CC - Item 4A - Minutes 5-8-12Minutes of the
City Council Meeting
May 8, 2012
The regular meeting of the Rosemead City Council was called to order by Mayor Armenta at 7:00 p.m. in the
Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California.
PLEDGE OF ALLEGIANCE: Mayor Armenta
INVOCATION: Mayor Pro Tern Low
PRESENT: Mayor Armenta, Mayor Pro Tern Low, Council Members
STAFF PRESENT: City Manager Allred, City Attorney
Community Development Director Ramirez, Director of
Montgomery- Scott, Public Works Director Marcarello, a
1. ORDINANCES READ BY TITLE ONLY
State law requires that all ordinances
by motion, unanimously adopted, the
only.
in full prior to
r.ney can be i
Ly
ant City Me
Director of
Council taking action; however,
1t,fad all ordinances by title
Recommendation: T4 tj City Attorney t
agenda by title on (1'Ct Cher reading
Council Member StetlW
ordinances by title only.
Clark,
No: Nonl
Abstain:
2. PUBLIC COMMENTS FROIIIHE AUDIENCE
ordinances which appear on this
Pro Tem Polly Low, to approve
Velia Navarro — expres
She stated tha j ';ebricern regarding speeding vehicles on Bartlette Avenue and Marshall Avenue.
t her Baugh is car was rear ended by a speeding vehicle. Mrs. Navarro explained that
neighbors commented that there are a lot of problems with speeding vehicles on that street and near Janson
Elementary. Mrs. Navarro added that residents told her the City Council refused to put flashing signals or
slow bumps on that street. She asked Council to consider assisting the community on these safety issues.
City Manager Allred stated that Public Works Director Marcarello, staff and the Traffic Commission could look
into the speeding issues on Klingerman, Angeles, Bartlette and Marshall Avenue.
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 1 of 10
ITEM NO. W-
Mayor Armenta assured Mrs. Navarro that Council has done what they can and people do not understand
that placing speed bumps may also cause a liability. The Traffic Commission along with staff analyzes and
discuss different options. Ms. Armenta reiterated that Director of Public Works Marcarello has gone to all the
schools to look at possibilities to increase safety and his staff has done an outstanding job in making sure
that everything is being taken care of at the schools. She explained that she witnessed cars speeding near
schools and also at Muscatel Avenue where flashing lights were installed. Ms. Armenta assured Mrs. Navarro
that Council would do what they can to protect the residents and students.
Council Member Clark asked if the speeding issue of Angelus Avenue has been'resolved and if box dots
would help in impeding speeding vehicles on Dubonnet Avenue and Loftus 7ue. ra
Public Works Director Marcarello assured Council that staff will work w 4 Mrs �htarro regarding her
concerns. He stated that there was success with residents and school °_oard menj regarding calming
speeding on Dubonnet Avenue. Signages have been installed ding tipg parents to kids on drop off
areas, added sidewalks, and delineators were installed.s' ". <.:r.
City Manager Allred explained that studies by Public Work Traffic gineer and Traffi�afnmisa
would have to take place before any actions could be taken. v
Council Member Ly requested that Mr. MarcareJlo keep Mrs Nava rro,P to date on her concerns and
reiterated that staff would analyze the issues andrpnted it to the Traffic Commission.
Joe Duran — representative of the Running Rebels. E
experiencing financial problems Mr. Duran explain&
non - profit 501(c) status and s,,��{ppliieivi� had been sut
cause the organization to ing for the r
City allowed the Runnmg^k, is orga i tion to use
the organization has paid opbfational Est, it
gymnasium rental insurance poli�ry a 76091
Duran askedgtktat Coukikallow m IMe to
Clark
� JAam stated that the organization was currently
the orgi I.$a ri was on the process of obtaining
i to the IRS; however, a delay due to litigation has
the gymnasium. Previous arrangements with the
M i . at a minimal cost. Mr. Duran stressed that
romotion cost, $360 per month for
year, and site certificates at $120 per site. Mr.
asium and waive the increased fees until the
on the payment sent to the IRS.
Mr. Duran - ex�'i> d he submit the payment in May to the IRS for their approval to obtain their 501(c)
status.
City Manager Allred staf&Aff tt the item being discussed was not on the agenda and that Council would not
be able to take action on.;this matter. Mr. Allred suggested this item be agendize for the next meeting.
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 2 of 10
Parks and Recreation Director Montgomery-Scott explained that as of March of 2011 the organization
submitted their articles of incorporation, letters to the IRS, and payments made to prove they have applied for
501(c) status. The Parks and Recreation Department has worked with the organization for the past four
years to assist them during their process by not charging them fees, only the $11.03 staff cost per hour, for
the use of facilities. Mr. Montgomery-Scott reiterated that the organization started paying the full rate as of
April 2012 which was the deadline to show significant progress on their 501(c) status.
Mr. Duran — reiterated they have provided all the necessary documentations and are awaiting the response
from the IRS. He stated that the litigation and incorporation of the organization q 0s ;.left them with the need of
financial assistance. t 5
Council Member Ly clarified that staff has tried resolving the issue with thelkllnning Rebels and the City has
been doing a lot to service the needs of nonprofit organizations in the City. He reitefa�ed that there are rules
and regulations that must be followed because other nonprofitarizations would Ilk A . e same service the
Running Rebels are obtaining from the City. The fees char9edtfo the Running Rebels enerous
because it's not offered to other organizations.
Council Member Low asked if there were any other
status.
Parks and Recreation Director Montgon
obtaining 501(c) status for about a year.
Mayor Armenta inquired about the Legal Zoom
Mr. Duran - replied that as
Parks and Recreation Direc
status, they will be charge the
f* r
City Manag Allred explain
was o��ing charge $11:
litigation the
stated th0brice the Running Rebels obtain their 501 (c)
of $25Ian hour for facility use.
ago Council approved the fee increase and the organization
have not acquired 501(C)
that the Angels {ire been in the process of
had to reapply to change their entity.
Parks and N&e�a
n Director Mdn gomery -Scott reiterated that during the last four years into the process,
the organized paying fe es for the past two months. Since there was no significant change on their
non - profit status, theW,C be charge the resident rate of $32 per hour and $11.03 for staff time.
Mr. Duran - asked if the`�`i(�e charged a fee once they obtain their 501(c) status.
Parks and Recreation Director Montgomery-Scott replied according to the nonprofit policy the rental fee is
$25 per hour.
City Attorney Richman stated that comments should be directed to Council and asked Council if they would
like the item to come back to a future meeting.
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 3 of 10
City Manager Allred stated that the issue should be placed on the agenda for Council to discuss and make
deliberations.
Craig Denton — Manager at Del Rey Mobile Home Park located at 3026 Bartlett Avenue expressed concern
with the proposed waste hauler rates for business owners and multifamily homes. He indicated that his trash
bill will increase 52 percent for the same level of service. Mr. Denton stated that a representative of
Consolidated Disposal gave him a rate schedule which was not dependant on the audit of trash that
Consolidated was conducting and the company did not disseminate the rate increase information to business
owners. He urged Council to reconsider the fairness of the new contract for molt mily and businesses.
Chuck Lyons — thanked the City for their ongoing support to the STAR
commended the Public Works Department for their work on the road
concern with the lack of lighting on the north parking lot of Rosemead
schools.
Council Member Ly agreed with Mr. Lyons that more lighting is
Rosemead Park. ;
Mayor Armenta directed staff to look into the lighting issue at
John Tang — representing Community Outreac'
Metro's open house meeting regarding the SR7
Council Member Ly — stated it
freeway and Council Member
City Manager Allred artriourced that
serving on the Community Liaison C
the invitation to be, part of the faslfQ
was seeking
for Metro. Bi
for Metro
the
and local organizations. He
. Mr. Lyons expressed
rdina vehicles near
on the north side {6f t4 rking lot at
I Park.
I
ited theommunity to participate in
reconnect the 710 freeway to the 210
evolving Metro.
y members that would be interested in
, former Traffic Commissioner, accepted
Brian Lewiff represer'ifii6 ;the Comm.00ity Liaison Counsel, thanked City Manager Allred for recommending
him and'i �icouraged every dtly,tQ attend ( {o en house to express their opinions. Mr. Lewin explained that
Metro is gpJft to narrow down tlis�lr options d do a study on environmental impact reports which will then
be used for finaljrecommendations owards the end of 2014.
3.
an important t
Yps been very
Week Proclamation
City Council presented the Public Works Week Proclamation to the Public Works Department.
Public Works Director Marcarello thanked the City Council for their support and Public Works staff for their
hard work.
City Manager Allred commended and thanked the Public Works staff.
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 4 of 10
Mayor Armenta — stated that the City would not be the City it is without the Public Works Department and
thanked them for making the City look beautiful. She referred to a day when a tree fell and Public Works
employee Danny Godoy waited until the last branch was picked up. She added she appreciates the image
the City is trying to uphold.
Council Member Clark stated she has received compliments from constituents on the City and thanked
Public Works staff.
4. PUBLIC HEARING
A. The CDBG and HOME Programs Annual Action Plan Year 2012.13
A public hearing is being held tonight for review and`aoproval ofd City's Annual Action
Plan for the period of July 1, 2012- June 30, 20 Tho',City has �f,notified by HUD that
the City of Rosemead will be incurring a 34., 6 cut to its current $1 0374 3 allocation of
Community Development Block Grant (CbI, ) funds, and a52.39% cut t cu ent
;..
$480,683 HOME Investment Partnershi'p�s Ilocahon. This mgans the total
funds available in the FY 2012 -13 for CDBG�ti e redo etl %to $682,256 anA for HOME will
be reduced to $228,955. Unfortunately, the drasfid., s to these federal programs will
prohibit the funding of many previously funded activifie ,while others will be severely
s r.
reduced.
A list of recommended projects has been d based* funding requests and ongoing
CDBG and HOME funded activitie They rec ' afions are consistent with the
housing an riit developm�' Yorities that t• City has set and followed in the past.
In additio II the" ed projects et the CD136 and HOME eligibility requirements.
Recomme tL�on: t he City Cound . ke the following actions:
c tt a hearing ? ake public testimony on the Annual Action Plan
co�efinkhe per X HIV 1, 2012 — June 30, 2013.
2. Approve f6J&,�,DBG an`�IOME funding recommendations, authorizing the submittal
4, of the Citv's`M�Y 2012f13 Annual Action Plan to the U.S. Department of Housing and
3. A I 'z a City Manager to execute all appropriate and necessary documents to
rec riding and implement approved use.
4. Award the following public service agencies with CDBG funds and authorized the
City Manager to execute "social service" agreements:
Family Counseling Services - $5,000
Family Promise - $5,000
People for People - $7,328
Rosemead High School - $1,000
Rosemead School District- $1,000
Senior Nutrition Services - $92,010
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 5 of 10
5. Award $4,580 (2 %) of HOME funds to the Rio Hondo Community Development
Commission to defray certain costs for the operation as the City's Community
Housing Development Organization (CHDO) and authorize the City Manager to
execute the necessary operating and service agreements.
Community Development Directed Ramirez reviewed the staff report.
Mayor Armenta opened the Public Hearing at 8:03 p.m.
Ron Esauivel — thanked the City for the $1,000 CDBG contribution to keQp the `pYOgram running and
Council Member Alarcon for attending and presenting certificates to #h Pgrents. He also thanked staff for
adding a sidewalk in front of his home and going to schools to worl( and mft traffic.
Karen Roberson — Representing Family Promises in the Gpkk bl Valley, aW# nonprofit
organization, thanked the City for the CDBG contribution: T ey work with the faith' ,"Pommunity and
j g
have a resource center with Rosemead Evergreen BatYt Church to provide case ma cement services
to families in need.$
Mayor Armenta closed the Public Hearing at 8:12 p.m.
�r
Council Member Steven Ly made a mot cis seconded by Mayor PIO Terg Low, to approved staff
recommendations to approve the CDBG and H Mr ndi ng recommeri ations, authorize the City
Manager to execute all appropriate and neogssaryients to receive funding and implement
approved use, award and authorized the City Man ger t yyW "social service" agreements,
and award $4,580 (2 %) of:FWOME Funds to the RiorHondo Comunity Development Commission.
Vote resulted in: ;
Yes Alamd",rment
No None
r
A'Ab §t ur one r
Absent x
5. CALENDAR
A tes
Apnl Regul
B. Claims and Demands
Low,
Meeting
• Resolution No.2012 -27
Recommendation: to approve Resolution No. 2012 — 27 entitled:
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 6 of 10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $2,072,254.64 NUMBERED 77112 THROUGH
77217 INCLUSIVELY
C. Annual 2011 -12 Slurry Seal Project —Award of Contract
As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council
approved a project titled, "Annual Slurry Seal Program ", which pq: ists of sealing several
residential city streets. This project will help extend the life o IocaNtreets and improve
community aesthetics. This project will slurry seal reside % treets located in the area
bound by San Gabriel Boulevard to the West, the Cit x its i e East, Garvey Avenue to
the North, and Drayer Lane to the South. This pr ed r rs fundedaugh State Gas Tax
funds.
Recommendation: That the City
1. Approve the plans and specifications for
2. Authorize the City Mar
Annual 2011 -12 Slurry
3. Establish an amount of 10%
cover the potential cost of w
D. City Inver;
The City Ui
investment
Ail teal
the priNtj
report is a
..' The invests
Idi
NRr�
m
E. Quarte
enter into a contr`do
blect in the amount
project;
Doug Martin Contracting for the
.66) as a contingency, to
y) is rev ed annually to ensure that it best reflects current
ifi hs change, minor adjustments to the Policy may be
t�bfi asonable returns on investments while maintaining
ar, no changes are being recommended at this time. This
item in accordance with Government Code Section 53601.
ity's Policy remain, in order of importance: 1) safety, 2)
That the City Council approve the Investment Policy.
Financial Update for the Quarter ended March 31, 2012
The City Council will review the City of Rosemead Quarterly Financial Update for the Quarter
ended March 31, 2012, as well as, the Treasurer's Reports of Cash and Investments for the
City, Rosemead Community Development Commission and the Rosemead Housing
Development Corporation for March 31, 2012.
Recommendation: That the City Council receive and file the Financial Update report and
the Treasurer's Reports of Cash and Investments.
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 7 of 10
F. Titles of Officers Authorizing to make Deposits and Withdrawals in the Local Agency
Investment Fund (LAIF)
LAIF must have on file a City Resolution listing the exact names and titles of the officers
authorized to make deposits and withdrawals in the LAIF accounts. On April 8, 2008 the City
Council passed Resolution No. 2008 -28 designating the City Manager, the Assistant City
Manager and the Chief Financial Officer as officers of the City having authority to make
deposits and withdrawals in the LAIF account. With Resolution No. 2012 -26 the Financial
Manager is also authorized to make deposits and withdrawals 1rOrn,
Recommendation: That the City Council approve
A RESOLUTION OF THE CITY
ROSEMEAD, CALIFORNIA,
MANAGER, ASSISTANT CITY h
OFFICER AND THE FINANCE
THE CITY
Council Member Ly requested that a correction be made to the
Torre. ',l -_
Mayor Pro Tom Low made a motion, seconds
Calendar. Vote resulted in:
Yes: Alarcort ks*'onta, Clark,
No: None':;"
Abstam:' None
Absent:No�
6. MATTERS:;FROM I MANA _R &STAFI
A.
f
A ;a AnnuaI hensiv`tF : R
Update
, to approve the Consent
City provides yarious'''individualized" services (i.e. inspections, permits, variances, etc.)
are not of gsn2ral benefit. Historically, many of these services have been provided at a
cost greats han the price being charged for them thus resulting in subsidies of the
3 of service from the general taxpayers. As a matter of routine fee
it and to keep pace with increasing costs of individualized services, the fees
ged t users need to be reviewed on a regular basis, preferably each year.
In the interest of being responsive to the service needs of Rosemead residents and
businesses; not all fees need to be adjusted and some are controlled by statute.
Consequently, not every Rosemead fee is being recommended for an adjustment this year.
A list of all fees is presented in Resolution No. 2012 -31 "Annual Comprehensive Fee
Schedule ".
:F FINANC
OFFICERS
2012 -26, entitled:
OF
of April 10th, to change Torres to
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 8 of 10
Recommendation: That the City Council approve Resolution No. 2012 -31, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, COMPREHENSIVE SCHEDULE
OF FEES AND CHARGES ADOPTED BY THE CITY COUNCIL
City Manager Allred reviewed the staff report.
Parks and Recreation Montgomery-Scott stated there were modifications to pa 44 relating to vendor
booths. He explained that a cost analysis demonstrated that cost run signific i'y high and may reduce the
number of nonprofit booths that would participate in an event. Staff is A the language to state that,
"individuals that are nonprofit organizations will be required to pay 75 0. ent '!J he proportional share of the
City cost for booth operations." Mr. Montgomery-Scott stated that noo osemea y nddors or businesses
would cover the adjustment in the cost.'
Council Member Ly asked if some of the planning fees
Community Development Director Ramirez replied yes, they
Council Member William Alarcon made a m On, seconded by C'+
the Comprehensive Schedule of fees and C ages, Vote resulted
Yes: Alarcon, Armenta, Clark,
No: None
Abstain: NorCer,
7. MATTERS
Council
assist nc
City'MandjerAllred stated the
10:30 a.m. an$; ppt 10:00 a.m.
Cemetery.
Mayor Armenta clarifi
should have started at
NCIL
4 were partial
recovery
Member Steven Ly, to approve
kfib potential of forming a community foundation to
cuts throughout the year.
on on the agenda and the Memorial event would take place at
ceremony will be held in conjunction with Savannah
('Memorial event is being held at the cemetery due to construction that
center for the phase III parking lot project.
Council Member Clark suggested that a sign be placed redirecting the public of the new location to the
Memorial event.
8. ADJOURNMENT
The meeting adjourned at 8:20 p.m. The next regular City Council meeting is scheduled to take place on May
22, 2012 at 7:00 p.m.
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 9 of 10
ATTEST:
Gloria Molleda, City Clerk
Rosemead City Council Regular Meeting
Minutes of May 8, 2012
Page 10 of 10
Sandra Armenta
Mayor