Loading...
CC - Item 4C - The United States Conference of Mayors - January 17th to 19th - Washington, DCROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER E� DATE: NOVEMBER 13, 2012 SUBJECT: THE UNITED STATES CONFERENCE OF MAYORS —JANUARY 17th _ 19 —WASHINGTON, DC SUMMARY Attached for your consideration is information regarding the attendance of Mayor Sandra Armenta to the United States Conference of Mayors, which will take place in Washington, DC. Staff Recommendation: Staff recommends that the City Council authorize the attendance of Mayor Sandra Armenta to the United States Conference of Mayors on January 17 - 19 2013. ANALYSIS Registration fees have been waived for Mayor Sandra Armenta. A draft agenda has been included for your review. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Submitted by: GLORIA MOLLEDA CITY CLERK Attachment A: Conference Information ITEM NUMBER: THE UNITED STATES CONFERENCE OF MAYORS 1620 EYE STREET, NORTHWEST WASHINGTON, D.C. 20006 TELEPHONE (202) 293 -7330 FAX (202) 293 -2352 URL: w ..usmayma.org October 15, 2012 P_,d.n MICHAPLANUTTER May°r°fPM1ilad!,ML Y S OTT Se SCOTFSMITH Dear Mayor: Maym °f Mvc Sm dVj-D in=^re KE "'N! ° " "B °" Ma HNSON We Want You... To Attend our January Winter Meeting in Washington, DC Paar r„,id.nm: ELIUOeTx B. KANrz THOMAS M . 'B` O As part of our SO -State Membership Campaign, we are pleased to extend a MaLD a °amp I D""', . DONAALD L PLUSQUELCIC Special Invitation with Complimentary Registration for you, as Mayor, to attend the May°r °fAlu°n J OEFI`HPRILRBJR. May°r SC 81sL Winter Meeting of The U.S. Conference of Mayors to be held in Washington, DC on °FQvlumq KE" "M, °° January 17- 19, 2 0 13. Tmam STEPHEN K. BENJAMIN M 'P s O''m^Ei' EC MT[Aw ROLLW J. c ACE R Under the leadership of Conference President Philadelphia Mayor Michael A. MayoBRAINARD J. BRAMARD Nutter and our officers, hundreds of your colleagues - from cities of all sizes and all M.", nfGrmA, IN MICHAEL B. COLEMAN regions of the nation - will engage directly with top officials in the new Administration Mayor °FC°I^m'ws, ON °` om maolry and Congress on priorities related to job creation, infrastructure investment, workforce T.M. FRANKLIN COWNIR T Ma POST mM °,om training and education, public safety, and unfunded mandate relief. The meeting will P OSTE R O PAT H N'RrDAYs also Feature many best practice and "takeaway" forums on key subjects to mayors. Mayer °FN°rrh ULk Ro k MITCHELL]. —TRUEU Mayor of New O Imn, D M1ENpAL.I GR' Mayor M d Because 2013 is an Inaugural Year, there is an increased demand for hotel oF.d, MKS Iu 7oM rt MARKS in M ilmY= rooms in Washington over these dates. USCM is pleased to offer hotel reservations APLENF. ENFJ J. M M' „ M "sa through the Inaugural dates of January 19 -21, 2013. As rooms are limited, we ask that ASHUSYSWHMPNGIN you register as soon as possible. Reservations over the Inaugural Dates (January 19 -21, Mayor ofP__ M- ,D°aM, 2013) will require a minimum three -night stay and a non - refundable prepayment by BRYAN K. BARNETT Mapr Tl 1 mrHL11s December 19, 2012. RALPH DECKER Mayor^FslIr ^Ciry JUAN CNLLQS BRRMUDEZ M,r.fD.W ROBERTI, BOWSER In that you have not experienced one of our Winter or Annual Meetings, we are Maynr°fE ,Omw RM �,, issuing a Special Complimentary Invitation for to come to the Winter MN you you AL"M BROWN Mayer °f, = snide. FL Meeting and see first -hand what our organization has to offer, and how you can benefit CHRISTOPHER I. CAD&LDON a W�Kmmmm from direct engagement with colleagues. This offer only applies to cities with R , your JOY COO ^�° ^' populations of 30,000 or greater who are eligible for full membership in The U.S. M,,.EITH d .BnLh BUDDYDYER Conference of Mayors. Mayor°FOda^do BILLFINCH J M,No H ridge ANTHONYR FOXX M", orCh You may register and request hotel reservations by going to MICHAEL A. GIN HNNF,Y JOHNEON B-" usmayors.org/registration Or, you may complete the enclosed registration and housing Mayo.o KRE SI M WI P KRNOI forms and fax them to our meetings department. NEP RON M ,r.FCay MALLOrmeoogs MARK MALIARY M We need you with us in January as we highlight the leadership and innovation of KIM MrMILIAN May ufG0r6vIllz America's mayors, and fight to strengthen the federal -local partnership. KENNETHD.MIYACfHE— GUS MOM1M1ISON M.,— MOSEL LORIC. MOSELEY Sincerely, May°r°FMimmar FR ,U', ORTIE M UEL I P UL 0 Pinn MI N' POLmO MH S.nu Am MICHAEL S RAWLINGS Mayer oFDilG. RAUL G. SALINAS May °r e,m JAMES]. ECHMI Tom Cochran Mayor of Gran Bay PRDR°E.SEGARRA - CEO and Executive Director Myorof Hanf°nl FRANCIS Attachments: Mayoro lauu fS,U,. PAULSOCWN 1) Registration DOLA.' MARK STOOOLq RKST ONANG E `` 2) Draft Agenda Mayer efrir�­y - CEOmadE. ,d.e Di-,.r TOM COCHMN THE UNITED STATES CONFERENCE OF MAYORS 81" Winter Meeting January 17 -19, 2013 Capital Hilton Hotel Washington, DC DRAFT AGENDA (As of October 15, 2012) THURSDAY, JANUARY 17 9:00 a.m. - 10:00 a.m. Orientation for New Mayors and First Time Attendees 10:00 a.m. - 11:00 a.m. Task Force Meetings 11:00 a.m. - 12:00 p.m. Task Force Meetings 12:30 p.m. - 2:00 p.m. OPENING PLENARY LUNCHEON 2:30 p.m. - 3:30 p.m. STANDING COMMITTEES Community Development and Housing Energy Jobs, Education and the Workforce Metro Economies 3:30 p.m. - 4:30 p.m. Workshops 4:30 p.m. - 6:00 p.m. Women Mayors 6:30 p.m. - 5:00 p.m. OPENING RECEPTION (Capital Hilton Hotel) FRIDAY, JANUARY 18 7:30 a.m. - 9:00 a.m. PLENARY BREAKFAST: Honoring Leadership in the Arts 9:30 a.m. - 11:00 a.m. PLENARY SESSION 11:30 a.m. - 12:30 pm STANDING COMMITTEES Children, Health and Human Services Criminal and Social Justice Environment Transportation and Communications 12:30 p.m. - 2:00 p.m. LUNCHEON (Over) The United States Conference of Mayors 81" Winter Meeting Conference Registration and Hotel Reservations January 17-19,2013 Capital Hilton Hotel MAYORS ONLY (POPULATION 30,000 PLUS) WHO HAVE NEVER ATT ENDED USCM WINTER OR ANNUAL MEETINGS REGISTRATION FORM Name Title: MAYOR Preferred Name on Badge (First Only) Organization _ Street Address City Telephone � ) Email State Zip Fax ( ) _ Please make sure that this is a valid email account. Your receipt for payment and hotel request will he sent here. * *If you would like a second confirmation sent to a different email address, please list second email address below: Gender ❑ Male ❑ Female Attendee(s) has special needs: Cl Yes ❑ No (If yes, USCM will contact.) Newly Elected: ❑ Yes ❑ No First Time Attendee: ❑ Yes ❑ No Name of Accompanying Spouse/Partner (First) (Last) (There is no additional registration fee for spousestpartners.) Thank you for registering for the 81" Winter Meeting of the U.S. Conference of Mayors. We are pleased to waive the conference registration fee as a part of our 50 -State Membership Campaign for Mayors who have never attended a USCM Winter or Annual meeting. Again, thank you for joining us, and we look forward to meeting you January! t o"* PLEASE RETURN THIS FORM WITH YOUR REGISTRATION PAYMENT TO: The United States Conference of Mayors Attention: Carol Edwards 1620 Eye Street, NW Washington, DC 20006 Telephone(202)293 -7330 Fax (202)467 -4276 MAYOR'S ONLY HOTEL RESERVATION REQUEST FORM o I DO NOT REQUIRE HOTEL ACCOMMODATIONS PLEASE NOTE Because 2013 is an Inaugural Year, USCM will offer hotel reservations to MAYORS ONLY through the Inaugural dates of January 19, 20 & 21. As rooms are limited, we ask that you register as soon as possible. A minimum three -night stay and a NON - REFUNDABLE FULL PREPAYMENT BY CREDIT CARD OR CHECK, payable to the Capital Hilton Hotel, are required by December 19, 2012. Please reserve the following accommodations (circle room type): Mini -Suite Mini -Suite THE CAPITAL HILTON Single/Double Towers Level (Single Occupancy) ( Double Occupancy) 16 & K Streets, NW $363 $398 $494 $524 Washington, DC 20036 202/393 -1000 Headquarters Hotel Tax: 14.5% Arrival Date: Departure Date: Guarantee room to the following Credit Card (Check One): Visa MC Amex Other (Specify) Card No. Exp. Date Reservation Information: Hotel accommodations cannot be assured at the above hotel after December 19, 2012. 2. Do not call the hotels directly, as the hotels will accent ONLY reservations forwarded by The U.S. Conference of Mayors' office in Washington, DC 3. An advance guarantee equal to one night's room deposit is required by the hotel to guarantee reservations departing on or before January 19, 2013. This guarantee must be made by major credit card (including VISA, MC, AE, Other), or by check made payable to the hotel Do not make checks payable to the U.S. Conference of Mayors. 4. Changes in arrival and departure dates and cancellations of hotel reservations should be submitted in writing to USCM, not the hotel. 5. Reservations with departures on or before January 19, 2013, must be cancelled 72 hours prior to arrival to avoid the first night's room charge 6. Check -in time is 3:00 p.m. and checkout time is 12:00 noon The United States Conference of Mayors 81" Winter Meeting Conference Registration and Hotel Reservations January 17- 19,2013 Capital Hilton Hotel Washington, DC NON -MAYOR REGISTRATION FORM (No registrations will be processed without accompanying payment) Name Organization Street Address Citv Telephone ( ) _ Preferred Name on Badge Title: State Zip Fax( )_ Name of Spouse (There is no additional registration Fee for spouses.) Attendee(s) has special needs: ❑ Yes ❑ No (If yes, USCM will contact.) Newly Elected: ❑ Yes ❑ No First Time Attendee: ❑ Yes ❑ No CONFERENCE REGISTRATION INFORMATION (No registrations will be processed without accompanying payment) Registration Fees: MEMBER NON- MEMBER Early Registration Fee: $600 $1050 (Payable by December 19, 2012) Advance/On -Site Registration Fee: $800 (After December 19, 2012) $1300 Checks or purchase orders for payment of registration fees should be made payable to: The United States Conference of Mayors. Refunds will be made for cancellations received in writing by December 19 (less a $100.00 service fee). NO REFUNDS will be made for cancellations received after December 19, 2012. �x��x+ oxxxx�zx�xrxxaxas +�xx�:xxx�x�x�x�x�x CREDIT CARD AUTHORIZATION: Please note by submitting your card information, you are authorizing USCM Meetings Department to use the card below to pay your registration fee. Please circle Credit Card Type: VISA MC Amex Credit Card No. Signature (USCM Only) Authorization Code Date PLEASE RETURN THIS FORM WITH YOUR REGISTRATION PAYMENT TO: The United States Conference of Mayors Attention: Carol Edwards 1620 Eye Street, NW Washington, DC 20006 Telephone(202)293 -7330 Fax(202)467 -4276 Other (Specify) Exo. Date PLEASE SEE REVERSE SIDE FOR HOTEL RESERVATION REQUEST FORM NON -MAYOR HOTEL RESERVATION REQUEST FORM o I DO NOT REQUIRE HOTEL ACCOMMODATIONS PLEASE NOTE 2013 is INAUGURAL YEAR and ALL reservations must depart on or before JANUARY 19, as USCM is not offering room reservations for non- mayors during the Inaugural dates of January 19, 20 and 21, 2013. Please reserve the following accommodations (circle room type): Mini -Suite Mini -Suite THE CAPITAL HILTON Single/Double Towers Level (Simile Occupancy) ( Double Occupancy) 16`" & K Streets, NW $363 $398 $494 $524 Washington, DC 20036 202/393 -1000 Headquarters Hotel Tax: 14.5% Arrival Date: Departure Date: Guarantee room to the following Credit Card (Check One): Visa MC Amex Other (Specify) Card No. Exp. Date Reservation Information: 1. Hotel accommodations cannot be assured at the above hotel after December 19, 2012. 2. Do not call the hotels directly. as the hotels will accent ONLY reservations forwarded by The U.S. Conference of Mayors' office in Washington, DC 3. An advance guarantee equal to one night's room deposit is required by the hotel to guarantee your reservation. This guarantee must be made by major credit card (including VISA, MC, AE, Other), or by check made payable to the hotel Do not make checks Payable to the U.S. Conference of Mayors. 4. Changes in arrival and departure dates and cancellations of hotel reservations should be submitted in writing to USCM, not the hotel. 5. Reservations with departure dates on or before January 19, 2013, must be cancelled 72 hours prior to arrival to avoid the first night's room charge. 6. Check -in time is 3:00 p.m. and checkout time is 12:00 noon