CC - Item 3I - Hellman/San Gabriel Intersection Improvements Project - Award of ContractROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITYY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: MAY 28, 2013
SUBJECT: HELLMAN /SAN GABRIEL INTERSECTION IMPROVEMENTS
PROJECT — AWARD OF CONTRACT
SUMMARY
As a part of the City's Fiscal Year 2011 -12 Capital Improvement Program, the City
Council approved a project to improve the intersection of Hellman /San Gabriel with
concrete paving. The project consists of the conversion of this intersection to Portland
Concrete Cement (PCC) from asphalt as well as crosswalk, traffic signal, signage and
striping improvements. This high volume intersection is a major access route into the
City from the Interstate 10 Freeway and it will benefit from the durable PCC surface.
This project will also compliment previous offramp landscaping improvements and
resurfacing work that was completed two (2) years ago. Funding in the amount of
$330,000 was obtained from the Federal Surface Transportation Local Funds (STP -L)
account through the Los Angeles County Metropolitan Transportation Authority
(LACMTA).
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Hellman /San Gabriel Intersection
Improvements Project, and;
2. Authorize the City Manager to enter into a contract with PTM General
Engineering in the amount of $428,824.30. In addition, authorize an amount of
$42,883.00 (10 %) as a contingency to cover the cost of unforeseen construction
expenses.
DISCUSSION
A Notice Inviting Bids was published in local newspapers and trade publications on April
18 ", April 25 and May 2 n ', 2013. Sealed bids were received in the Office of the City
Clerk until 10:30 a.m. on Wednesday, May 8, 2013. At 11:00 a.m. on May 8, 2013, the
City Clerk publicly opened and read seven (7) sealed bids with the following result:
ITEM NO.
City Council Meeting
May 28, 2013
Paae 2 of 3
Rank
Bidder
Location
Bid Amount
1
PTM General Engineering
Riverside, CA
$428,824.30
2
EC Construction
South El Monte, CA
$461,396.70
3
Sully - Miller Contracting Company
Brea, CA
$493,515.00
4
Griffith Company
Santa Fe Springs, CA
$569,790.00
5
ACE CD, Inc.
Glendora, CA
$599,593.79
6
Gentry Brothers
Irwindale, CA
$629,710.00
7
All American Asphalt
Corona, CA
$677,000.00
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. It has been determined
that PTM General Engineering is the lowest responsive bidder and is qualified to
complete the work as specified for this project. PTM General Engineering has
previously completed a Safe Routes to School project within the City and has completed
public works projects for the California Department of Transportation, the County of
Riverside, and the City of Newport Beach.
A Bid Protest Letter was filed by EC Construction, the second lowest bidder, on
Monday, May 13, 2013. The letter is protesting the bid of PTM General Engineering
based on the contractor's lack of experience with the specified types of work. Staff has
rejected this protest letter as being without merit.
FINANCIAL REVIEW
This project was included in the Fiscal Year 2011 -12 Capital Improvement Program.
The budget for this project is $455,000 which includes $330,000 of Federal Surface
Transportation Local Funds (STP -L), $65,000 in State Gas Tax proceeds, and $60,000
from Lighting District Funds.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (a) of the CEQA Implementing Guidelines.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
City Council Meeting
May 28, 2013
Page 3 of 3
Prepared By:
Rafael Fajardo
Associate Civil Engineer
Prepared By:
S@JptMlivan
Management Analyst
Submitted By:
0
Chris Marcarello
Director of Public Works
Attachments:
A. Plans, Specifications, Project Location (Available in the City Clerk's Office)
B. Bid Analysis
C. Protest Letter of EC Construction and City Response
TT Q� f6 1.. 11
70 6
r r
I L
1
�n
r
XL �1
I
u a
«: +' N CA BRI T BLV
lot-
1
' ti� ( I � Mrs � _ ,�; �. � "[, ►+
M
,- rs
Iq
,hr 1
jA hl
W
VP
L �
PUBLIC WORKS SERVICE DEPARTMENTiENGINEERING DIVISION 0511/2013
CITY OF ROSEMEAD
HELLMANISAN GABRIEL INTERSECTION IMPROVEMENTS PROJECT
FEDERAL AID PROJECT NO. ESPL 5388 (0121
BID ANALYSIS
BID SUBMITTAL: MAY 8, 2013
PTM GENERAL ENGINEERING
BASE BID PRICE
81
EC CONSTRUCTION
BASE BID PRICE
1
1
CLEARING AND GRUBBING PER PLANS/SPECS.
1.00
LS
28,700.00
i
28.700.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
8,416.00
i
8,415.00
3
REMOVE AND CONSTRUCT 9" PCC PAVEMENT
22,320.00
SF
8.14
8
181,884.80
4
CONSTRUCT 6" THICK CRUSHED MISCELLANEOUS BASE 95%
COMPACTION OVER 90% COMPACTED SOIL
850.00
TONS
45.32
i
38,522.00
5
COLD MILL 2" EXISTING PAVEMENT
5,000.00
SF
0.55
i
2,750.00
8
CONSTRUCT 2" AC PAVEMENT
70.00
TONS
191.40
i
13,398.00
7
CONSTRUCT 4' THICK PCC SIDEWALK PER STD PLAN
230.00
SF
5.50
S
1,255.00
8
CONSTRUCT PCC CURB RAMPS PER SPPWC STD PLAN
2.00
EA
2,365.00
i
4,730.00
9
REMOVE AND CONSTRUCT e" DRIVEWAY APPROACH PER
STD PLAN
900.00
SF
1.65
i
1,485.00
10
INSTALL LANDSCAPE AND IRRIGATION PER PLANS / SPECS
1.00
LS
12,997.00
S
12,997.00
11
INSTALL TRAFFIC STRIPING, TRAFFIC SIGNAL LOOPS, AND
PAVEMENT MARKERS PER STRIPING PLAN AND SPECS
1.00
LS
20,055.00
$
20,055.00
12
CONSTRUCT TRAFFIC SIGNAL IMPROVEMENTS PER PLANS
AND SPECS
1.00
LS
87,300.00
$
87,300.00
13
CONSTRUCT COLORED PCC CROSSWALK
3,050.00
SF
8.85
i
26,992.50
14
ADJUST SEWER MANHOLE TO GRADE
6.00
EA
275.00
S
1,650.00
15
ADJUST WATER AND GAS VALVES TO GRADE
10.00
EA
88.00
$
880.00
TOTAL BASE BID PRICE
I
S
425,824.30
EC CONSTRUCTION
BASE BID PRICE
PAGE 1
1
CLEARING AND GRUBBING PER PLANS/SPECS.
1.00
LS
28,750.00
$ 28,750.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
10,000.00
8 10,000.00
3
REMOVE AND CONSTRUCT 9" PCC PAVEMENT
22,320.00
SF
8.81
E 198,839.20
4
CONSTRUCT 8" THICK CRUSHED MISCELLANEOUS BASE 95%
COMPACTION OVER 90% COMPACTED SOIL
850.00 TONS
60.80
i 43,285.00
5
COLD MILL 7 EXISTING PAVEMENT
5,000.00
SF
2.68
i 13,400.00
e
CONSTRUCT 2" AC PAVEMENT
70.00
TONS
221.14
8 15,479.80
7
CONSTRUCT {'THICK PCC SIDEWALK PER STD PLAN
230.00
SF
5.89
$ 1,364.70
8
CONSTRUCT PCC CURB RAMPS PER SPPVYC STD PLAN
2.00
EA
2,800.00
i 5,800.00
9
REMOVE AND CONSTRUCT W DRIVEWAY APPROACH PER
STD PLAN
900.00
SF
9.00
i 8,100.00
10
INSTALL LANDSCAPE AND IRRIGATION PER PLANS / SPECS
1.00
LS
14,210.00
i 14,210.00
11
INSTALL TRAFFIC STRIPING, TRAFFIC SIGNAL LOOPS. AND
PAVEMENT MARKERS PER STRIPING PLAN AND SPECS
1,00
LS
16,700.00
$ 18,700.00
12
CONSTRUCT TRAFFIC SIGNAL IMPROVEMENTS PER PLANS
AND SPECS
1.00
LS
65,718.00
$ 65,718.00
13
CONSTRUCT COLORED PCC CROSSWALK
3,050.00
SF
12.50
i 38,430.00
14
ADJUST SEWER MANHOLE TO GRADE
8.00
EA
600.00
i 3,000.00
15
ADJUST WATER AND GAS VALVES TO GRADE
10.00
EA
75.00
S 760.00
TOTAL BASE BID PRICE
$ 461,396.70
PAGE 1
PUSLIC WORKS SERVICE DEPARTMENDENG/NEERING DIVISION 05212013
SULLY - MILLER CONTRACTING COMPANY
BASE BID PRICE
43
�
1
ENUMOPTIOM go
CLEARING AND GRUBBING PER PLANSISPECS.
1.00
LS
5O.Wo.001
off. TOTAL
$ 55,000.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
3,000.00
$ 3,000.00
3
REMOVE AND CONSTRUCT 9" PCC PAVEMENT
22,320.00
SF
8.00
S 178,560.00
4
CONSTRUCT S" THICK CRUSHED MISCELLANEOUS BASE 95%
COMPACTION OVER 90% COMPACTED SOIL
850.00
TONS
45.00
9 36,250.00
5
COLD MILL 7" EXISTING PAVEMENT
5,000.00
SF
1.00
S 5,000.00
6
CONSTRUCT 2" AC PAVEMENT
70.00
TONS
250.00
8 17,500.00
7
CONSTRUCT 4' THICK PCC SIDEWALK PER STD PLAN
230.00
SF
9.50
S 2,186.00
8
CONSTRUCT PCC CURB RAMPS PER SPPWC STD PLAN
2.00
EA
3,500.00
8 7,000.00
9
REMOVE AND CONSTRUCT S" DRIVEWAY APPROACH PER
I STO PLAN
900.00
SF 1
12,00
,111 10,800.00
10
INSTALL LANDSCAPE AND IRRIGATION PER PLANS 1 SPECS
1.00
LS
17,000.00
S 17,000.00
11
INSTALL TRAFFIC STRIPING. TRAFFIC SIGNAL LOOPS, AND
PAVEMENT MARKERS PER STRIPING PLAN AND SPECS
1.00
LS
18,000.00
S 18,000.00
12
CONSTRUCT TRAFFIC SIGNAL IMPROVEMENTS PER PLANS
AND SPECS
1.00
LS
79,000.00
9 79,000.00
13
CONSTRUCT COLORED PCC CROSSWALK
3,050.00
SF
17.00
8 61,850.00
14
ADJUST SEWER MANHOLE TO GRADE
6.00
EA
1
i 6,000.00
15
ADJUST WATER AND GAS VALVES TO GRADE
10.00
EA
437.00
$ 4,370.00
69,000.00
13
CONSTRUCT COLORED PCC CROSSWALK
3,050.00
SF
20.00
6
TOTAL BABE BID PRICE
14
ADJUST SEWER MANHOLE TO GRADE
8.00
{ 183,616.00
GRIFFITH COMPANY
BASE BID PRICE
94
PAGE
1
CLEARING AND GRUBBING PER PLANS/SPECS.
1.00
Ls
40,000.00
$
40,000.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
3,000.00
$
3,000.00
3
REMOVE AND CONSTRUCT 9" PCC PAVEMENT
22,320.00
SF
10.00
S
223,200.00
4
CONSTRUCT W THICK CRUSHED MISCELLANEOUS BASE 95%
COMPACTION OVER 90% COMPACTED SOIL
850.00
TONS
78.00
8
64,600.00
5
COLD MILL 2" EXISTING PAVEMENT
5,000.00
SF
1.00
6
5,000.00
8
CONSTRUCT 2" AC PAVEMENT
70.00
TONS
264.00
8
18,480.00
7
CONSTRUCT 4'THICK PCC SIDEWALK PER STD PLAN
230.00
SF
9.00
S
2,070.00
8
CONSTRUCT PCC CURB RAMPS PER SPPWC STD PLAN
2.00
EA
5,000.00
i
10,000.00
9
REMOVE AND CONSTRUCT W DRIVEWAY APPROACH PER
STD PLAN
900.00
SF
15.00
8
13,500.00
10
INSTALL LANDSCAPE AND IRRIGATION PER PLANS I SPECS
1.00
LS
38,000.00
$
38.000.00
11
INSTALL TRAFFIC STRIPING, TRAFFIC SIGNAL LOOPS, AND
PAVEMENT MARKERS PER STRIPING PLAN AND SPECS
1.00
LS
17,000.00
9
17,000.00
12
CONSTRUCT TRAFFIC SIGNAL IMPROVEMENTS PER PLANS
AND SPECS
1.00
LS
89
9
69,000.00
13
CONSTRUCT COLORED PCC CROSSWALK
3,050.00
SF
20.00
6
61,000.00
14
ADJUST SEWER MANHOLE TO GRADE
8.00
EA
740.00
9
4,440.00
16
ADJUST WATER AND GAS VALVES TO GRADE
10.00
EA
50.00
S
500.00
TOTAL BABE BID PRICE
I I
$
669,790.00
PAGE
PUBLIC WORKS
ACE CD INC.
BASE BID
93
GENTRY BROTHERS
BAS BID PRICE
2tl
ITEM
1
CLEARING AND GRUBBING PER PLANS/SPECS.
1.00
LS
100,000.00
$ 100,000.00
2
1
CLEARING AND GRUBBING PER PLANSISPECS.
1.00
LS
20,700.000
S
20,700.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
6,600.000
$
6,600.00
3
REMOVE AND CONSTRUCT 0" PCC PAVEMENT
22,320.00
SF
16.888
$
378,929.00
4
CONSTRUCT 6" THICK CRUSHED MISCELLANEOUS BASE 95%
COMPACTION OVER 90% COMPACTED SOIL
850.00
TONS
24.750
$
21,037.50
5
COLD MILL 2" EXISTING PAVEMENT
5,000.00
SF
1.375
$
8,875.00
6
CONSTRUCT 2'AC PAVEMENT
70.00
TONS
154.000
$
10,780.00
7
CONSTRUCT P THICK PCC SIDEWALK PER STD PLAN
230.00
SF
5.198
$
1,195.54
B
ICONSTRUCT PCC CURB RAMPS PER SPPWC STD PLAN
2.00
EA
2,035.000
i
4,070.00
9
REMOVE AND CONSTRUCT 6" DRNEWAY APPROACH PER
STD PLAN
900.00
SF
8.985
$
8,068.50
10
INSTALL LANDSCAPE AND IRRIGATION PER PLANS /SPECS
1.00
LS
14,960.000
$
14,960.00
11
INSTALL TRAFFIC STRIPING, TRAFFIC SIGNAL LOOPS, AND
PAVEMENT MARKERS PER STRIPING PLAN AND SPECS
1.00
LS
7,150.000
$
7,150.00
12
CONSTRUCT TRAFFIC SIGNAL IMPROVEMENTS PER PLANS
AND SPECS
1.00
LS
71,500.000
$
71,500.00
13
CONSTRUCT COLORED PCC CROSSWALK
3,050.00
SF
13.385
$
40,763.25
14
ADJUST SEWER MANHOLE TO GRADE
6.00
EA
715.000
$
4,290.00
15
ADJUST WATER AND GAS VALVES TO GRADE
10.00
EA
467.3001
$
4,675.00
TOTAL BASE BID PRICE
S
$99,593.79
GENTRY BROTHERS
BAS BID PRICE
2tl
ITEM
1
CLEARING AND GRUBBING PER PLANS/SPECS.
1.00
LS
100,000.00
$ 100,000.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
40,000.00
$ 40.000.00
3
REMOVE AND CONSTRUCT 9" PCC PAVEMENT
22,320.00
SF
10.50
$ 234,360.00
4
CONSTRUCT 6" THICK CRUSHED MISCELLANEOUS BASE 95%
COMPACTION OVER 90% COMPACTED SOIL
850.00
TONS
35.00
$ 29,750.00
5
COLD MILL 7 EXISTING PAVEMENT
5,000.00
SF
1.50
$ 7,500.00
6
CONSTRUCT 2' AC PAVEMENT
70.00
TONS
200.00
$ 14,000.00
7
CONSTRUCT 4 THICK PCC SIDEWALK PER STD PLAN
230.00
SF
5.00
$ 1,150.00
e
ICONSTRUCT PCC CURB RAMPS PER SPPWC STO PLAN
2.00
EA
2,000.00
$ 4,000.00
a
REMOVE AND CONSTRUCT 8' DRIVEWAY APPROACH PER
STD PLAN
900.00
SF
6.00
$ 5,400.00
10
1 INSTALL LANDSCAPE AND IRRIGATION PER PLANS / SPECS
1.00
LS
30,000.00
$ 30,000.00
11
INSTALL TRAFFIC STRIPING, TRAFFIC SIGNAL LOOPS, AND
PAVEMENT MARKERS PER STRIPING PLAN AND SPECS
1.00
LS
20,000.00
$ 20,000.00
12
CONSTRUCT TRAFFIC SIGNAL IMPROVEMENTS PER PLANS
AND SPECS
1.00
LS
65,000.00
$ 65,000.00
13
CONSTRUCT COLORED PCC CROSSWALK
3,050.00
SF
25.00
$ 7$,250.00
14
ADJUST SEWER MANHOLE TO GRADE
6.00
EA
300.00
$ 1,800.00
15
ADJUST WATER AND GAS VALVES TO GRADE
10.00
EA
50.00
$ 500.00
'TOTAL BASE BID PRICE
$ $29,710.00
0521/20/3
PAGE 3
PUBLIC WORKS SERVICE DEPARTMENMNGINEERING DIVISION
ALL AMERICAN ASPHALT
BASE BID PRICE
97
052+12013
PAGE
1
ICLEARING AND GRUBBING PER PLANSISPECS.
1.00
LS
74,810.00
8 74,810.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
500.00
S 500.00
3
REMOVE AND CONSTRUCT V PCC PAVEMENT
22,320.00
SF
14.50
8 323,640.00
4
CONSTRUCT 6" THICK CRUSHED MISCELLANEOUS BASE 95%
COMPACTION OVER 90% COMPACTED SOIL
850.00
TONS
50.00
8 42.500.00
5
COLD MILL 2' EXISTING PAVEMENT
5,000.00
SF
1.50
8 7.500.00
6
CONSTRUCT 2" AC PAVEMENT
70.00
TONS
255.00
8 18.650.00
7
CONSTRUCT 4 THICK PCC SIDEWW PER STD PLAN
230.00
SF
10.00
8 2.300.00
8
CONSTRUCT PCC CURB RAMPS PER SPFVYC STD PLAN
2.00
EA
4,400.00
S 8,800.00
9
REMOVE AND CONSTRUCT 6" DRIVEWAY APPROACH PER
J STD PLAN
900.00
SF
13.00
S 11,700.00
10
INSTALL LANDSCAPE AND IRRIGATION PER PLANS I SPECS
1.00
LS
15,000.00
S 15,000.00
11
INSTALL TRAFFIC STRIPING, TRAFFIC SIGNAL LOOPS, AND
PAVEMENT MARKERS PER STRIPING PLAN AND SPECS
1.00
LS
15,000.00
$ 15,000.00
12
CONSTRUCT TRAFFIC SIGNAL IMPROVEMENTS PER PLANS
AND SPECS
1.00
LS
80
$ 60,000.00
13
CONSTRUCT COLORED PCC CROSSWALK
3,050.00
SF
28.00
S 85.400.00
14
ADJUST SEWER MANHOLE TO GRADE
8.00
EA
-5-00
S 5,560.00
15
ADJUST WATER AND GAS VALVES TO GRADE
10.00
EA
575.00
4 5,750.00
TOTAL BASE WD PRICE
1 $ 677,000.00
052+12013
PAGE
2213 CHICO AVE./SO. EL MONTE, CA 91733
Phone: (626)444.95% Fax: (626)444.3077
California Contractors License #366814
May 13.2013
City of Rosemead
8838 E. Valley Bled.
Rosemead. Ca. 91770
Attn: Rafael Fajardo
Re: Hellman/ San Gabriel Intersection Improvements Project.
Dear Rafael.
We are protesting the low bid by PTM General Engineering Services for the
Hellman /San Gabriel Intersection Improvements Project which was due
on Mav 8.2013 Ov 10:30 am.
PTM General Engineering Services is an electrical contractor with an "A"
License and we do not feel that they are qualified to perform the majority
of the work on the project involving demolition, grading, concrete, asphalt
and traffic control. 'Traffic control for a busy commercial intersection involving
freeway ramps is extremely difficult and we feel they lack the experience to
handle the project.
We will look forward to your decision in this matter.
Sincerely.
Dave Wilhite
E.C. Construction
MAYOR:
POLLY LOW
MAYOR PRO TEM:
W RLA.M ALARCON
COUNCIL MEMBERS:
SANDRA ARMENTA
MARGARET CLANG
STEvEN LY
May 21, 2013
Dave Wilhite
E.C. Construction
2213 Chico Avenue
South El Monte, CA 91733
Dear Dave,
City of Rosemead
8838 E. VALLEY BOULEVARD P.O BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569 -2100
FAX (626) 307 -9218
The City received your Bid Protest Letter, dated May 21, 2013, protesting the low
bid submitted by PTM General Engineering for the Hellman /San Gabriel
Intersection Improvements Project on May 8, 2013. City staff has reviewed your
bid protest letter and is rejecting it as it is without merit.
The contractor in question, PTM General Engineering, meets the minimum
licensure requirements through their possession of a Class "A" license.
Additionally, they have previously completed projects with the City of Rosemead,
and other public agencies, involving miscellaneous road repair, miscellaneous
concrete work, and traffic engineering. PTM General Engineering is completing
more than 30% of the work on this project as the general contractor as indicated
on the special provisions of the Plans and Specifications.
Please contact the Engineering Division at (626) 569 -2150 if you have any
additional questions or concerns.
Regards,
r r
Rafael Fajardo
Associate Civil Engineer