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CC - Agenda 12-13-11 Steven Ly, Mayor Sandra Armenta, Mayor Pro Tem William Alarcon, Council Member Margaret Clark, Council Member Polly Low, Council Member Rosemead City Council and Community Development Commission JOINT MEETING AGENDA December 13, 2011 6:00 PM Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.org Public Comment from the Audience If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 2 of 10 City Council and Community Development Commission CALL TO ORDER – 6:00 PM PLEDGE OF ALLEGIANCE – Chair/Mayor Ly INVOCATION – Vice-Chair/Mayor Pro Tem Armenta ROLL CALL: o CDC – Chair Ly, Vice-Chair Armenta, Commissioners Alarcon, Clark, Low o City Council – Mayor Ly, Mayor Pro Tem Armenta, Council Members Alarcon, Clark, Low 1. ORDINANCES READ BY TITLE ONLY State law requires that all ordinances be read in full prior to the City Council/Agency Board taking action; however, by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title only. Recommendation: That the City Attorney be instructed to read all ordinances which appear on this agenda by title only, and that further reading be waived. 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council/Community Development Commission will receive public comments on matters not listed on the agenda. 3. COMMISSION CONSENT CALENDAR A. Claims and Demands Resolution No. 2011 – 36 Recommendation: to approve Resolution No. 2011 – 36, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $426,461.67 DEMAND NOS. 11642 THROUGH 11646 ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 3 of 10 Resolution No. 2011 – 37 Recommendation: to approve Resolution No. 2011 – 37, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $5,943.23 DEMAND NOS. 11647 THROUGH 11651 Resolution No. 2011 – 38 Recommendation: to approve Resolution No. 2011 – 38, entitled: A RESOLUTION OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $582,882.57 DEMAND NOS. 11652 THROUGH 11662 4. CLOSED SESSION A. Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9 (a): 1. Evanston Insurance v. Rehab Financial, City of Rosemead et al. LASC Case No. CGC 10-501558 B. Conference with Legal Counsel – Potential Litigation Government Code Section 54956.9 (b): 1 matter C. Conference with Labor Negotiators Government Code Section 54957.6; Negotiators for the City: City Manager Jeff Allred, Assistant City Manager Matt Hawkesworth, and Human Resources Manager Su Tan ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 4 of 10 City Council and Community Development Commission Meeting Agenda CALL TO ORDER – 7:00 PM PLEDGE OF ALLEGIANCE – Mayor Ly INVOCATION – Mayor Pro Tem Armenta ROLL CALL: o City Council – Mayor Ly, Mayor Pro Tem Armenta, Council Members Alarcon, Clark, Low o CDC – Chair Ly, Vice-Chair Armenta, Commissioners Alarcon, Clark, Low 5. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 6. PRESENTATION A. Proclamations Presented to Jim Altman, Steve Majors, and Steve Torres B. Helen Romero Shaw of Southern California Gas Company, will provide information regarding the federally mandated high-pressure pipeline maintenance scheduled for February 2012, that will require excavation of a portion of northbound Walnut Grove Avenue south of Fern Avenue. 7. PUBLIC HEARINGS A. CONTINUED -Adoption of Ordinance to Amend Contract with CalPERS to Exclude Lifeguards, Lifeguard/Swim Instructors and Recreation Leaders from CalPERS Membership On October 25, 2011, the City Council approved the Resolution of Intention to amend the City’s contract with CalPERS. The next step in the process of amending the contract is the adoption of an ordinance requesting a contract amendment. On November 15, 2011, the City Council opened the public hearing and continued it until today’s meeting. Recommendation: That the City Council introduce for first reading Ordinance No. 921, entitled: ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 5 of 10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA AUTHORIZING AN AMENDMENT TO CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM B. Graffiti Ordinance The City Council will consider adoption of a Graffiti Ordinance recommended by the Rosemead Public Safety CONNECTIONS forum. Major features in the Ordinance are provisions that would hold a minor as well as a minor’s parents or legal guardians financially liable for the costs for graffiti abatement and related costs incurred by the City. Recommendation: That the City Council introduce for first reading Ordinance No. 922, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING SECTION 9.12.100 OF CHAPTER 9.12 OF THE ROSEMEAD MUNICIPAL CODE PERTAINING TO GRAFFITI 8. CITY COUNCIL CONSENT CALENDAR A. A. Claims and Demands Resolution No. 2011 – 60 Recommendation: to approve Resolution No. 2011 – 60 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $937,101.92 NUMBERED 75385 THROUGH 75564 INCLUSIVELY Resolution No. 2011 – 62 Recommendation: to approve Resolution No. 2011 – 62 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,080,868.74 NUMBERED 75565 THROUGH 75675 INCLUSIVELY ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 6 of 10 Resolution No. 2011 – 64 Recommendation: to approve Resolution No. 2011 – 64 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $991,982.81 NUMBERED 75676 THROUGH 75825 INCLUSIVELY B. Minutes June 14, 2011 – Regular Meeting November 8, 2011 – Regular Meeting C. Resolution No. 2011-07 Authorizing the Recordation of the Irrevocable Offer of Dedication for those portions of L.A. County Assessors Parcel No. 5372-020-046 proposed for Use for Public Sidewalks and Amenities In accordance with the City of Rosemead Municipal Code Section No. 15.01.040, the owner(s) of the property located at 8547 Valley Boulevard, have submitted an executed irrevocable offer of dedication. The irrevocable offer of dedication has been determined by the City Engineer to be necessary and appropriate to permit the installation of public sidewalks and street trees trees in accordance with city standards. Recommendation: That the City Council approve Resolution No. 2011-07, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, CONSENTING TO THE RECORDATION OF THE OFFER OF DEDICATION FOR THOSE PORTIONS OF LA COUNTY ASSESSORS PARCEL NO. 5372-020-046 PROPOSED FOR USE FOR PUBLIC SIDEWALKS AND AMENTITIES D. Resolution No. 2011-61 Authorizing the Recordation of the Irrevocable Offer of Dedication for those portions of L.A. County Assessors Parcel No. 8595-006-011 proposed for Use for Public Sidewalks and Amenities In accordance with the City of Rosemead Municipal Code Section No. 15.01.040, the owner(s) of the property located at 3234 Rosemead Place, have submitted an executed irrevocable offer of dedication. The irrevocable offer of dedication has been determined by the City Engineer to be necessary and appropriate to permit the installation of public sidewalks and street trees in accordance with city standards. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 7 of 10 Recommendation: That the City Council approve Resolution No. 2011-07, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, CONSENTING TO THE RECORDATION OF THE OFFER OF DEDICATION FOR THOSE PORTIONS OF LA COUNTY ASSESSORS PARCEL NO. 8595-006-011 PROPOSED FOR USE FOR PUBLIC SIDEWALKS AND AMENTITIES E. Purchase Agreement for Wayfinding Signage On June 28, 2011, the City Council approved a wayfinding sign design and authorized the implementation of a “pilot program” to install a sign at the Inerstate-10/Rosemead Boulevard offramp. Since installation, staff received positive and complimentary feedback on the sign from the public and nearby businesses. Subsequently, staff has developed a list of other wayfinding sign sites that are strategically located within the City. After researching other wayfinding signage projects, the City learned that the City of Palm Desert and conducted a competitive bid for a similar signage project. Staff obtained information related to the Palm Desert’s bid and after review found it reasonably priced. Staff requests that the City Council approve the use of the same bid with Zumar Industries to purchase wayfinding signs. Recommendation: That the City Council approve authorize the City Manager to execute an agreement with Zumar Industries for a not-to-exceed amount of $35,000. The agreement “piggybacks” on the City of Palm Desert’s Purchase Order No. 016987, and is for the purchase of 45 wayfinding signs to be installed in key locations within the City. F. City Council Policy – Sale of “old” Surplus City Signs The City recently initiated a program to update and replace signage in the public right-of-way. Such replacement is scheduled to take place over several years, in conjunction with street resurfacing projects. The sign replacement program is part of City efforts to replace all street name, regulatory, and warning signs with new highly-reflective signs in accordance with federal mandates by 2018. Recently, members of the public have inquired as to the disposition of surplus signage that is removed from use. The policy will provide a framework for which surplus signage is to be sold to community members after it is removed from general use. Recommendation: That the City Council approve the policy related to the sale of “old” surplus City signage and authorize the sale of surplus signs as they become available. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 8 of 10 G. Quarterly Interim Financial Update for the Quarter Ended September 30, 2011 The City Council will review the City of Rosemead Financial Update for the Quarter Ended September 30, 2011, the Treasurer’s Reports of Cash and Investments for the City , Rosemead Community Development Commission and the Rosemead Housing Development Corporation at September 30, 2011. Recommendation: That the City Council receive and file the Financial Update report and the Treasurer’s Reports of Cash and Investments. H. Post Retirement Healthcare Funding --Biennial Valuation Report The Government Accounting Standards Board (GASB) issued GASB Statement 45 in June 2004 which requires all government agencies to evaluate and adopt a funding plan for Other Post Employment Benefits (OPEB). In fiscal year 2008-09 the City Council approved Rosemead’s funding plan which included annual payments to fund the normal costs and the amortization of the unfunded actuarial accrued liability over a five year period. These payments began in 2009 and the current fiscal year’s payment will be the third. In continuing with the City’s compliance under GASB 45, the City is required to perform a new valuation study every two years to re-evaluate funding levels. Recommendation: That the City Council receive and file the report. I. Award of Copy/Scan/Fax Machine Contract The City last acquired new copy machines four years ago through a competitive bid process. While bids were received from multiple vendors, it was discovered that due to the nature of these contracts, the best prices had already been negotiated through Group Purchasing Organizations (GPO) such as U.S. Communities, Novation or CMAS. After conducting research over the past few months, it has been determined that the best rates continue to be those offered through GPOs rather than individual bids for smaller customers. Under typical use and maintenance, copy machines have a service life life of three to five years. The current lease is for 48 months and we are starting to see more service issues with the equipment as it ages. Ricoh Americas Corporation, the manufacturer of our machines, has the contract with Novation and U.S. Communities and has provided and updated lease proposal that would provide the City with new machines similar to those which we currently use. The current machines have met the City’s needs well, and the newer models will provide a few added benefits to allow staff to print more items in-house rather than contract out with other printers. Also, the cost for the new lease provides for a lower monthly lease rate and reduces per copy costs for any overages. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 9 of 10 Recommendation: That the City Council award the contract for copy machine services under Proposal #2 to Ricoh Americas Corporation and authorize the City Manager to sign any necessary documentation. J. List of Open City Contracts/Agreements Staff has reviewed all City contracts/agreements and a list of open contracts/agreements was compiled and will be reviewed by the City Council. Each individual contract/agreement can be reviewed by the public by visiting the City’s website. Recommendation: That the City Council receive and file the list of open City contracts/agreements. K. Hellman Avenue/San Gabriel Boulevard Intersection Improvements – Award of Contract for Design Consulting As part of the City’s Fiscal Year 2011-12 Capital Improvement Program, the City Council approved a project entitled “Hellman Avenue/San Gabriel Boulevard Intersection Improvements”. The project includes the construction of of a new concrete intersection, traffic signal upgrades, traffic stripping, miscellaneous concrete work and other appurtenances. The proposed work will take place at the intersection of San Gabriel Boulevard and Hellman Avenue. Funds for these improvements in the amount of $330,000 were obtained from the Federal Surface Transportation Local Funds (STP-L) through the Los Angeles County Metropolitan Transportation Authority (LACMTA). Recommendation: That the City Council authorize the City Manager to enter into a contract with CEJ Engineers, Inc. for grant administration, design engineering and project management services for the Hellman Avenue/San Gabriel Boulevard Intersection Improvements project. The contract cost is not-to-exceed $49,500, payable from the Federal STP-L grant funds. 9. MATTERS FROM CITY MANAGER & STAFF A. Exchange Agreement for Rosemead Surplus Proposition A Local Return Transportation Funds with the City of Industry The FY 2011-12 Budget includes a number of one-time balancing measures, one of them being the exchange (sale) of the City’s surplus Proposition A Return funds with another city for their general funds. The City of Industry has been identified as a city seeking to exchange their general funds for Proposition A Local Return funds. Recommendation: That the City Council approve the exchange of $400,000 of surplus Proposition A Local Return funds with the City of Industry for $300,000 of their general funds and authorize the City Manager to sign the Agreement. ROSEMEAD CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA December 13, 2011 Page 10 of 10 10. MATTERS FROM MAYOR & CITY COUNCIL A. Consideration to Cancel the December 27, 2011 Community Development Commission and City Council Joint Meeting Due to upcoming scheduling conflicts and no scheduled business items, the City Council will consider action to cancel the December 27, 2011, Community Development Commission and City Council Joint Meeting. Recommendation: That the City Council cancel the December 27, 2011, Community Development Commission and City Council Joint Meeting. 11. CITY COUNCIL’S COMMENTS 12. ADJOURNMENT The next regular joint Community Development Commission and City Council meeting is scheduled to take place on January 10, 2012 at 6:00 p.m. and 7:00 p.m., respectively. _______________________________________________________________________________________ Upcoming City -Sponsored Community Events Santa is Coming to Town Thursday, December 15th Rosemead Park 6:00 p.m. – 8:00 p.m.