CC - Action Minutes - 11-13-12 Not ApprovedMinutes of the
REGULAR CITY COUNCIL MEETING
November 13, 2012
• CALL TO ORDER - 7:06 PM
• PLEDGE OF ALLEGIANCE - Mayor Pro Tern Low
• INVOCATION - Council Member Alarcon
• ROLL CALL:
1. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive
public comments on matters not listed on the agenda.
2. PRESENTATION • Cal American Water Grant
Public Works Superintendent John Scott reviewed a PowerPoint presentation.
3. PUBLIC HEARING
A. Appeal of Conditional Use Permit 11 -14 Denial The City Council is again scheduled
to conduct a public hearing on an appeal of the Planning Commission's January 17.
2012 decision to DENY Conditional Use Permit 11 -14, for a new On -Sale Beer and
Wine (Type 41) ABC license at the Hunan Seafood Restaurant, located at 8772 Valley
Boulevard At the request of the applicant. the City Council has postponed the
public hearing on four prior occasions.
Recommendation: That the City Council UPHOLD the Planning Commission's decision
to DENY Conditional Use Permit 11 -14 and ADOPT Resolution No. 2012 -12, entitled: A
RESOLUTION OF THE CITY COUNCIL OF T14E CITY OF ROSEMEAD,
CALIFORNIA, DENYING THE APPEAL AND UPHOLDING THE PLANNING
COMMISSION'S DECISION TO DENY CONDITIONAL USE PERMIT 11 -14, A
REQUEST FOR NEW ON -SALE BEER AND WINE (TYPE 41) ABC LICENSE IN
CONJUCTION WITH A BONA FIDE PUBLIC EATING PLACE, LOCATED AT 8772
VALLEY BOULEVARD IN THE C -31) (MEDIUM COMMERCIAL WITH A DESIGN
OVERLAY) ZONE (APN:5390- 010 -038)
Staff Report
Assistant Planner Lily Trinh reviewed the staff report.
The Public Hearing was opened at 7:30 p.m.
The Public Hearing was closed at 8:10 p.m.
continue 30 days
No later than January 11th meeting
Council Member Steven Ly made a motion, seconded by Mayor Pro Tem
Polly Low, to postpone this Public Hearing for 30 days (No later than
January 11, 2013). Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
4. CONSENT CALENDAR
A. Claims and Demands * Resolution No. 2012 .09
Recommendation: to approve Housing Development Corporation Resolution No. 2012 -
09 entitled: A RESOLUTION OF THE HOUSING DEVELOPMENT CORPORATION
OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN
THE SUM OF $20.00 NUMBERED 1551 * Resolution No. 2012 - 71 to approve
Resolution No. 2012 - 71 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE
SUM OF $1,310,801.79 NUMBERED 79083 THROUGH 79266 INCLUSIVELY *
Resolution No. 2012 - 72 to approve Resolution No. 2012 - 72 entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN
CLAIMS AND DEMANDS IN THE SUM OF $859,877.33 NUMBERED 79267
THROUGH 79377 INCLUSIVELY
Staff Report - 2012 -09
Staff Report - 2012 -71
Staff Report - 2012 -72
C. The United States Conference of Mayors - January 17th - 19th - Washington, DC
City Council will consider approval of the attendance of Mayor Sandra Armenta to
the United States Conference of Mayors, which will take place in Washington, DC.
Recommendation: That the City Council authorize the attendance of Mayor Sandra
Armenta to the United States Conference of Mayors on January 17th - 19th, 2013.
Staff Report
D. Quarterly Interim Financial Update for the Quarter Ended September 30, 2012 The
City Council will review the City of Rosemead Quarterly Financial Update for the
Quarter Ended September 30, 2012. Also, the Treasurer's Reports of Cash and
Investment for the City, the Housing Development Corporation, and the Rosemead
Successor Agency at September 30, 2012. It should also be noted that the reports for
the Fiscal Year ended June 30, 2012 are currently being prepared and reviewed by
the City's auditor and sould be available in early December 2012.
Recommendation: That the City Council receive and file the Financial Update report and
the Treasurer's Reports of Cash and Investments.
Staff Report
E. Release of Cash Deposit - Pacel Map 69266 - (4118 Arica Avenue) A performance
bond and labor and material bond were required to guarantee construction of sewer
laterals, driveways, curb and gutter, and curb drains prior to the recordation of the
final map for Parcel Map No. 69266. In lieu of bonds, a cash deposit was issued to the
City in the amount of $7,500.00. The improvements have been completed to the
satisfaction of the Public Works Department and the cash deposit is eligible for
release.
Recommendation: That the City Council accept the public improvements and authorize
the refunding of the cash deposit for Parcel Map No. 69266.
Staff Report
Council Member Steven Ly made a motion, seconded by Mayor Pro Tem
Polly Low, to approve the CONSENT CALENDAR with the Exception of
Item B. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
B. Ordinance No 924 - Second Readine• Retiulatine the Start Time for the City Council
Meetines in Addition to Other Minor Administrative Corrections On October 23,
2012 the City Council introduced Ordinance No. 924, amendine Chanters 2.04, 2.24,
2.28 and 2.32 of the municipal code reeulatine the start time for the City Council
meetines in addition to other minor administrative corrections. The City Council
directed staff to make minor chanties to the ordinance and the adopted Rosenberti's
Rules of Order. Those chances have been made and Ordinance No. 924 is now before
Council at the required second readinti for adoption.
Recommendation: That the City Council approve Ordinance No. 924, entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD,
CALIFORNIA, AMENDING CHAPTERS 2.04, 2.24, 2.28 AND 2.32 OF THE
ROSEMEAD MUNICIPAL CODE REGULATING THE START TIMES FOR THE
CITY COUNCIL MEETINGS. IN ADDITION TO OTHER MINOR
ADMINISTRATIVE CORRECTIONS
Staff Awrt
Council Member Steven Ly made a motion, seconded by Mayor Pro Tern
Polly Low, to approve Ordinance No. 924, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING CHAPTERS 2.04, 2.24, 2.28
AND 2.32 OF THE ROSEMEAD MUNICIPAL CODE REGULATING THE
START TIMES FOR THE CITY COUNCIL MEETINGS. IN ADDITION
TO OTHER MINOR ADMINISTRATIVE CORRECTIONS; as Amended.
Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
5. MATTERS FROM CITY MANAGER & STAFF
A. Consultant Services A_otreement for the Housing Element Update Every city and
county in California must adopt a comprehensive General Plan to govern its land use
and planning decisions and all planning and development actions must be consistent
with the General Plan One mandatory element of the General Plan. the Housing
Element. is required by State Law to be updated approximately every five years. The
Housing Element must include assessments of Rosemead's existing and future
housing needs and must include the City's "fair share" Regional Housing Needs
Allocation (RHNA) for all income groups (very low, low, moderate, and above -
moderate) as determined by the Southern California Association of Governments
(SCAG) The primary purpose of the Housing Element is to ensure that every
imisdiction establishes polices procedures and incentives in its land use planning
and redevelooment activities that will result in the maintenance and expansion of the
housing supply to adequately house households currently living and expected to live
in the jurisdiction The Housing Element update is required for all cities within the
six - county SCAG region and must be completed by October 2013 for the period
January 1 2014 - October 31 2021 Rosemead's current Housing Element for the
period of July 1 2008 - June 30 2014 was last prepared by GRC Associates. Inc. and
approved by the State Department of Housing and Community Development (HCD)
in June 2012.
Recommendation: That the City Council enter into a Professional Services Agreement
with GRC Associates, INc. in the amount of $44,260 for the development of an updated
2014 -2021 Housing Element in accordance with State Law.
Staff Report
Director of Community Development Michelle Ramirez reviewed the staff report.
Council Member Steven Ly stepped off the dais at 8:32 p.m. and returned to the dais at 8:33 p.m.
Council Member Steven Ly made a motion, seconded by do 0 uncil Member
William Alarcon, to approve That the City Council enter into a Professional
Services Agreement with GRC Associates, INc. in the amount of $44,260 for
the development of an updated 2014 -2021 Housing Element in accordance
with State Law.. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
19
Budget for Fiscal Year 2012 -13 in the amount of $250.000. The estimated cost of the
proposed miect is $210,900 as auoted by Musco. However, they have also provided
a quote to replace standards and fixtures at field #1 and # 2 for a total of $354.900.
This auote also includes additional fixtures where light poles are located adiacent to
the walking trail so as to increase lighting for trail users. Further, a contineencv of
$35,500 (10% of estimated costs) is recommended for the proiect to address any
unforeseen circumstances given the age of the existing lighting system. Musco
Lh!htina has been the sole provider of Rosemead's snorts lighting, including ball field
and pool facility lighting for several decades. The proposed Musco lighting system
will replace an existing 30+ year old Musco system. Musco is the worldwide industry
standard for suorts lighting as Musco designs and manufactures its own sports -
lighting systems for sports fields and professional sports stadiums around the globe.
Musco offers routine maintenance, repair, and analysis of its eauipment and
installation comes with a twenty -five Year warranty and twenty -five year
maintenance of the system. Additionally, their Green System is rated 50% more
Musco offers these products and services as part of their base proposal as compared
with other lighting companies Musco's proposal includes replacement of twelve ball
field light standards at Rosemead Park (removal and disposal of existing Doles and
fixtures installation of 12 new galvanized Doles and corresponding foundation work.
72 fixtures and electrical work, installation of controls and staff training are
included) The proiect will also result in significantly more efficient lighting, in
-
person and online controls, a twenty -five year warranty and twenty -five years of
maintenance.
Recommendation: That pursuant to sections 3.24.070 (E) and 3.24.090 (G) of the
Rosemead Municipal Code, the City Council authorize the City Manager to enter into a
professional services agreement with Musco Lighting as a sole source for the replacement
of sports lighting at ball field #1 and #2 at Rosemead Park as they offer a higher quality
product and better services as part of their base contract. The contract will be in an
amount, including possible contingencies, not to exceed $390,400.
Staff Report
Director of Parks and Recreations David Montgomery-Scott reviewed the staff report.
Mayor Pro Tem Polly Low made a motion, seconded by Council Member
Margaret Clark, pursuant to sections 3.24.070 (E) and 3.24.090 (G) of the
Rosemead Municipal Code, to authorize the City Manager to enter into a
professional services agreement with Musco Lighting as a sole source for the
replacement of sports lighting at ball field #1 and #2 at Rosemead Park as
they offer a higher quality product and better services as part of their base
contract. The contract will be in an amount, including possible contingencies,
not to exceed $390,400. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
C. Resolution No 2012 -73 - for the Traffic Measures Alone California State Route
19/Rosemead Boulevard to Accomdate the Rosemead 5K At its regular meeting on
Aueust 14 2012 the City Council approved Preliminary plans for co- sponsorship of
the Rosemead 5K with Pasadena Marathon on February 9.2013. The Proposed route
bisects California State Route 19/Rosemead Boulevard at Mission Drive and
subsequently occupies the Parking lane and one southbound traffic lane on Rosemead
Boulevard from Valley Boulevard to Marshall Street, where the route will aeain
cross Rosemead Boulevard Given the Saturday mornine race start time, this should
create minimal traffic impacts However CalTrans must approve and may require
an encroachment Permit for any proposed traffic measures. As part of the approval
process Caltrans requires that the City adopt a resolution supporting the Rosemead
SK and accepting responsibility and maintenance for detoured traffic from
Rosemead Boulevard Additionally CalTrans requires use of a licensed traffic
control company to perform any detours. Any affiliated costs will be the
responsibility of Pasadena Marathon.
Recommendation: That the City Council approve Resolution No. 2012 -73, entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD,
CALIFORNIA, AUTHORIZING THE ROSEMEAD 5K RACE ROUTE
Staff Report
Council Member Steven Ly made a motion, seconded by Mayor Pro Tem
Polly Low, to approve Resolution No. 2012 -73, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE ROSEMEAD 5K
RACE ROUTE. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
6. MATTERS FROM MAYOR & CITY COUNCIL
A. Consideration to Cancel the November 27 2012 and December 25, 2012 City Council
Meetings Due to upcoming holidays and scheduline conflicts, the City Council will
consider action to cancel the November 27th and December 25th, City Council
meetings The next regular scheduled City Council meeting is set for December 11,
2012.
Recommendation: That the City Council direct staff.
Staff Report
Council Member Steven Ly made a motion, seconded by Mayor Pro Tern
Polly Low, to approve the cancellation of the November 27, 2012 and
December 25, 2012 City Council meetings. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
7. COMMENTS FROM THE CITY COUNCIL
8. ADJOURNMENT The next regular City Council meeting is scheduled to take place on
December 11, 2012 at 7:00 p.m.
The City Council meeting was adjourned in Memory of Lakewood Council Member Larry Van
Nostran at 8:48 p.m.
Sandra Armenta
Mayor
ATTEST:
Gloria Molleda, City Clerk