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CC - Agenda 10-11-11Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and /or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 24 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City • 1 • ( 1' • • Commission •11' Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.org Steven Ly, Mayor Sandra Armenta, Mayor Pro Tem William Alarcon, Council Member Margaret Clark, Council Member Polly Low, Council Member ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 11, 2011 City Council and Community Development Commission • CALL TO ORDER —6:00 PM • PLEDGE OF ALLEGIANCE — Commissioner /Council Member Alarcon • INVOCATION —Commissioner/Council Member Clark • ROLL CALL: • CDC —Chair Ly, Vice -Chair Armenta, Commissioners Alarcon, Clark, Low • City Council —Mayor Ly, Mayor Pro Tern Armenta, Council Members Alarcon, Clark, Low 1. ORDINANCES READ BY TITLE ONLY State law requires that all ordinances be read in full prior to the City Council /Agency Board taking action; however, by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title only. Recommendation: That the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 3. COMMISSION CONSENT CALENDAR A. Claims and Demands • Resolution No. 2011— 33 Recommendation: to approve Resolution No. 2011 — 33, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,084,864.14 DEMAND NOS. 11604 THROUGH 11613 Page 2 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 11, 2011 4. CLOSED SESSION A. Conference with Legal Counsel — Potential Litigation Government Code Section 54956.9 (b): 1 matter Page 3 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 11, 2011 City Council and Community Development Commission Meeting Agenda • CALL TO ORDER — 7:00 PM • PLEDGE OF ALLEGIANCE —Council Member Alarcon • INVOCATION — Council Member Clark • ROLL CALL: • City Council — Mayor Ly, Mayor Pro Tern Armenta, Council Members Alarcon, Clark, Low • CDC —Chair Ly, Vice -Chair Armenta, Commissioners Alarcon, Clark, Low 5. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 6. PRESENTATIONS A. Breast Cancer Awareness Month and End Domestic Violence Month — Joint Proclamation B. Beautification Award to Southern California Edison 7. CITY COUNCIL CONSENT CALENDAR A. Minutes March 22, 2011 — Regular Meeting August 24, 2011 — Regular Meeting B. Claims and Demands • Resolution No. 2011— 53 Recommendation: to approve Resolution No. 2011 — 53 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,383,566.71 NUMBERED 74916 THROUGH 75062 INCLUSIVELY Page 4 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 11, 2011 C. Ordinance No. 920 — Second Reading: Amending Various Sections of the Municipal Code On September 27, 2011, the City Council introduced Ordinance No. 920, amending various sections of the Rosemead municipal code. Ordinance No. 920 is now before Council at the required second reading for adoption. Recommendation: That the City Council adopt Ordinance No. 920, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE ROSEMEAD MUNICIPAL CODE D. Purchase Agreement for Replacement Tractor Unit As part of the City's Fiscal Year 2011 -12 Budget, funds were included to replace several aging vehicles and pieces of equipment. Included in this list was the purchase of a new tractor unit. After investigating several units and manufacturers, a used demonstration unit was located nearby in the City of Industry. The tractor will serve as a replacement vehicle for the City's existing tractor and be used by the Public Works Department to perform maintenance service requests, projects, special events and emergency response activities. Recommendation: That the City Council authorize that the City Manager enter into an agreement with Yale /Chase Equipment Services, Inc. for the purchase of a pre -owned 2009 JCB MIDI CX 50HP Tractor at a not -to- exceed price of $67,382.11. E. Garvey Avenue Median Landscape Improvement Project — Award of Contract As a part of the City's Fiscal Year 2010 -2011 Capital Improvement Program, the City Council approved the "Garvey Avenue Resurfacing Project ", which consists of the roadway resurfacing, striping, and the installation of drought - tolerant landscaping improvements (plants, cobble rocks and irrigation modifications). The limits of this project are from Del Mar Avenue to the East City Limit (Garvey Avenue Bridge). With the potential development of the former Auto Auction property in this area, it is likely that traffic improvements will likely need to be completed on the west portion of the project area. Further, planned sewer upgrades were planned to be completed in this area prior to resurfacing work (using redevelopment bond proceeds). These upgrades have been delayed with the potential elimination of redevelopment agencies. These two factors have caused the temporary delay of the resurfacing portion of the project until summer 2012. In the meantime, improvements can be made to add drought - tolerant landscaping and irrigation systems in the area. Page 5 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 11, 2011 Recommendation: That the City Council: 1. Approve the plans and specifications for the Garvey Avenue Median Landscape Improvements; and 2. Authorize the City Manager to enter into a contract with Mariposa Landscapes, Inc. for the Garvey Avenue Median Landscape Improvement in the amount of $67,100.00 and establish an amount of $6,710.00 to cover the cost of unforeseen construction expenses. Delta Avenue— Installation of Marked Parallel Parking "T's" The Traffic Commission reviewed a request to review parking conditions along Delta Avenue from Mission Drive to Grand Avenue. San Gabriel County Water District indicated that patrons of the nearby California Mission Inn use on- street parking along Delta Avenue and that large gaps in between vehicles limit available on- street parking. There is a request to install marked parallel parking spots (Parking "T's ") along the west side of Delta Avenue to better delineate parking spaces. After visiting the site, it was recommended that marked parallel parking and Parking "T's be installed along the west side of Delta Avenue (similar to the Parking "T's" on the east side of the street). The Commission concurred with this recommendation. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install marked parallel parking and Parking "T's" along the west side of Delta Avenue. G. Traffic Calming Measures for Ivar Avenue North (Between Grand Avenue and Mission Road) and Ivar Avenue South (Between Valley Boulevard and Marshall Street) The Traffic Commission reviewed a request to review traffic conditions along Ivar Avenue "South" (between Valley Boulevard and Marshall Street) and Ivar Avenue "North" (between Mission Road and Grand Avenue) in response to resident concerns regarding excessive speeding. As a result, several actions have been taken to help encourage safe driving in this neighborhood, including installing new speed limit and warning signs, mobile speed radar trailers and a Sheriff's Department'decoy' car. Additionally, staff has held several public outreach meetings with the public to gain additional information regarding the continued speeding issues along Ivar Avenue and present effective ways to reduce speeding along this residential corridor. After visiting the site, it was recommended that additional traffic safety improvements be installed (including edge line striping, center line striping, and rumble strips). Based on public input and letters received, the Commission concurred with this recommendation and further asked that additional traffic /speed enforcement take place in the area and that updates be provided over the next several months. An additional concern related to parking along the Ivar "North" stretch was received and is being reviewed. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 11, 2011 Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install traffic safety measures along both the north and south segments of Ivar Avenue (including the installation of additional street striping, enter line striping, rumble strips, and traffic enforcement). 8. MATTERS FROM CITY MANAGER & STAFF A. Draft Request for Proposal Document to Provide Solid Waste /Recycling Services On July 26, 2011, the City Council directed staff to develop specifications for solid waste /recycling services and conduct a Request for Proposal (RFP) process for a new solid waste /recycling services agreement. The City's current agreement for solid waste /recycling collection services will expire on August 1, 2013. The scope of work includes providing solid waste and recycling services for all residential and commercial properties in the City. Recommendation: That the City Council review and provide input on the draft solid waste /recycling services RFP document and direct staff to prepare a finalized document for consideration on October 25, 2011. B. Lunar New Year Celebration 2012 Proposal The City of Rosemead has hosted an annual Lunar New Year Celebration in partnership with EDI Media, Inc. since 2010. EDI recently submitted its proposal to partner with the City of Rosemead for the 31d Annual Lunar New Year (2012) Celebration. The Rosemead Chamber of Commerce had indicated its intent to submit a proposal but has decided not to do so. EDI proposes the following: • Event date /time: Saturday, January 21, 2012, 10:00 a.m. —5:00 p.m. • Event location: 8001 Garvey Avenue (former Auto Auction site) • Event cost to City: $16,000 (reduction of $2,000 from 2011) • Event to be comprised of live entertainment, as many as 150 food, information, and sales booths (10 to reserved for City use), and children's activities • Event security to be provided, under separate contract, by the Los Angeles Sheriff's Department. Costs will also be paid by EDI. All activities are consistent with 2010 and 2011 events and both were successful. Recommendation: That the City authorize the City Manager to execute a contract with EDI Media, Inc. for the Lunar New Year Celebration 2012. Page 7 of 8 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA October 11, 2011 9. MATTERS FROM MAYOR & CITY COUNCIL A. Continued Participation in the SR -60 Coalition The City of Rosemead is a founding member of the SR -60 Coalition in partnership with the surrounding cities of South El Monte, Monterey Park, Montebello and El Monte, advocating for extension of the Metro Gold Line light rail system through the west San Gabriel Valley. Since September of 2010, the City of Rosemead has not been an active participant in the SR -60 Coalition due to concerns regarding the proposed California High -Speed Rail project. In recent months Rosemead's concerns regarding the California High -Speed Rail project have been substantially alleviated. Therefore, the SR -60 Coalition is now requesting that the City of Rosemead resume its full participation in the partnership, including the payments of dues. Recommendation: That the City Council authorize the City Manager to resume full participation in the SR -60 Coalition, including payment of membership dues and execution of appropriate agreements. 10. ADJOURNMENT The next regular joint Community Development Commission and City Council meeting is scheduled to take place on October 11, 2011 at 6:00 p.m. and 7:00 p.m., respectively. Upcoming City - Sponsored Community Events Fall Fiesta Saturday, October 15'' Rosemead Park 12:00 noon - 6:00 p.m.