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CC - Item 8B - Minutes 06-14-11Minutes of the City Council, Community Development Commission and Housing Development Corporation Joint Meeting June 14, 2011 The regular meeting of the Rosemead Community Development Corr Corporation and City Council was called to order by Mayor Ly at 6:00 Chamber located at 8838 East Valley Boulevard, Rosemead, Californ PLEDGE OF ALLEGIANCE: Commissioner /Director /Council INVOCATION: Chair /President/Mayor Ly PRESENT: Chair /President/Mayor Ly, Vice- ChairNice- Presidi Commissioners /Directors /Council Members Alarcon, and Low ABSENT: Commissioner /Director /Council STAFF PRESENT: City Manager Allred, City Community Development Director Wong, Ecc 1. ORDINANCES State law requires thata action; however, by mo ordinances by title only. by title only, u )using Development Rosemead City Council em Armenta, ger Hawkesworth, and City Clerk Molleda be read in full, prior to the City Council /Agency Board taking isly adopted, the City Attorney can be instructed to read all the City Attorney be instructed to read all ordinances which appear on this iat further,readinq be waived. Tern Sandra Armenta made a motion, seconded by ber Polly Low to approve ordinances by title only. Vote resulted in: Yes: Alarcon, Armenta, Low, Ly No: None Abstain: None Absent: Clark 2. PUBLIC COMMENTS FROM THE AUDIENCE • None Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 1 of 11 ITEM 3. COMMISSION AND CORPORATION CONSENT CALENDAR A. Claims and Demands ® Resolution No. 2011 -17 Recommendation: to approve Resolution No. 2011 —17, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAI ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $14,462.39 DEMAND NO. 10515 THROUGH 10521 Resolution No. 2011 -18 Recommendation: to approve Resolution No. 2011 —18, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $27,299.38 DEMAND N0, 10115 AND DEMAND ,NO. 11522 THROUGH 10529 William Alarcon made a motion, seconded by Polly Low to approve the Commission and Corporation Consent Calendar. Yes: Absent: Chair/ President/ Mayor Ly recessed the Community Development Commission, Housing Development Corporation and City Council joint meeting at 6:05 p.m. Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 2 of 11 Minutes of the City Council Meeting June 14, 2011 The regular meeting of the Rosemead City Council was called to order by Mayor Ly at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE: Council Member Low INVOCATION: Mayor Ly PRESENT: Mayor Ly, Mayor Pro Tern Armenta, Council Members ABSENT: Council Member Clark STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth, Community Development Director Wong, Director of Finance Brisco, Director of Parks and Recreation Montgomery- Scott, Economic Development Manager Ramirez, Public Works Director Marcarello, and City Clerk Molleda Mayor Ly announced that the presentation the meeting. of the meetina would be moved to the end of 4. PUBLIC COMMENTS FROM THE AUDIENCE Gilbert Quiroz — Representing the Latinos Unidos Club, Latin American Club and Pan America Club thanked Council and staff for working with their organizations. Mr. Quiroz inquired about the Rosemead Community Recreation Center facility use during the scheduled construction through December. He asked if the clubs would be able to use the facility during the week and asked if the City would be notifying the seniors about the duration of the renovation project. Director of Parks and Recreation Montgomery -Scott explained that construction will impact the whole facility but some special provisions have been made for special events such as weddings and dances through the end of December. Anybody that has an event scheduled during that time, staff will accommodate that event for weekend use only. The facility will not be accessible during the weekday because construction will primarily take place Monday through Friday. Mr. Quiroz — asked if the City would be notifying the seniors and clubs about the temporary changes. Director of Parks and Recreation Montgomery -Scott explained that once the construction dates were determined, the City will be notifying all the regular users, excluding weekend users that have already been scheduled to utilize the facility. Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 3 of 11 Mayor Pro Tem Armenta explained that the front entrance of the Rosemead Recreational Center will not be available to the public; only the back door will be accessible during construction. She reiterated that the City is not removing the clubs from the center, only renovating the building for repairs and making it accessible to people with disabilities. Dolores Waiderman — thanked Public Works Director Marcarello for efficiently cleaning up a section of an Edison property that needed maintenance. She asked how often maintenance would be done on the property. Public Works Director Marcarello replied that Edison would regularly be maintaining the property and would let Mrs. Waiderman know how often the maintenance would take place, once lie spoke to Edison. Susan Reyes — representative of Senator's Ed Hernandez Office explained that the SB 659 passed with 39 votes and the bill was going to the Assembly which then would be referred to a Committee that will amend the bill. She added that the Senator's intention is to amend the Bill so that it's only applicable to Water Districts. Mayor Ly announced that Senator Ed Hernandez will be coffee meeting on June 18th. 6. PUBLIC HEARING A. Consideration of the Pursuant to the contract between the a Public Hearing has been scheduled' on real property from those customers bills. Recommendation That the City Cou whose owners have not paid their tras! y of Rosemead and Consolidated Disposal Services, consider protests regarding the imposition of liens ho are delinquent in paying their trash collection cil direct staff to place liens on those properties collection bills in full by 6:00 p.m. on June 30, 2011. City Manager Allred reviewed the; staff report Mayor Ly opened the Public Hearing at 7:13 p.m. Robert Jenks — stated that he had contacted Consolidated Services to notify them to discontinue service because his property was vacant. Consolidated informed him that the previous occupants had already discontinued said services and asked Mr. Jenks to notify them again when the property had new renters. The next time Mr. Jenks heard from Consolidated Services was when he received a bill charging him for their services. He explained that it was not fair that Consolidated Services billed him for services during the time when the property was vacant and after the services had been discontinued. Lily Martinez — representative of Consolidated Services asked Mr. Jenks to write a letter and they would review his account. Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 4 of 11 Mayor Ly asked if the lien should still be imposed. City Manager Allred replied that the lien can always be removed but there was a schedule that needed to be met; after the issue is resolved the lien could be removed. Dolly Leong — stated she was experiencing the same issue as Mr. Jenks, in which one of her properties has been vacant for a year and is being charge for services. Mayor Pro Tern Armenta asked if it is the property owner's responsibility to notify Consolidated Services that the property is vacant. Ms. Martinez — replied that was correct and explained that drivers continue to drive by the property whether trash is picked up or not. It is the owner's responsibility to ensure their tenant keeps up with the trash service and payments. Mayor Ly closed the Public Hearing at 7:22 p.m. Council Member Polly Low made a motion, seconded by Council Member William Alarcon to direct staff to place liens on those properties whose owners have not paid their trash collection bills. Vote resulted in: Yes: Alarcon, Armenta, Low, Ly, No: None Abstain: None Absent: Clark Mayor Ly asked that staff bring back a status report on both Mr. Jenks and Mrs. Leong's lien issue. Juan Nunez - asked how residents are supposed to know about refunds from Consolidated Services that are mentioned behind the monthly bills. Mayor Ly replied that issue is between Consolidated Services and the resident. 7. A. Claims and No. 2011— 25 to approve Resolution No. 2011 — 25, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,804,084.81 NUMBERED 101272 THROUGH 101285 AND 73673 THROUGH 73801 INCLUSIVELY Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 5 of 11 • Resolution No. 2011— 28 Recommendation: to approve Resolution No. 2011 — 28, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $665,814.27 NUMBERED 101286 THROUGH 101300 AND 73802 THROUGH 73907 INCLUSIVELY B. City Investment Policy The City's Investment Policy (Policy) is reviewed annually to ensure that it best reflects current investing conditions. As those conditions change, minor adjustments to the Policy may be made to allow for the continuation of reasonable returns on investments while maintaining the priority of safety first. However, no changes are being recommended at this time. This report is a routine housekeeping item in accordance with Government` Code Section 53601. The investment priorities of the City's Policy remain, in order of importance: 1) Safety, 2) liquidity, 3) yield. Recommendation: That the City Council approve the Investment Policy. C. Probation Officer Contract Renewal The City currently, contracts with the Los Angeles County Probation Department for two Deputy Probation Officers (DPO's) for juvenile prevention and intervention programs. These DPO's work full -time with Rosemead youth who have been identified as at -risk or arrested for minor criminal offenses. These juveniles may have problems ranging from school performance and attendance to vandalism, theft and drug arrests. The DPO's authority allows them to work closely with the juveniles and their families to implement a variety of programs and services to help correct their behavior. The agreement shall be effective from July 1, 2011 through June 30, 2012 with a total cost of $136,000. Recommendation: That the City Council approve the agreement with the Los Angeles County Probation Department and authorize the City Manager to sign any necessary D. City Clerk Contract Amendment On May 24, 2011, the City Council conducted an annual review of the City Clerk's job performance and provided a rating of Substantially Exceeds Expectations. The City's established policies and procedures for merit salary adjustments apply to the City Clerk in the same manner as all other full -time employees. Under the City's compensation system, a performance rating of Substantially Exceeds Expectations equates to a merit salary adjustment of 5% within the salary range. Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 6 of 11 Recommendation: That the City Council approve the Third Amendment to the City Clerk Employment Agreement regarding the salary adjustment within the salary range for the City Clerk effective on June 14, 2011. E. License Agreement with Metro PCS for Wireless Telecommunications Facility at 7933 Emerson Place (Garvey Park) At its regular meeting on May 16, the Planning Commission approved Conditional Use Permit 11 -02, a request by Metro PCS Networks CA, LLC to construct a wireless telecommunications facility consisting of six (6) panel antennas installed within a 70' -0" tall ball field light standard, one (1) GPS antenna, one (1) microwave dish, and five (5) equipment cabinets to be located on or adjacent to the baseball diamond at Garvey Park. As a result of Planning Commission approval, Metro PCS is now requesting City Council's authorization of a license agreement with the City for the facility for an initial term of five years with three successive five -year options to renew. The City will receive $1,900 monthly for the first term with an adjustment, at the start of each term, of 15% of the monthly fee paid for the previous term. Recommendation: That the City Council authorize the City Manager to enter into a license agreement with Metro PCS Networks California, LLC, fora wireless telecommunications facility at Garvey Park. Used Oil Payment Program Application The California Oil Recycling Enhancement Act of 1991 authorizes the Department of Resources Recycling and Recovery (CalRecycle), formerly known as the California Integrated Waste Management Board, to award grants to enhance the collection and recycling of used lubricating oil.. Rosemead is eligible to apply under the Used Oily Payment Program for the July 1, 2011 -'June 30, 2012 fiscal year. It is anticipated that these grant funds will be utilized for the promotion of the City's State - certified collection centers, development of education awareness materials, and assistance in the recruitment of additional collection facilities. That the City Council approve Resolution No. 2011 -27, entitled: ON OF THE CITY COUNCIL OF THE CITY OF AUTHORIZING THE SUBMITTAL OF A USED OIL YMENT PROGRAM APPLICATION AND RELATED AUTHORIZATIONS Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 7 of 11 G. Approve a Home Funds Commitment Agreement between the City of Rosemead and the Rosemead Housing Development Corporation for the Implementation of Certain Home Funded Programs The City is required to commit its HOME funds for particular affordable housing activities within 24 months after HUD's appropriation of the entitlement allocation. To comply with this requirement, staff recommends that the City commit $360,683 of FY 2011 -12 HOME funds, plus unspent carried over funds from prior FY's, by contracting with the Rosemead Housing Development Corporation (RHDC) to administer certain HOME funded programs. Recommendation: That the Rosemead Housing Council take the following actions: 1. Approve the HOME funds Commitment Development Corporation and the City Owner - Occupied Rehabilitation Loan 2. Authorize the Board President to execute 3. Authorize the Mayor to execute the contract on Vice- President/Mayor Pro Tern Sandra Armenta made a'm< Member Polly Low to approve Consent Calendar. Vote resi Yes: Alarcon, Armenta, Low, Ly No: None Abstain: None Absent: Clark 8. MATTERS FROM CITY MANAGER & STAFF A. FY 2010 -11 Budget Amendmen Corporation and City gent between the Rosemead Housing for the implementation of the City's and Mortgage Assistance Program; ontract on behalf of the RHDC; and the City. by Director /Council The budget is a financial plan that is compiled through a process that begins several months before the fiscal year begins. Because the budget is prepared using estimates and assumptions made well in advance of the fiscal year, it is necessary to amend the budget to appropriate funds for unforeseen costs experienced during the year. Expenditures that require an appropriation amendment have been approved by the City Council but still need an appropriation as a matter of legal compliance. This amendment request is a routine "housekeeping" procedure typically done in the middle and end of the fiscal year. Recommendation: That the City Council /Community Development Commission approve the appropriation amendments by approving Resolution No. 2011 -29 and Resolution No. CDC 2011 -19, entitled: Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 8 of 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD TO APPROPRIATE 2,260,900 FOR INCREASES IN BUILDING INSPECTION COSTS, UNFUNDED GASB 45 COMPLIANCE LIABILITIES AND CAPITAL PROJECTS CARRYOVERS A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD TO APPROPRIATE $1,563,400 FOR INCREASE IN BOND " ISSUANCE COSTS, SERAF AND CONTRIBUTIONS FOR ROSEMEAD HIGH SCHOOL TRACT City Manager Allred reviewed the staff report. Juan Nunez — commented that he hoped that the City will not be in financial hardship like other surrounding cities. City Attorney Richman stated that a correction needed to be made which is part of the fiscal year 2010 -11 and not 2008 -09 as stated. Commissioner /Council Member Polly Low Sandra Armenta to approve the appropriat Resolution No. 2011 -29 and Community Di resulted in: Yes: Alarcon `A No: None Abstain: None Absent: Clark 9. MATTERS FROM MAYOR & A. Senate Bill 659' Low, Ly being approved - Chair /Mayor Pro Tem of City Council in No. 2011.19: Vote Senate Bill 659 (SB 659) was introduced by Senator Hernandez on February 18, 2011 and was by the Senate on May 23, 2011 by a vote of 39 -0. SB 659 would change the terms of office of the members and alternates appointed to the San Gabriel Basin Water Quality Authority's Board by water districts and water producers from fixed four -year terms to "at- will" appointments. The Bill would also repeal the authority for alternates to serve for the remainder of the member's term if a vacancy occurs. Recommendation: That the City Council provide direction on this matter. City Manager Allred reviewed the staff report. Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 9 of 11 Council Member Low asked for background information on how many members the Basin Water Quality Board had. Assistant City Manager Hawkesworth stated that the San Gabriel Basin Water Quality Authority has seven board members. Three of those members are appointed by the water district; there are Cities with pumping rights and Cities without pumping rights that each get to elect one member from that group of Cities. Mr. Hawkesworth reiterated that the City of Whittier requested to amend the bill to not include the City designee; Senator Hernandez is considering that accommodation. Mayor Ly clarified that the Council opposes the recommendation, unless the voting system. Mayor Steven Ly made a motion, seconded by Mayor Pro 659, unless amended to remove Cities from the voting sy Yes: Alarcon, Armenta, Low, Ly No: None Abstain: None Absent: Clark Ms. Martinez — stated that the Senator's and not the Cities. the Bill to to remove the Cities from oppose Senate Bill to the Water Districts � •� E-11IRM Patrick Caukin, of the U. S Council for the ongoinq -su, serves all of San Gabriel Valley thanked the City Mayor Pro Tern Armenta stated that this year's; Fourth of July theme is Rosemead Honors American Heroes and the City was also doing military care packages to soldiers. 10. ADJOURNMENT The meeting adjourned in honor of all the service men and women who serve our Country at 7:35 p.m. The next regular joint Community Development Commission and City Council meeting is scheduled to take place on June 28, 2011 at 6:OO p.m. and 7:00 p.m., respectively. Steven Ly Mayor Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 10 of 11 ATTEST: Gloria Molleda, City Clerk Rosemead Community Development Commission, Housing Development Corporation and City Council Joint Meeting Minutes of June 14, 2011 Page 11 of 11