CC - Item 4B - Installation of Full Capture Trash System in Catch Basins Project - Award of Contract� �11 ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: FEBRUARY 14, 2012
SUBJECT: INSTALLATION OF FULL CAPTURE TRASH SYSTEM IN CATCH
BASINS PROJECT — AWARD OF CONTRACT
SUMMARY
As a part of the City's Fiscal Year 2011 -2012 Capital Improvement Program, the City
Council approved the "Installation of Full Capture Trash System in Catch Basins
Project ", which consists of retrofitting sixty -one (61) of the City's 661 stormwater catch
basins with trash capture devices to prevent infiltration of trash from the storm water
system to the waterways. The retrofit of these sixty -one basins is the first phase in
retrofitting all catch basins by October 2016 in compliance with the LA River Trash Total
Maximum Daily Load (TMDL) and water quality permit mandates.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the project; and
2. Authorize the City Manager to enter into a contract with Time Structure in the
amount of $26,960.00 and establish an amount of $4,000.00 (approximately
15 %) to cover the cost of unforeseen construction expenses.
At 11 :00 a.m. on February 1, 2012, the City Clerk publicly opened and read two (2)
sealed bids with the following results:
RANK
CONTRACTOR
LOCATION
BID AMOUNT
1
Time Structure
Santa Ana, CA
$26,960.00
2
West Coast Storm, Inc.
Rialto, CA
$30,361.00
Staff has reviewed the bid documents for completeness and investigated the
contractors' backgrounds and recent projects for competency. Staff has concluded that
Time Structure is the lowest responsible bidder to perform the construction of this
project.
ITEM NO. _qb _..
APPROVED FOR CITY COUNCIL AGENDA:
City Council Meeting
February 14, 2012
Page 2 of 2
The LA River Trash TMDL, one of seven TMDLs that the City is subject to under the
Multiple Separate Storm Sewer System (MS4) Permit. This TMDL is aimed at reducing
the amount of trash discharged into the LA River and its tributaries. In order to be
compliant with the TMDL, all cities within the Los Angeles River Watershed must install
full capture devices in their catch basins by October 2016. A full capture device is one
that collects all trash larger than 5mm and prevents its discharge into the waterways.
The City has planned a phased approach to install catch basin inserts over the next 5
years to be compliant by the October 2016 deadline.
The City is subject to five TMDLs: LA River Trash, Nitrogen Compounds, Metals,
Bacteria, and the Long Beach Beaches and LA River Estuary Bacteria. All TMDLs have
specific details of compliance and compliance deadlines. As can be seen with the LA
River Trash TMDL, compliance with these measures also represents a significant
unfunded mandate for the City.
TIMELINE
If contract is awarded, staff anticipates the project will be completed according to the
following schedule:
February 14 — City Council Awards Contract
May Vt — July Vt — Tentative Construction Schedule
August Vt — Tentative Project Completion
September 1 — Tentative Notice of Completion by City Engineer
Financial Review
Funding for this project is provided for in the City's approved Fiscal Year 2011 -2012
Capital Improvement Program Budget. The total appropriation needed to award this
contract is $30,960.00, which includes a 15% contingency amount ($4,000.00) for
unforeseen construction expenses. The total budgeted amount for this project is
$50,000 (gas tax funds).
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By:
Sean Sullivan
Management Analyst
Submitted By:
Chris Marcarello
Public Works Director
Attachments:
A. Bid Summary
B. Project Specifications (Available in City Clerk's Office)
PUBLIC WORKS SERVICE DEPARTMENTIENGINEERING DIVISION
CITY OF ROSEMEAD
INSTALLATION OF CONNECTOR PIPE SCREEN IN CATCH BASINS
BID ANALYSIS
BID OPENING: FEBRUARY 1. 201
TIME STRUCTURE
Base Bid Price
M1
1
...e
FURNISH AND INSTALL CONNECTOR PIPE SCREEN
47
LS
$ 380.00
QT1
$ 17,860
2
FURNISH AND INSTALL ARS (X<5 FEET)
5
LS
$ 380.00
$ 1 ,900.00
3
FURN AND INSTALL AIRS (6 X 8 FEET)
6
LS
$ 720.00
$ _ 4,320.00
4
FURNISH AND INSTALL ARS(8 FEET)
3
LS
$ 960.00
$ 2,880.00
TOTAL BASE BID PRICE
$ 26,960.00
WESTCOASTSTORM
BASE BID PRICE
N2
ago
1
QC.
FURNISH AND INST CONNECTOR PIPE SCREEN
FURNISH AND INSTALL AIRS (X F EET)
47
LS
$ 423.0
$ 19,881.00
2
5
LS
$ 416.00
$ 2,08_0
3
FURN ISH AND INSTALL ARS(5< X< B FEET)
_
6
LS
$ 800.00
$ 4,800.00
4
FURNISH AND INSTA ARS(8 <X FEET)
3
LS
$ 1,200.00
$ 3,600.00
TOTAL BASE BID PRICE
$ 30,361.00
2 12012
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