CC - Agenda 11-13-12Public Comment from the Audience
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Rosemead
City Council
and
Housing Development
Corporation
JOINT MEETING AGENDA
November 13, 2012
7:00 PM
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.org
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
William Alarcon, Council Member
Margaret Clark, Council Member
Steven Ly, Council Member
ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
November 13, 2012
City Council
Meeting Agenda
• CALL TO ORDER— 7:00 PM
• PLEDGE OF ALLEGIANCE — Mayor Pro Tern Low
• INVOCATION —Council Member Alarcon
• ROLL CALL:
o City Council —Mayor Armenta, Mayor Pro Tern Low, Council Members Alarcon, Clark, Ly
1. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
2. PRESENTATION
• Cal American Water Grant
3. PUBLIC HEARING
A. Appeal of Conditional Use Permit 11 -14 Denial
The City Council is again scheduled to conduct a public hearing on an appeal of the Planning
Commission's January 17, 2012 decision to DENY Conditional Use Permit 11 -14, for a new
On -Sale Beer and Wine (Type 41) ABC license at the Hunan Seafood Restaurant, located at
8772 Valley Boulevard. At the request of the applicant, the City Council has postponed the
public hearing on four prior occasions.
Recommendation: That the City Council UPHOLD the Planning Commission's decision to
DENY Conditional Use Permit 11 -14 and ADOPT Resolution No. 2012 -12, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, DENYING THE APPEAL AND
UPHOLDING THE PLANNING COMMISSION'S DECISION TO
DENY CONDITIONAL USE PERMIT 11 -14, A REQUEST FOR
NEW ON -SALE BEER AND WINE (TYPE 41) ABC LICENSE IN
CONJUCTION WITH A BONA FIDE PUBLIC EATING PLACE,
LOCATED AT 8772 VALLEY BOULEVARD IN THE C -3D
(MEDIUM COMMERCIAL WITH A DESIGN OVERLAY) ZONE
(APN:5390- 010 -038)
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
November 13, 2012
4. CONSENT CALENDAR
A. Claims and Demands
• Resolution No.2012 -09
Recommendation: to approve Housing Development Corporation Resolution No. 2012 — 09
entitled:
A RESOLUTION OF THE HOUSING DEVELOPMENT
CORPORATION OF THE CITY OF ROSEMEAD ALLOWING
CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $20.00
NUMBERED 1551
• Resolution No. 2012 — 71
Recommendation: to approve Resolution No. 2012 — 71 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,310,801.79 NUMBERED 79083 THROUGH
79266 INCLUSIVELY
• Resolution No.2012 -72
Recommendation: to approve Resolution No. 2012 — 72 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $859,877.33 NUMBERED 79267 THROUGH
79377 INCLUSIVELY
B. Ordinance No. 924 — Second Reading: Regulating the Start Time for the City Council
Meetings, in Addition to Other Minor Administrative Corrections
On October 23, 2012, the City Council introduced Ordinance No. 924, amending Chapters
2.04, 2.24, 2.28 and 2.32 of the municipal code regulating the start time for the City Council
meetings in addition to other minor administrative corrections. The City Council directed staff
to make minor changes to the ordinance and the adopted Rosenberg's Rules of Order.
Those changes have been made and Ordinance No. 924 is now before Council at the
required second reading for adoption.
Recommendation: That the City Council approve Ordinance No. 924, entitled:
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
November 13, 2012
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING CHAPTERS 2.04,
2.24, 2.28 AND 2.32 OF THE ROSEMEAD MUNICIPAL CODE
REGULATING THE START TIMES FOR THE CITY COUNCIL
MEETINGS. IN ADDITION TO OTHER MINOR
ADMINISTRATIVE CORRECTIONS
C. The United States Conference of Mayors — January 17th —19th — Washington, DC
City Council will consider approval of the attendance of Mayor Sandra Armenta to the United
States Conference of Mayors, which will take place in Washington, DC.
Recommendation: That the City Council authorize the attendance of Mayor Sandra
Armenta to the United States Conference of Mayors on January 17th —19th, 2013.
D. Quarterly Interim Financial Update for the Quarter Ended September 30, 2012
The City Council will review the City of Rosemead Quarterly Financial Update for the
Quarter Ended September 30, 2012. Also, the Treasurer's Reports of Cash and Investment
for the City, the Housing Development Corporation, and the Rosemead Successor Agency at
September 30, 2012. It should also be noted that the reports for the Fiscal Year ended June
30, 2012 are currently being prepared and reviewed by the City's auditor and sould be
available in early December 2012.
Recommendation: That the City Council receive and file the Financial Update report and
the Treasurers Reports of Cash and Investments.
E. Release of Cash Deposit — Facial Map 69266 — (4118 Arica Avenue)
A performance bond and labor and material bond were required to guarantee construction of
sewer laterals, driveways, curb and gutter, and curb drains prior to the recordation of the final
map for Parcel Map No. 69266. In lieu of bonds, a cash deposit was issued to the City in the
amount of $7,500.00. The improvements have been completed to the satisfaction of the
Public Works Department and the cash deposit is eligible for release.
Recommendation: That the City Council accept the public improvements and authorize the
refunding of the cash deposit for Parcel Map No. 69266.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
November 13.2012
5. MATTERS FROM CITY MANAGER & STAFF
A. Consultant Services Agtreement for the Housing Element Update
Every city and county in California must adopt a comprehensive General Plan to govern its
land use and planning decisions and all planning and development actions must be
consistent with the General Plan. One mandatory element of the General Plan, the Housing
Element, is required by State Law to be updated approximately every five years. The
Housing Element must include assessments of Rosemead's existing and future housing
needs and must include the City's "fair share" Regional Housing Needs Allocation (RHNA)
for all income groups (very low, low, moderate, and above - moderate) as determined by the
Southern California Association of Governments (SCAG). The primary purpose of the
Housing Element is to ensure that every jurisdiction establishes polices, procedures, and
incentives in its land use planning and redevelopment activities that will result in the
maintenance and expansion of the housing supply to adequately house households currently
living and expected to live in the jurisdiction.
The Housing Element update is required for all cities within the six - county SCAG region and
must be completed by October 2013 for the period January 1, 2014 — October 31, 2021.
Rosemead's current Housing Element for the period of July 1, 2008 — June 30, 2014 was last
prepared by GRC Associates, Inc. and approved by the State Department of Housing and
Community Development (HCD) in June 2012.
Recommendation: That the City Council enter into a Professional Services Agreement with
GRC Associates, INc. in the amount of $44,260 for the development of an updated 2014-
2021 Housing Element in accordance with State Law.
B. Replacement of Ball Field Lights and Equipment at Rosemead Park
Replacement of ball field lights at Rosemead Ball Field #1 are included in the Capital
Improvement Budget for Fiscal Year 2012 -13 in the amount of $250,000. The estimated cost
of the proposed project is $210,900 as quoted by Musco. However, they have also provided
a quote to replace standards and fixtures at field #1 and # 2 for a total of $354,900. This
quote also includes additional fixtures where light poles are located adjacent to the walking
trail so as to increase lighting for trail users. Further, a contingency of $35,500 (10% of
estimated costs) is recommended for the project to address any unforeseen circumstances
given the age of the existing lighting system.
Musco Lighting has been the sole provider of Rosemead's sports lighting, including ball field
and pool facility lighting, for several decades. The proposed Musco lighting system will
replace an existing 30+ year old Musco system. Musco is the worldwide industry standard for
sports lighting as Musco designs and manufactures its own sports- lighting systems for sports
fields and professional sports stadiums around the globe. Musco offers routine maintenance,
repair, and analysis of its equipment and installation comes with a twenty -five year warranty
and twenty -five year maintenance of the system. Additionally, their Green System is rated
50% more efficient than standard sports lighting systems.
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
November 13, 2012
Lastly, Musco's Control -Link helps users control, monitor, and manage facility lighting on -site
or over the internet. Musco offers these products and services as part of their base proposal
as compared with other lighting companies.
Musco's proposal includes replacement of twelve ball field light standards at Rosemead Park
(removal and disposal of existing poles and fixtures, installation of 12 new galvanized poles
and corresponding foundation work, 72 fixtures and electrical work, installation of controls
and staff training are included). The project will also result in significantly more efficient
lighting, in- person and online controls, a twenty -five year warranty and twenty -five years of
maintenance.
Recommendation: That pursuant to sections 3.24.070 (E) and 3.24.090 (G) of the
Rosemead Municipal Code, the City Council authorize the City Manager to enter into a
professional services agreement with Musco Lighting as a sole source for the replacement of
sports lighting at ball Feld #1 and #2 at Rosemead Park as they offer a higher quality product
and better services as part of their base contract. The contract will be in an amount, including
possible contingencies, not to exceed $390,400.
C. Resolution No. 2012 -73 — for the Traffic Measures Along California State Route
19111osemead Boulevard to Accomdate the Rosemead 5K
At its regular meeting on August 14, 2012, the City Council approved preliminary plans for
co- sponsorship of the Rosemead 5K with Pasadena Marathon on February 9, 2013. The
proposed route bisects California State Route 19/Rosemead Boulevard at Mission Drive and
subsequently occupies the parking lane and one southbound traffic lane on Rosemead
Boulevard from Valley Boulevard to Marshall Street, where the route will again cross
Rosemead Boulevard. Given the Saturday morning race start time, this should create
minimal traffic impacts. However, CalTrans must approve and may require an encroachment
permit for any proposed traffic measures.
As part of the approval process, Caltrans requires that the City adopt a resolution supporting
the Rosemead 5K and accepting responsibility and maintenance for detoured traffic from
Rosemead Boulevard. Additionally, CalTrans requires use of a licensed traffic control
company to perform any detours. Any affiliated costs will be the responsibility of Pasadena
Marathon.
Recommendation: That the City Council approve Resolution No. 2012 -73, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE ROSEMEAD
5K RACE ROUTE
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ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
November 13, 2012
6. MATTERS FROM MAYOR & CITY COUNCIL
A. Consideration to Cancel the November 27, 2012 and December 25, 2012 City Council
Meetings
Due to upcoming holidays and scheduling conflicts, the City Council will consider action to
cancel the November 27th and December 25th, City Council meetings. The next regular
scheduled City Council meeting is set for December 11, 2012.
Recommendation: That the City Council direct staff.
7. COMMENTS FROM THE CITY COUNCIL
8. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on December 11, 2012 at
7:00 p.m.
Upcoming City - Sponsored Community Events
Breakfast with Santa Saturday, December I"
Garvey Community Center 8:00 a.m. - 11:00 p.m.
Holiday Tree Lighting
Civic Center Plaza
Thursday, December 6'
6:00 p.m.
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