CC - Item 4B - City Hall Interior Improvements - Conceptual DesignROSEMEAD CITY COUNCIL
STAFF REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: MAY 28, 2013
SUBJECT: CITY HALL INTERIOR IMPROVEMENTS —CONCEPTUAL DESIGN
SUMMARY
As part of the City's Capital Improvement Program, funding was included to renovate
interior spaces at City Hall. The existing facility was built in 1968 and is approximately
18,000 square feet in size. Over the last several years, the City completed several
phases of interior renovation efforts, including remodeling the City Council Chambers,
completing energy efficiency improvements (new windows and chiller system), and
installing a new emergency generator. These upgrades have been well- received by the
public, helping to modernize the facility, reduce energy usage, and allow the building to
remain operational during emergency situations and power outages.
Additional improvements were completed this fiscal year including remodeling the front
lobby area and creating a new administration counter area to improve service delivery to
the public. Proposed interior improvements for next fiscal year will continue this effort,
including remodeling remaining public counter areas, installing new flooring /paint,
reconfiguring office spaces, and purchasing new furniture and filing systems. These
efforts will further provide a welcoming and accessible facility for the public. Conceptual
designs and rendered drawings of the proposed improvements have been completed
and are ready for review.
Staff Recommendation
It is recommended that the City Council review the conceptual designs and provide input
on the proposed City Hall interior improvements.
DISCUSSION
In 2010, the City completed the Parks and Facilities Master Plan to help serve as a guide
for future capital improvements. As such, the City, with significant public input, identified
a need to rehabilitate and modernize City Hall. Together with proposed improvements to
parking facilities /public plaza area adjacent to the building, this modernization work will
help to create a more accessible public space for the community.
ITEM NO. q?)
City Council Meeting
May 28, 2013
Page 2 of 3
Proiect Description
The City Hall Interior Improvement Project will include the following elements:
• Expanded Front Counter — remodeling the existing front counter areas to be
consistent with the remodeled administration front counter area and improve ADA
access to the public.
• Flooring /Painting — replacing current finishes with new finishes to be consistent
with the remodeled front lobby area.
• Office Reconfiguration — minor remodeling to reconfigure offices that fit better with
current business uses.
• Office Furniture /Filing /Storage — purchasing new furniture and storage systems to
present an improved appearance to the public, improve service delivery, and
better organize filing systems.
Conceptual designs have been prepared for the above elements and are included with
this report (Attachment 1). Following City Council consideration of the designs, plans will
be finalized and construction documents will be prepared. Once finalized, it is
anticipated that construction will take approximately one (1) month to complete. Cost
estimates and final designs will be reviewed with the City Council prior to initiating any
construction work or ordering furniture /fixtures.
Protect Schedule
It is anticipated that the design /construction process will take approximately three (3)
months to complete as follows:
I. City Council Consideration of Final Design: July
II. Order Furniture /Fixtures: July —August
III. Construction: September
Following the completion of the design, it is expected that construction will begin in
September 2013 and take approximately one (1) month to complete. During the
construction phase, arrangements will be made to create a temporary public counter in
the City Council Chambers and City Hall Conference Room. This temporary public
counter will ensure that the public is not adversely impacted during construction
activities.
FINANCIAL REVIEW
There is no financial impact at this time. The total budget for City Hall improvements is
$500,000 for Fiscal Year 2013 and 2014.
City Council Meeting
May 28, 2013
Page 3 of 3
Submitted by:
CJ."�
Chris Marcarello
Director of Public Works
Attachments:
(1) Conceptual Design and Renderings
5
J
■
iJ
I
oo:;r�