CC - Item 3F - Interim Budget AmendmentsROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER 0
DATE: MAY 28, 2013
SUBJECT: INTERIM BUDGET AMENDMENTS
SUMMARY
During the fiscal year financial needs and opportunities may arise which require Council
approval of amended appropriations. Without them various auditors could make an
adverse finding in the annual audit reports. Additionally, our Consolidated Annual
Financial Report provides a comparison of budget verses actual, and providing regular
updates to the budget to demonstrate that careful oversight of the budget has been
undertaken is important for transparency and sound financial practice.
At this time there are a couple budget clean -up items that need to be made to adjust for
expenditures that were unanticipated in the original budget. The adjustments are for
projects or services that have been previously approved by the City Council. A detailed
explanation of each adjustment is provided in the Analysis section of this report.
Staff Recommendation
Staff recommends that the City Council approve Resolution No. 2013 -21 "A Resolution
of the City of Rosemead Approving Various Appropriations."
ANALYSIS
Appropriations provide the authority for a government to spend money. In their absence
the City's auditors may make an adverse finding which could contribute to a qualified audit
opinion, a circumstance that is certainly unwanted.
• The City Council approved the use of $75,000 of General Fund reserves to serve
as grant matching funds for fitness zone installations on February 28, 2012. Since
the project was not completed until the 2012 -13 Fiscal Year, a budget amendment
must be recorded to amend the current budget.
In order to complete several necessary Capital Improvement Projects, the cost of
operating the Rosemead Explorer and Dial -A -Ride services has been shifted to
Prop. A in the current fiscal year. The original budget split the cost between Prop.
ITEM NUMBER: ��
City Council Meeting
May 28, 2013
Page 2 of 2
A and Prop. C and a budget adjustment is necessary to transfer the budget
between funds.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
Matthew E. Hawkesworth
Assistant City Manager /Finance Director
Attachment: Resolution No. 2013 -21 "A Resolution of the City of Rosemead Approving Various
Appropriations"
RESOLUTION NO. 2013 -21
A RESOLUTION OF THE CITY OF ROSEMEAD APPROVING VARIOUS
APPROPRIATIONS
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, from time to time it is necessary to amend the budget with additional
appropriations; and
WHEREAS, purchases charged to the line items requiring additional
appropriations have received prior City Council approval.
NOW THEREFORE, $75,000 is appropriated in the General Fund for
Expenditures:
Expenditures
$75,000 101- 3030 -5940 Fitness Zones
The Proposition A Fund $580,000 (215- 3040 -5470) allocation for the Rosemead
Explorer and Dial -A -Ride program.
The Proposition C Fund $580,000 (220- 3040 -5470) reduction for the Rosemead
Explorer and Dial -A -Ride program.
The additional appropriation is made a part of the approved FY 2012 -13 Budget as though
it were a part of the initial approved budget fully set forth and the City Manager is
authorized and empowered to expend such sum for the purpose of such account, but with
no expenditure by any office or department for any item within an account shall exceed
the amount budgeted therefore without prior written approval of the City Manager.
PASSED, APPROVED and ADOPTED this 28"' day of May 2013.
Polly Low, Mayor
r_02r:101N
Gloria Molleda, City Clerk