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CC - Action Minutes - 10-23-12 Not ApprovedMinutes of the REGULAR CITY COUNCIL MEETING October 23, 2012 * CALL TO ORDER - 7:00 PM • PLEDGE OF ALLEGIANCE - Mayor Armenta • INVOCATION - Mayor Pro Tern Low • ROLL CALL: ROLL CALL OF OFFICERS PRESENT: Mayor Sandra Armenta, Mayor Pro Tern Polly Low, Council Member William Alarcon, Council Member Steven Ly. OFFICIALS PRESENT: None. 1. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. None 2. PRESENTATION * Breast Cancer Awareness Month (October) and End Domestic Violence Month (November) JOINT Proclamation * Cal American Water Grant Breast Cancer Awareness Month (October) and End Domestic Violence Month (November) JOINT Proclamation 3. PUBLIC HEARINGS A. Amending Chapters 2.04, 2.24 2.8 and 2.32 of the Rosemead Municipal Code Regulating the Start Times for the City Council Planning Commission and Traffic Commission Meetings In Addition to other Minor Administrative Corrections The City Council will consider adopting Ordinance No. 924 amending the municipal code to establish 6.00 p.m. as the regular starting time of City Council Meetings. The 6:00 p.m. starting time would be reserved only for Council study sessions, workshops and closed session items as needed Regular City Council business items, including public comments presentations public hearings and action items would continue to be scheduled for 7.00 p.m. In the event that there is no need for a study session, workshop or closed session a regular City Council meeting would be convened at 7.00 p.m. The proposed Ordinance would also change the regular starting time for both Planning Commission and Traffic Commission meetings to 6:30 p.m. Also, the proposed Ordinance specifies that the proceedings of City Council meetings will be conducted through the use of the more modern and simplified Rosenberg's Rules of Order (as recommended by the League of California Cities) rather than Robert's Rules of Order. Finally, the proposed Ordinance makes corrections to remedy minor discrepancies in the municipal code language to ensure accuracy. Recommendation: That the City Council instruct the City Attorney to introduce and read by title only, Ordinance No. 924, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTERS 2.04, 2.24, 2.28 AND 2.32 OF THE ROSEMEAD MUNICIPAL CODE REGULATING THE START TIMES FOR THE CITY COUNCIL, PLANNING COMMISSION AND TRAFFIC COMMISSION MEETINGS. IN ADDITION TO OTHER MINOR ADMINISTRATIVE CORRECTIONS Staff Report City Manager Allred reviewed the staff report. The Public Hearing was opened at 7:10 p.m. Brian Lewin — stated he would prefer that the Planning and Traffic Commission meetings continue to commence at 7:00 p.m. rather than changing the times to 6:30 p.m. Mayor Pro Tem Low — agreed with Mr. Lewin. Council Member Ly — agreed with Mr. Lewin. Council Member Clark — agreed with Mr. Lewin. Council Member Margaret Clark made a motion, seconded by Council Member William Alarcon, to introduce and read by title only, Ordinance No. 924, with the exception of the time change for the Planning and Traffic Commission meetings to remain at 7:00 p.m., respectively: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTERS 2.04, 2.24, 2.28 AND 2.32 OF THE ROSEMEAD MUNICIPAL CODE REGULATING THE START TIMES FOR THE CITY COUNCIL, PLANNING COMMISSION AND TRAFFIC COMMISSION MEETINGS. IN ADDITION TO OTHER MINOR ADMINISTRATIVE CORRECTIONS. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low, Ly No: None Abstain: None Absent: None B. The Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2011 -12 The City of Rosemead's Community Development Department has completed its Consolidated Annual Performance Report (CAPER) for the July 1. 2011 through Tune 30 2012 fiscal year. The CAPER describes the overall use of federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds received from the Department of Housing and Urban Development (HUD) in relationship to the needs of the community as outlined in its FY 2011 -12 Annual Action Plan. The City's overall objective in the CDBG and HOME programs is the development of viable communities by providing decent housing a suitable living environment and expansion of economic opportunities primarily for low -to- moderate income persons. Recommendation: That the City Council conduct a public hearing and take public testimony on the City's FY 2011 -12 Consolidated Annual Performance and Evaluation Report. No further action is necessary. Staff Report Director of Community Development Michelle Ramirez reviewed the staff report. The Public Hearing was opened at 7:18 p.m.; there being no one to speak on this item the Public Hearing was closed at 7:19 p.m. Open 7:18 No Further action was necessary at this time. 4. CONSENT CALENDAR A. Minutes July 24, 2012 - Regular Meeting Staff Report Claims and Demands * Resolution No. 2012 - 61 B. Recommendation: to approve Resolution No. 2012 - 61 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,442,500.17 NUMBERED 78945 THROUGH 79082 INCLUSIVELY Staff Report C. Resolution Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements for the Election to be held on Tuesday, March 5, 2013 Election Code Section 13307 provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates' statement. Resolution No. 2012 -68 adopts regulations for candidates for elective office pertaining to candidates statements submitted to the voters at the City's election to be held on Tuesday, March 5, 2013. Recommendation: That the City Council approve Resolution No. 2012 -68, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2013 Staff Report D. Highway Safety Improvement Project on Garvey Avenue/Walnut Grove Avenue - Resolution No. 2012 -65 Authorizing City Staff to Execute an Agreement with the State of California for the Reimbursement of Funds As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council approved a project titled, "Garvey Avenue/Walnut Grove Avenue Highway Safety Improvement Program". The program involves traffic safety and traffic calming enhancements along Garvey Avenue and Walnut Grove Avenue. The bulk of this project is funded through the State of California Highway Safety Improvement Program, with a total approved grant of $339,500. The project design is currently in the review stage with the State of California Department of Transportation ( Caltrans). Following design approval from Caltrans, it is anticipated that construction will get underway in early 2013. Improvements will include the installation of traffic signal enhancements, the extension of raised medians on Garvey Avenue, signage, striping, and pedestrian enhancements. Recently, Caltrans informed the City that a supplement agreement must be approved prior to receiving grant reimbursements. Recommendation: That the City Council approve Resolution Nos. 2012 -65, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING CITY STAFF TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 008-N, FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM, CYCLE 4, PROJECT NO. HSIPLr5358 (014) BETWEEN THE CITY OF ROSEMEAD AND THE STATE OF CALIFORNIA Staff Report E. Highway Safety Improvement Project on Rosemead Boulevard - Resolution No. 2012 -66 Authorizing City Staff to Execute an Agreement with the State of California for the Reimbursement of Funds As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council approved a project titled, "Rosemead Boulevard Highway Safety Improvement Program ". The program involves traffic safety and traffic calming enhancements along Rosemead Boulevard, from Mission Drive to the north City limit. The bulk of this project is funded through the State of California Highway Safety Improvement Program, with a total approved grant of $430,900. The project design is currently in the review stage with the State of California Department of Transportation ( Caltrans). Following design approval from Caltrans, it is anticipated that construction will get underway in early 2013. The project is also being scheduled to coordinate with the City of Temple City, who is undertaking similar improvement efforts on Rosemead Boulevard. Improvements will include the installation of wider sidewalks, pedestrian lighting, bikeway improvements, signage, striping, traffic signal modifications, and landscape enhancements. Recently, Caltrans informed the City that a supplement agreement must be approved prior to receiving grant reimbursements. Recommendation: That the City Council approve Resolution No. 2012 -66, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING CITY STAFF TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 009 -N, FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM, CYCLE 4, PROJECT NO. HSIPL -5358 (015) BETWEEN THE CITY OF ROSEMEAD AND THE STATE OF CALIFORNIA Staff Report F. Surface Transportation Program Local Project at the Intersection of Hellman Avenue/San Gabriel Boulevard - Resolution No. 2012 -67 Authorizing City Staff to Execute an Agreement with the State of California for the Reimbursement of Funds As part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City Council approved a program titled "Hellman Avenue /San Gabriel Boulevard Intersection Improvements ". The project includes the construction of a new concrete intersection, traffic signal upgrades, traffic striping, miscellaneous concrete work and other appurtenances. The project is funded through the Federal Surface Transportation Local Funds (STP -L) program, with approximately $330,000 available to complete this project. The project design in currently in the review stage with the State of California Department of Transportation (Caltrans). Following design approval from Caltrans, it is anticipated that construction will get underway in early 2013. Recently, Caltrans informed the City that a supplement agreement roust be approved prior to receiving grant reimbursements. Recommendation: That the City Council approve Resolution Nos. 2012 -67, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING CITY STAFF TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. , FOR THE PROJECT NO. STPL -5358 (012) BETWEEN THE CITY OF ROSEMEAD AND THE STATE OF CALIFORNIA Staff Report G. Mission Drive - Installation of Marked Parallel Parking "T's" The Traffic Commission reviewed a request to review parking conditions along the south side of Mission Drive from Earle Avenue to Grand Avenue. A resident in this neighborhood indicated that vehicles park irregularly along Mission Drive, sometimes leaving large gaps and open space that prevents other vehicles from parking on the street. Further, these large gaps result in some vehicles parking over driveway aprons, making it difficult for some residents to back out of their driveways. After visiting the location, it was determined that the installation of marked parallel parking spots (Parking "T's ") along the south side Mission Drive would help to delineate parking spaces. The Commission concurred with this recommendation. Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install marked parallel parking and Parking "T's" along the south side of Mission Drive. Staff Report Council Member Steven Ly made a motion, seconded by Mayor Pro Tem Polly Low, to approve the CONSENT CALENDAR. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low, Ly No: None Abstain: None Absent: None 5. MATTERS FROM CITY MANAGER & STAFF A. Citywide Energy Action Plan In 2007 the California Public Utilities Commission (CPUC) created a framework to make energy efficiency a way of life in California By focusing energy efficiency programs on structural changes in the ways Californians use energy, the CPUC aims to achieve lasting, long -term energy savings As an element of this plan the CPUC partnered with regulated utilities including Southern California Edison (SCE), to develop the California Long -term Energy Efficiency Strategic Plan (CEESP) as the State's roadmap for achieving energy efficiency through 2020. In order to achieve the CEESP goals specific to local eovernment, SCE developed a funding opportunity through local energy partnerships Through the San Gabriel Valley Energy -wise Partnership, the San Gabriel Valley Council of Governments (SCVCOG), in partnership with 27 member cities was awarded $4.6 Million in 2010 for projects in support of the CEESP. These efforts are designed to assist cities in their compliance efforts with Assembly Bill (AB) 32 which requires that California greenhouse gas (GHG) emissions be reduced to 1990 levels by the year 2020. Recommendation: That the City Council review and approve the City's Energy Action Plan. Director of Public Works Chris Marcarello reviewed the staff report. Council Member Steven Ly made a motion, seconded by Mayor Pro Tern Polly Low, to approve the City's Energy Action Plan. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low, Ly No: None Abstain: None Absent: None 6. MATTERS FROM MAYOR & CITY COUNCIL A. Appointment to the Public Art Ad Hoc Committee for a Mural at Savannah Pioneer Cemetery On October 9 2012 the City Council confirmed the appointment of Mayor Sandra Armenta and Director of Parks and Recreation David Montgomery -Scott to the Public Art Ad Hoc Committee. Staff was directed to advertise for the representative of the public at -large seat. The vacancy was advertised in the City's website and one application was submitted to the City Clerk's office. Recommendation: That the provide direction regarding the appointment of an individual to the Public Art Ad Hoc Committee representing the public at- large. Staff Report Council Member Steven Ly made a motion, seconded by Mayor Pro Tern Polly Low, to appoint Tracy Loa to the Public Art Ad Hoc Committee representing the public at- large. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low, Ly No: None Abstain: None Absent: None B. Resolution in Support of Measure .J on November Ballot The City Council will consider adoption of a Resolution in support of Measure I a Los Angeles County ballot measure to extend the 2008 voter - approved Measure R one -half cent ($0.05) traffic relief sales tax for an additional 30 vears from 2039 to 2069. Recommendation: City Council direction is requested. Staff Report Council Member Steven Ly made a motion, seconded by Mayor Pro Tern Polly Low, to approve Resolution No. 2012 -64 in support of Measure J. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low, Ly No: None Abstain: None Absent: None C. Resolution of Support for Completion of 710 Freeway The City Council will consider adoption a Resolution of support for the completion of the Interstate 710 Freeway. Recommendation: City Council direction is requested. Staff Report Council Member Margaret Clark made a motion, seconded by Council Member Steven Ly, to approve Resolution No. 2012 -69 in support of the completion of the Interstate 710 Freeway. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low, Ly No: None Abstain: None Absent: None 7. COMMENTS FROM THE CITY COUNCIL 8. ADJOURNMENT The next regular City Council meeting is scheduled to take place on November 13, 2012 at 7:00 p.m. The City Council Meeting was adjourned at 8:17 p.m. Sandra Armenta Mayor I11YIt[.`119 Gloria Molleda, City Clerk