Loading...
CC - Item 3A - Minutes 05-14-13Minutes of the City Council and Housing Development Corporation Joint Meeting May 14, 2013 The regular joint meeting of the Rosemead Housing Development Corporation and City Council was called to order by Mayor Low at 6:03 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: President/Mayor Low, Vice- President/Mayor Pro Tern Alarcon, Directors /Council Members, Armenta, Clark, and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery- Scott, Public Works Director Marcarello, and City Clerk Molleda. 1. BUDGET WORKSHOP A. 2013 -14 Budget Development Workshop The City Council will review and discuss preliminary issues relative to the Budget for Fiscal Year 2013 -14. Actual adoption of the Budget is scheduled to occur at the June 11th meeting. Recommendation: That the City Council provide comments and direction regarding development of the 2013 -2014 Fiscal Year Budget. City Manager Allred presented the City budget to the City Council and commended staff on balancing the city budget. Presentation is available in the City Clerk's office. 2. CLOSED SESSION A. Conference with Labor Negotiators Government Code Section 54957.6; Negotiators for the City: City Manager Jeff Allred, and Assistant City Manager Matt Hawkesworth Mayor Polly Low recessed the City Council meeting at 6:55 p.m. to closed session and reconvene at 7:04 p.m. Mayor Low announced that Council would recessed back to closed session at the end of the regular City Council meeting. Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 1 of 9 Item No. Minutes of the City Council and Housing Development Corporation Joint Meeting The regular joint meeting of the Rosemead Housing Development Corporation and City Council was called to order by Mayor Low at 7:04 p.m. in the Rosemead City Council Chamb located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE: Council Member Clark INVOCATION: Council Member Ly PRESENT: PresidentlMayor Low, Vice - President/ Pro Tern Alarcon, Dire NManagoeu l Members, Armenta, Clark, and Ly STAFF PRESENT: City Manager Allred orney Rich stant City wkeswo rth, Community Development Director Ramire • } r of Parks a r reation Montgomery- Scott, Public Works Director Marcarello, and City Clerk da: 3. PUBLIC COMMENTS AUDIE Dolores Weidermann essed co s with a ed shoppi arts and property maintenance issues on the Southern Ca ja Edis rope rty on nut Grove. city , their has attempted in notifying Edison to clean up Council M Armenta r)ha at ty has notified Edison regarding the abandoned property on Walnut Grove; ver, they espo to any of staffs calls or letters. Brian Lewin - state elooking in developing a neighborhood shuttle system like the Rosemead Explorer. Mr. , d to Council to have the City partner with Temple City and provide additional stops from city to esses like the Target Store and other strategic shared stops. Jonathan Quach - on behalf of the general contractors that work within the City, he commended the Building and Safety Department for making Rosemead a better place to work. Mr. Quach expressed gratitude with Building Official James Donovan and inspectors for always providing good service and assisting homeowners in correcting code violations. 4. PRESENTATIONS Introduction of Newly Appointed Chief of Police Lt. Ignacio Somoano Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 2 of 9 City Manager Allred introduced the new Chief of Police Lieutenant Ignacio Somoano. Chief of Police Lieutenant Ignacio Somoano thanked the Council for their support on his new position. He stated he looked forward in working with the City Council, staff and the community in addressing public safety needs. • Mental Health Awareness Month Proclamation Nancy Eng - thanked City Manager Allred and Public Safety Coord' ong for assisting in educating the community about the stigma of mental illness. Mrs. Eng continu plaining that mental illness affecting utism adults and children in the community such as a, anxiety rder, depression and many other mental illnesses are controllable with treatment. She app he edicated to public safety and the resources that are provided to families with mental illne t need help. Mrs. Eng thanked that Nation Alliance on Mental III NP Valley for their work in educating, advocating and prow illness. She invited Council to attend NAM 's presentation thanked Council for the proclamation on ing Mental President of the Nation Alliance of Mental an Ga Robert Lilienwall - President of the National organizations efforts to pr ness in need of vigilance from eve atte thanked the City for bei ader in an 5th in Santa Monica. The City month. 6 Council Me , MA star and children wlntal illness their volunteer I port milies who t the Public S< areness Month in the San Gabriel C pacted by a mental enter. Mrs. Eng Illness, ked the City for recognizing the "enwa . ted that NAMI is always in s ental ill and its treatable disease. He and invit a public to a fundraiser on October of May as Mental Health Awareness as is important in the community because there are adults defiant. Council Member Ly ted Cou Member Armenta's comments and the importance of NAM I's work on mental health, education • . w s in the community about mental health issues. • P rc Works Week Proclamation City Council presented a proclamation to Public Works Director Marcarello and Public Works staff for their work and service to the city. 5. CONSENT CALENDAR A. Minutes October 9, 2012 — Regular Meeting February 26, 2012 — Regular Meeting Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 3 of 9 B. Claims and Demands • Resolution No. 2013 —11 Recommendation: to approve Resolution No. 2013 —11 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAI AND DEMANDS IN THE SUM OF $1,343,233.66 NUMB E 436 THROUGH 80579 INCLUSIVELY Resolution No. 2013 — Recommendation: to approve A RESOLUTION OF THE ROSEMEAD A k IN THE SUM 80998 INCLUSI 2013-15 )F THE AND 1 808591 entitled: Recommendation: That the City Council adopt Ordinance No. 930, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTER 8 OF THE ROSEMEAD MUNICIPAL CODE RELATING TO GARBAGE AND RUBBISH DISPOSAL Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 4 of 9 I II E. City Investment Policy The City's Investment Policy (Policy) is reviewed annually to ensure that it best reflects current investing conditions. As those conditions change, minor adjustments to the Policy may be made to allow for the continuation of reasonable returns on investments while maintaining the priority of safety fist. This report is a routine housekeeping item in accordance with Govemment Code Section 53601. The investment priorities of the City's Policy remain, in order of importance: 1) safety, 2) ligd ty, 3) yield. Two changes are being recommended to the the purchase of a new type of investment. 0 nature and amends the requirements of w e involves eliminating the $4 million doll r (CD's), while retaining the limit of 3 e the investment in Medium Term N owe these notes due to the ability to gener v were equal or exceeded tlese notes. Recommendation: Po' ng with one informational item about to the policy is administrative in solici ers. The second change of investme Certificates of Deposits total portfolio. the current Policy permits ver, the City has n viously purchased enue thr -qh other in ent means which HOME Funds amended Investment Policy. of Rosemead and the blementation of Certain The City i ired to � m its HO unds for particular affordable housing activities 24 mo ropri of the entitlement allocation. To comply with this t, sta men e r mmit $158,613 of FY 2013 -14 HOME funds, plus un arde funds f 's, by contracting with the Rosemead Housing Developme ora HDC) to a inister certain HOME funded programs. commenda Tha osemead Housing Development Corporation and the City wncil take the ing ac 1.• ve a HO unds Commitment Agreement between the Rosemead Housing De en oration and the City Council for the implementation of the City's Owner- Rehabilitation Loan Program and Mortgage Assistance Program; 2. Authorize the Mayor to execute the contract on behalf of the City; and 3. Authorize the President to execute the contract on behalf of the RHDC. Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 5 of 9 Public Works Department Budget Amendments The Public Works Department budget includes funding for maintenance and operations of City infrastructure, including parks, facilities, and roadway assets, among others. In reviewing the Department budget, it was determined that a budget amendment is necessary to reflect changes from the original budget, including: the receipt of additional grant funds, additional expenditure of grant funds, and a fund transfer for a recently completed project. The amendments are routine budget clean -up items th need to be made to adjust for revenues and expenditures that were unanticipated ' • original budget. The net of all adjustments is positive for the General Fund, re more anticipated revenue than expenditures. Recommendation: That the City Cou ,gftprove Resoli3jNo. 2013 -19, entitled: A RESOLUTION OF TH %2UPIR UNCIL OF THr%Y OF ROSEMEAD, CALIFORNIINE DEPA OF PUBLIC WORKS FISC Council Member Steven Ly made a m6if ded by C "p Member Sandra Armenta to approve the Consent Calendar. Vote resulted in: s Yes: Ala ta, Clar `, w, Ly No: No 4 Absent: 6. Draft Anniu Fee R6Yolution Update . N,not rovides : ous "in I, ualized" services (i.e., inspections, permits, variances, etc.) of gen enefit. Historically, many of these services have been provided at a reater th a price being charged for them thus resulting in the subsidies of the is ice from the general taxpayers. As a matter of routine fee maintenan 's 'eep pace with increasing costs of individualized services, the fees charged to us eed to be reviewed on a regular basis, preferably each year. In the interest of being responsive to the service needs of Rosemead residents and businesses; not all fees need to be adjusted and some are controlled by statute. Consequently, not every fee is being recommended for an adjustment this year. The Council will consider the final version on May 28, 2013. Recommendation: No action is required at this time. Council action on this item will be requested at the May 28, 2013 meeting. Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 6 of 9 Assistant City Manager Matt Hawkesworth reviewed the staff report. The City Council received and filed the report. B. Willdan Engineering Contract for Building and Plan Check Services The City Council will consider whether to extend the current agreement with Willdan Engineering for building and plan check services, or di t staff to initiate a competitive Request for Proposal (RFP) process. Recommendation: That the City Council additional years until June 30, 2015. Z' Community Development Director Michelle agreement for two (2) the staff Brian Lewin - suggested that the City Council reques NVWVii expressed concern that the City is a contract city and ou to bid. Mr. Lewin added that after the 32 f service competitive package, just like the trash co when the Amy Wong - commended the Building and SI inspectors and asked that ' end their helpful in the processings , -, mi r neigl Mayor Low thanked Amy W4 conduct a bone,marrow drive to tl check services. He !sidents, the t should go out be able to provi `' a City a out to bid. k t . s d services and knowledgeable spectors have been very iity and stated that she had volunteers help City of Hope with leukemia. the quality of work Willdan has performed and made a to renew the 4r Council Mem stated that i firm has been with ity for 32 hauler contract. , no d of quality from Willdan, however his concerns were that the He supports having a complete process as it was done with the trash Council Member Armenia that Rosemead is attracting a lot of economic development and the City should go out to bid. How that has established a partnership and relationship with businesses in the City and she made a substitute motion to extend the contract for two years and then direct staff to do a competitive bid in 2015. Mayor Low stated that she previously wanted to go out and bid; however, in the last few years she has heard good things about Building and Safety Department as well as Building Official James Donovan on their services. Mrs. Low supports Council Member Armenta's substitute motion. Council Member Clark asked City Attorney Richman if Council could bind a future City Council to go out and bid or just consider the issue. Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 7 of 9 City Attorney Rachel Richman explained that Council has the ability to make the motion at this time but in two years, the Council will have the ability to not do that, because of the option to amend contracts. The Council can make a motion to extend the contract for two years and allow to amend the contract even though the provision to go out and bid would be in there, if that is the vote the Council would want to take in two years. Mrs. Richman suggested that the contract should say to consider at that time to go out for request for proposal and for that reason the Council in two years would not be bound to have to go out and bid. Council Member Ly indicated that by having a motion to state that in would bind that Council to direct staff in two years. City Attorney Richman stated that one motion is a motion reg substitute motion with a direction to staff. Mrs. Richman ex = amendment to the contract to a two -year term with dire to staff to process.'' Council Member Sandra Armenta made a motion, ded by approved the two year extension and go out to bid in' Vo Yes: Alarcon, Armenta, , Ly No: None Abstain: None Absent: 7. MATTERS FROM MW,,W & staff can go out to bid, it The second motion is a Mute motion is an a request for proposal in: Ly to Council Mom, hanke a cting h a new four -year term. Mr. Ly expressed concern with two is ad st f o in do community foundation. He stated that cities could n n State o n Fe rant fun ; he p improve communities. Second, he asked staff to create ster plan for u oun r lines. r r f City Manager I eplied that s as don heck list of all the steps that are required to form a foundation and w eke the next on how to form a foundation committee. Council Member Anne ate . she was vote as member at large in Contract Cities and in two to four years, she will be presiden anization. Council Member Clark stated that a resident called her about an article called "All's quiet in the Walnut Trains front" where they designated a quiet zone for when the trains goes through and ask staff to look into that possibility for trains that go along Grand Avenue. Council MemberArmenta stated that Marie Spadaro a long time resident of Rosemead has past and asked to adjourned the meeting in her memory. Mayor Low announced that Council would recess to closed session at 8:07p.m. The Council reconvened back from closed session at 8:27 p.m. Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 8 of 9 City Attorney Richman announced there was no reportable action taken by the City Council. 8. ADJOURNMENT The meeting adjourned in memory of Marie Spadaro at 8:28 p.m. The next regular City Council meeting is scheduled to take place on May 28, 2013 at 7:00 p.m. in the Rosemead City Hall Council Chamber. ATTEST: Gloria Molleda, City Clerk Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2014 Page 9 of 9