CC - Item 5B - Replacement of Ball Field Light and Equipment at Rosemead ParkROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER 1
DATE: NOVEMBER 13, 2011
SUBJECT: REPLACEMENT OF BALL FIELD LIGHTS AND EQUIPMENT AT
ROSEMEAD PARK
SUMMARY
Replacement of ball field light standards at Rosemead Ball Field #1 are included in the
Capital Improvement Budget for Fiscal Year 2012 -13 in the amount of $250,000. The
estimated cost of the proposed project is $210,900 as quoted by Musco. However, they
have also provided a quote to replace standards and fixtures at field #1 and # 2 for a
total of $354,900. This quote also includes additional fixtures where light poles are
located adjacent to the walking trail so as to increase lighting for trail users. Further, a
contingency of $35,500 (10% of estimated costs) is recommended for the project to
address any unforeseen circumstances given the age of the existing lighting system.
Musco Lighting has been the sole provider of Rosemead's sports lighting, including ball
field and pool facility lighting, for several decades. The proposed Musco lighting system
will replace an existing 30+ year old Musco system. They are the worldwide industry
standard for sports lighting as Musco designs and manufactures its own sports - lighting
systems for sports fields and professional sports stadiums around the globe. Musco
offers routine maintenance, repair, and analysis of its equipment and installation comes
with a twenty-five year warranty and twenty-five year maintenance of the system.
Additionally, their Green System is rated 50% more efficient than standard sports
lighting systems. Lastly, Musco's Control -Link helps users control, monitor, and manage
facility lighting on -site or over the internet. Musco offers these products and services as
part of their base proposal as compared with other lighting companies.
Musco's proposal includes replacement of twelve ball field light standards at Rosemead
Park (removal and disposal of existing poles and fixtures, installation of 12 new
galvanized poles and corresponding foundation work, 72 fixtures and electrical work,
installation of controls and staff training are included). The project will also result in
significantly more efficient lighting, in- person and online controls, a twenty-five year
warranty and twenty-five years of maintenance.
ITEM NUMBER: 5P
City Council Meeting
November 13, 2012
Page 2 of 2
Staff Recommendation
It is recommended that, pursuant to sections 3.24.070 (E) and 3.24.090 (G) of the
Rosemead Municipal Code, the City Council authorize the City Manager to enter into a
professional services agreement with Musco Lighting as a sole source for the
replacement of sports lighting at ball field #1 and #2 at Rosemead Park as they offer a
higher quality product and better services as part of their base contract. The contract
will be in an amount, including possible contingencies, not to exceed $390,400.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
FISCAL IMPACT:
$250,000 was included for this project as part of the Fiscal Year 2012 -13 Capital
Improvement Program. An additional allocation of up to $140,400, from the City's Street
Lighting District Fund, would be necessary to fund the expanded project as proposed.
The current fund balance in the Street Lighting District Fund is approximately $2 million,
thus ample resources are available to complete this capital improvement project.
tY -SCOTT
Director
A: Musco Lighting Rosemead Park Project Quotation
B: Lighting Standard Layout
To: Mr. David Montgomery Scott
Quotation Price - New Light Structure Green System on Both fields
Musco's Light Structure GreenT lighting system as described below and delivered to the job site
$354,900
Equipment Description
Light Structure GreenTM System delivered to your site in Five Easy PiecesM
• 12 Pre -cast concrete bases
• 12 Galvanized steel poles
• Electrical component enclosures
• Pole length wire harness
• 72 Factory -aimed and assembled luminaires
Quotation Price - New Light Structure Green system for field f only
Musco's Light Structure Green TM lighting system as described below and delivered to the job site -
$210,900
Bonding and sales tax included (9.75) in above pricing
Equipment Description
Light Structure GreenTm System delivered to your site in Five Easy PiecesTM
* 6 Pre -cast concrete bases
* 12 Galvanized steel poles
* Electrical component enclosures
* Pole length wire harness
* 30 Factory -aimed and assembled luminaires
Quotation Price - New Light Structure Green System on Field 2 only
Musco's Light Structure Green TM lighting system as described below and delivered to the job site
$262,900
Bonding and sales tax included in above pricing
Equipment Description
Light Structure GreenT/A System delivered to your site in Five Easy PiecesTM'
* 8 Pre -cast concrete bases
* 8 Galvanized steel poles
* Electrical component enclosures
* Pole length wire harness
* 42 Factory -aimed and assembled luminaires
Musco Sports Lighting, LLC - 2009, 2012 1
M- 1290- enUS -3
Rosemead Park Baseball Fields
Rosemead, California
Date: 11.5.2012
Also Includes:
Energy savings of more than 50% over a standard lighting system
• 50% less spill and glare light than Musco's prior industry leading technology
Musco Constant 25TM product assurance and warranty program that eliminates 100% of your
maintenance costs for 25 years, including labor and materials
Guaranteed constant light level of 50fc infield and 30fc outfield for 25 years
• 2 group re- lamp(s) at the end of the lamps' rated life, 5000 hours
Reduced energy consumption with an average of .06 kW per hour per fixture
Control Link Control & Monitoring System for flexible control and solid management of your lighting
system
Lighting Contactors sized for 480 Volt 3 phase
Sales tax, labor, and unloading of the equipment is not included as part of this quote.
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Divulging technical or pricing information to competitive vendors will result in removal from the bid list.
Terms
Payment of 25% of the contract price is required with order. The contract balance is due 20 days
Late payment will be subject to service charges of 1 1/2% per month (18% APR).
Musco will make every effort to coordinate shipment so that delivery corresponds with the customer's payment
schedule. It will be the responsibility of the wholesaler to ensure that Musco is aware of this delivery timeframe.
We will expect payment within the terms described above unless there is a written statement from Musco's
corporate headquarters stating the acceptance of different terms.
Delivery to the job site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30-45 days. Due to the built -in custom light
control per luminalre, pole locations need to be confirmed prior to production. Changes to pole locations
after the product is sent to production could result in additional charges.
Notes
Quote is based on:
* Shipment of entire project together to one location
* Field size of 269'x306'x286' for field 1 and 313'x442'x313' for field 2 for baseball
* 480 Volt, 3 Phase electrical system requirement
* Structural code and wind speed = CBC 2012, 85 MPH C.
* Confirmation of pole locations prior to production
Thank you for considering Musco for your sports - lighting needs. Please contact me with any questions.
Michael Winfrey, Southern California Sales
Musco Sports Lighting, LLC
4 Jenner, Suite 100
Irvine, CA 92618
Phone: 949 - 754 -0503 ext 6116
E -mail: mike.winfrey @musco.com
Fax: 949 - 754 -0637
Musco Sports Lighting, LLC • 2009, 2012 2 M- 1290- enUS -3
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