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Ordinance No. 924 - Regulating to the Start Times for the City Council Meeting in addition to other Minor Administrative CorrectionsORDINANCE NO. 924 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTERS 2.04, 2.24, 2.28 AND 2.32 OF THE ROSEMEAD MUNICIPAL CODE REGULATING THE START TIMES FOR THE CITY COUNCIL MEETING. IN ADDITION TO OTHER MINOR ADMINISTRATIVE CORRECTIONS WHEREAS, the Brown Act (Government Code Section 54954) requires a City Council to have an established time and place for regular meetings; and WHEREAS, the City Council now desires to establish 6:00 p.m. as the time for its regular meetings when there is a need for a study session or closed session and 7:00 for all other City business; and WHEREAS, the City of Rosemead has determined that portions of the Rosemead Municipal Code ( "Code "), as currently drafted, do not adequately address the means by which the City now conducts its business; and WHEREAS, the City staff has performed a review of the Code to identify inconsistencies and outdated references; and WHEREAS, the City Council of the City of Rosemead ("City Council ") has determined that the following changes should be made to the Code for consistency, accuracy and ease of use by the City's staff and citizens. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 2.04.40 of Chapter 2.04 [Council meetings] of the Rosemead Municipal Code is hereby amended to read in whole as follows: 2.04.040 Council Meetings. Regular meetings of the City Council shall be on the second and fourth Tuesdays of each month at the hour of six p.m. or if such date falls on a holiday on the next succeeding day which is not a holiday. Section 2. Section 2.04.50 of Chapter 2.04 [Presenting mater to Council] of the Rosemead Municipal Code is hereby amended to read in whole as follows: 2.04.050 Presenting matter to Council. Every official, board, commission or other body connected with the city government and every citizen, individual, corporation, committee or civic group having any reports, communications or other matters to be presented at a Council meeting shall notify the City Clerk of that fact and the subject thereof in writing before noon of the Tuesday preceding the day of such meeting, whereupon the City Clerk shall prepare an agenda setting forth such matters and the nature thereof under the headings set forth in Section 2.04.060, and setting forth all other matters to come before such meeting. The City Clerk shall, not later than Friday preceding such meeting, cause one copy thereof to be delivered to each councilmember. Matters deemed by the City Council to be of emergency are excepted from the foregoing provision. This section does not apply to oral communications from the audience when a Council meeting is in session. Section 3. Section 2.04.60 of Chapter 2.04 [Meetings — Organization and procedures] of the Rosemead Municipal Code is hereby amended to read in whole as follows: 2.04.060 Meetings — Organization and procedures. A. Regular meetings of the City Council shall be convened on the second and fourth Tuesdays of each month at the hour of six p.m. or if such date falls on a holiday on the next succeeding day which is not a holiday. Regular City Council Meetings will be convened at 6:00 p.m. only if a study session, workshop or closed session is needed and placed on the posted agenda. If no study session, workshop or closed session is needed, regular City Council meetings will be convened at 7:00 p.m. and follow the Order of Business described in subsection B below. B Order of Business. Promptly at six p.m. on the second and fourth Tuesday of each month, the members of the City Council, City Manager, City Clerk, City Attorney or other officers, shall assemble at their regular stations in the Council chambers, whereupon the business of the meeting shall be taken up as follows or in the order as the City Council may, from time to time, prescribe by resolution. (1) Call to order at 6:00 p.m., if necessary; (2) Roll call; (3) Flag salute; (4) Study session or Workshop; (5) Closed session 2 (6) Reconvene to open session at 7:00 p.m. with another roll call and flag salute; or call the meeting to order at 7:00 p.m. with roll call and flag salute; (7) Public comments (the City Council will receive comments from persons in the audience on matters not listed on the agenda.); (8) Presentations; (9) Public hearings; (10) Consent items, including, but not limited to, approval of minutes, authorization or award of bids, demands; (11) Matters from City Manager and staff (12) Matters from Mayor and City Council; (13) Adjournment. C. Ordinances. Ordinances may be introduced under the head of matters from the City Manager and staff or matters from the Mayor and City Council business by reading the title only. Ordinances ready for passage shall be taken up under unfinished business and be read in full unless the reading thereof is dispensed with by unanimous vote of the Council present after the reading of the title. D. Resolutions. Resolutions may be introduced under the head of matters from the City Manager and staff, matters from the Mayor and City Council, or consent items by a majority vote of the City Council. E. Discussion Procedure. While discussing any question under consideration by the Council, it shall be the duty of the members thereof to remain seated and address their remarks to the presiding officer and their fellow members. Any remarks or orders to the audience shall be addressed by the presiding officer, or with his permission, by members of the Council. F. Copy of Minutes. Following each Council meeting the City Clerk shall provide a typewritten copy of the minutes thereof to each member of the City Council for action at a City Council meeting. G. Rosenberg's Rules of Order. In all matters and things not otherwise provided for herein, the proceedings of the Council shall be governed by Rosenberg's Rules of Order to be kept on file with the office of the City Clerk or other recognized rules adopted by the City Council by resolution. However, no ordinance, resolution, proceeding or other action of the City Council shall be invalidated, or the legality thereof otherwise affected, by the failure or omission to observe or follow said rules. Section 4. Section 2.04.70 of Chapter 2.04 [Special meetings] of the Rosemead Municipal Code is hereby amended to read in whole as follows: 2.04.070 Special meetings. Special meetings of the City Council may be called at any time by the Mayor or by three members of the City Council, by written notice delivered personally to each member at least twenty -four (24) hours before the time specified for the proposed meeting. At any special meeting the power of the City Council to transact business shall be limited to matters referred to in the written meeting agenda for a properly noticed City Council Meeting. Section 5. Section 2.24.020 of Chapter 2.24 [Conflict of Interest Code] of the Rosemead Municipal Code is hereby amended to read in whole as follows: 2.24.020 Designated positions and disclosure categories The following designated positions shall file statements of economic interest in accordance with the assigned disclosure categories listed for the position: Designated Position Disclosure Category Assistant City Manager /Finance Director 1 Assistant Planner 1 City Clerk 1 City Engineer 1 City Manager I City Planner 1 Director of Community Development 1 Director of Parks and Recreation 1 Director of Public Works 1 Finance Manager 1 Human Resources Manager 1 Management Analyst I Planning Tech 1 Public Safety Coordinator 1 Public Works Superintendent 1 Recreation Supervisor 1 Senior Code Enforcement Officer 1 13 Section 6. Section 2.28.070 of Chapter 2.28 [Planning Commission] of the Rosemead Municipal Code is hereby amended to read in whole as follows: 2.28.070 Regular Planning Commission meetings. Regular meetings of the Planning Commission shall be on the first and third Mondays of each month at the hour of 7:00 p.m. or if such date falls on a holiday on the next succeeding day which is not a holiday. Section 7. Section 2.32.060 of Chapter 2.32 [Traffic Commission] of the Rosemead Municipal Code is hereby amended to read in whole as follows: 2.32.0606 Regular Trafric Commission meetings. Regular meetings of the Traffic Commission shall be on the first Thursdays of each month at the hour of 7:00 p.m. or if such date falls on a holiday on the next succeeding day which is not a holiday. Section 8. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. Section 9. Publication The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a certified copy of this Ordinance, including the vote for an against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933. PASSED AND ADOPTED this 13` day of November, 2012, by the following vote: YES: NO: ABSTAIN: ABSENT: 5 cUmd4A Sandra ATmenta Mayor ATTEST: Sle "(L-VI 91 Gloria Molleda City Clerk APPROVE AS TO FORM: Rachel chman City A orney 0 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD I, Gloria Molleda, City Clerk of the City of Rosemead, California, do hereby certify that the foregoing Ordinance No. 924 was regularly introduced and placed upon its first reading at a regularly meeting of the City Council on the 231d of October, 2012. 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"^ S n £ y n c \fit ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER DATE: NOVEMBER 13, 2012 SUBJECT: ORDINANCE 924 —SECOND READING: REGULATING THE START TIME FOR THE CITY COUNCIL MEETING, IN ADDITION TO OTHER MINOR ADMINISTRATIVE CORRECTIONS SUMMARY On October 23, 2012, the City Council introduced Ordinance No. 924, amending Chapters 2.04, 2.24, 2.28 and 2.32 of the municipal code regulating the start time for the City Council meetings in addition to other minor administration corrections. The City Council directed staff to make minor changes to the ordinance and the adopted Rosenberg's Rules of Order. Those changes have been made and Ordinance No. 924 is now before Council at the required second reading for adoption. Staff Recommendation Staff requests that City Council ADOPT Ordinance No. 924 at its second reading. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by: G RIA MOL�L EDA CITY CLERK Attachment A — Ordinance No. 924 Attachment B — Rosenberg's Rules of Order ` ITEM NUMBER: ✓