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CC - Agenda 11-13-12Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and /or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and Housing Development Corporation JOINT MEETING AGENDA November 13, 2012 7:00 PM City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.cityofrosemead.org Sandra Armenta, Mayor Polly Low, Mayor Pro Tem William Alarcon, Council Member Margaret Clark, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA November 13, 2012 City Council Meeting Agenda • CALL TO ORDER— 7:00 PM • PLEDGE OF ALLEGIANCE — Mayor Pro Tern Low • INVOCATION —Council Member Alarcon • ROLL CALL: o City Council —Mayor Armenta, Mayor Pro Tern Low, Council Members Alarcon, Clark, Ly 1. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 2. PRESENTATION • Cal American Water Grant 3. PUBLIC HEARING A. Appeal of Conditional Use Permit 11 -14 Denial The City Council is again scheduled to conduct a public hearing on an appeal of the Planning Commission's January 17, 2012 decision to DENY Conditional Use Permit 11 -14, for a new On -Sale Beer and Wine (Type 41) ABC license at the Hunan Seafood Restaurant, located at 8772 Valley Boulevard. At the request of the applicant, the City Council has postponed the public hearing on four prior occasions. Recommendation: That the City Council UPHOLD the Planning Commission's decision to DENY Conditional Use Permit 11 -14 and ADOPT Resolution No. 2012 -12, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, DENYING THE APPEAL AND UPHOLDING THE PLANNING COMMISSION'S DECISION TO DENY CONDITIONAL USE PERMIT 11 -14, A REQUEST FOR NEW ON -SALE BEER AND WINE (TYPE 41) ABC LICENSE IN CONJUCTION WITH A BONA FIDE PUBLIC EATING PLACE, LOCATED AT 8772 VALLEY BOULEVARD IN THE C -3D (MEDIUM COMMERCIAL WITH A DESIGN OVERLAY) ZONE (APN:5390- 010 -038) Page 2 of 7 ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA November 13, 2012 4. CONSENT CALENDAR A. Claims and Demands • Resolution No.2012 -09 Recommendation: to approve Housing Development Corporation Resolution No. 2012 — 09 entitled: A RESOLUTION OF THE HOUSING DEVELOPMENT CORPORATION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $20.00 NUMBERED 1551 • Resolution No. 2012 — 71 Recommendation: to approve Resolution No. 2012 — 71 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,310,801.79 NUMBERED 79083 THROUGH 79266 INCLUSIVELY • Resolution No.2012 -72 Recommendation: to approve Resolution No. 2012 — 72 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $859,877.33 NUMBERED 79267 THROUGH 79377 INCLUSIVELY B. Ordinance No. 924 — Second Reading: Regulating the Start Time for the City Council Meetings, in Addition to Other Minor Administrative Corrections On October 23, 2012, the City Council introduced Ordinance No. 924, amending Chapters 2.04, 2.24, 2.28 and 2.32 of the municipal code regulating the start time for the City Council meetings in addition to other minor administrative corrections. The City Council directed staff to make minor changes to the ordinance and the adopted Rosenberg's Rules of Order. Those changes have been made and Ordinance No. 924 is now before Council at the required second reading for adoption. Recommendation: That the City Council approve Ordinance No. 924, entitled: Page 3of7 ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA November 13, 2012 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTERS 2.04, 2.24, 2.28 AND 2.32 OF THE ROSEMEAD MUNICIPAL CODE REGULATING THE START TIMES FOR THE CITY COUNCIL MEETINGS. IN ADDITION TO OTHER MINOR ADMINISTRATIVE CORRECTIONS C. The United States Conference of Mayors — January 17th —19th — Washington, DC City Council will consider approval of the attendance of Mayor Sandra Armenta to the United States Conference of Mayors, which will take place in Washington, DC. Recommendation: That the City Council authorize the attendance of Mayor Sandra Armenta to the United States Conference of Mayors on January 17th —19th, 2013. D. Quarterly Interim Financial Update for the Quarter Ended September 30, 2012 The City Council will review the City of Rosemead Quarterly Financial Update for the Quarter Ended September 30, 2012. Also, the Treasurer's Reports of Cash and Investment for the City, the Housing Development Corporation, and the Rosemead Successor Agency at September 30, 2012. It should also be noted that the reports for the Fiscal Year ended June 30, 2012 are currently being prepared and reviewed by the City's auditor and sould be available in early December 2012. Recommendation: That the City Council receive and file the Financial Update report and the Treasurers Reports of Cash and Investments. E. Release of Cash Deposit — Facial Map 69266 — (4118 Arica Avenue) A performance bond and labor and material bond were required to guarantee construction of sewer laterals, driveways, curb and gutter, and curb drains prior to the recordation of the final map for Parcel Map No. 69266. In lieu of bonds, a cash deposit was issued to the City in the amount of $7,500.00. The improvements have been completed to the satisfaction of the Public Works Department and the cash deposit is eligible for release. Recommendation: That the City Council accept the public improvements and authorize the refunding of the cash deposit for Parcel Map No. 69266. Page 4 of 7 ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA November 13.2012 5. MATTERS FROM CITY MANAGER & STAFF A. Consultant Services Agtreement for the Housing Element Update Every city and county in California must adopt a comprehensive General Plan to govern its land use and planning decisions and all planning and development actions must be consistent with the General Plan. One mandatory element of the General Plan, the Housing Element, is required by State Law to be updated approximately every five years. The Housing Element must include assessments of Rosemead's existing and future housing needs and must include the City's "fair share" Regional Housing Needs Allocation (RHNA) for all income groups (very low, low, moderate, and above - moderate) as determined by the Southern California Association of Governments (SCAG). The primary purpose of the Housing Element is to ensure that every jurisdiction establishes polices, procedures, and incentives in its land use planning and redevelopment activities that will result in the maintenance and expansion of the housing supply to adequately house households currently living and expected to live in the jurisdiction. The Housing Element update is required for all cities within the six - county SCAG region and must be completed by October 2013 for the period January 1, 2014 — October 31, 2021. Rosemead's current Housing Element for the period of July 1, 2008 — June 30, 2014 was last prepared by GRC Associates, Inc. and approved by the State Department of Housing and Community Development (HCD) in June 2012. Recommendation: That the City Council enter into a Professional Services Agreement with GRC Associates, INc. in the amount of $44,260 for the development of an updated 2014- 2021 Housing Element in accordance with State Law. B. Replacement of Ball Field Lights and Equipment at Rosemead Park Replacement of ball field lights at Rosemead Ball Field #1 are included in the Capital Improvement Budget for Fiscal Year 2012 -13 in the amount of $250,000. The estimated cost of the proposed project is $210,900 as quoted by Musco. However, they have also provided a quote to replace standards and fixtures at field #1 and # 2 for a total of $354,900. This quote also includes additional fixtures where light poles are located adjacent to the walking trail so as to increase lighting for trail users. Further, a contingency of $35,500 (10% of estimated costs) is recommended for the project to address any unforeseen circumstances given the age of the existing lighting system. Musco Lighting has been the sole provider of Rosemead's sports lighting, including ball field and pool facility lighting, for several decades. The proposed Musco lighting system will replace an existing 30+ year old Musco system. Musco is the worldwide industry standard for sports lighting as Musco designs and manufactures its own sports- lighting systems for sports fields and professional sports stadiums around the globe. Musco offers routine maintenance, repair, and analysis of its equipment and installation comes with a twenty -five year warranty and twenty -five year maintenance of the system. Additionally, their Green System is rated 50% more efficient than standard sports lighting systems. Page 5 of 7 ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA November 13, 2012 Lastly, Musco's Control -Link helps users control, monitor, and manage facility lighting on -site or over the internet. Musco offers these products and services as part of their base proposal as compared with other lighting companies. Musco's proposal includes replacement of twelve ball field light standards at Rosemead Park (removal and disposal of existing poles and fixtures, installation of 12 new galvanized poles and corresponding foundation work, 72 fixtures and electrical work, installation of controls and staff training are included). The project will also result in significantly more efficient lighting, in- person and online controls, a twenty -five year warranty and twenty -five years of maintenance. Recommendation: That pursuant to sections 3.24.070 (E) and 3.24.090 (G) of the Rosemead Municipal Code, the City Council authorize the City Manager to enter into a professional services agreement with Musco Lighting as a sole source for the replacement of sports lighting at ball Feld #1 and #2 at Rosemead Park as they offer a higher quality product and better services as part of their base contract. The contract will be in an amount, including possible contingencies, not to exceed $390,400. C. Resolution No. 2012 -73 — for the Traffic Measures Along California State Route 19111osemead Boulevard to Accomdate the Rosemead 5K At its regular meeting on August 14, 2012, the City Council approved preliminary plans for co- sponsorship of the Rosemead 5K with Pasadena Marathon on February 9, 2013. The proposed route bisects California State Route 19/Rosemead Boulevard at Mission Drive and subsequently occupies the parking lane and one southbound traffic lane on Rosemead Boulevard from Valley Boulevard to Marshall Street, where the route will again cross Rosemead Boulevard. Given the Saturday morning race start time, this should create minimal traffic impacts. However, CalTrans must approve and may require an encroachment permit for any proposed traffic measures. As part of the approval process, Caltrans requires that the City adopt a resolution supporting the Rosemead 5K and accepting responsibility and maintenance for detoured traffic from Rosemead Boulevard. Additionally, CalTrans requires use of a licensed traffic control company to perform any detours. Any affiliated costs will be the responsibility of Pasadena Marathon. Recommendation: That the City Council approve Resolution No. 2012 -73, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE ROSEMEAD 5K RACE ROUTE Page 6 of 7 ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA November 13, 2012 6. MATTERS FROM MAYOR & CITY COUNCIL A. Consideration to Cancel the November 27, 2012 and December 25, 2012 City Council Meetings Due to upcoming holidays and scheduling conflicts, the City Council will consider action to cancel the November 27th and December 25th, City Council meetings. The next regular scheduled City Council meeting is set for December 11, 2012. Recommendation: That the City Council direct staff. 7. COMMENTS FROM THE CITY COUNCIL 8. ADJOURNMENT The next regular City Council meeting is scheduled to take place on December 11, 2012 at 7:00 p.m. Upcoming City - Sponsored Community Events Breakfast with Santa Saturday, December I" Garvey Community Center 8:00 a.m. - 11:00 p.m. Holiday Tree Lighting Civic Center Plaza Thursday, December 6' 6:00 p.m. Page 7 of 7