CC - Item 5F - Safe Routes to School Project - Award of ContractROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: JUNE 26, 2012
SUBJECT: SAFE ROUTES TO SCHOOL PROJECT —AWARD OF CONTRACT
SUMMARY
As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council
approved a program titled, "Safe Routes to School Program," which involves traffic safety
and calming enhancements at six (6) local schools: Emerson Elementary, Garvey
Intermediate, Willard Elementary, Bitely Elementary, Sanchez Elementary, and Temple
Intermediate. The bulk of this project is funded through the State of California Safe
Routes to School Program, with a total approved grant of $450,000, with $50,000
additional funding from State Gas Tax Funds. Since submitting the grant application in
April 2010, additional safety measures were identified and added to the scope of the
project. These measures include traffic signal modifications, striping, and signage
resulting in an addition cost of $221,000 above the initial project budget.
The project includes the installation of new safety traffic striping, traffic signage, speed
feedback signs, curb bulb -outs, in- pavement crossing lightings, and traffic signal
modifications. All of the proposed traffic enhancements are located within a 2 -mile
radius, as required by the State grant guidelines.
Staff Recommendation
It is recommended that the City Council:
1. Approve plans and specifications for this improvement project;
2. Authorize the City Manager to enter into a contract with PTM General
Engineering Service, Inc. for the Safe Routes to School Project in the amount
of $655,045.00.
3. Establish an amount of approximately 10% of the contract cost ($65,500.00),
as a contingency, to cover the potential cost of unforeseen site conditions.
4. Approve Resolution 2012 -42 appropriating $221,000 in additional State Gas
Tax funds.
flZMN0,_
City Council Meeting
June 26, 2012
Page 2 of 4
DISCUSSION
Based on traffic studies, areas along Garvey Avenue, especially those close to schools,
are in need of traffic safety improvements. Improvements in this area will help to reduce
traffic speeds, enhance pedestrian crossing areas, and improve traffic and pedestrian
safety.
Project Details
The proposed project includes the following improvements:
• Repair Sidewalks /Curb Ramps in compliance with ADA accessibility requirements,
and installation of curb bulb -outs to lower speed of vehicular traffic and increase
pedestrian safety.
• Upgrade traffic signal equipment and modify cycles at the intersection of Garvey
and Jackson. Add a protected - permissive cycle for vehicles turning left from
Garvey to Jackson, providing a dedicated left turn cycle. Additionally, the option
will allow left turns, while yielding to opposing traffic. This improvement will reduce
the volume of vehicles queuing along Garvey Avenue.
• Add In- Pavement Flashing Lights at appropriate crosswalk locations. These lights
will be activated by a push -button sensor and will display flashing lights when
persons cross the street at this location.
• Add Speed Feedback Signs at appropriate locations. These signs will help remind
drivers of their speeds and display a flashing yellow light when drivers are driving
above the speed limit.
• Add Pedestrian Count Down signals for the crosswalks at major intersections
• Upgrade Street Signage to a high visibility florescent yellow green color
• Restripe Street Markings and Crosswalks with a high visibility design
The above - mentioned improvements have been included in previous cycles of Safe
Routes to School Project and have received positive feedback from members or the
public as well as school administrators.
In the time that has passed since the project was developed and the grant application
was filed in April 2010, additional needed traffic improvements were identified and added
to the scope of work for this project. A protective - permissive signal at Garvey Ave and
Jackson Avenue and additional safety signage and striping were identified as necessary
and added to the scope of the project. These additional measures have resulted in the
additional cost of $221,000 to the project.
City Council Meeting
June 26, 2012
Paae 3 of 4
A Notice Inviting Bids was published in local news publications and advertised to area
contractors.
At 11:00 AM on June 20, 2012, the City Clerk publicly opened and read five (5) sealed
bids with the following results:
RANK
CONTRACTOR
LOCATION
BID AMOUNT
1
PTM General Engineering
Riverside, CA
$655,045.00
Service, Inc.
2
California Professional Eng.
La Puente, CA
$657,913.00
3
Sully - Miller Contracting Co.
Brea, CA
$744,900.00
4
Excel Paving Co.
Long Beach, CA
$772,911.85
5
MG Enterprises, Inc.
Tarzana, CA
$784,034.00
Staff reviewed the bid documents for completeness and investigated the contractor's
background and recent projects for competency. Staff has concluded that PTM General
Engineering Service, Inc. is the lowest responsive bidder to perform the construction of
this project. PTM General Engineering Service, Inc. has satisfactorily completed similar
projects for other public agencies, including the Cities of Anaheim, Tustin, Santa Ana,
and Rosemead.
Plans and Specifications are available for review in the City Clerk's Office.
Timeline
Pending approval by the City Council, staff anticipates completion of this project
according to the following schedule:
June 26 — City Council Awards Contract
July 16 th to August 15th — Tentative Construction Schedule
August 30 Tentative Project Completion
FINANCIAL REVIEW
The total appropriation needed to award this project is $720,545.00 (including
contingencies). Funding for this project has been approved in the City's FY 2011 -12
Capital Improvement Program budget. Funding sources include a $450,000 State Safe
Routes to School Grant and $50,000 in State Gas Tax. An additional appropriation of
State Gas Tax funds is needed in the amount of $221,000 and is hereby requested.
The previously approved and recently awarded Mission Drive Street Resurfacing Project
has resulted in substantial savings of State Gas Tax Funds. An additional $400,000 in
City Council Meeting
June 26, 2012
Page 4 of 4
State Gas Tax Funding remains in the Fiscal 2011 -12 budget and $221,000 of this
funding is requested to complete this project.
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality.Act (CEQA)
pursuant to Section 15304 (a) of the CEQA Implementing Guidelines. This exemption
covers projects involving minor alterations of land that do not have a significant effect on
the environment.
Prepared by:
Ilivan
Analyst
Submitted by:
Chris Marcarello
Director of Public Works
Attachments:
(1) Bid Analysis
(2) Resolution No. 2012 -42
PUBLIC WORKS SERVICE DEPARTMENT/ENGINEERING DIVISION
SAFE ROUTES TO SCHOOL CYCLE 9
PROJECT No. 21006
BID ANALYSIS
BID SUBMITTAL: JUNE 20.2012
PTM GENERAL ENGINEERING SERVICE, INC.
BASE BID PRICE
#1
ITEM.
!DESCRIPTION':- _ -
f CITY'..
I UNIT
I UNIT PRICE
I TOTAL '
1
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
1 LS
$ 4,730.00
S 4,730.00
2
TRAFFIC SIGNAL MODIFICATIONS PER PLANS /SPECS
1.00
LS
$ 89,100.00
$ 89,100.00
FURNISH AND INSTALL SOLAR IN -ROAD PAVEMENT
LIGHTING SYSTEM COMPLETE PER PLANS AND SPECS. 5
3
LOCATIONS WITH TOTAL OF 50 IN -ROAD PAVEMENT LIGHTS
5.00
EA
$ 34,900.00
$ 174,500.00
FURNISH AND INSTALL SOLAR SPEED FEEDBACK SIGN
4
SYSTEM COMPLETE PER PLANS AND SPECS
600
EA
$ 19,000.00
$ 114,000.00
FURNISH AND INSTALL SIGNING AND STRIPING PER PLANS
5
AND SPECIFICATIONS
100
LS
$ 121,660.63
$ 121.660.63
FURNISH AND INSTALL PEDESTRIAN COUNTDOWN HEADS
6
COMPLETE PER PLANS AND SPECIFICATIONS
128.00
EA
$ 180.00
$ 23,040.00
REMOVE, DISPOSE AND CONSTRUCT 4" THICK PCC
SIDEWALK PER SPPWC STD. PLAN 113 -. SEE APPENDIX -A
7
FOR LOCATIONS
6,525.00
SF
$ 8.92
$ 58,203.00
REMOVE, DISPOSE AND CONSTRUCT 6" CURB & 24" GUTTER
8
PER SPPWC STD PLAN 120 -2
110.00
LF
$ 28.60
$ 3,146.00
REMOVE, DISPOSE AND CONSTRUCT 8" CURB & 24" GUTTER
9
PER SPPWC STD PLAN 120 -2
270.00
LF
$ 29.70
$ 8,019.00
REMOVE, DISPOSE AND CONSTRUCT PCC CROSS GUTTER
10
PER SPPWC STD. PLAN 1252 -2
385.00
SF
$ 15.99
$ 6,156.15
11
INSTALL PCC CURB RAMP PER SPPWC STD PLAN 111 -4
3.00
EA
$ 3,410.00
S 10,230.00
REMOVE EXISTING AND INSTALL 6- INCHES THICK AC
12
PAVEMENT (C2 PG 64 -10)
3,579.00
SF
$ 10.18
IS 36,434.22
13
ADJUST SEWER/STORM DRAIN MANHOLE TO GRADE
2.00
EA
$ 1,050.00
$ 2,100.00
14
COLD MILL 1 -INCH EXISTING PAVEMENT
810.00
SF
$ 4.60
$ 3,726.00
TOTAL BASE BID PRICE
E 655,045.00
CALIFORNIA PROFESSIONAL ENGINEERING, INC.
BASE BID PRICE
#2
ITEM
[DESCRIPTION "I. _
I - CITY
I UNIT 1
UNITPRICE
I TOTAL
1
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
LS
$ 13,000.00
$ 13,000.00
2
TRAFFIC SIGNAL MODIFICATIONS PER PLANS /SPECS
1.00
LS
$ 85,550.00
$ 85,550.00
FURNISH AND INSTALL SOLAR IN -ROAD PAVEMENT
LIGHTING SYSTEM COMPLETE PER PLANS AND SPECS. 5
3
LOCATIONS WITH TOTAL OF 50 IN -ROAD PAVEMENT LIGHTS
5.00
EA
$ 32,800.00
$ 164,000.00
FURNISH AND INSTALL SOLAR SPEED FEEDBACK SIGN
4
SYSTEM COMPLETE PER PLANS AND SPECS
6.00
EA
$ 21,490.00
$ 128,940.00
FURNISH AND INSTALL SIGNING AND STRIPING PER PLANS
5
AND SPECIFICATIONS
1.00
LS
$ 147,000.00
$ 147,000.00
FURNISH AND INSTALL PEDESTRIAN COUNTDOWN HEADS
6
COMPLETE PER PLANS AND SPECIFICATIONS
128.00
EA
$ 191.00
$ 24,448.00
REMOVE, DISPOSE AND CONSTRUCT 4" THICK PCC
SIDEWALK PER SPPWC STD. PLAN 113 -. SEE APPENDIX -A
7
FOR LOCATIONS
6,525.00
SF
$ 6.00
$ 39,150.00
REMOVE, DISPOSE AND CONSTRUCT 6" CURB & 24" GUTTER
8
PER SPPWC STD PLAN 120 -2
110.00
LF
$ 50.00
$ 5,500.00
REMOVE, DISPOSE AND CONSTRUCT 8" CURB & 24" GUTTER
9
PER SPPWC STD PLAN 120 -2
270.00
LF
$ 50.00
$ 13,500.00
REMOVE, DISPOSE AND CONSTRUCT PCC CROSS GUTTER
10
PER SPPWC STD. PLAN 1252 -2
385.00
SF
$ 20.00
$ 7,700.00
11
INSTALL PCC CURB RAMP PER SPPWC STD PLAN 111 -4
3.00
EA
$ 2,600.00
$ 7,800.00
REMOVE EXISTING AND INSTALL 6- INCHES THICK AC
12
PAVEMENT (C2 PG 64 -10)
3,579.00
SF
$ 5.00
$ 17,895.00
13
ADJUST SEW ER /STORM DRAIN MANHOLE TO GRADE
2.00
EA
$ 500.00
$ 1,000.00
14
COLD MILL 1 -INCH EXISTING PAVEMENT
810.00
SF
$ 3.00
$ 2,430.00
TOTAL BASE BID PRICE
$ 657,913.00
6212012
PAGE 1
PUBLIC WORKS SERVICE DEPARTMENT/ENGINEERING DIVISION
SULLY MILLER CONTRACTING
BASE BID PRICE
#3
ITEM':IDESCRIPTION:.
�.
QTY
I UNIT .
UNIT PRICE
) TOTAL
1
ICLEARING AND GRUBBING PER PLANS /SPECS.
1.00
1 LS
1 $ 29,649.00
1 $ 29,649.00
2
TRAFFIC SIGNAL MODIFICATIONS PER PLANS /SPECS
1.00
LS
$ 110.000.00
1 $ 110,000.00
FURNISH AND INSTALL SOLAR IN -ROAD PAVEMENT
LIGHTING SYSTEM COMPLETE PER PLANS AND SPECS. 5
3
LOCATIONS WITH T0TAL OF 501N -ROAD PAVEMENT LIGHTS
5.00
EA
$ 35,000.00
$ 175,000.00
FURNISH AND INSTALL SOLAR SPEED FEEDBACK SIGN
4
SYSTEM COMPLETE PER PLANS AND SPECS
6.00
EA
$ 21,000.00
$ 126,000.00
FURNISH AND INSTALL SIGNING AND STRIPING PER PLANS
5
AND SPECIFICATIONS
1.00
LS
$ 109,250.00
$ 109,250.00
FURNISH AND INSTALL PEDESTRIAN COUNTDOWN HEADS
6
COMPLETE PER PLANS AND SPECIFICATIONS
128.00
1 EA
$ 390.00
$ 49,920.00
REMOVE, DISPOSE AND CONSTRUCT 4" THICK PCC
SIDEWALK PER SPPWC STD. PLAN 113 -. SEE APPENDIX-A
7
FOR LOCATIONS
6,525.00
SF
$ 12.00
$ 78,300.00
REMOVE, DISPOSE AND CONSTRUCT 6" CURB & 24" GUTTER
g
IPER SPPWC STD PLAN 120 -2
110.00
LF
$ 41.00
$ 4,510.00
REMOVE, DISPOSE AND CONSTRUCT 8" CURB & 24' GUTTER
9
PER SPPWC STD PLAN 120 -2
270.00
LF
S 43.00
$ 11,610.00
REMOVE, DISPOSE AND CONSTRUCT PCC CROSS GUTTER
10
PER SPPWC STD. PLAN 1252 -2
38500
SF
$ 13.00
$ 5,005.00
11
JINSTALL PCC CURB RAMP PER SPPWC STD PLAN 111 -4
3.00
EA
$ 2,600.00
$ 7,800.00
REMOVE EXISTING AND INSTALL 6- INCHES THICK AC
12
PAVEMENT (C2 PG 64 -10)
3,579.00
SF
$ 9.00
$ 32,211.00
13
ADJUST SEWER/STORM DRAIN MANHOLE TO GRADE
2.00
EA
$ 1,000.00
$ 2,000.00
14
ICOLD MILL 1 -INCH EXISTING PAVEMENT
810.00
SF
$ 4.50
$ 3,645A0
TOTAL BASE BID PRICE
$ 744,9D0.00
EXCEL PACING COMPANY
BASE BID PRICE
#4
ITEM'
DESCRIPTION` -.
I CITY I
UNIT
I UNIT PRICE
I_ TOTAL
1
ICLEARING AND GRUBBING PER PLANS /SPECS.
1.00
1 LS
$ 30,200.00
$ 30,200.00
2
ITRAFFIC SIGNAL MODIFICATIONS PER PLANS /SPECS
1.00
LS
$ 106,400.00
$ 106,400.00
FURNISH AND INSTALL SOLAR IN -ROAD PAVEMENT
LIGHTING SYSTEM COMPLETE PER PLANS AND SPECS. 5
3
LOCATIONS WITH TOTAL OF 501N -ROAD PAVEMENT LIGHTS
5.00
EA
$ 37,190.00
$ 185,950.00
FURNISH AND INSTALL SOLAR SPEED FEEDBACK SIGN
4
SYSTEM COMPLETE PER PLANS AND SPECS
6.00
EA
$ 21,140.00
$ 126,840.00
FURNISH AND INSTALL SIGNING AND STRIPING PER PLANS
5
AND SPECIFICATIONS
1.00
LS
$ 141,230.00
$ 141,230.00
FURNISH AND INSTALL PEDESTRIAN COUNTDOWN HEADS
6
COMPLETE PER PLANS AND SPECIFICATIONS
128.00
1 EA
$ 290.00
$ 37,120.00
REMOVE, DISPOSE AND CONSTRUCT 4" THICK PCC
SIDEWALK PER SPPWC STD. PLAN 113 -. SEE APPENDIX -A
7
FOR LOCATIONS
6,525.00
SF
$ 11.50
$ 75,037.50
REMOVE, DISPOSE AND CONSTRUCT 6" CURB & 24" GUTTER
8
PER SPPWC STD PLAN 120 -2
110.00
LF
$ 56.00
$ 6,160.00
REMOVE, DISPOSE AND CONSTRUCT 8" CURB & 24" GUTTER
9
PER SPPWC STD PLAN 120 -2
270.00
LF
$ 52.00
$ 14,040.00
REMOVE, DISPOSE AND CONSTRUCT PCC CROSS GUTTER
10
PER SPPWC STD. PLAN 1252 -2
385.00
SF
$ 915
$ 3,561.25
11
INSTALL PCC CURB RAMP PER SPPWC STD PLAN 111 -4
3.00
EA
$ 2,800.00
$ 8,400.00
REMOVE EXISTING AND INSTALL 6- INCHES THICK AC
12
PAVEMENT (C2 PG 64 -10)
3,579.00
SF
$ 8.90
$ 31,853.10
13
ADJUST SEWER/STORM DRAIN MANHOLE TO GRADE
2.00
EA
$ 630.001
$ 1,260.00
14
COLD MILL 1 -INCH EXISTING PAVEMENT
810.00
SF
$ 6.00
$ 4,860.00
TOTAL BASE BID PRICE
$ 772,911.85
621/2012
PAGE 2
PUBLIC WORKS SERVICE DEPARTMENTIENGINEERING DIVISION
MG ENTERPRISES INC.
BASE BID PRICE
#5
ITEM {DESCRIPTION
- -
I QTY
I UNIT I
UNIT PRICE
TOTAL
1
CLEARING AND GRUBBING PER PLANS /SPECS.
I 1.00
LS
$ 50.000.00
$ 50,000.00
2
TRAFFIC SIGNAL MODIFICATIONS PER PLANS /SPECS
1.00
LS
$ 105,000.00
$ 105,000.00
FURNISH AND INSTALL SOLAR IN -ROAD PAVEMENT
LIGHTING SYSTEM COMPLETE PER PLANS AND SPECS. 5
3
LOCATIONS WITH TOTAL OF 50 IN -ROAD PAVEMENT LIGHTS
5.00
EA
$ 39.000.00
$ 195,000.00
FURNISH AND INSTALL SOLAR SPEED FEEDBACK SIGN
4
SYSTEM COMPLETE PER PLANS AND SPECS
6.00
EA
$ 24,000.00
$ 144,000.00
FURNISH AND INSTALL SIGNING AND STRIPING PER PLANS
5
AND SPECIFICATIONS
1.00
LS
$ 120,000.00
$ 120,000.00
FURNISH AND INSTALL PEDESTRIAN COUNTDOWN HEADS
6
COMPLETE PER PLANS AND SPECIFICATIONS
128.00
EA
$ 265.00
$ 33,920.00
REMOVE, DISPOSE AND CONSTRUCT 4 THICK PCC
SIDEWALK PER SPPWC STD. PLAN 113-. SEE APPENDIX -A
7
FOR LOCATIONS
6,525.00
SF
$ 12.00
$ 78,300.00
REMOVE, DISPOSE AND CONSTRUCT 6" CURB & 24" GUTTER
8
PER SPPWC STD PLAN 120 -2
110.00
LF
$ 42.00
$ 4,620.00
REMOVE, DISPOSE AND CONSTRUCT 8" CURB & 24" GUTTER
9
PER SPPWC STD PLAN 120 -2
270.00
LF
$ 42.00
$ 11,340.00
REMOVE, DISPOSE AND CONSTRUCT PCC CROSS GUTTER
10
PER SPPWC STD. PLAN 1252 -2
385.00
SF
$ 18.00
$ 6,930.00
11
INSTALL PCC CURB RAMP PER SPPWC STD PLAN 111 -4
3.00
EA
$ 2,800.00
$ 8,400.00
REMOVE EXISTING AND INSTALL 6- INCHES THICK AC
12
PAVEMENT (C2 PG 64 -10)
3,579.00
SF
$ 6.00
$ 21,474.00
13
ADJUST SEWER /STORM DRAIN MANHOLE TO GRADE
2.00
EA
$ 500.00
$ 1,000.00
14
COLD MILL 1 -INCH EXISTING PAVEMENT
810.00
SF
$ 5.00
$ 4,050.00
TOTAL BASE BID PRICE
$ 784,034.00
6 V2012
PAGE3
RESOLUTION NO. 2012- 42
A RESOLUTION OF THE ROSEMEAD, CALIFORNIA CITY COUNCIL
APPROPRIATING $221,000 FOR THE SAFE ROUTES-TO SCHOOL PROJECT
WHEREAS, the City's FY 2011 -12 Capital Improvement Program (CIP) budget
identified the Safe Routes to School as a desired capital improvement project; and
WHEREAS, at the time the initial budget was approved a portion of funding for the
project was provided through a California Safe Routes to School Grant in the amount of
$450,000 and existing State Gas Tax funds; and
WHEREAS, in the time since the project was developed and the grant application
was approved, additional safety elements were added to the scope of the project, resulting
in additional costs of $221,000; and
WHEREAS, additional funding has come available due to significant savings of
State Gas Tax funds on the recently awarded Mission Drive Street Resurfacing Project that
may be used for the completion of this project; and
WHEREAS, the State Safe Routes to School Grant and State Gas Tax Funds will
continue to be used to fund a portion of the Project; and
NOW THEREFORE, the following account numbers and appropriation are amended
to include the amounts listed in the following table:
Fund
Organization
Account Project Description
Amount
Approriation
301
6005
5395 21006 Construction
$221,000
Transfer (Memo)
201
0000
5960 21007 Interfund T/F Out
<$221,000>
201
0000
4860 21006 Interfund T/F In
$221,000
The additional appropriation is made a part of the approved FY 2011 -12 budget as though
it were a part of the initial approved budget fully set forth.
PASSED, APPROVED and ADOPTED this 26 day of June 2012.
Sandra Armenta, Mayor
ATTEST:
Gloria Molleda, City Clerk