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CC - Item 8K - Hellman Avenue/ San Gabriel Blvd Intersection Improvements - Award of Contract for Design ConsultingROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER /may DATE: DECEMBER 13, 2011 SUBJECT: HELLMAN AVENUE/ SAN GABRIEL BOULEVARD INTERSECTION IMPROVEMENTS — AWARD CONTRACT FOR DESI CONSULTING SUMMARY As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council approved a project entitled "Hellman Ave./ San Gabriel Blvd. Intersection Improvements'. The project includes the construction of a new concrete intersection, traffic signal upgrades, traffic stripping, miscellaneous concrete work and other appurtenances. The proposed work will take place at the intersection of San Gabriel Blvd. and Hellman Ave. Funds for these improvements in the amount of $330,000 were obtained from the Federal Surface Transportation Local Funds (STP -L) through the Los Angeles County Metropolitan Transportation Authority (LACMTA). Staff Recommendation It is recommended that the City Council authorize the City Manager to enter into a contract with CEJ Engineers, Inc. for grant administration, design engineering and project management services for the Hellman Ave /San Gabriel Blvd. Intersection Improvements project. The contract cost is not -to- exceed $49,500. BACKGROUND In November 2010, and based on the result of City's pavement analysis program, Hellman Ave. was resurfaced from Jackson Ave. to Walnut Grove Ave. However, and due to funding limitations at the time, the intersection of San Gabriel Blvd. and Hellman Ave. was not resurfaced, as originally planned. Given the existing pavement structure and the large volume of traffic from the adjacent San Bernardino freeway, it was determined that the intersection should be constructed in concrete. Concrete is more durable and has a longer lifespan than conventional asphalt. APPROVED FOR CITY COUNCIL AGENDA: ITEM NO. e---. City Council Meeting December 13, 2011 Pace 2 of 3 As part of the Federal Surface Transportation Local Funds (STP -L), the City of Rosemead received $330,000 for the intersection construction of Hellman Ave. and San Gabriel Blvd. The work will include concrete pavement, traffic signal upgrade, miscellaneous concrete work, landscape, median modification and other appurtenances. Funding for this program is administered through the California Department of Transportation (Caltrans) and the Los Angeles County Metropolitan Transportation Authority (LACMTA). City staff will be coordinating with these two agencies during the phases of design and construction. The proposed consulting services will help staff during the different phases of the project and will include the following: • Environmental Approval • Right -of -Way Certification • Utility Coordination • Authorization to Proceed with Construction (E -76) from Caltrans • Construction Plans and Specifications • Traffic Signal Upgrade Plans • Traffic Control Plans • Engineer's Cost Estimate • Construction Management City staff sent Request for Proposals (RFPs) to four engineering firms with the following results: RANK CONSULTANT LOCATION BID AMOUNT 1 CEJ Engineers, Inc. La Brea, CA $49,500.00 2 Willdan Engineering City of Industry, CA $70,085.00 3 Hall & Foreman,lnc. Tustin, CA $87,567.00 4 Kimley -Horn & Assoc. Los Angeles, CA No Response Staff has reviewed the proposal documents as well as the consultants' background and recent projects for competency. Staff determined that CEJ Engineers, Inc. is the lowest responsible bidder to perform the grant administration and design of project. FINANCIAL REVIEW Funding for this project was approved by the City Council as part of the City's FY2011- 12 Capital Improvement Program. There are $330,000 in Federal Funding available for this project. City Council Meeting December 13, 2011 Paae 3 of 3 ENVIRONMENTAL REVIEW The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (a) of the CEQA Implementation Guidelines. Prepared by: ,, , Rafael Fajardo Associate Civil Engineer Submitted by: __c I \ Chris Marcarello Public Works Director L n B nc, P.E. City Enginee Attachments: (1) Location Map (2) Consultant Proposals - ;"_ 4 w X7� r LLMAN AYE A -d A nil N III ,, December 7, 2011 Mr. Rafael Fajardo, P.E. Associate Civil Engineer City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 Subject: Proposal for Hellman Avenue /San Gabriel Blvd Intersection Improvements Project. Dear Mr. Fajardo: CEJ Engineers, Inc. can provide the City of Rosemead with the technical expertise required to successfully complete the Hellman Avenue /San Gabriel Blvd Intersection Improvements Project. The CEJ team will provide services for the aspects required for this project as described in the Scope of Work. The following Exhibits are enclosed: • Exhibit A — .Scope of work • Exhibit B — Schedule of Hourly Rates CEJ Engineers, Inc. is excited about this opportunity to use our team's skills and expertise to assist the City of Rosemead with the Garvey Avenue Sewer Main Upsizing Project. Please feel free to contact us to discuss any aspect of this proposal. Respectfully Submitted, CEJ Engineers, Inc. Joaquin Cervantes, P.E. President CEJ Engineers, Inc. 2540 Country Hills Rd, Suite 209, Brea, CA 92821 1 626.893.9266 O E gyarm. Im. Exhibit A Scope of Work Project Understanding The project consists in the construction of a PCC Intersection, traffic signal upgrade, striping and appurtenances. The Construction is proposed to begin in July and be completed in September 2012. Hellman /San Gabriel Intersection Project is a federally funded project through Caltrans (STP -L). The services shall include, but will not be limited to: topographic survey, Caltrans package approval (preliminary engineering, construction engineering and final submittal package) and construction plans and specifications. Project Team Management Proiect Manager — CEJ's designated Project Manager, under the general direction of the City Engineer, will be responsible for overseeing the aspects of project development and coordination. The project management and constant monitoring of the schedule with all parties involved in this project is critical to the successful completion of the project. Schedules — Constant contact with the City will be maintained to ensure issues are being resolved in a timely manner to allow the design to stay on schedule. CEJ will be proactive by continuously looking at the overall project and make recommendations to the City to provide a high quality project. CEJ will provide budget planning and monitoring to ensure that the project is designed and constructed within the City's budget. This shall include establishing and maintaining cost controls by tracking forecasted costs, project budget, and actual costs. Proiect Coordination — CEJ will coordinate efforts with the City, Caltrans and City subconsultants, public, private utilities, and other agencies to obtain the necessary technical and operational information for completion of the work. Record Keeping — CEJ will maintain comprehensive records that track all incoming and outgoing correspondence, submittals, request for information, contract documents, invoices, and all other project related documents. All records shall be considered the property of the City and as such the City shall have access to any records. QA/QC — The primary mission of our Quality Assurance /Quality Control plan is to provide staff with the technical and managerial expertise to plan, organize, implement, and control the overall quality effort, thereby providing a complete quality project that conforms with the City standards and within the time and budget established. CEJ will provide quality control measures throughout the duration of the project. City of Rosemead Proposal for Hellman Ave /San Gabriel Blvd. Improvements Pg 1 l:mvmm. lu= Scope of Work 1. Field Investigation and Topographic Survey Data Collection — CEJ will provide written requests to the City to obtain available as -built drawings, reports, studies, and utility contact information. CEJ will prepare and send utility notifications to the utility companies and other agencies providing services within the City. We will request copies of available maps, plans and records of any existing facilities within the project limits that may be affected by the proposed improvements. Field Survey and Mapping — CEJ will perform a review of the project site to familiarize design staff with project constraints and observe the general site conditions and perform a complete topographic survey, including the following; a) Portion of the public street abutting the frontages of the properties such as sidewalk, top of curb, flow line, existing grade elevation of asphalt, edge of gutter, grade breaks elevations. b) Location and description of the existing, lighting, walls, landscape and trees. c) Elevations at every 25 feet (grid method) and at critical locations as necessary to map contours at 1 -foot intervals. d) Elevations will be based on County datum using bench mark provided by City of Rosemead. 2. Right of Way Engineering CEJ will perform right of way engineering including appraisal, descriptions and right of way maps as necessary. We will identify all right way acquisition required for the construction of the project. 3. Construction Plans CEJ will prepare construction plans for project design. CEJ will submit three sets of plans, specifications, and estimate (PS &E) to the City and Caltrans for review and comment in 70 %, 90 %, and 100% stages. CEJ shall address the City's comments and incorporate the comments into the plans, specifications, and estimate. The Final submittal shall include one set of wet - signed hard copy plans on mylar sheets, one reproducible set of specifications, a final engineer's estimate, and one CDROM of the full set of AutoCAD plan sheets, City of Rosemead Proposal for Hellman Ave /San Gabriel Blvd. Improvements Pg 2 ( J E , . l specifications, and estimate. The review submittals will be submitted on half size (11" x 17 "); five copies and an electronic copy (PDF format). The submittals will include but not limited to the following plan components; Plan Construction list of sheets. • Title Sheet and Location Map, • Traffic Control Plans, • Utility Plans, • Erosion Control Plans, • Roadway Plans, • Profiles, • Sections and Details, • Traffic Signal Plans, • Striping Plans 4. Specifications — Due to this being a Federal Funded project, CEJ with prepare the using Caltrans Special Provisions boiler plate specifications and general technical provisions and amendments. CEJ will be responsible for preparing the technical specifications and compiling the project specifications, signed by a civil engineer registered in the State of California, which are complete and ready for bidding purposes. 5. Cost Estimate — CEJ will prepare a detailed engineer's estimate in Microsoft Excel spreadsheet format that includes the bid items described within the contract specifications. The estimate will be based upon recent bid prices for similar projects as maintained by CEJ and Caltrans. Backup quantity calculations will be provided showing detailed computations for accuracy of the quantities upon request. 6. Perm its /Enviromental Assesment — CEJ will coordinate with Caltrans and submit PS &E to obtain permit approval for CEQA and NEPA (PES and NES forms). CEJ will prepare certifications and checklists for E -76 to obtain Authorization to Proceed. CEJ will attend any necessary meetings and prepare all applicable application as required for permit approval. Plan checking and Encroachment fees will be paid by the City. 7. Construction Support — CEJ will coordinate and attend meetings including the preconstruction meeting with the City. CEJ will provide support services during the bid solicitation period. CEJ will be available to answer questions regarding the technical provisions of the contract special provisions, the design drawings or design issues brought up during the bidding process. RFI's will be responded within two (2) working days. In addition, As- Builts Plans will be prepared. Cost for this task will be considered as part of the preparation of the PSE documents at no additional cost to the City. City of Rosemead Proposal for Hellman Ave /San Gabriel Blvd. Improvements Pg 3 l:xynm. Inr. City Responsibilities 1. Provide copies of City files, record drawings, existing geotechnical data, and other information for the project 2. Provide potholing data if required 3. Provide City base sheet for improvement plans in AutoCAD format Assumptions 1. CEJ will attend a maximum of six meetings 2. Construction inspections services are not included in this scope of work. Deliverables 1. Project Schedule 2. 70% Plans, Specifications, and Estimate (PS &E) 3. 90% Plans, Specifications, and Estimate (PS &E) 4. 100% Plans, Specifications, and Estimate (PS &E) Exclusions: Geotechnical Investigation — Geotechnical investigation and recommendations are not included in our scope of work. The City will provide a geotechnical report, boring logs, and recommendations required for this project. A copy of the geotechnical report will be included in the project plans and specifications. SWPPP — SWPPP is not included in our scope of work. Since the project area of disturbance appears to be less than an acre, no SWPPP is required. If Caltrans requires a SWPPP, CEJ will prepare one at a negotiated fee. Hydrology and Hydraulics Report — A hydrology analysis and report is not included in our scope of work. If Caltrans requires a Hydrology /Hydraulics Report, CEJ will prepare one at a negotiated fee. PROPOSEDFEE Our proposed fee is based on the proposal required format and is not to exceed lump sum fee amount of $49,500. City of Rosemead Proposal for Hellman Ave /San Gabriel Blvd. Improvements Pg 4 C U Exhibit B Schedule of Hourly Rates CEJ Engineers 2011 Hourly Rate Schedule Principal Engineer ............ .........................140.00 90.00 Project Manager ........ ............................... 120.00 Senior Project Engineer ........................... 110.00 Senior Engineer ....... ............................... 105.00 Associate Engineer ... ............................... 100.00 Design Engineer .............. .......................... 90.00 Designer.......................... .......................... 85.00 Jr. Designer/ CADD Drafter ........................ 80.00 Clericaffechnical Aide ............................... 60.00 REIMBURSABLE EXPENSES Reproduction ..... ............................... Cost SURVEYING DIVISION Senior Surveyor ............... .........................120.00 90.00 Senior Survey Analyst ..... .........................110.00 Survey Analyst II ............. .........................100.00 Survey Analyst I ............... ..........................85.00 Survey Party Chief... ................................ 100.00 Field Party (Three) .......... .........................180.00 Field Party ( Two) ............. .........................140.00 Field Party (One) ......... .........................100.00 Supervising Public Works Observer ........... 90.00 Public Works Observer ..... ..........................80.00 Construction Manager ...... ..........................90.00 Construction Engineer ...... ..........................80.00 Subconsultant Services ..................... Cost plus 10% Automobile Transportation ..................$0.51 / mile Delivery, Freight, Courier .....................Cost Agency Fees ..... ............................... Cost Commercial Travel / Subsistence ......... Cost City of Rosemead Proposal for Hellman Ave /San Gabriel Blvd. Improvements Pg 5 WILLDAN I y send" L� Engineering reach December 7. 2011 Mr. Rafael Fajardo Associate Civil Engineer City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 Subject: Proposal to Provide Professional Engineering Services for the Hellman Avenue and San Gabriel Boulevard Intersection Improvements Project Dear Mr. Fajardo: Willdan Engineering has demonstrated expertise in providing preliminary engineering, and final design of transportation projects for local agencies throughout California. Throughout our more than 40 years of experience, we have come to know the intricacies of the project design development and processing including project implementation through construction and project close -out. As a large municipal services firm operating primarily in southern California, Willdan is the best choice, both technically and operationally, to perform the entire scope of work for the City of Rosemead Hellman Avenue and San Gabriel Boulevard Intersection Improvements Project. We understand the City of Rosemead is requesting professional engineering services for the Hellman Avenue and San Gabriel Boulevard Intersection Improvements Project. The project consists in the reconstruction of the Hellman Avenue and San Gabriel Boulevard intersection with Portland Concrete Cement, upgrading the traffic signal and modifying the striping. We understand the project has received funding in the amount of $330,000 through the Surface Transportation Program (STP -L) and the City proposes to begin construction in July 2012 and have the project completed by September 2012. The Hellman Avenue and San Gabriel Boulevard intersection is in close proximity to the 1 -10 freeway on /off ramps, therefore a Caltrans encroachment permit is anticipated. Our proposal includes the processing and preparation of the encroachment permit application and geotechnical /pavement engineering report. These items were not requested in the RFP but we considered essential for the successful completion of the project. We've excluded the preparation of the erosion control plan and proposed have the contractor design it. Willdan Engineering will provide the following services: • Preparation of Plans, Specification and ✓ Geotechnical Report Estimate ✓ Pavement Engineering o Street Improvements Plan /Profile ✓ Grant Administration — Authorization to o Traffic Signal Modification Plan proceed with construction E -76 o Signing and Striping Plan ✓ Assistance During Construction o Traffic Control and/or Detour Plan ✓ As- builts • Topographic Survey ✓ Caltrans Encroachment Permit Application • Utility Coordination The advantages the Willdan team brings to the City of Rosemead include the following: Local Knowledge. We know the City, its policy and procedures! Willdan has provided the City of Rosemead with professional services for more than 20 years on all types of projects, including but not limited to, city engineer, traffic engineer, and design of street resurfacing and reconstruction, traffic signal, street lighting, signing and striping projects Engineering I Geotechnical I EnAmnmental I Financial I Homeland Security 562.908.6200 1 800.499.4464 I fax: 562.695.2120 1 13191 Crossroads Parkway North, Suite 405, Industry, CA 91746 -3443 1 www.willdan.com December 7, 2011 Page 2 • Unmatched Expertise. Serving public agencies on transportation infrastructure projects is the cornerstone of Willdan's business; simply put — it's what we do! We have provided transportation- related services to local agencies for more than 40 years on projects totaling more than $750 million in construction costs. The project team has past experience working together on hundreds of street rehabilitation projects, and the strongest familiarity with latest developments in technologies, construction methods, and application techniques that may be applied to minimize costs, maximize pavement life and eliminate future maintenance issues. • Turnkey Services. Willdan provides full service on in -house professional engineering consulting and design services for almost any capital improvement project including roadway, grading, drainage, water, sewer, major highway facilities, bridge structures, traffic signals and signing and striping improvements. We prepare the associated reports including hydrology /hydraulic calculations, water quality management plans, storm water pollution prevention plans, traffic studies, geotechnical investigation reports, contract specifications, and special provisions along with the engineer's estimates of probable cost of construction. • Staff Augmentation. Be it on a full -time or part-time in -house basis, by project, or in consultation, we offer staff augmentation services provided by experienced professionals who have likely served in a public agency in a management capacity. Familiarity with the unique processes and policies of public agencies allows our professionals to make educated decisions without the need for further consultation, offering multidisciplinary skills through a sole consultant. Ms. Vanessa Munoz, PE, TE, PTOE will serve as Project Manager on this project and will be responsible for the day -to -day management of this project. No addenda were received prior to the due date of this proposal. This proposal shall remain valid for a period of not less than one hundred twenty (120) days from the date of submittal. We are sincerely interested in this assignment and thank you for this opportunity to present this proposal for professional engineering services. We look forward to working with you in implementing this important City project. If there are any questions regarding this proposal, please contact Ms. Vanessa Munoz at (562) 908 -6225 or by email at vmunoz @willdan.com or Mr. Lew Gluesing at (562) 908 -6291 or by email at Iluesing@willdan.com Respectfully submitted, WILLDAN ENGINEERING Lew Gluesing, PE, TE, PTOE Director of Engineering VM:mh 91005 - 11\06- 160T11 -228 5006 Engineering I Geotachnical 1 Environmental I Financial 1 Homeland Security 562.906.6200 1 600.499.4494 1 fax: 562.695.2120 1 13191 Crossroads Parkway North, Suite 405, Industry, CA 91746 -3443 1 www.willdan.corn SCOPE PROJECT MANAGEMENT 1. Attend project kick -off meeting with City staff to review, in full detail, the requirements for the project. Willdan Engineering will conduct this meeting and provide a detailed explanation of the project scope and schedule indicating milestones, major activities and delivery dates to the City for review. Each aspect of the project will be discussed, including the design criteria, utility coordination, plan preparation, special provisions, estimates, and anticipated construction issues. 2. Coordinate project between City staff and Willdan staff 3. Provide meeting minutes with action items if necessary 4. Attend two (2) meetings with City staff to discuss 70% and 90% submittals. DESIGN SURVEY 1. Collect topographic survey for the design of the project intersection. The Survey Crew will establish horizontal and vertical control and then will detail the intersection with a sufficient amount of survey shots to enable the design group to re- design the intersection. The vertical datum will be a Los Angeles County Surveyor's benchmark, and the horizontal control will be based on a survey through found monuments. The coordinate system will be assumed unless otherwise instructed. We will locate all surface features indicating substructures and will dip any manholes that may affect the design GRANT ADMINISTRATION Environmental Approval and Field Review 1. Prepare the Preliminary Environmental Study (LAPM Exhibit 6 -A) to determine the recommended level of environmental document required (preparation of any technical studies will be performed on a time and materials basis). Responses will be provided to all questions on the PIES form (i.e. "No," "Yes," "To Be Determined "). Each response will be accompanied by a written narrative summarizing how the requirements of the various federal laws have been satisfied. 2. Prepare the Categorical Exemption /Categorical Exclusion Determination Form (LAPM Exhibit 6 -F) for NEPA compliance (excludes preparation of EIS, EA, EIR, or Negative Declaration). 3. Prepare the Field Review (LAPM Exhibit 7 -B) and Field Review Attendance Roster (LAPM Exhibit 7 -G) including vicinity map, and typical sections, and Roadway Data (LAPM Exhibit 7 -C). 4. Submit to Caltrans DLAE Item Nos. 1 through 3 along with a copy of the approved FTIP sheet to initiate federally funded project and obtain environmental approval for NEPA compliance. 5. Prepare Notice of Exemption for CEQA compliance. Right of Way Certification Upon obtaining environmental approval from Caltrans, the final plans are submitted by the utility coordinator to utilities /agencies with facilities within the project limits requesting utility information identifying and delineating type of facility, location, and disposition, including high and low risk facilities (based on Caltrans right of way certification package submittal requirements as of November 1, 2010). 1. Following receipt of the required utility information, determine whether the project qualifies to use the Short Form ROW Certification if the project does not require right of way acquisition or relocation assistance, involve the railroad, and is limited to adjustments of utility covers only to meet the finish roadway grade. 2. If applicable, prepare the Short Form Right of Way Certification For Local Assistance Project Off State Highway System (LAPM Exhibit 13 -A). If the adjustment of utility covers is checked, prepare the Utility Cover Adjustment Summary (LAPM Exhibit 13 -A). 3. Submit to Caltrans DLAE along with the final plans, copy of the City Resolution authorizing official to execute right of way certifications, and approved environmental document to obtain right of way certification. (Short Form ROW package may be submitted with Request for Authorization for Construction package.) 4. If applicable, prepare the Right of Way Certification Ott State Highway System (LAPM Exhibit 13 -B) and the Project Engineer's Certification of Utilities for the Resident Engineers signature. 5. Submit to Caltrans DLAE along with the final plans, required backup documentation from utilities, copy of the City Resolution authorizing official to execute right of way certifications, and approved environmental document to obtain right of way certification. Request for Authorization to Proceed with Construction (E -76 for CON) 1. Upon receiving right of way certification and final PS &E, prepare the Request for Authorization (LAPM Exhibit 3 -D), Data Sheets (LAPM Exhibit 3 -E), and Local Assistance Project Prefixes (LAPM Exhibit 3 -L) to initiate the obligation of federal funds by Caltrans for the construction of the project. 2. Prepare the Preliminary Estimate of Cost (LAPM Exhibit 12 -A), and Finance Letter (LAPM Exhibit 15 -N) based on the engineer's final opinion of probable construction cost. 3. Prepare the PS &E Certification (LAPM Exhibit 12 -C) and PS &E Checklist (LAPM Exhibit 12 -D) stating that the PS &E have been prepared in accordance with the Local Programs Manual. 4. Prepare the Local Agency Construction Contract Administration Checklist (LAPM Exhibit 15 -A) and the Local Programs Agreement Checklist (LAPM Exhibit 4 -A) to request the preparation of the Program Supplement Agreement to encumber the federal funds for the project. 5. Submit to Caltrans DLAE Item Nos. 1 through 4 along with the plans and specifications to obtain an E -76 for construction. 6. Following receipt of the E -76 for construction, include documents and submittals in a Federal Funding File and make a PDF formatted file on a CD for the City. UTILITY COORDINATION Provide utility coordination, including notices to all utility companies in accordance with City's procedures. All documentation of contacts and responses will be copied to the City. Willdan will prepare utility notices and deliver them to the City for mailing under City letterhead. If so desired by the City, Willdan can transmit these notices under Willdan's letterhead; however, the City shall be responsible for any fees assessed to Willdan by the utility companies. In either case, all responses, questions, and correspondence from the utility companies will be addressed to Willdan's Utility Coordinator 2. Coordinate with affected utility companies to provide for proposed utility improvements prior to pavement construction. 3. Review project scope of work with each utility company at the preconstruction conference. Identify possible conflicts and work with each utility to assure that its facilities will be protected if properly identified. 4. Coordinate relocation work by utility companies PLANS, SPECIFICATIONS AND ESTIMATE (PS &E) 1. Confer with City staff to review, in full detail, the requirements for the project. Review available information pertinent to the project, including existing survey data, as -built improvement plans, traffic data, utility information, existing pavement section information, and other available record data. 2. Review compiled data. 3. Develop base drawings, plot survey data and conduct field verification of survey data. 4. Obtain current City standards and/or requirements for the project. 5. Perform preliminary field reconnaissance, including photography, to analyze current field conditions. Includes identifying areas of pavement that need to be reconstructed or repaired, curb ramps that do not meet ADA standards, and locations of curb, gutter, sidewalk, and driveway approaches in need of repair. 6. Prepare title sheet including general notes, construction notes, details and typical sections. 7. Prepare one (1) street improvement plan at a scale of 1 " =20' horizontal and 1 " =4' vertical. 8. Prepare one (1) traffic signal modification plan at a scale of 1 " =20'. 9. Prepare one (1) signing and striping plan at a scale of 1 " =40'. 10. Prepare twelve (12) traffic control plans at a scale of 1 " =40' for the construction of a new PCC intersection at San Gabriel Boulevard and Hellman Avenue. The construction will require 6 phases of traffic control to complete the intersection. Plans will conform to the latest edition of the MUTCD and Caltrans Standard Plans and Specifications. 11. Prepare two (2) detour plans for rerouting of traffic during the construction phase adjacent to the 1 -10 freeway eastbound on -ramp, as well as, the eastbound off -ramp. Plans will conform to the latest edition of the MUTCD and Caltrans Standard Plans and Specifications. 12. Prepare 70 %, 90% specifications and cost estimate. 13. Submit 70 %, 90% PS &E for City review and comment. 14. Upon approval, resubmit 100% PS &E with the plans plotted on mylar for City advertisement and bidding. CONSTRUCTION SUPPORT 1. Attend pre -bid meeting. 2. During advertisement period, prepare responses in writing for City staff to answer written requests for clarification from prospective bidders. 3. Prepare and issue addenda as necessary. 4. Review and approve material submittal. 5. Respond to questions during construction and attend one (1) field meeting if necessary. AS- BUILTS 1. Prepare record drawings based on redline drawings provided by the contractor and prepare for submittal to the City wet stamped and signed mylars. OPTIONAL WORK Geotechnical Analysis and Pavement EngineerinA 1. Review of available background materials and reconnaissance of existing pavement conditions. 2. Performing geotechnical corings/borings at a minimum of four (4) strategic locations to determine existing pavement sections, collecting representative samples of subgrade material for laboratory testing. 3. Laboratory testing of collected soil samples to determine their index and engineering properties. Laboratory testing will include in -place moisture content, and expansion index. 4. Preparation of Geotechnical Report presenting our findings, conclusions and recommendations. The report will include: a. A map with a approximate locations of borings; b. Logs with measured pavement and aggregate base thicknesses, and subgrade soils description as encountered in borings; c. Summaries of test results; d. Analysis of collected data and providing a PCC design section per Caltrans Design Method; and e. Subgrade and aggregate base construction specifications confirming to Section 19 of Caltrans. 5. Review of plans and specifications and as needed consultation with design team and the City for bid package preparation. Caltrans Encroachment Permit 1. Prepare Caltrans encroachment permit excluding permit engineering evaluation report (PEER) and fact sheet. Should Caltrans request a PEER and/or fact sheet, those can be prepared for an additional agreed upon fee. 2. Coordinate encroachment permit process between Caltrans and the City. 3. Submit six (6) copies of plans with encroachment permit to Caltrans for approval. City of Rosemead Engineering Design Services Heitman San Gabriel Intersection Improvements Proposed Fee Schedule Task r Classification DirwterN.pury On..tor, Ory Engm e. SenmrOnign Manager s.nler Devpn Engineer 11 Geugnwu UMiry ]oerdlneler Principal Projoct 'Aanaga S.mer Survey An.i,,t Trv. Men Crew Word Pro.es m8 TOTAL LABOR MISC. E %P. SuLc*nsultant TOTAL COST City of Rosemead Engineering Design Services Hellman /San Gabriel Intersection Improvements Optional Work Proposed Fee Schedule WILLDAN ENGINEERING Schedule of Hourly Rates Effective July 1, 2011 to June 30, 2012 ENGINEERING I I LANDSCAPE ARCHITECTURE I Principal Engineer ........................... ........................ $200.00 Principal Project Manager ............... .........................180.00 Director.......... _.._.._......._._ ---- ................ ._._.._...180.00 Principal Landscape Architect ... ............................. ...150.00 Deputy Director... ... .................. ............. Principal Project Manager .... ...... ............... City Engineer .................. ................... .......... .......... 180.00 .--- ....... 180.00 ...._.._..180.00 Senior Landscape Architect ............ . .................. .... ...125.00 Associate Landscape Architect.. ........ ....................... Assistant Landscape Architect .... ._....... .............. ...100.00 115.00 Project Manager ......................... ............................... 180.00 1 BUILDING AND SAFETY Program Manager. ....... ......... ................_......... 180.00 Supervising Engineer ... .................. ............. Senior Engineer ........... ........... ....... . ......... Senior Design Manager... ... ....... ...... Design Manager.. .. ... ............................ Associate Engineer .......................... .........................135.00 Senior Designer ... ............ ..... ..................... Senior Design Engineer II ................ .........................130.00 Senior Design Engineer I ................. .........................125.00 Designer 11 ........................ ............. ................. ............160.00 ...._...........145.00 14500 ..... 135.00 .......... .....130.00 ...... ....120.00 Director..... ... .. ............ ......................... ..................... Deputy Director......... _....._....._........ .........................180.00 principal Project Manager ............... .........................180.00 Supervising Plan Check Engineer.. ......... ............... ...150.00 Building Official .............................. .............. .............. Plan Check Engineer ................................... ._........ ... Deputy Building Official ........ .................... ..... ............ Inspector of Record .... .......................... ............ ......... Senior Plans Examiner ................................ ............ .180.00 150.00 140.00 140.00 140.00 ..125.00 Designer I ............................. .......... ............_...._.......115.00 Design Engineer 11 ............................ .........................120.00 Supervising Building Inspector ......... .. ... ........ ........ ....125.00 Plans Examiner ....... 115.00 Design Engineer I_ .......................... ............_..,.........115.00 Senior Drafter .................... ............. ............._.._........110.00 Drafter II .................. _...... ,...... ............................... Drafter I ... .............. ............ ............. ..._........._._..........95.00 Technical Aide ................. .............. ............_._._.._......85.00 .... 100.00 Senior Building Inspector ...... ,.... ........ ................... .... 115.00 Supervisor Code Enforcement ..... .............. ..... .......... 115.00 Building Inspector ............ ................... ........ "105.00 /110.00 Supervising Construction Permit Specialist.............. 105.00 Senior Construction Permit Specialist .............. ......... 100.00 Senior Code Enforcement Officer...... ... .......... .. ....... 9500 Assistant Building Inspector ........................ "95.001110.00 Code Enforcement Off icer .................... ................... .... 80.00 CONSTRUCTION MANAGEMENT Director .............. ............................... .........................180.00 Deputy Director . ............................... .........................180.00 Project Manager .................... ....... .. ...... .... Senior Construction Manager... ..................... ............... ..180.00 ....... - 155.00 Construction Permit Specialist ...................... .............. Assistant Construction Permit Specialist ..................... Plans Examiner Aide... ... .......... .......... ........ ............. 80.00 85.00 .... 75.00 Construction Manager ........ ......................... ._.._...... 145.00 Assistant Code Enforcement Officer. .. .......... .............. 70.00 Assistant Construction Manager... ... ............ --- 120DO PLANNING Utility Coordinator. .................. ....... ... - ... ..... ....... 125,00 Labor Compliance Manager... -- ......... ............. 120.00 Director ... .................. ....... ... ... ................. ................... 180.00 Labor Compliance Specialist... ...... ......... 9500 Deputy Director.. ... ................. ........... ............. ............180.00 Principal Planner .............................. .........................150.00 Principal Community Development Planner ..............150.00 Senior Planner. ...... .... ---- ......... .... ... ................... ...130.00 Senior Community Development Planner ............ .... 130.00 INSPECTION SERVICES Supervising Public Works Observer .........................120.00 Senior Public Works Observer. ... .._..._._............. ....110.00 Public Works Observer .... ...... ................... - 100.00 /110.00 Associate Planner .... ..... ..... .. ............... ..._...... .......... 115.00 Assistant Public Works Observer .............. "100.00 1110.00 Associate Community Development Planer............ 115.00 Assistant Community Development Planner..._ ... ._. Assistant Planner ............................. .........................105.00 Planning Technician ........ ........ _. ... .... ........ .................. Community Development Technician .........................85.00 105.00 85.00 SURVEYING Principal Project Manager . ..... .. ... .............. ._...........180.00 Supervisor - Survey & Mapping ....... .........................155.00 Senior Survey Analyst ...................... .........................130.00 Certified Party Chief ....................... .........................130.00 ADMINISTRATIVE Computer Data Entry ......... ,............ ... .......................... 65.00 Senior Calculator ..... ... ........... .___ ._......_................ ..120.00 Calculatorll ............................................................... 110.00 Clerical. ............. _.., ................... ,...... ......................... 65.00 CalculatorI... .. ......._ ... ....... ....................._...100.00 Word Processing................ .. ..... .................. .............65.00 Survey Analyst I I ........................ ............................... 115.00 Personal Computer Time .................. ..........................30.00 Survey Analyst I .............. _ .................... _........ _. _..... 100.00 Survey Party Chief . ... ............ ........ ....... ...... ........... .... 115.00 Mileage reimbursement will be charged at the current Federal Field Party ( One) ........... .............._._ .........................180.00 Field Party ( Two ) .............. .... ............ .........................235.00 guideline rate at the time of billing. Vehicles will be charged at Field Party ( Three) ........... .. .......... ... ...... ................... 295.01) a monthly rate of $500.00, " Prevailing Wage Project, Use $110.00 Additional billing classifications may be added to the above listing during the year appearances will be quoted separately. The above schedule is for straight time, overtime as new positions are created. Consultation in connection with litigation and court will be charged a] 1.25 times, and Sundays and holidays, 1.10 times the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at (15 %) will be added to the direct cat of all subconsuttant services to provide for the 201; thereaReq the mass may be raised once per year to the value of change of the cot plus fifteen percent (15 %). A submnsultant management fee of fifteen percent cost of administration, consultation, and coordination. Valid July 1, 2011 Mm June 30, Consumer once Index for the Los AngeleslOrange County/sacram area, but not more than We percent per year. II 1 I I I �e K• December 7, 2011 Mr. Rafael Fajardo City of Rosemead Public Works Department 8838 E. Valley Boulevard Rosemead, CA 91770 Hellman /San Gabriel Intersection Improvements Project Subject: Proposal for the Hellman /San Gabriel Intersection Improvements Project ' Dear Fajardo: 1 1 Hall & Foreman, Inc. (HFI) is pleased to present the City of Rosemead (City) with our proposal for the Hellman /San Gabriel Intersection Improvements Project. The Daily Point of Contact for this project is: Dave Stuetzel, P.E., Project Manager 17782 17' Street, Suite 200, Tustin, CA 92780 Phone: (714) 665.4518, Fax: (714) 665.4501 E -mail: dstuetzel @hfinc.com By selecting the HFI team, the City will receive a number of benefits. Highlights of those benefits include: ' ■ Experienced Project Team: The project team assigned to this project comes from HFI's Public Works Department. The City can be assured of the team's experience in preparing contract documents for public agencies throughout southern California. The City can also be assured of a project team that has ' experience working together, who know each others capabilities and responsibilities. As head of HFI's Public Works Department, Mr. Jon Bourgeois, P.E., has over 32 years of experience in the field of public works engineering. By adding David Stuetzel, P.E., (Project Manager), Juan Angeles, P.E. (Project Engineer), Rob Kilpatrick. P.E., T.E (Traffic Engineer), and Dan Martin, P.L.S. (Survey Manager) to the team, HFI is providing the City with over 90 years of experience in engineering, surveying, and public works design. i II Proven Quality Assurance /Quality Control (QA /QC) Program: HFI utilizes our proven in -house QA/QC program on all of our projects. Reviews are performed by an experienced senior staff member and emphasize value engineering and superior design while maintaining clarity, accuracy, and completeness. The reviews ensure appropriate design standards are used and the project goals are being met. HFI's QA/QC program also implements budget and schedule control procedures to ensure the project is run efficiently. Choosing HFI for this project will satisfy the City with a consultant team that has the experience to complete the project within budget and on schedule. We appreciate the opportunity to be of service. If you have any questions, please do not hesitate to call me directly at (714) 665 -4516. ' Sincerely, II II Hall & Foreman, Inc. W �p Jo E. Bourgeois, P.E. Executive Vice President/Principal 120129.0000 Engineering . Planning . Surveying TABLE OF CONTENTS i 1 SECTION A STATEMENT OF QUALIFICATIONS Hellman /San Gabriel Intersection Improvements Project COMPANYOVERVIEW ........................................................................ ..............................3 PROJECTTEAM ................................................................................ ..............................4 RESUMES...................................................................................... ............................... S SECTION B PROJECT MANAGEMENT/ SCOPE OF WORK PROJECTUNDERSTANDING ............................................................... ............................... 10 SCOPEOF WORK ........................................................................... ............................... 11 QA /QC PROCEDURES ..................................................................... ............................... 16 PROJECTSCHEDULE ....................................................................... ............................... 17 SECTION C SCHEDULE OF FEES FEESCHEDULE ............................................................................. ............................... 18 SCHEDULE OF HOURLY BILLING RATES ................................................ ............................... 19 Engineering . Planning • Surveying 120129.0000 E II ' SECTION A: STATEMENT OF QUALIFICATIONS Hellman /San Gabriel Intersection Improvements Project ' ComoanV Overview Hall & Foreman, Inc. (HFI) was established in 1961 by engineering and surveying professionals from the public works sector. During the past 50 years the firm has ' worked with numerous public agencies and municipalities throughout southern California. HFI has experience and technical expertise in the fields of public works 1h design, land survey and mapping, traffic engineering, hydrology and hydraulic engineering, WQMP and SWPPP preparation, and construction management. It is our philosophy to serve as an extension of agency staff. Our goal is to assist in all elements of a project - from the initial planning stages through completion of construction. As part of a public agency team, we understand HuuuriN the PuL- Buillin, the Future the importance of project communication, coordination, and working with the financial considerations of each ' project to make it a success. The leadership of HFI promotes professional quality through dedicated training programs, resource management, and programs for staff advancement. Our project managers and team members are selected for ' each project assignment based on their expertise. HFI has the resources and technical knowledge to provide the City with a project team and approach to provide personal, professional and proactive services to meet your needs on the assigned projects. ' Intersection Proiect Experience ' Highlights of HFI's intersection improvement experience include: ■ Culver Drive Intersection and I -5 On Ramp Improvements, City of Irvine ' ■ Safe Routes to School Infrastructure Program - Santa Clarita, Newhall, and Cedarcreek Elementary Schools, City of Santa Clarita ■ Santa Anita Avenue, City of Arcadia ' ■ La Brea Avenue, City of Inglewood ■ Martin Luther King Blvd, City of Lynwood ■ Josephine Street (Water & Street) Improvements and Rehabilitation, Lynwood ■ Traffic Signal and Intersection Improvements at 45th Street & Avenue K, City of Lancaster ' ■ Traffic Signal Modification & Street Improvement Plans, Concerto at 9th & Figueroa, Downtown Los Angeles ■ Antonio Parkway and Ortega Highway Phase I & Phase II, Ladera Ranch Area of County of Orange ■ Fair Drive, Sunflower Avenue, and MacArthur Boulevard, City of Costa Mesa ■ Imperial Highway Widening, City of Brea ■ Lambert Road, City of Brea 120129.0000 r ge erirg • Plannirg • Surveying � itrC 1 1 Hellman /San Gabriel Intersection Improvements Project 120129.0000 a ErgMeeting • Plannpg • Surveying II II II II it II I II i I II I Education & Registrations Northern Arizona University, B.S. — Civil Engineering Professional Civil Engineer, CA — #30242 ..... . Hellman /San Gabriel Intersection Improvements Project Professional Experience Mr. Bourgeois' career spans over 32 years in the field of public works engineering. His responsibilities entail project management, design, and plan checking activities for diverse public works projects. Mr. Bourgeois has broad -based experience in project management, design of public works projects, preparation of project specifications and bid documents, cost estimates, right -of -way engineering, contract administration and inspection. This experience allows him to function with technical hands -on leadership. His extensive experience more specifically includes water and sewer facilities, streets, highways, storm drains, and other public works infrastructure components. Proiect Experience Culver Drive Intersection and I -5 On Ramp Improvements, Irvine: (Principal in Charge) Mr. Bourgeois provides oversight for HFI's team responsible for the engineering and surveying services for this project. The project includes street widening to provide an additional fourth lane northbound on Culver, traffic signal modifications, ramp metering and street lighting plans, design for the extension of an existing city mainline storm drain, ADA compliancy, water pollution and erosion control plans, utility coordination, and processing an encroachment permit for construction with Caltrans. HFI will provide construction phasing and detour plans as well as traffic management plans during construction. HFI's survey team provided design survey and right -of -way legal descriptions. Safe Routes to School Infrastructure Program - Santa Clarita, Newhall, and Cedarcreek Elementary Schools, Santa Clarita: (Principal in Charge) Mr. Bourgeois provided technical oversight and quality control. HFI was contracted to prepare PS &E for the City in support of their Safe Route to School Program for three schools. The goal of this project was to increase student safety by reducing vehicle speed near the school grounds and increase the visibility of school crossings. Improvements included design and construction of bulb -outs at certain crossings, re- striping crosswalks, installing pedestrian countdown signals and installing speed feedback signs. This project was federally funded with oversight by Caltrans. HFI worked with the City to ensure design and construction guidelines complied with federal standards. Santa Anita Avenue, Arcadia: (Principal in Charge) Mr. Bourgeois provided technical guidance to the team designing the improvements for Santa Anita Avenue. The project consisted of widening of three intersections along Santa Anita Avenue through the City. Project tasks included the evaluation of traffic operation levels of service and the preparation of intersection conceptual designs for elevation of required improvements for upgrade of the traffic at each intersection. Improvements included modification of existing street drainage facilities, permit processing through LACFD, design of raised landscape medians, traffic signal improvements, and right -of -way engineering. La Brea Avenue, Inglewood: (Principal in Charge) Mr. Bourgeois provided technical oversight for the team of engineers. The scope included 1.5 miles of street removal and reconstruction including removing and reconstruction of curb and gutter, medians, pavement, sidewalks, street trees, and irrigation. The removal included two sets of buried railroad tracks. Ground penetrating radar was used to verify limits of rail road tracks and subsurface concrete pavement which was the original roadway surface. Traffic detector pucks were incorporated into the traffic signal design and Duratherm decorative pavement was used at all major intersection crosswalks. The La Brea /Market Street /Spruce Street 5 -way intersection was re- aligned to one three -way intersection and a reversing curve to provide better traffic Flow through this intersection. The project required approximately 350 linear feet of additional right -of -way acquisition to incorporate street widening for reverse curve "dog -leg" at existing 5 -way intersection. 120129.0000 Engineering • Planning . Surveying r T-MOS Hellman /San Gabriel Intersection Improvements Project ' Professional Experience Mr. Stuetzel has over 26 years experience in the management and design of public works infrastructure rehabilitation and new construction contracts. He has strong technical skills in the design of public works improvements and has excellent communication and inter - relational skills with Clients, public agencies, utility companies, and subconsultants. Mr. Stuetzel possesses a key understanding of the project development process and issues required to work within the schedule, budgets, and scope of the project to meet and ' satisfy the needs of the Client. Proiect Experience ' Santa Anita Avenue, Arcadia: (Project Manager) Mr. Stuetzel oversaw the improvement and widening of three intersections along Santa Anita Avenue through the City. Project tasks included the evaluation of traffic operation levels of service and the preparation of intersection conceptual designs for elevation of required improvements for upgrade of the traffic at each intersection. Improvements included modification of existing street drainage facilities, permit processing through LACFD, design of raised landscape medians, traffic signal improvements, and right -of -way engineering. ' Safe Route to School Infrastructure Program - Santa Clarita, Newhall, and Cedarcreek Elementary Schools, Santa Clarita: (Project Manager) Mr. Stuetzel led the team that prepared PS &E for the City in support of their Safe Route to School Program for three elementary schools. The goal of this ' project was to increase student safety by reducing vehicle speed near the school grounds and increase the visibility of school crossings. Improvements included design and construction of bulb -outs at certain school crossings, restriping crosswalks, installing pedestrian countdown signals and installing speed feedback signs. This project was federally funded with oversight by Caltrans. HFI worked with the City to ensure design and ' construction guidelines complied with federal standards. Culver Drive Intersection and I -5 On Ramp Improvements, Irvine: (Project Manager) Mr. Stuetzel is HFI's daily point of contact and in charge of HFI's team responsible for the engineering and surveying services for this project that improves Culver Drive from Scottsdale Drive to the I -5 Southbound on ramps. The project includes street widening to provide an additional fourth lane northbound on Culver, traffic signal modifications, ramp metering and street lighting plans, design for the extension of an existing city mainline storm drain, ADA compliancy, water pollution and erosion control plans, utility coordination, and processing an encroachment permit for construction with Caltrans. HFI will provide construction phasing and detour plans as well as traffic management plans during construction. HFI's survey team provided design survey and right -of -way legal descriptions. Mr. Stuetzel will be instrumental in coordinating with Caltrans. Martin Luther King Blvd, Lynwood: (Project Manager) Mr. Stuetzel led HFI's design team that completed final PS &E documents for 0.5 miles of pavement and curb improvements on an existing four lane arterial highway. Tasks included surveying and preparation of base maps for the replacement of existing curb & gutter to improve roadway drainage, street profiles, signing and striping and utility relocations /adjustments. This project was prepared in accordance with the ARRA federal funding program requirements. Lincoln Street, Cypress: (Project Manager) Mr. Stuetzel led the design team that provided program management and design review services for a 2 -mile segment of Lincoln Street. The project included pedestrian bulb -out improvements to increase pedestrian access, drainage design, traffic signing, and landscape improvements. 120129.0000 Engineering • Plannmg • Surveying Education & Reaistrations California State University Fullerton, BS Engineering Professional Civil Engineer, CA - #47886 ' K F t .I I 1 Hellman /San Gabriel Intersection Improvements Project Professional Exoerience Mr. Angeles provides plan preparation for a variety of services that include water, street improvement, storm drain, sewer, rough grading, precise grading, erosion control, and hydrology plans. His experience ranges from public works infrastructure improvement and new construction to educational facilities and commercial and residential projects. Proiect Experience Culver Drive Intersection and I -5 On Ramp Improvements, Irvine: (Design Engineer) Mr. Angeles is providing design engineering for this project that improves Culver Drive from Scottsdale Drive to the I -5 ' Southbound on ramps. Specifically, he is responsible for performing a base map review, street improvement plans, utilities location, and hydrology and hydraulic reporting. The project includes street widening to provide an additional fourth lane northbound on Culver, traffic signal modifications, ramp metering and street lighting ' plans, design for the extension of an existing city mainline storm drain, ADA compliancy, water pollution and erosion control plans, utility coordination, and processing an encroachment permit for construction with Caltrans. 1] II I I II II La Brea Avenue, Inglewood (Design Engineer) Mr. Angeles provided design engineering support to the HFI team for this project. The scope of the project includes 1.5 miles of street removal and reconstruction including removing and reconstruction of curb and gutter, medians, sidewalks, street trees, and 2 lanes of buried railroad tracks. Martin Luther King Blvd, Lynwood: (Design Engineer) Mr. Angeles provided design services for the final PS &E documents for 0.5 miles of pavement and curb improvements on an existing four lane arterial highway. Tasks included surveying and preparation of base maps for the replacement of existing curb & gutter to improve roadway drainage, street profiles, signing and striping and utility relocations /adjustments. This project was prepared in accordance with the ARRA federal funding program requirements. Antonio Parkway and Ortega Highway Phase I & Phase II Street, Water & Sewer Improvement Ladera Ranch Area of County of Orange: (Design Engineer) Mr. Angeles provided design services for the recycled water, non - potable water, and sewer improvement plans for these projects. Together, Phase I and Phase II involve a number of improvements taking place at Antonio Parkway and Ortega Highway (SR74). In addition to the widening of Ortega Highway, projects included constructing master planned domestic water, reclaimed water, non - potable water, and sewer pipelines. Fair Drive, Sunflower Avenue, and MacArthur Boulevard, Costa Mesa: (Design Engineer) Mr. Angeles was responsible for supporting the team that prepared roadway plans, specifications, and estimates for the three rehabilitation projects. The design was based on an evaluation of existing pavement, curb and gutter, and sidewalk conditions. A design survey and aerial topography was performed to prepare base maps. The base maps identified all existing improvements, drainage structures, fire hydrants, utility facilities, landscaping features, signs, street lights and other appurtenant improvements in the project area. 120129.0000 Engineenrg • Planning • Surveying Education & Reaistrations University of California, Los Angeles - B.S. — Civil Engineering Professional Civil Engineer, CA - #74832 K' 1 1 MITTOTTM Hellman /San Gabriel Intersection Improvements Project Professional Exoerience Mr. Kilpatrick has over 26 years of experience in the civil and transportation engineering fields.. His areas of expertise include street, water, grading plans, transportation services, traffic impact analysis, traffic signal design, and traffic operations. His traffic signal modification experience includes the design of over 60 new and existing signals for intersections located across the Southland. Mr. Kilpatrick has presented many projects to city planning commissions and city council meetings. Proiect Exoerience Culver Drive Intersection and I -5 On Ramp Improvements, Irvine: (Traffic Engineer) Mr. Kilpatrick is managing the traffic engineering services for this project that improves the I -5 Southbound on ramps. The project includes street widening to provide an additional fourth lane northbound on Culver, traffic signal modifications, ramp metering and street lighting plans, design for the extension of an existing city mainline storm drain, ADA compliancy, water pollution and erosion control plans, utility coordination, and processing an encroachment permit for construction with Caltrans. Mr. Kilpatrick will provide construction phasing and detour plans as well as traffic management plans during construction. In addition, he will interface with Caltrans to obtain permit approvals. Safe Route to School Infrastructure Program - Santa Clarita, Newhall, and Cedarcreek ' Elementary Schools, Santa Clarita: (Traffic Engineer) Mr. Kilpatrick designed the traffic signal modifications and prepared the signing and striping plans for this multiple intersection improvement project. The project entailed increasing traffic calming at three elementary schools in the City. Improvements included design and construction of bulb -outs at certain school crossings, restriping crosswalks, installing pedestrian ' countdown signals and installing speed feedback signs. This project was federally funded with oversight by Caltrans. HFI ensured design and construction guidelines complied with federal standards. ' Traffic Signal Modification & Street Improvement Plans, Concerto at 9th & Figueroa, Downtown Los Angeles: (Traffic Engineer) Mr. Kilpatrick provided traffic signal modifications including the signing and striping plans in support of this urban infill mixed -use project. The project is located against a Metropolitan ' Transit Authority subway system. Additional services provided by HFI included offsite street improvements including street widening, sidewalk, curb & gutter construction, and coordination with several City of Los Angeles agencies including the Metropolitan Transit Authority. Traffic Signal Modifications on Wilshire and Western, Solair, Koar Development Group, Downtown Wilshire, Los Angeles: (Traffic Engineer) Mr. Kilpatrick prepared traffic signal modifications for Wilshire and Western and for 6th and Western in support of a major urban infill mixed -use project. His services included preparation of the signing and striping plans and making the sidewalks ADA compliant. Traffic Signal and Intersection Improvements at 45th Street & Avenue K, Lancaster: (Project Manager) Mr. Kilpatrick led the team for this project that included the design of master storm drain 60" RCP and three 24 inch laterals, two catch basins, one temporary inlet, 12" & 8" water lines relocations for two water districts, hydrology & hydraulics study & calculations, traffic control, detour plans, retaining wall plans, traffic signal design plans, and signage & striping for roughly 2000 LF. The project involved coordination with Public Works, the County of Los Angeles Dept. of Public Works, Roads & Hydraulic Section, Water Works District in the County of Los Angeles, and Quartz Hill Waterworks District. 120129.0000 Enginemhg . Rwn , g • Surveying Education & Registrations California State Polytechnic University, Pomona, B.S. — Civil Engineering Registered Professional Engineer,# 42386 Registered Traffic Engineer, #1573 I 1 Hellman /San Gabriel Intersection Improvements Project ' Professional Experience A professional land surveyor, Mr. Martin has more than 30 years of related surveying experience. His experience ranges from property surveys to right -of -way and boundary establishment problems and solutions. This includes preparation of legal descriptions, ALTA surveys, exhibit maps, as- builts, design and construction surveying for streets, storm drains and other public works improvements. He has been extensively involved in the implementation of designed projects and the quality control of field operations and has worked on multiple public works surveying projects throughout Southern California. Proiect Experience Culver Drive Intersection and I -S On Ramp Improvements, Irvine: (Survey Manager) Mr. Martin is managing the surveying services for this project that improves Culver Drive from Scottsdale Drive to the I -5 Southbound on ramps. The project includes street widening to provide an additional fourth lane northbound ' on Culver, traffic signal modifications, ramp metering and street lighting plans, design for the extension of an existing city mainline storm drain, ADA compliancy, water pollution and erosion control plans, utility coordination, and processing an encroachment permit for construction with Caltrans. Specifically, Mr. Martin prepared a ground survey and legal descriptions for right -of -way acquisition. I 1 Safe Route to School Infrastructure Program - Santa Clarita, Newhall, and Cedarcreek Elementary Schools, Santa Clarita: (Survey Director) Mr. Martin oversaw the survey design and construction activities for the City in support of their Safe Route to School Program for three elementary schools. Improvements included design and construction of bulb -outs at certain school crossings, restriping crosswalks, installing pedestrian countdown signals and installing speed feedback signs. This project was federally funded with oversight by Caltrans. Mr. Martin directed the field topo for the intersection design and he directed the field team responsible for construction staking. Services provided included grade control, monument ties and corner records. Martin Luther King Blvd, Lynwood: (Survey Director) Mr. Martin led HFI's surveying team that prepared base maps for this project. The project included 0.5 miles of pavement and curb improvements on an existing four lane arterial highway. Tasks included replacement of existing curb & gutter to improve roadway drainage, street profiles, signing and striping and utility relocations /adjustments. This project was prepared in accordance with the ARRA federal funding program requirements. Rayo /Firestone Improvements, South Gate: (Survey Director) Mr. Martin has been involved in the surveying of this intersection and property at the southeast corner from 1999 to the present. He has led the surveying efforts for a boundary survey, construction staking of large commercial buildings and associated parking lots, topographic surveys of the streets and adjacent easement and the preparation of legal descriptions for additional easements and street dedications for the property. He is currently involved in the topographic surveys of the right -of -way culture in anticipation of creating a dedication exhibit. Right -of -Way Surveying and Mapping for Highway 101, Los Angeles County: (Survey Director) Mr. Martin led the HFI survey team in establishing the existing right -of -way of Highway 101 at dozens of locations between Woodland Hills and Hollywood along the highway as part of the boundary establishment of properties which either abut the 101 or are divided by it. The team has researched the records and associated mapping, field located the existing monumentation of the desired area and determined the boundary analysis of the properties and associated rights -of way from this survey data. 120129.0000 Engineenng • Planning • Surveying Education & Registrations Iowa State University, B.S.— Engineering Operations Professional Licensed Land Surveyor, CA — #5860 II II 1 x, r SECTION B: PROJECT MANAGEMENT Hellman /San Gabriel Intersection Improvements Project The City of Rosemead is requesting Design Engineering proposals for the preparation of preliminary and final engineering plans for the replacement of the existing asphalt concrete roadway surfacing with a Portland Cement Concrete pavement surfacing at the intersection of Hellman and San Gabriel. The project limits will join the existing concrete roadway north of the intersection at the limits of the Caltrans I -10 freeway right -of- way and extend 150 -ft south of the intersection. The approaches on Hellman are to be replaced with concrete pavement. It is estimated the length of the Hellman approaches shall extend a minimum of 100 -ft from the BCR's. The City has received $330,000 in funding through the Surface Transportation Program for construction of the ' intersection. This funding program will require processing engineering and construction authorization packages through Caltrans District 7 prior to beginning design or construction related items of work. The selected consultant shall review the funding program, and prepare all necessary forms and reports in ' accordance with the Caltrans Local Assistance Procedures Manual. This work will include completing the environmental certifications for CEQA and NEPA clearances. For this assignment HFI will prepare a Categorical Exclusion for CEQA clearance, and the Caltrans Preliminary Environmental Study for NEPA clearance. 1 1 LJ II I I II II Our review of the project streets shows the existing pavement in good to fair condition. The pavement on San Gabriel shows signs of weathering and no localized failures are present. The intersection has concrete bus pads for north and south bus routes, and the pads show some distressed sections. It is recommended to replace the damaged concrete sections with the intersection replacement project. The side streets appear to have recently received a pavement maintenance treatment and are in good condition. The limits of the concrete approaches for Hellman will be reviewed with the City to determine the recommended approach pad length. The construction of concrete lanes will require traffic staging and detours. HFI will prepare traffic control plans for phasing the concrete intersection improvements. This work may require removal and rework of existing raised medians within Caltrans R /W. HFI will meet with the City and Caltrans traffic management departments to review construction phasing operations to determine optimal traffic phasing layouts to reduce the construction impacts to traffic Flow from the freeway and through the project limits. The project limits shall also be evaluated for non - compliant ADA access issues. This work will include an evaluation of curb ramps, cross walks, sidewalks, and driveways along the parkways to determine replacement and upgrades for sidewalk compliance with ADA requirements. Our review noted several sidewalk areas that do not meet ADA accessibility guidelines. These areas will be field reviewed and evaluated with the City to determine the new construction improvements available to the City to provide full compliance with ADA passage within the project limits. Improvements currently out of compliance include excessive distance from the curb ramps and the traffic signal ped buttons, curb ramps and gutter slopes adjacent to curb ramps. The traffic signal is proposed to be modified and upgraded to meet current City traffic standards. The City is requesting the installation of camera video detection, safety lighting replacement, signage and new traffic signal equipment. The modifications to the signal may include new cabling, conduit, mast arms, fixtures, and miscellaneous equipment in conformance with City, Caltrans and County signal design criteria. Our team is prepared to complete the project tasks as stated in the Scope of Work presented in this proposal. HFI's team is ready to work closely City staff, affected utility companies, and property owners adjacent to the project work area. 4 120129.0000 Engineering • Planning • So",tl g 10 II 1 II 1 jt€ Hellman /San Gabriel Intersection Improvements Project K Scooe of Work The following is a detailed description of the scope of services proposed by the HFI team for the completion of the Hellman /San Gabriel Intersection Improvements Project. Phase 1— Project Administration 1.01 Project Management HFI Project Manager will meet with City Project Manager during the design phase for general coordination, discussion and review of design issues and plan check submittals. Project coordination meetings will be held biweekly. The Project Manager will be the main point of contact for the duration of the contract providing project controls, coordination and scheduling of the team. This will include tracking of the project progress, permitting requirements, advising the City of the schedule status and coordination with outside Agencies. This work will include technical and cursory reviews of deliverable documents prepared by subconsultants retained for completion of the contract work. The Project Manager shall prepare regular progress reports to the City each month to advise the project staff of the progress of the design, outstanding issues and relevant design tasks being completed as part of the project. Project Manager shall meet with design team at predetermined intervals to discuss project status, review plans, and coordinate design tasks. Meetings will be arranged by the City at predetermined times to address scope, design and construction issues pertaining to the project. This task will include preparing agendas, exhibits, compiling meeting minutes and distribution of minutes to attendees. Deli verab /es: Meeting Minutes, Project Schedule, Progress Reports 1 1 1 I I I II 1.02 Caltrans Project Authorization Forms Prepare E 76 project authorization forms in accordance with Caltrans Local Assistance Procedures Manual for the Hellman and San Gabriel Intersection Project. This work includes attendance at design review meetings with Caltrans and City to prepare the necessary forms, review and revise document for compliance and approval with Caltrans Local Assistance. This work includes preparing forms for design engineering, and construction engineering authorizations. Forms to be completed for preliminary engineering authorization may include but not limited to: 3A, 3E, 30, 7B, and 10K. Forms to be completed for construction authorization may include but not limited to: Exhibit 3D, 3E, 30, 4A, 15N, 12D, 7B, 15A, 15G, 13A PS &E Certifications and Cost Estimate. Deliverables. Authorization Forms 1.03 Environmental Documents Prepare Preliminary Environmental Study (PES) form in accordance with Caltrans Local Assistance Procedures Manual for NEPA Clearance. Services include research, site visits, attendance at meeting with City and Caltrans District Engineer to review and coordinate preparation of document for subject project. Prepare Categorical Exclusion, Section 15301, Class 1 (c) for intersection maintenance improvements for compliance with CEQA Clearance. Preparation of technical reports including: traffic study, noise and air quality, NES, water quality, and other related special technical environmental reports are not included in the scope of services. Deliverables: Environmental Documents (PES and Cat Ex) ' 120129.0000 Engineering . P(wnieg • Surveying 11 II II 1 I 1 1 1 I d 11 II (D" Phase 2 — Proiect Research and Utility Coordination 2.01 Data Collection & Review Hellman /San Gabriel Intersection Improvements Project HFI will gather and review all pertinent information and material available on the project including as -built plans for roadways, existing utilities, conceptual layout plans, studies and mapping controls. Deliverables: Record Plans, Survey Control 2.02 Utility Research & Coordination HFI will obtain a listing of all utility purveyors within the City, and submit a notice of engineering design for the proposed street construction to all utility firms and permitting agencies. HFI will coordinate and meet with these agencies to obtain record atlas maps and available cover depth for use in the preparation of the engineering plans. Follow up with the utility agencies will be ongoing throughout the project as the design progresses and impacts are determined. Written documentation will be kept within the project files for all submittals and correspondence with the utility companies noting responses and corresponding action items. Deliverables: UNityNotification Log /Correspondence /Utility Maps 2.03 Topographic Survey Survey mapping will include completion of field control for establishment of existing field conditions and geometrics. The HFI survey crew will conduct a detailed topographic survey to gather data and details for the street design. This information will include centerline control, elevation control, site topography, locations of existing utility structures, and details of off -site private property improvements adjacent to the proposed intersection widening improvements. Survey will include cross - sections at 50 -feet stations across the roadway in areas to assist in the design of the street improvements. Sections will include pavement centerline, lane lines, and grade breaks. Additional survey topo will obtain locations of existing culture, roadway features, fencing, driveways, and at grade utility facilities. The intersection will be digitally scanned with survey equipment to obtain detail elevation control across the roadway for developing the intersection pavement joint controls. Deliverables: Topographic 5urvey and Field Controls /Base 517eets with Site Features and Culture 2.04 Geotechnical Investigation and Pavement Structural Section Recommendation HFI has retained the services of Converse Consultants Inc. for geotechnical investigation services completed during the project research phase. Converse proposes to perform a soils investigation at the project site to evaluate the subgrade soils and pavement recommendations for the proposed street improvements. The services to be provided are: Data Review /Coordination — Review available geotechnical and geological data for site. Acquire no fee permit from City, and perform site review Subsurface Exploration — Field investigation will include exploration of the project streets by drilling three borings for each intersection approach. Obtain pavement corings of existing street section, and obtain undisturbed soil samples for evaluation and laboratory analysis. Borings are estimated at 5 feet below ground surface. Traffic control will be provided per the WATCH Manual. Laboratory Testing — Selected soil samples will be tested in the laboratory to determine soil composition, strength characteristics and engineering properties. I ' 120129.0000 Engine g • PlanniN • Surveying 12 II I Hellman /San Gabriel Intersection Improvements Project • Report Preparation — Prepare final engineering report outlining the methods and procedures used to conduct field exploration, investigation findings, conclusions and recommendations for Portland Cement Concrete and Asphalt Concrete replacement structural sections. Section will be based on traffic index provided by City. ' Deliverables: Geotechnical and Pavement Investigation Report Phase 3 — Design Development ' 3.01 Preliminary Geometric Layout Plans ' HFI will prepare base sheets at 1 "= 20' (Horiz) plan and 1 "= 4' (Vert) profile for the proposed street improvements. These plans will be prepared in accordance with City standard plan format and include all information from the data collection, topographic survey, utility research, and field reviews performed by the engineering design staff relevant to the project. Improvement plans will show limits of concrete pavement, ' replacement of existing improvements, and adjustment of existing utilities. Deliverables : Conceptual Plans ' 3.02 Traffic Signal Assessment Complete field review for the specific purpose of gathering topographic data to properly identify all existing ' traffic signal conditions at the site. Information obtained will be verified against record plans from City and County for traffic signal equipment and operations, intersection lighting, traffic striping and signing. Prepare traffic signal base maps. Deliverables. Trafc Signal Inventory Document J I II 3.03 Preliminary Construction Phasing Study Prepare preliminary construction phasing study for the complete replacement of roadway surfacing. This work will include attendance at design meetings with the City, and Caltrans Traffic Management Department to develop and review phasing options for intersection improvements. Study exhibits will review phasing options for multiple phasing scenarios to determine recommended construction phasing of the intersection and roadway improvements. Exhibits will show recommended lane configurations, construction detours and lane transitions. Deliverables. Construction Phasing Study I 3.04 Preliminary Cost Estimate /Proiect Design Report II II Upon completion of the base mapping, and preliminary site studies, HFI will prepare a summary design report presenting our findings, key issues, budget scenarios, and preliminary street plans for review and discussion with the City. This document is utilized to define the project scope, tasks and objectives of the project and provide the basis for development of the final plan design. Deliverables: Preliminary Design Report & Cost Estimates 120129.0000 Engineering • Planning • Surveying 13 II Hellman /San Gabriel Intersection Improvements Project Phase 4 — Final Design and Construction Plans ' HE will prepare detailed construction drawings and specifications to develop a bid package for the proposed construction work. Plans will be prepared showing the project in plan, profiles (where required) and detailed sections. Plans and construction details will be prepared in conformance to City standards. ' 4.01 Street Improvement Plans The preparation of final street improvement plans will be based on the approved alignment and conceptual plans approved by the City. The final project design will include plan and profile layout sheets showing the proposed improvements and construction notes and details necessary to complete the work Plans will be drawn to a horizontal scale of 1" = 20' and 1 "= 4' for vertical scale. Plans will be prepared to show improvements for compliance with ADA access guidelines, including curb ramp layout, sidewalk access and driveway details. Construction details will include intersection grid layout at 10 -ft ' intervals, median modifications and layout, and construction details and sections to depict the proposed improvements. ' Deliverables: Street Improvement Plan & Profile Plans 4.02 Strioin /ScL ignino Plans 1 1 II 1 Traffic Striping and Signing plans will be prepared for the project. Plans will include layout and replacement of existing lane striping, and required signage modifications based on the current Caltrans Traffic Manual and City requirements. Plans will be prepared at 40 -scale double plan format. Deliverables: Striping and Signage Plans 4.03 Traffic Signal Plans Prepare traffic signal modification plans for the intersection of Hellman Avenue and San Gabriel Boulevard. Traffic Signal plan will include poles, mast arms, and intersection signage, cross walks, pull boxes, video detection, battery backup, safety lighting, phase diagrams, and modification to electrical service in conformance with current City, Caltrans and County of Los Angeles standards. Traffic signal interconnect conduit will be reviewed during preparation of the signal modification plans. Plans will be processed through the City for review and approval processing. Deliverables: TraTfc Signal Modification Plan 4.04 Traffic Control /Phasing Plans Prepare traffic control staging and phasing plans in compliance with MUTCD for construction of the proposed street improvements. Traffic control plans will be prepared for four construction phases. Deliverables: Traffic Control Plans II 4.05 Construction Specifications/ Bid Schedule & Estimates Utilizing the City's boiler plate contract provisions, HFI will prepare technical construction specifications for work items required for inclusion in the City's standard contract documents. Specifications and contract 120129.0000 Engineering • Planning • Surveying 14 II 1 1 =f �!�si✓ Hellman /San Gabriel Intersection Improvements Project documents will be based on the City's standard bid documents and Greenbook specifications. Traffic signal components shall be in compliance with the applicable provisions of the Caltrans Standard Specifications. HFI will prepare a probable construction cost estimate based on the itemized quantity calculations. ' Deliverables: Construction Document5/Engineers Estimate 4.06 Caltrans Encroachment Permit ' HFI will submit to Caltrans District 7, final construction plans for review and receipt of the encroachment permit for all work within Caltrans R /W. This work is estimated to include construction of pavement surfacing, construction phasing and striping plans, replacement of final traffic striping and minor modification to Caltrans roadway infrastructure due to construction phasing operations. Deliverables: Encroachment Permit ' 4.07 Final Bid Documents ' HFI will complete the final plans and construction specifications based on all previous correspondence and plan check comments received from the City, permitting agencies, and public utility companies. The construction cost estimate will be updated to conform to the final plans. Attend meeting with City to present final construction document for final review and acceptance. ' Deliverables: Signed Mylars, Project Bid Documents. 1 1 I 1 II II II 4.08 Storm Water Pollution Prevention Plan (SWPPP) (Optional) Prepare SWPPP for project improvements. HFI's Water Quality Engineer will review and provide engineering design services for the preparation of erosion control plans and SWPPP document in compliance with State regulations for use by Contractor during construction work. This service will include an evaluation of the construction operation and the proper treatment controls and recommended BMP's for the project. Deliverables: SWPPP Document Phase 5 — Construction Services 5.01 Preconstruction Support Services HFI will provide the following services to facilitate construction bidding: • Responding to Contractor RFI's • Attendance at Pre -bid conference • Preparation of Addendums as necessary • Log questions and response to bidders inquiries Deliverab Technical Bulletins/Addendums /Bid Support Services ' 120129.0000 Engineenng . Planning • Surveying 15 II II 11 1 1 1 I I II II I II II nox 5.02 Construction Support Services Hellman /San Gabriel Intersection Improvements Project Consultant shall provide project design assistance to the City during the construction phase to support the project design and respond to Contractor related construction inquiries. These services shall include: • Attend pre - construction conference • Respond to contractor RFI's during construction • Attend site visits to clarify design issues • Record Drawings - Revise construction plans based on inspector and contractor as -built data and submit record drawings for City records 5.03 Project Close -out Services Consultant shall assist the City in preparing the final federal report of expenditures for the Hellman and San Gabriel intersection project. Project report shall be completed in accordance with Caltrans Local Assistance Procedures Manual, Chapter 17, and include but not be limited to the following forms: 17A, 1713, a7D, 15M, a7E, 17F, 17G, and 170. Deliverabill Federal Report of Expenditures OA /OC Procedures HFI's company wide Quality Assurance Plan is closely monitored and includes the following elements: • A Project Director and /or Principal of the firm responsible for Quality Assurance /Quality Control (QA/QC). • A thorough evaluation of the project's scope of work prior to commencing technical work to establish a work plan, thus eliminating any "surprises" during the course of the contract. • Meeting with City staff at scheduled intervals to review the status of the projects and address issues identified in the survey process. • Frequent technical review sessions with principals to evaluate the quality of the work products. • Utilizing current software to prepare work products and map out the work flow for timely completion of services. ■ Utilizing an in -house computer cost control system providing project team members with weekly updates on the status of percent complete and labor costs and expenses. 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'|. o f !� §. 563 �` | ` W I N / /2� 2 C :; : 9' \ ( ) �\ II 1 II II I 1 1 II II • Hellman /San Gabriel Intersection 6 Improvements Project — r 111E Hall & Foreman, Inc. SCHEDULE OF HOURLY BILLING RATES Effective November 1, 2011 OFFICE: Principal Project Management (VP /Sr. Proj. Dir./Proj. DirJPtoj. & Survey Mgr) Senior EngrJProj. Eng./Proj. Surveyor /Sr. Designer/Principal Planner Staff Engineer Designer /Assist. Proj. Mgr/Planner /Survey Analyst Junior Engineer /Assist. Engineer Project Assistant/Expeditor Administrative EXPERT WITNESS: Preparation for Depositions/Court Appearances Depositions/Court Appearances FIELD SURVEY: 1- Person Survey Crew 2- Person Survey Crew 3- Person Survey Crew 2- Person High Definition Survey Crew CONSTRUCTION: Resident Engineer Inspector Note 1 : Client shall pay the cost, plus 15%, for any applicable governmental fees, title company charges, well monuments, outside vendor reproduction costs, in -house reproduction cost, plotting costs, mileage, and delivery or messenger services incurred on Client's behalf. If requested, HFI will provide a computer printout, which details these costs. HH7 does not typically provide any additional back up for these generally nominal expenses as part of our fee. Note 2 : In the event Consultant's fee schedule changes due to any increase of costs such as the granting of wage increases and/or other employee benefits to field or office employees due to the terms of any labor agreement, or increase in the cost of living, during the lifetime of this agreement, a percentage increase shall be applied to all remaining fees and charges to reflect the increased costs. Note 3: The fee stated herein does not include any sales or use tax. In the event that a sales and/or use tax is imposed by local, state, or federal authority, upon the services rendered hereunder, such sales and/or use tax shall be in addition to said fee herein, and shall be the full responsibility of the Client. $215.00/Hour $175.00/Hour $135.00/Hour $115.00/Hour $105.00111our $ 85.00/Hour $ 80.00/Hour $ 65.00/Hour $195.00/Hour $350.00/Hour $150.00/Hour $200.00/Hour $245.00/Hour $225.00/Hour $115.00/Hour $105.00/Hour Note 4: Depositions and Court Appearances shall be billed at the above noted rate, with a four (4) hour minimum. 0 Engineanng • Piwnng • Surveying 120129.0000 19