CC - Agenda - 04-23-13Public Comment from the Audience
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Rosemead
City Council
MEETING AGENDA
April 23, 2013
6:00 PM
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.ora
Polly Low, Mayor
William Alarcon, Mayor Pro Tem
Sandra Armenta, Council Member
Margaret Clark, Council Member
Steven Ly, Council Member
ROSEMEAD CITY COUNCIL MEETING AGENDA
April 23, 2013
City Council
Meeting Agenda
• CALL TO ORDER — 6:00 p.m.
• ROLL CALL:
o City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly
1. LONG TERM FINANCIAL PLANNING WORKSHOP
The City Council will be provided with a presentation on projected revenues and
expenditures over the next five years.
2. CLOSED SESSION
A. Conference with Legal Counsel — Existing Litigation
Government Code Section 54956.9 (d -1): 1 matter
Alhambra & 46 Cities v. Los Angeles County (PTAF case)
• CALL TO ORDER — 7:00 p.m.
• PLEDGE OF ALLEGIANCE —Council Member Armenta
• INVOCATION — Council Member Clark
• ROLL CALL:
o City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly
3. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
4. PRESENTATION
• Arbor Day Proclamation
• Recognition of Rosemead High School Key Club Members
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ROSEMEAD CITY COUNCIL MEETING AGENDA
April 23, 2013
5. PUBLIC HEARINGS
A. The CDBG and HOME Programs Annual Action Plan for Fiscal Year 2013.14
The U.S. Department of Housing and Urban Development (HUD) is currently working on
allocating CDBG and HOME funding awards and has not yet announced the final amounts to
each participating community; however, it is projected that the City of Rosemead will sustain
a 5.1 % funding reduction to both allocations due to the 2013 Sequestration.
Recommendation: That the City Council take the following actions:
1. Conduct a public hearing and take public testimony on the Annual Action Plan covering
the period July 1, 2013 —June 30, 2014.
2. Approve the CDBG and HOME funding recommendations, authorizing the submittal of
the City's FY 2012 -13 Annual Action Plan to the U.S. Department of Housing and Urban
Development.
3. Authorize the City Manager to execute all appropriate and necessary documents to
receive funding and implement approved use.
4. Award the following public service agencies with CDBG funds and authorize the City
Manager to execute social service agreements:
• Code Enforcement - $247,273
• Family Counseling Services - $5,000
• Family Promise - $5,000
• People for People $10,000
• Southern California Housing Right Center - $18,000
5. Authorize the City Manager to execute a professional services agreement with Morrison
Management Services, Inc. for a Senior Nutrition Program.
6. Authorize the City Manager to execute professional services agreements with Barr &
Clark, Inc. and Lead Tech Environmental for lead based paint and asbestos testing,
assessment, and clearance tests of properties according to federal and state laws.
7. Award $4,346 (2 %) of HOME funds to the Rio Hondo Community Development
Commission to defray certain costs for the operations as the City's Community Housing
Development Organizations (CHDO) and authorize the City Manager to execute the
necessary operating and service agreements.
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ROSEMEAD CITY COUNCIL MEETING AGENDA
April 23, 2013
B. Guidelines for Garbage and Rubbish Disposal — Rosemead Municipal Code Section
8.32
Last year the City completed a successful competitive Request for Proposals (RFP) process
that resulted in a new exclusive solid waste agreement with Consolidated Disposal Services.
This agreement is scheduled to start on August 1, 2013. In developing the new agreement,
several provisions were updated from the previous agreement to comply with new laws,
streamline processes, increase service levels, and enhance diversion rates. As such, it is
necessary to update the City's municipal code to conform to these new requirements and
programs.
Recommendation: That the City Council introduce and conduct its first reading of
Ordinance No. 930, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING CHAPTER 8 OF THE
ROSEMEAD MUNICIPAL CODE RELATING TO GARBAGE
AND RUBBISH DISPOSAL
6. CONSENT CALENDAR
A. Claims and Demands
• Resolution No. 2013 —14
Recommendation: to approve Resolution No. 2013 —14 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $534,141.53 NUMBERED 80743 THROUGH
80858 INCLUSIVELY
B. Garvey /Del Mar Mixed -Use Project Environmental Consulting Services Contract
The City has received entitlement applications from Gerard Yang, requesting to construct a
new residential /commercial mixed -use development consisting of three (3) stories of
residential apartments over one (1) story of commercial suites. A two -level basement
parking lot would also be provided. The project would also involve an alley vacation. The
proposed project is located at 7801 -7825 Garvey Avenue, in the C -3 (Medium Commercial)
and R -2 (Light Multiple Residential) zones.
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ROSEMEAD CITY COUNCIL MEETING AGENDA
ADHI 23.2013
On January 24, 2013, the Community Development Department issued a Request for
Proposals (RFP) to seek a qualified environmental consultant to assist with the preparation
of required California Environmental Quality Act (CEQA) studies. The cost to hire the
consultant will be paid for in full by the developer.
Recommendation: That the City Council take the following actions:
1. Authorize the Mayor to execute a contract agreement with Phil Martin & Associates, Inc.
to assist in the preparation of required CEQA studies.
2. Direct staff to obtain a deposit of $84,200 from the developer to cover the full cost for
contract services prior to authorizing the environmental studies consultant to proceed.
C. Rosemead Community Recreation Center Project — Award of Contract
As a part of the City's Fiscal Year 2012 -13 Capital Improvement Program, the City Council
approved the "Rosemead Community Recreation Center Interior Renovation Project," which
consists of extensive renovations and updates to the interior of the facility, including the
addition of classroom space, a computer lab, offices, and new paint and flooring throughout.
This project is the first phase in an effort to improve the aesthetics and functionality of the
community center. Future phases will include exterior fagade improvements, the addition of a
mini - plaza, and the addition of new classroom space at the building. This project is funded
through a grant from the County of Los Angeles and bond repayment funds from the former
redevelopment agency, which are restricted to use on capital improvement projects.
Recommendation: That the City Council:
1.. Approve the plans and specifications for the Rosemead Community Recreation Center
Interior Renovation Project, and;
2. Authorize the City Manager to enter into a contract with California Avedand Construction in
the amount of $602,350.00 and establish a contingency in the amount of 15% ($90,353.00)
to cover an unforeseen construction expenses.
7. MATTERS FROM CITY MANAGER & STAFF
A. Walnut Grove Avenue Safe Routes to Schools Grant Program — Status Report
The City has been working on a pedestrian safety and traffic calming enhancement project
on Walnut Grove Avenue, from Marshall Street to Valley Boulevard. A portion of this project
is funded through the Federal Safe Routes to Schools (SRTS) program grant, with a total
grant award of $750,000. Remaining projects costs will be funded through transportation
and street lighting monies, with a minimum required City matching contributions of at least
10% ($75,000).
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ROSEMEAD CITY COUNCIL MEETING AGENDA
Aoril 23.2013
The project includes the installation of raised landscaped medians, lighting fixtures, new
traffic safety striping, signage, and traffic signal improvements. These improvements will
complement the existing landscaped medians and slopes at Walnut Grove Avenue and the
Interstate 10 Freeway. In addition, these improvements will also complement other planned
projects in the area, including the undergrounding of overhead utilities and planned street
resurfacing on Walnut Grove Avenue (from Marshall Street to Valley Boulevard), which are
included in future capital improvement project budgets. Conceptual plans have been
prepared for this project are ready for review.
Recommendation: That the City Council receive and file this report.
B. Rosemead Boulevard Highway Safety Improvement Program — Status Report
The City has been working on a pedestrian safety and traffic calming enhancement project
on Rosemead Boulevard, just south of the Union Pacific Railroad Underpass (north City limit)
to Mission Drive. A portion of this project is funded through the State's Highway Safety
Improvement Program (HSIP) grant, with a total grant award of $450,000. Remaining
projects costs will be funded through transportation and street lighting monies, with a
minimum required City matching contributions of at least 10% ($45,000).
The project includes the installation of wider crosswalks, lighting fixtures, landscaped
parkways, new traffic safety striping, a bike lane, signage, countdown pedestrian signals,
and traffic signal improvements. These improvements will complement the current
improvements underway in Temple City and help to provide a seamless transition between
the two cities. Due to the use of State grant monies and since Rosemead Boulevard is a
State -owned highway, this project has required a high level of coordination with the
California Department of Transportation ( Caltrans). It is expected that Caltrans will authorize
the City to proceed in the next thirty (30) days. After receiving authorization and bidding this
project, it is anticipated that construction will start in July.
Recommendation: That the City Council receive and file this report.
8. MATTERS FROM MAYOR & CITY COUNCIL
9. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on May 14, 2013 at 6:00
p.m. in the Rosemead City Hall Council Chamber.
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ROSEMEAD CITY COUNCIL MEETING AGENDA
April 23, 2013
Upcoming City - Sponsored Community Events
Mayor's State- of-the -City Address Thursday, April 25"
Double Tree Hotel 5:30 p.m.
Memorial Day Ceremony Monday, May 27`"
Savannah Memorial Park 10:30 a.m.
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