CC - Agenda 05-14-13Public Comment from the Audience
• If you wish to address the City Council,
please complete a Speaker Request
Card, as it must be handed to the City
Clerk before the start of the meeting.
• The City Council will hear public
comments on matters not listed on the
agenda during the Public Comments
from the Audience period.
• Opportunity to address the City Council
(on non - agenda items) is limited to 3
minutes per speaker.
• The City Council will hear public
comments on items listed on the
agenda during discussion of the matter
and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no
action may be taken on a matter unless it is
listed on the agenda, or unless certain
emergency or special circumstances exist.
The City Council may direct staff to
investigate and /or schedule certain matters
for consideration at a future City Council
meeting.
Rules of Decorum
Persons attending the meeting shall observe
rules of propriety, decorum, good conduct,
and refrain from impertinent or slanderous
remarks. Violation of this rule shall result in
such persons being barred from further
audience before the governing body.
Pursuant to Gov. Code Sect. 54954.3(c),
any person who engages in unlawful
interference shall be removed from
chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need
special assistance to participate in this
meeting, please contact the City Clerk's
office at least 48 hours prior to the meeting
to allow the City to make reasonable
arrangements to ensure accessibility to the
meeting or service.
This agenda was posted 72 hours in
advance of the meeting at the City Hall,
8838 E. Valley Boulevard, Rosemead; the
L.A. County Library, Rosemead Branch,
8800 E. Valley Boulevard, Rosemead; and
other locations pursuant to RMC Sec.
1.08.020. Any writings or documents
provided to a majority of the Rosemead City
Council regarding any item on this agenda
will be made available for public inspection
in the City Clerk's office during normal
business hours.
Rosemead
City Council
and
Housing Development
Corporation
JOINT MEETING AGENDA
May 14, 2013
6:00 PM
Polly Low, Mayor
William Alarcon, Mayor Pro Tem
Sandra Annenta, Council Member
Margaret Clark, Council Member
Steven Ly, Council Member
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
Mav14.2013
City Council
and
Housing Development Corporation
Joint Meeting Agenda
CALL TO ORDER — 6:00 P.M.
ROLL CALL:
• City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly
• Housing Corporation —President Low, Vice - President Alarcon, Directors Armenta, Clark,
Ly
1. BUDGET WORKSHOP
A. 2013 -14 Budget Development Workshop
The City Council will review and discuss preliminary issues relative to the Budget for Fiscal
Year 2013 -14. Actual adoption of the Budget is scheduled to occur at the June 11th meeting.
Recommendation: That the City Council provide comments and direction regarding
development of the 2013 -2014 Fiscal Year Budget.
2. CLOSED SESSION
A. Conference with Labor Negotiators
Government Code Section 54957.6;
Negotiators for the City: City Manager Jeff Allred, and
Assistant City Manager Matt Hawkesworlh
• CALL TO ORDER — 7:00 p.m.
• PLEDGE OF ALLEGIANCE — Council Member Clark
• INVOCATION — Council Member Ly
• ROLL CALL:
• City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Armenta, Clark, Ly
• Housing Corporation —President Low, Vice - President Alarcon, Directors Armenta, Clark,
Ly
3. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
Page 2 of 6
ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
May 14, 2013
4. PRESENTATIONS
• Introduction of Newly Appointed Chief of Police Lt. Ignacio Somoano
• Mental Health Awareness Month Proclamation
• Public Works Week Proclamation
5. CONSENT CALENDAR
A. Minutes
October 9, 2012 — Regular Meeting
February 26, 2012 — Regular Meeting
B. Claims and Demands
• Resolution No. 2013 —11
Recommendation: to approve Resolution No. 2013 —11 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,343,233.66 NUMBERED 80436 THROUGH
80579 INCLUSIVELY
• Resolution No. 2013 —15
Recommendation: to approve Resolution No. 2013 —15 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,643,348.92 NUMBERED 80859 THROUGH
80998 INCLUSIVELY
• Resolution No. 2013 —18
Recommendation: to approve Resolution No. 2013 —18 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $638,474.85 NUMBERED 80999 THROUGH
81148 INCLUSIVELY
Page 3 of 6
ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
May 14.2013
C. Ordinance No. 930 — Second Reading: Guidelines for Garbage and Rubbish Disposal —
Rosemead Municipal Code Section
On April 23, 2003, the City Council introduced Ordinance No. 930, amending Chapter 8 of
the municipal code relating to garbage and rubbish disposal. Ordinance No. 930 is now
before Council at the required second reading for adoption:
Recommendation: That the City Council adopt Ordinance No. 930, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING CHAPTER 8 OF THE
ROSEMEAD MUNICIPAL CODE RELATING TO GARBAGE
AND RUBBISH DISPOSAL
D. City Investment Policy
The City's Investment Policy (Policy) is reviewed annually to ensure that it best reflects
current investing conditions. As those conditions change, minor adjustments to the Policy
may be made to allow for the continuation of reasonable returns on investments while
maintaining the priority of safety fist. This report is a routine housekeeping item in
accordance with Government Code Section 53601. The investment priorities of the City's
Policy remain, in order of importance: 1) safety, 2) liquidity, 3) yield.
Two changes are being recommended to the Policy along with one informational item about
the purchase of a new type of investment. One change to the policy is administrative in
nature and amends the requirements of when to solicit brokers. The second change
involves eliminating the $4 million dollar limit of investments in Certificates of Deposits
(CD's), while retaining the limit of 30% of the total portfolio. Lastly, the current Policy permits
the investment in Medium Term Notes; however, the City has not previously purchased
these notes due to the ability to generate revenue through other investment means which
were equal or exceeded these notes.
Recommendation: That the City Council approve the amended Investment Policy.
E. HOME Funds Commitment Agreement between the City of Rosemead and the
Rosemead Housing Development Corporation for the Implementation of Certain
HOME Funded Programs
The City is required to commit its HOME funds for particular affordable housing activities
within 24 months after HUD's appropriation of the entitlement allocation. To comply with this
requirement, staff recommends that the City commit $158,613 of FY 2013 -14 HOME funds,
plus unspent carried over funds from prior FY's, by contracting with the Rosemead Housing
Development Corporation (RHDC) to administer certain HOME funded programs.
Page 4 of 6
ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
Mav 14, 2013
Recommendation: That the Rosemead Housing Development Corporation and the City
Council take the following actions:
1. Approve a HOME Funds Commitment Agreement between the Rosemead Housing
Development Corporation and the City Council for the implementation of the City's
Owner - Occupied Rehabilitation Loan Program and Mortgage Assistance Program;
2. Authorize the Mayor to execute the contract on behalf of the City; and
3. Authorize the President to execute the contract on behalf of the RHDC.
Public Works Department Budget Amendments
The Public Works Department budget includes funding for maintenance and operations of
City infrastructure, including parks, facilities, and roadway assets, among others. In
reviewing the Department budget, it was determined that a budget amendment is necessary
to reflect changes from the original budget, including: the receipt of additional grant funds,
additional expenditure of grant funds, and a fund transfer for a recently completed project.
The amendments are routine budget clean -up items that need to be made to adjust for
revenues and expenditures that were unanticipated in the original budget. The net of all
adjustments is positive for the General Fund, reflecting more anticipated revenue than
expenditures.
Recommendation: That the City Council approve Resolution No. 2013 -19, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE DEPARTMENT
OF PUBLIC WORKS FISCAL 2013 BUDGET
6. MATTERS FROM CITY MANAGER & STAFF
A. Draft Annual Comprehensive Fee Resolution Update
The City provides various °individualized" services (i.e., inspections, permits, variances, etc.)
that are not of general benefit. Historically, many of these services have been provided at a
city cost greater than the price being charged for them thus resulting in the subsidies of the
remaining costs of service from the general taxpayers. As a matter of routine fee
maintenance and to keep pace with increasing costs of individualized services, the fees
charged to users need to be reviewed on a regular basis, preferably each year.
In the interest of being responsive to the service needs of Rosemead residents and
businesses; not all fees need to be adjusted and some are controlled by statute.
Consequently, not every fee is being recommended for an adjustment this year. The Council
will consider the final version on May 28, 2013.
Page 5 of 6
ROSEMEAD CITY COUNCIL AND HOUSING DEVELOPMENT CORPORATION JOINT MEETING AGENDA
May 14, 2013
Recommendation: No action is required at this time. Council action on this item will be
requested at the May 28, 2013 meeting.
B. Willdan Engineering Contract for Building and Plan Check Services
The City Council will consider whether to extend the current agreement with Willdan
Engineering for building and plan check services, or direct staff to initiate a competitive
Request for Proposal (RFP) process.
Recommendation: That the City Council extend the current agreement for two (2)
additional years until June 30, 2015.
7. MATTERS FROM MAYOR & CITY COUNCIL
8. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on May 28, 2013 at 7:00
p.m. in the Rosemead City Hall Council Chamber.
Upcoming City - Sponsored Community Events
Memorial Day Ceremony Monday, May 27"'
Savannah Memorial Park 10:30 a.m.
Page 6 of 6