CC - Agenda - June 26, 2012Public Comment from the Audience
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Rosemead
City Council
and
Housing Development
Corporation
JOINT MEETING AGENDA
June 26, 2012
F111I]W
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.cityofrbsemead.org
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
William Alarcon, Council Member
Margaret Clark, Council Member
Steven Ly, Council Member
ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 26. 2012
City Council
and
Housing Development Corporation
Joint Meeting Agenda
• CALL TO ORDER — 7:00 PM
• PLEDGE OF ALLEGIANCE— Council Member Clark
• INVOCATION — Council Member Ly
• ROLL CALL:
o City Council —Mayor Armenta, Mayor Pro Tern Low, Council Members Alarcon, Clark, Ly
1. ORDINANCES READ BY TITLE ONLY
State law requires that all ordinances be read in full prior to the City Council taking action; however,
by motion, unanimously adopted, the City Attorney can be instructed to read all ordinances by title
only.
Recommendation: That the City Attorney be instructed to read all ordinances which appear on this
agenda by title only, and that further reading be waived.
2. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
3. PRESENTATION
• Designation of July as Parks and Recreation Month
4. PUBLIC HEARING
A. Consideration of the Imposition of Rubbish Liens
Pursuant to the contract between the City of Rosemead and Consolidated Disposal Services,
a Public Hearing has been scheduled to consider protests regarding the imposition of liens
on real property from those customers who are delinquent in paying their trash collection bill.
Recommendation: That the City Council direct staff to place liens on those properties
whose owners have not paid their trash collection bill in full by 6:00 p.m. on July 13, 2012.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 26, 2012
5. CONSENT CALENDAR
A. Claims and Demands
• ResolutionNo.2012 -06
Recommendation: to approve Resolution No. 2012 — 06 entitled:
A RESOLUTION OF THE ROSEMEAD HOUSING
DEVELOPMENT CORPORATION OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $237.50 NUMBERED 1548
Resolution No.2012 -41
Recommendation: to approve Resolution No. 2012 — 41 entitled:
A RESOLUTION OF THE ROSEMEAD CITY COUNCIL OF THE
CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND
DEMANDS IN THE SUM OF 783,053.14 NUMBERED 77664
THROUGH 77803 INCLUSIVELY
B. Exchange Agreement for Rosemead Surplus Proposition A Local Return
Transportation Funds with City of Industry
The FY 2012 -13 budget includes revenues to be derived through the exchange of the City's
surplus Proposition A Return funds with another city for their general funds. The City of
Industry has been identified as a city seeking to exchange their general funds for Proposition
A Local Return funds.
Recommendation: That the City Council approve the exchange of $666,667 of surplus
Proposition A Local Return funds with the City of Industry for $500,000 of their general funds
and authorize the City Manager to sign the Agreement.
C. Used Oil Payment Program Application
The California Oil Recycling Enhancement Act of 1991 authorizes the Department of
Resources Recycling and Recovery (CalRecycle) to award grants to enhance the collection
and recycling of used lubricating oil. Rosemead is eligible to apply under the Used Oil
Payment Program for the July 1, 2012 — June 30, 2013 fiscal year.
It is anticipated that these grant funds will be utilized for the promotion of the City's State -
certified collection centers, development of education awareness materials, and assistance
in the recruitment of additional collection facilities.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 26, 2012
Recommendation: That the City Council approve Resolution No. 2012 -40, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE SUBMITTAL
OF AN USED OIL PAYMENT PROGRAM APPLICATION AND
RELATED AUTHORIZATIONS
D. Traffic Safety Enhancements at Muscatel Avenue and Mission Drive
The Traffic Commission recently received a request to review traffic conditions in the vicinity
of Muscatel Avenue and Mission Drive. Nearby residents indicated that on- street parking
-and vehicle turning movements create traffic safety concerns near this intersection. After
reviewing these concerns and visiting the location, it was observed that existing conditions
lead to vehicles "going around" other left- turning vehicles. Further, on- street parking at this
location does create some visibility concerns for residential properties north of the
intersection. Based on these findings, it was recommended that parking restrictions, signage
and a dedicated left -turn lane be added at this location. The Commission concurred with this
recommendation.
Recommendation: That the City Council approve the Traffic Commission's
recommendation and authorize staff to take the necessary steps to install traffic
improvements, including the addition of parking restrictions, signage, and a dedicated left -
turn lane for northbound vehicles on Muscatel turning onto Mission Drive.
E. Purchase Agreement for Portable Diesel Generators
As part of the City's Fiscal Year 2012 -13 budget, funding is included for the purchase of
portable, trailer- mounted diesel generators. These generators will be a vital resource in the
event of a major disaster. Additionally, the generators will be available for use during City
special events (4th of July and Summer Concerts in the Park) in lieu of rental equipment.
Pricing quotes were obtained from three companies that distribute this type of equipment and
it is recommended that the City Council authorize the purchase of two generators from
Duthie Power Services.
Recommendation: That the City Council authorize the City Manager to execute a purchase
agreement with Duthie Power Services for the purchase of two trailer mounted diesel
generators with funds available in the Fiscal Year 2012 -13 budget.
Safe Routes to School Project — Award of Contract
As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council
approved a program titled, "Safe Routes to School Program ", which involves traffic safety
and calming enhancements at six (6) local schools: Emerson Elementary, Garvey
Intermediate, Willard Elementary, Bitely Elementary, Sanchez Elementary, and Temple
Intermediate. The bulk of this project is funded through the State of California Safe Routes
to School Program, with a total approved grant of $450,000, with $50,000 additional funding
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 26, 2012
from State Gas Tax Funds. Since submitting the grant application in April 2010, additional
safety measures were identified and added to the scope of the project. These measures
include traffic signal modifications, striping, and signage resulting in an addition cost of
$221,000 above the initial project budget.
The project includes the installation of new safety traffic striping, traffic signage, speed
feedback signs, curb bulb -outs, in- pavement crossing lightings, and traffic signal
modifications. All of the proposed traffic enhancements are located within a 2 -mile radius as
required by the State grant guidelines.
Recommendation: That the City Council:
1. Approve the plans and specifications for this improvement project;
2. Authorize the City Manager to enter into a contract with PTM General
Engineering Services, Inc. for the Safe Routes to School Project in the amount
of $655,045.
3. Establish an amount of approximately 10% of the contract cost ($65,500), as a
contingency, to cover the potential cost of unforeseen site conditions; and
4. Approve Resolution No. 2012 -42, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, APPROPRIATING $221,000 FOR
THE SAFE ROUTES TO SCHOOL PROJECT
6. MATTERS FROM CITY MANAGER & STAFF
A. Award of Exclusive Franchise Agreement for Solid Waste /Recycling Collection
Services
In March, the City Council authorized staff to begin negotiations with Consolidated Disposal
Services (CDS) related to a new exclusive franchise agreement for solid waste and recycling
collection services. In authorizing the negotiations, the Council asked that several proposal
elements be reviewed. The most substantial deal point was to negotiate a reduction to the
proposed commercial /multi - family collection rates to ensure that businesses did not receive
large increases under the new agreement.
The negotiated franchise agreement provides for significant reductions in commercial service
rates from the initial CDS proposal. In aggregate, these rates will represent a 25% decrease
in total commercial /multi - family revenues from the initial CDS proposal. In fact, the
negotiated commercial /multi - family rate decreases will result in revenues to CDS that are
essentially the same as the revenues generated by the existing commercial /multi- family rate
structure.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 26. 2012
The community will benefit significantly from this new franchise agreement, with the addition
of service enhancements, a 14% decrease in residential service rates, a new commercial
recycling program that will provide opportunities for commercial customers to reduce service
rates, and added community stewardship programs. Overall, the current 2012 total
estimated value of the existing franchise agreement is $4,666,000. Based on the negotiated
rates, the total estimated value of the new franchise agreement will be $4,299,000 — nearly
an 8% decrease.
Recommendation: That the City Council approve the award of an exclusive franchise
agreement with Consolidated Disposal Services effective August 1, 2013 for a ten (10) year
term and authorize the City Manager to execute the necessary documents related to the
franchise agreement.
B. Budget for 2012 -13 Fiscal Year
The City Council will consider adoption of the City's Budget for the 2012 -13 Fiscal Year
which provides for total appropriations of $28,325,900. This amount represents an 11.3%
reduction from the current fiscal year budget appropriations. The General Fund budget of
$17,349,500 is a balanced with no surplus for the upcoming fiscal year. Consequently, a full
scope of services to residents will be continued without service reductions; although, some
restructuring and consolidation of service delivery methods will be required for cost
effectiveness in an era of reduced revenues.
As a result of the most recent City Council Budget Workshop conducted on July 12th, and
subsequent staff reviews of the draft budget document, minor modifications are needed to
correct typographical errors or formatting changes. None of the corrections represent
changes to the estimated financial revenues or appropriations. Also, the Budget Message
has been updated.
Recommendation: That the City Council approve the City of Rosemead Budget for the
2012 -13 Fiscal Year.
7. MATTERS FROM MAYOR & CITY COUNCIL
A. Request for a Voluntary Assessment by the Los Angeles Division of the League of
California Cities
The City Council will consider a request by the League of California Cities L.A. Division for a
voluntary assessment of $500 to fund water policy consulting services to assist the municipal
representative on the Regional Water Quality Control Board.
Recommendation: That the City Council provide direction.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
June 26, 2012
8. COMMENTS FROM CITY COUNCIL
9. CLOSED SESSION
A. Conference with Labor Negotiators
Government Code Section 564957
Negotiators for the City: City Manager Jeff Allred and
Assistant City Manager Matt Hawkesworth
B. Conference with Legal Counsel - Anticipated Litigation
Government Code Section 54956.9 (c): 1 matter
10. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on July 10, 2012 at 7:00
p.m.
Upcoming City - Sponsored Community Events
Independence Day Parade Wednesday, July 4'
Valley Boulevard 10:00 a.m.
Carnival and Fireworks Show Noon - 10:00 p.m.
at Rosemead Park
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