CC - Item 4D - City Signage Replacement Project - Award of ContractROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER,
DATE: APRIL 24, 2012 Y/ ®(JV
SUBJECT: CITY SIGNAGE REPLACEMENT PROJECT— AWARD OF CONTRACT
SUMMARY
As a part of the City's Capital Improvement Program, the City Council approved a
project titled, "City Signage Replacement Project," which consists of replacing and
updating the City's aging street name and regulatory signs to ensure compliance with
the Federal Highway Administration (FHWA) requirements for reflectivity. The updating
of signs, to meet these new reflectivity standards, will help to improve driver and
pedestrian safety, reduce energy costs, and enhance aesthetics along City streets. The
project is funded through State Gas Tax funds.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the City Signage Replacement Project,
and
2. Authorize the City Manager to enter into a contract with J &S Striping Company
for the City Signage Replacement Project in the amount of $125,870.00, and
establish a contingency in the amount of 10% of the bid ($12,587.00) to cover
any unforeseen construction expenses.
DISCUSSION
In continuing the update of City infrastructure and facilities, staff has identified city
signage as an element in need of updating in order to conform to FHWA standards for
reflectivity. An inventory of city signage has been completed and replacement has been
phased in as a component of street projects (such as slurry seal or resurfacing
projects). This project will include a complete replacement of regulatory and street name
signs for one area of the City and begin the pattern of citywide replacement.
This project base bid includes the area that is bound by the city limit to the West, San
Gabriel Boulevard to the East, 1 -10 to the North and Garvey Avenue to the South.
Approximately 425 regulatory signs and 101 street name signs will be replaced in this
area.
ITEM N®. 1 BQ
City Council Meeting
April 24, 2012
Page 2 of 3
At 11:00 AM on April 18, 2012, the City Clerk publicly opened and read four (4) sealed
bids with the following results
RANK
CONTRACTOR
LOCATION
BID AMOUNT BID AMOUNT
(BASE)
(INCL. ALTERNATE)
1
J &S Striping Company
Ontario, CA
$53,650.00
$125,870.00
2
PCI
Long Beach, CA
$73,580.00
$164,380.00
3
Chrisp Company
Bloomington, CA
$77,800.00
$174,600.00
4
Stemclahl Enterprises
Sun Valley, CA
Disqualified
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. Staff has concluded that
J &S Striping Company is the lowest responsive bidder to perform the construction of
this project. J &S Striping Company has satisfactorily completed similar projects for other
public agencies, including the cities of Garden Grove, Tustin, Redondo Beach, and
Manhattan Beach. The City Engineer's estimate for this project was $65,000.00 and the
low bid received was $53,650.00.
In order to take full advantage of the low prices resulting from the competitive
construction bidding climate, the project will also complete Alternate Bid Item #1. The
Alternate Bide Item #1 includes the replacement of street name signs in the area bound
by the city limits to the west, San Gabriel Boulevard in the East, Garvey Avenue to the
North and Graves Avenue to the South. The Alternate Bid Item #1 will add an additional
544 regulatory signs and 156 street name signs, totaling 969 regulatory signs and 257
street names signs to be replaced. Additionally, signs will be replaced along two major
thoroughfares, Walnut Grove Avenue and Garvey Avenue.
TIMELINE
If directed to move forward, staff will work to complete this project according to the
following schedule:
April 24 — City Council Awards Contract
June 1 st through June 30 — Tentative Construction Schedule
FINANCIAL REVIEW
The funding for this project has been allocated in the City's Capital Improvement
Program Budget ($200,000 Gas Tax Funding). The total appropriation needed to award
this project is $138,457.00
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (a) of the CEQA Implementing Guidelines.
City Council Meeting
April 24, 2012
Page 3 of 3
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
2
,--Rafael Fajardo
Associate Civil Engineer
Submitted By:
s Marcarello
Director of Public Works
Attachments:
(1) Bid Summary
(2) Project Specifications (Available in City Clerk's Office)
PUBLIC WORKS SERVICE DEPARTMENT/ENGINEERING DIVISION 41182012
CITY OF ROSEMEAD
CITY SIGNAGE REPLACEMENT PROJECT
BIDANALYSIS
BID OPENING: APRIL 18. 2012
JSS STRIPING CO
Bane Bid PH—
#1
Alt mate Bid Price
limmillig
1 CLEARING AND GRUBBING PER PLANS AND SPECIFICATIONS
1
C LEARING AND GRUBBING PER PL ANS AND SPECIFICATIONS
I 1
LS
$ 8,83500$
6,635.00
2
FURNISH AND INSTALL STREET AND REGULATORY SIGNS PER EXHIBIT
JAIN APPENDIXA
7
LS
$ 44,815.00
$ 44,615.00
TOTAL BASE BID PRICE
_ _7 _
_70,300.00
$ 77,800.00
$ 53,650.00
Alt mate Bid Price
TOTAL BASE AND ALTERNATE BID PRICE
PCI
Rase Rid Pri—
E 125,870.00
#2
limmillig
1 CLEARING AND GRUBBING PER PLANS AND SPECIFICATIONS
1
LS
$ 11,240.00
$ 11,240.00
FURNISH AND INSTALL STREET AND REGULATORV SIGNS PER EXHIBIT
2 BIN APPENDI
1
LS
$ 80,980.00
$ 60,980.00
TOTAL ALTERNATE BID PRICE
I $ 73,550.00
TOTAL BASE BID PRICE
$ 72,220.00
TOTAL BASE AND ALTERNATE BID PRICE
PCI
Rase Rid Pri—
E 125,870.00
#2
Alternate Bid Price
limmillig
1
AND GRUBBING PER PLANS AND SPECIFICATIONS 1
LS
LS
$ 4,300.00
$ 69,280.00
$ 4,300.00
1 $ 69,28
2
_CL EARING
SIGNS PER EXHIBI1T
FURNISH AND INSTALL STREET AND REGULATORY
AINAPPENDIXA 1
LS $ 85,750.00
TOTAL BASE BID PRICE
LS
TOTAL ALTERNATE BID PRICE
I $ 73,550.00
Alternate Bid Price
TOTAL BASE AND ALTERNATE BID PRICE
CHRISP COMPANY
Rau Rid pri—
$ 164,380.00
limmillig
1
CLEA RING AND GRUBBING PER PLANS AND SPECIFICATIONS
1
1
LS $ 5,050.00
$ 5,050.00
2
FURNISH AND INSTALL STREET AND REGULATORY SIGNS PER EXHIBIT
BIN APP ENDIX
LS $ 85,750.00
$ 85,750.00
LS
TOTAL ALTERNATE BID PRICE
$ 90,800.00
TOTAL BASE AND ALTERNATE BID PRICE
CHRISP COMPANY
Rau Rid pri—
$ 164,380.00
Alternate Old Price
11 lig
1
1 CLEA RING AND GRUBBING PER PLANS AND SPECIFICATIONS
1
i
LS
$ 7,500.00
$ 7,500._0
$
2
FURNISH AND INSTALL STREET AND REGULATORY SIGNS PER EXHIBIT
JAIN A PPENDIXA
LS
$ 70,300.00
$ 87,600.00
TOTAL BASE BID PRICE
TOTAL ALTERNATE BID PRICE
_ _7 _
_70,300.00
$ 77,800.00
Alternate Old Price
TOTAL BASE AND ALTERNATE BID PRICE
$ 174,600.00
PAGE i
11 lig
1
1 CLEARING AND GRUBBING PER PLANS AND SPECIFICATIONS
1
LS
$ 9,200.00
$ 9,200.00
2
FURNISH AND INSTALL STREETAND REGULATORY SIGNS PER EXHIBIT
BIN AP PENDIXA
_
LS
$ 87,600.00
_
$ 87,600.00
TOTAL ALTERNATE BID PRICE
_ _7 _
Is 96,800.00
TOTAL BASE AND ALTERNATE BID PRICE
$ 174,600.00
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