CC - Item 5C - Annual 2011-12 Slurry Seal Project - Contract AwardROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER q44
DATE: MAY 8, 2012
SUBJECT: ANNUAL 2011 -12 SLURRY SEAL PROJECT— CONTRACT AWARD
SUMMARY
As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council
approved a project titled, "Annual Slurry Seal Program ", which consists of sealing several
residential city streets. This project will help extend the life of local streets and improve
community aesthetics. This project will slurry seal residential streets located in the area bound
by San Gabriel Boulevard to the West, the City Limits to the East, Garvey Avenue to the North,
and Drayer Lane to the South. This project is funded through State Gas Tax funds.
Staff Recommendation
Staff recommends the following:
1. Approve plans and specifications for this improvement project;
2. Authorize the City Manager to enter into a contract with Doug Martin Contracting for
the Annual 2011 -12 Slurry Seal Project in the amount of $196,316.60;
3. Establish an amount of 10% of the contract amount ($19,631.66) as a contingency,
to cover the potential cost of unforeseen site conditions.
DISCUSSION
Slurry Seal is a versatile and cost effective way to preserve and protect asphalt concrete
pavement. The application of slurry seal will extend the life of existing roadway by protecting it
from the effects of weathering. If streets are not slurry sealed, they risk the intrusion of storm
water into the sub -grade below the pavement. This would eventually cause permanent
structural damage to the street.
The most recent survey of our street infrastructure, which was completed in 2009, indicated
that 39 streets, containing almost a million square feet of asphalt concrete pavement, would
benefit from crack sealing and a slurry seal overlay.
ITEM NO. F�C`
City Council Meeting
May 8, 2012
Pace 2 of 3
The proposed project includes the crack sealing, slurry sealing, and street striping as indicated
in the project specifications. The boundaries of this project will cover the area delineated from
San Gabriel Boulevard to the easterly City limit and from Garvey Avenue to Drayer Lane.
A Notice Inviting Bids was published in local news publications and advertised to area
contractors. At 11:00 AM on May 2, 2012, the City Clerk publicly opened and read seven (7)
sealed bids with the following results:
RANK
CONTRACTOR
LOCATION
BID AMOUNT
(BASE)
1
Doug Martin Contracting Co Inc.
La Habra, CA
$196,316.60
2
All American Asphalt
Corona, CA
$198,240.00
3
Mission Paving and Sealing
Irwindale, CA
$213,382.80
4
Pavement Coatings Co
Jurupa Valley, CA
$213,984.00
5
Roy Allan Slurry Seal
Santa Fe
$233,316.40
Springs, CA
6
American Asphalt South, Inc
Fontana, CA
$228,455.00
7
Valley Slurry Seal Company
West Sacramento
$253,894.00
CA
Staff reviewed the bid documents for completeness and investigated the contractor's
background and recent projects for competency. Staff has concluded that Doug Martin
Contracting Co, Inc. is the lowest responsive bidder to perform the construction of this project.
Doug Martin Contracting Co, Inc. has satisfactorily completed similar projects in Rosemead
and for other agencies, including the Cities of Glendora, Industry, Whittier, and Chino. The low
bid submittal was within the engineer's estimate of $200,000.
Timeline
Pending approval by the City Council, staff anticipates completion of this project according to
the following schedule:
May 8th — City Council Awards Contract
June 4th to July 4 —Tentative Construction Schedule
July 9 th — Tentative Project Completion
FINANCIAL REVIEW
The total appropriation needed to award this project is $215,948.30 (including contingencies).
Funding for this project has been approved in the City's FY 2011 -12 Capital Improvement
Program with Gas Tax funds.
City Council Meeting
May 8, 2012
Page 3 of 3
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15304 (a) of the CEQA Implementing Guidelines. This exemption covers
projects involving minor alterations of land that do not have a significant effect on the
environment.
Prepared by:
Rafael Fajardo
Associate Civil Engineer
Submitted by:
Chris Marcarello
Director of Public Works
Attachments:
(1) Bid Summary
(2) Project Plans and Specifications (Available in the City Clerk's Office)
Clryofnosemead
Public Works Sewke Deparfuuun/Enalneering Division
City of Rosemead
Annual 2011 -12 Slum Seal Pro iect
Proiect No. 21002
Bid Analysis
Base Bid Schedule
Base Bid Schedule
Item Description
Unit
Qty
Unit Price
Total
1 Clearing & Grubbing
LS
1
$ 750.00
$ 750.00
2 Disposal of Waste Materials
LS
1
$ 500.00
$ 500.00
3 Crack Sealing
LS
1
$25,107.00
$ 25,107.00
4 Slurry Seal- II See Exhibit A on Appendix
ELT
760
$ 205.21
$155,959.60
5 Traffic Striping &Markers - See Appendix
LS
1
$14,000.00
$ 14,000.00
Total Base Price
_ 5
Traffic Std In B Madcers -S A endixA
LS
$196,316.60
$ 14, 500.00
$ 14,500.00
Total Base Price
Alternate Bid Rem #1
$ 198,240.00
6 Clearing & Grubbing
LS
1
$ 200.00
$ 200.00
7 Disposal of Waste Materials
LS
1
$ 300.00
$ 300.00
6 Crack Sealing
LS
1
$ 7,100.00
$ 7,100.00
9 Slurry Seal - II See Exhibit B on Appendix
ELT
LS
175
1
$ 236.00
$ 4 1,300.00
10 Traffic Striping &Markers - See Appendix
$ 5,900.00
$ 5,900.00
Total Alternate Price
LS
1
$ 6,000.00
$ 54,800.00
Total Base Bid and Alternate Bid Price: $ 251,116.60
Base Bid Schedule
Base Bid Schedule
Item
Description
Unit
Qty
Unit Price
Total
1
Clearing & Gribbin
LS
1
$17,000.00
$ 17,000.00
2
Disposal of Waste Materials
LS
1
$ 1,500.00
$ 1,500.00
3
Crack Sealin
LS
_ _ _ _
- 1
$14,000.0
$ 14,000.00
4
Slurry Seal - II See Exhibit A on Appendix
ELT
760
$ 199.00
$ 151,240.00
_ 5
Traffic Std In B Madcers -S A endixA
LS
1
$ 14, 500.00
$ 14,500.00
Total Base Price
$ 198,240.00
Alternate Bid Item #1
6
Clearin & Grubbing
LS
1
$ 2,000.00
$ 2,000.00
7
Disposal of Waste Materials
LS
1
$ 1,000.00
$ 1,000.00
8
Crack Sealing
LS
1
$ 6,000.00
$ 6,000.00
9
_
Slurry Seal - II See Exhibit B on Appendix
ELT
175
$ 205.00
$ 35,875.00
10
Traffic Striping & Markers - See Appendix B
LS
1
$ 4,500.00
$ 4,500.00
Total Alternate Price
$ 49,375.00
Total Base Bid and Alternate Bid Price: $ 269,392.80
Total Base Bid and Alternate Bid Price:
$ 247,615.00
Base Bid Schedule
Pagel of 3
Item
Description
Unit
Qty
Unit Price
Total
1
Clearing & Grubbing
LS
1
$ 7,000.00
$ 7,000.00
2
Disposal of Waste Materials
LS
1
$ 250.00
$ 250.00
3
Crack Sealing
LS
1
$ 26,000.00
$ 26,000.00
4
Slurry Seal - II See Exhibit A on Appendix
ELT
760
$ 217.28
$ 165,132.80
5
Traffic Striping &Markers - SeeAperx
LS
1
$15,000.00
$ 15,000.00
Total Base Price
$ 213,382.80
Alternate Bid Item #1
6
Clearing & Grubbing
LS
1
$ 2,800.00
$ 2,800.00
7
Disposal of Waste Materials
LS
1
$ 250.00
$ 250.00
8
Crack Sealing
LS
1
$ 6,600.00
$ 6,600.00
9
Slurry Seal - II See Exhibit B on Appendix
ELT
175
$ 239.20
$ 41,860.00
10
Traffic Striping & Markers - See Appendix B
LS
1
$ 4,500.00
$ 4,500.00
Total Alternate Price
$ 56,010.00
Total Base Bid and Alternate Bid Price: $ 269,392.80
Pagel of 3
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Peelir Works Sn . Departure .grnerring DN 1.
Base Bid Schedule
Base Bid Schedule
Item Description
Item
Description
Unit
City
Unit P rice
Total
1
Clearing & Grubbing
LS
1
_
$ 3,480.00
$ 3,480.00
2
Disposal of Waste Materials
LS
1
$ 1,500.00
$ 1,500.00
3
Crack Sealing
LS
1
$27,534.00
$ 27,534.00
4
Slurry Seal - II See Exhibit on Appendix
ELT
760
$ 216.00
$164,160.00
5
Traffic Striping &Markers - See Appendix
LS
1
$
$ 17,310.00
Total Base Price
_ _
$ 213,984.00
6 Clearing & Grubbing
LS
1
$ 1,000.00
$ 1,000.00
Alternate Bid Item #1
LS
1
$ 500.00
$ 500.00
6
Clearing & Grubbing
LS
1
$ 1,800.00
$ 1,800.00
7
_
Disposal of Waste Materials
LS
1
$ 750.00
$ 750.00
8
Crack Sealing
LS
1
$ 6,452.00
$ 6,452.00
9
Slurry Seal- II See Exhibit B onAppendix
ELT
175
$ 235.00
$ 41,125.00
10
Traffic Stri ing & Markers - See A pendix B
LS
1
$ 7,670.00
$ 7,670.00
Total Alternate Price
$ 54,199.50
Total Base Bid and Alternate Bid Price:
$ 57,797.00
$ 277,515.90
Total Base Bid and Alternate Bid Price:
$ 271,781.00
Base Bid Schedule
Base Bid Schedule
Item Description
Rem
Description
Unit
Qty
Unit Price
Total
1
Clearing & Grubbing
LS
1
$ 3,500.00
$ 3,500.00
2
Disposal of Waste Materials
LS
1
$ 1,000.00
$ 1,000.00
3
Crack Sealing
LS
_
1
- $ 35,750.00
$ 35,750.00
4
Slurry Seal - II See Exhibit on Appendix
ELT
760
$ 221.14
$168,066.40
5
Traffic Striping &Markers - SeeA pendixA
LS
1
$15,000.00
$ 15,000.00
Total Base Price
Alternate Bid Item #1
$ 223,316.40
6 Clearing & Grubbing
LS
1
$ 1,000.00
$ 1,000.00
Alternate Bitl Item #1
LS
1
$ 500.00
$ 500.00
6
Clearing & Grubbing
LS
1
$ 1,750.00
$ 1,750.00
7
Disposal of Waste Materials
LS
1 1
$ 750.00 1
$ 750.00
8
Crack Sealing
LS
1
$ 8,50
$ 8,500.00
$ 38,699.50
9 Slurry Seal - II See Exhibit B on Ap endix
ELT
175 $ 221.14
10
Traffic Striping & Markers - See Ap endix B
LS
1
$ 4,500.00
$ 4,500.00
Total Alternate Price
$ 54,199.50
Total Base Bid and Alternate Bid Price:
$ 277,515.90
Base Bid Schedule
Page2 of 3
Item Description
Unit
City
Unit Price
Total
1 Clearing & Grubbing
LS
1
$ 5,000.00
$ 5,000.00
2 Disposal of Waste Materials
LS
1
$ 500.00
$ 500.00
3 Crack Sealing
LS
1
$28,500.00
$ 28,500.00
4 Slurry Seal- II See Exhibit A on Appendix
ELT
760
$ 231.75
$176,130.00
5 Traffic Striping & Markers - See Appendix A
LS
1
$ 18,325.00
$ 18,325.00
Total Base Price
$ 228,455.00
Alternate Bid Item #1
6 Clearing & Grubbing
LS
1
$ 1,000.00
$ 1,000.00
_
7 Disposal of Wa Materials
LS
1
$ 500.00
$ 500.00
8 Crack Sealing
LS
1
$ 3,019.00
$ 3,019.00
9 Slurry Seal - II See Exhibit B on Appendix
ELT
175
$ 231.75
40,556.25
10 Traffic Striping & Markers - See A endix B
LS
1
$ 6,725.00
$ 6,725.00
Total Alternate Price
$ 51,800.25
Total Base Bid and Alternate Bid Price: $ 280,255.25
Page2 of 3
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Base Bid Schedule
Page3 of 3
Item
Description
Unit
DtIf
Unit Price
Total
1
Clearing & Grubbing
LS
1
$ 15,000.00
$ 15,000.00
2
Disposal of Waste Materials
LS
1
$ 2,500.00
$ 2,500.00
3
Crack Sealing
LS
1
$ 40,000.00
$ 40,000.00
4
Slurry Seal - II See Exhibit on Appendix
ELT
760
$ 237.00
$180,120.00
5
Traffic Striping & Markers - See Appendix A
LS
1
$16,274.00
$ 16,274.00
Total Base Price
$ 253,694.00
Alternate Bid Item #1
6
Clearing & Grubbing
LS
1
$ 5,000.00
$ 5,000.00
7
Disposal of Waste Materials
LS
1
$ 2,500.00
$ 2,500.00
6
Crack Sealing
LS
1
$ 11,600.00
$ 11,600.00
9
Slurry Seal - II See Exhibit B on Appendix
ELT
175
$ 300.00
$ 52,500.00
10
Traffic Striping & Markers - See Appendix B
LS
1
$ 5,000.00
$ 5,000.00
Total Alternate Price
$ 76,600.00
Total Base Bid and Alternate Bid Price: $ 330,494.00
Page3 of 3