OB - Item 2E - Review of Project and Contract for Rosemead Community Recreation Center ExpansionROSEMEAD SUCCESSOR
AGENCY STAFF REPORT
TO: THE HONORABLE CHAIR AND BOARD MEMBERS
FROM: MATTHEW HAWKESWORTH, ASSISTANT CITY MANAGER
DATE: JUNE 12. 2013
SUBJECT: REVIEW OF PROJECT AND CONTRACT — ROSEMEAD COMMUNITY
RECREATION CENTER EXPANSION
SUMMARY
As a part of July 2010 tax increment bond issuance by the former Redevelopment
Agency, the City included funding for a project to renovate and expand the Rosemead
Community Recreation Center. Work on the Community Center has commenced in
phases. In Fiscal Year 2012 -13, the roof and HVAC systems were upgraded and
replaced through a federal energy efficiency grant. In June 2013, work began on interior
renovations and modernizations to the building that was constructed in 1976. These
interior renovations are being funded through a grant from Los Angeles County. The
third phase of this project would be the upgrade of the existing fagade as well as the
construction of a nearly 3,000 square foot annex. At this time, staff desires to complete
preliminary design work through the use of consultants.
Staff Recommendation
It is recommended that the Oversight Board approve Resolution 2013 -07 confirming the
use of CEJ Engineers for preliminary engineering services for the Rosemead
Community Center Expansion Project.
DISCUSSION
The construction of a facility requires many elements of preliminary engineering
including the preparation of grading plans, erosion control plans, and Storm Water
Pollution Prevention Plans. Staff intends to approve a proposal from CEJ Engineers,
Inc. for $5,800.00 to complete the preparation of all mentioned plans. Staff is requesting
authorization for a not to exceed amount of $7,000.00 to account for any changes in the
scope of work or unforeseen circumstances. CEJ Engineers has a contract with the City
for on -call professional engineering services, against which this proposal would be
drawn. CEJ Engineers has completed many projects for the City of Rosemead,
including work on Phases I & II of the parking lot project.
M NO. Z
Rosemead Successor Agency Oversight Board
June 12, 2013
Pace 2 of 2
FINANCIAL REVIEW
This project will be funded entirely with tax increment bond proceeds and the budget for
this project is $1,750,000.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process in
accordance with the Brown Act.
Submitted By:
Matthew Hawkesworth
Assistant City Manager
Attachments:
1. Proposal from CEJ Engineers, Inc.
2. Resolution 2013 -07
linpnrcn, fnc
April 28, 2013
Mr. Rafael Fajardo
Associate Civil Engineer
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Rosemead Community Recreation Center (RCRC)
Dear Mr. Fajardo:
CEJ Engineers, Inc. can provide the City of Rosemead with the technical expertise required to
successfully complete the subject project. The CEJ team will provide additional services as required for
this project as described in the Revised Scope of Work and meeting with city staff on April 23, 2013.
The following Exhibits are enclosed:
❑ Exhibit A — Scope of work
❑ Exhibit B — Schedule of Hourly Rates
CEJ Engineers, Inc. is excited about this opportunity to use our team's skills and expertise to assist the
City of Rosemead with this Project. Please feel to contact us to discuss any aspect of this proposal.
Respectfully Submitted,
CEJ Engineers, Inc.
Joaquin Cervantes, P.E.
President
CEJ Engineers, Inc.
15859 East Edna PI., Suite 101, Irwindale CA., 91706 / 626 - 960 -0152 1626.893.9266
Exhibit A
Scope of Work
CHANGES IN DESIGN
1. New Green Code Requirements
Per our meeting held on April 23, 2013, CEJ will provide the following as described below:
a) Prepare a Storm Water Pollution Prevention Plan ( SWPPP). The SWPPP shall address the
following; Project Risk Level, temporary BMP, Permanent BMP, Erosion Control Plans.
Since the project disturbed area is less than 1 acre, a Notice of internet will not be necessary.
b) Erosion Control plans for construction within the rainy season. Erosion Control Plans will
include all required Temporary BMPS as mandated by the California State Water Resources
Control Board and Caltrans (CASQA).
Fee for this task (a and b) _ $ 4,200
2. Grading Plans changes in Scope
c) Grading Plans will need to be revised and updated based on latest changes to the
Architectural Plans prepared by Carde -Ten Architects.
Fee for this task $ 1.600
PROPOSED FEE
Our proposed fee is based on the proposal required format and is not to exceed lump sum fee
amount of $5,800.
City of Rosemead
Proposal for RCRC Project
Pg 1
Exhibit B
Schedule of Hourly Rates
CEJ ENGINEERS
Effective July 1, 2012 to June 30, 2013
Hourly Rate Schedule
Principal Engineer ............ .........................140.00
Project Manager ........ ...............................
120.00
Senior Project Engineer ...........................
110.00
Senior Engineer ....... ...............................
105.00
Associate Engineer ... ...............................
100.00
Design Engineer .............. ..........................90.00
Designer /CADD Drafter ............................
85.00
ClericaUTechnical Aide ..............................
65.00
SURVEYING DIVISION
Senior Surveyor ............... .........................120.00
80.00
Senior Survey Analyst ..... .........................110.00
Survey Analyst II ............. .........................100.00
Survey Analyst I ............... ..........................85.00
Survey Party Chief .......... .........................100.00
Field Party (Three) .......... .........................180.00
Field Party ( Two) ............. .........................150.00
Field Party ( One) ......... .........................100.00
Operations Manager ........ .........................110.00
Supervising Public Works Observer ...........
80.00
Public Works Observer ..... ..........................70.00
Construction Manager ...... ..........................80.00
Construction Engineer ...... ..........................70.00
REIMBURSABLE EXPENSES
Reproduction ..... ............................... Cost
Subconsultant Services ..................... Cost plus 10%
Automobile Transportation .................. Current rate
Delivery, Freight, Courier .....................Cost
Agency Fees ......... ...........................Cost
Commercial Travel/ Subsistence......... Cost
City of Rosemead
Proposal for RCRC Project
Pg 2
RESOLUTION: 2013 -0007
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING
THE SELECTION OF CEJ ENGINEERS FOR THE PRELIMINARY ENGINEERING
WORK OF THE ROSEMEAD COMMUNITY CENTER EXPANSION
WHEREAS, the Rosemead Successor Agency received the Finding of Completion on
April 18, 2013 from the Department of Finance; and
WHEREAS, the Finding Completion states that the Rosemead Successor Agency may
utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner consistent with
the original bond covenants per Health and Safety Code section 34191.4(c); and
WHEREAS, the Rosemead Successor Agency is holding approximately $7.1 million in
bond proceeds derived from bonds issued prior to January 1, 2011 for Capital Improvement
Projects identified in the bond covenants; and
WHEREAS, the Rosemead Successor Agency will be required to provide oversight of
the completion of the Capital Improvement Projects to ensure compliance with the bond
covenants; and
WHEREAS, the approved Capital Improvement Projects have been included on each
Recognized Obligation Payment Schedule filed by the Rosemead Successor Agency; and
NOW THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY RESOLVES:
1. The Rosemead Successor Agency Oversight Board confirms the City's staff decision
to award a contract to CEJ Engineers for the preliminary engineering work related to
the expansion of the Rosemead Community Recreation Center
2. The contract with E.C. Construction shall not exceed seven thousand dollars
($7,000.00). If any contract amendments are required in excess of this amount, all
such changes shall be brought back to the Oversight Board for review and approval.
3. Successor Agency staff is directed to submit documents to the Department of
Finance as necessary, including an amended Recognized Obligation Payment
Schedule.
4. Successor Agency staff is directed to provide a copy of this Resolution to the County
Auditor - Controller, the State Controller's Office and the State Department of
Finance.
PASSED, APPROVED AND ADOPTED this 12th day of June 2013.
Pat Wallach
Chairperson
ATTEST:
Matthew E. Hawkesworth
Successor Agency Staff
Assistant City Manager
I HEREBY CERTIFY that the above and foregoing resolution was duly passed and adopted by
the Oversight Board for the Successor Agency to the Rosemead Community Development
Commission at its special meeting held on the 12th day of June 2013, by the following vote, to
wit:
AYES:
NOES:
ABSENT:
ABSTAINED:
Matthew E. Hawkesworth
Successor Agency Staff
Assistant City Manager