disconnects the transmission.
STEERING
Hydrostatic power steering with priority valve. Steering wheel lock to lock is 2.5 turns. Steering cylinder is
mounted high and behind the front axle for protection. Turning circle 11'8"
BACKHOE AND MAINFRAME
he the frame. il fixed Po d including rl boom
dipper, stabil zers t moundted to depth
through the king post.
breakout 4,548 Ibs and bucket breakout capable of 6,025 lbs.
LOADER
Equipped with an integrally mounted front end loader using two lift cylinders and two bucket cylinders.
anti spill design. Loader pin height is 9' 6 ". Auxiliary
Standard skid steer quick attach system, mechanical
loader hydraulics with quick couplers mounted at the bottom of the loader arms. Lift capacity 3,478 Its and
bucket breakout of 5,830 Ibs.
ELECTRICAL SYSTEM
12 volt system with 65 amp alternator all electrical connections are to IP69 standards. Single maintenance
free battery rated at 680 cold cranking amps. Two halogen work lights front and rear including turn signals,
equipped with four way hazards as standard. Backlit instrumentation panel mounts on the side dash
consisting of tachometer, fuel gauge and digital hour meter. Warning lights for battery charge, coolant
temperature, engine oil pressure, transmission oil temperature, transmission oil pressure, air cleaner
restriction, water in fuel, parking brake engaged.
OPERATORS ENVIRONMENT
FOPS (Falling Objects Protection) and POPS (Roll Over Protection) open canopy, entry from both
sides, full floor mat , interior rear view mirror, static vinyl seat with adjustment for leg support, back
angle, forward and back with turn around. Two inch retractable seatbelt. Interior rear view mirror, cup holder.
HYDRAULIC SYSTEM
Three hydraulic pumps, one transmission charge pump, one transmission hydrostatic pump and one
hydraulic gear pump for services. Externally mounted hydraulic pannier tank with lockable cap. Structural
steel pipes where possible and hoses have burst pressure 4 times higher than working pressure. Service
pump output is 19.8 gpm.
WARRANTY
2 Year full coverage warranty (please see the machine warranty certificate for details)
SERVICEABILITY AND
All service check points are done at ground level, engine oil check and tap off, transmission check and tap off,
fuel fill and hydraulic check and top off. Easy opening one piece hood,
MAINTENANCE
brake fluid check, windshield check,
with lockable grill.