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CC - Minutes - 05-14-13 Minutes of the City Council and Housing Development Corporation Joint Meeting May 14,2013 The regular joint meeting of the Rosemead Housing Development Corporation and City Council was called to order by Mayor Low at 6:03 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: President/Mayor Low, Vice-President/Mayor Pro Tem Alarcon, Directors/Council Members, Armenta, Clark, and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman,Assistant City Manager Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, Public Works Director Marcarello, and City Clerk Molleda. 1. BUDGET WORKSHOP A. 2013-14 Budget Development Workshop The City Council will review and discuss preliminary issues relative to the Budget for Fiscal Year 2013-14. Actual adoption of the Budget is scheduled to occur at the June 11s'meeting. Recommendation: That the City Council provide comments and direction regarding development of the 2013-2014 Fiscal Year Budget. City Manager Allred presented the City budget to the City Council and commended staff on balancing the city budget. Presentation is available in the City Clerk's office. 2. CLOSED SESSION A. Conference with Labor Negotiators Government Code Section 54957.6; Negotiators for the City: City Manager Jeff Allred, and Assistant City Manager Matt Hawkesworth Mayor Polly Low recessed the City Council meeting at 6:55 p.m. to closed session and reconvene at 7:04 p.m. Mayor Low announced that Council would recessed back to closed session at the end of the regular City Council meeting. Housing Development Corporation and City Council Joint Meeting Minutes May 14,2013 Page 1 of 9 Minutes of the City Council and Housing Development Corporation Joint Meeting The regular joint meeting of the Rosemead Housing Development Corporation and City Council was called to order by Mayor Low at 7:04 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE: Council Member Clark INVOCATION: Council Member Ly PRESENT: President/Mayor Low, Vice-PresidentMayor Pro Tem Alarcon, Directors/Council Members, Armenta, Clark, and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, Public Works Director Marcarello, and City Clerk Molleda. 3. PUBLIC COMMENTS FROM THE AUDIENCE Dolores Weidemann-expressed concerns with abandoned shopping carts and property maintenance issues on the Southern California Edison property on Walnut Grove. City Manager Allred explained to Mrs. Weidemann that the City has attempted to notify Edison to clean up their property with phone calls and letters. Council Member Armenta reiterated that the City has notified Edison regarding the abandoned property on Walnut Grove; however, they have not responded to any of staffs calls or letters. Brian Lewin -stated that Temple City is looking into developing a neighborhood shuttle system like the Rosemead Explorer. Mr. Lewin suggested to Council to have the City partner with Temple City and provide additional stops from city to city to businesses like the Target Store and other strategic shared stops. Jonathan Quach -on behalf of the general contractors that work within the City, he commended the Building and Safety Department for making Rosemead a better place to work. Mr. Quach expressed gratitude with Building Official James Donovan and inspectors for always providing good service and assisting homeowners in correcting code violations. 4. PRESENTATIONS • Introduction of Newly Appointed Chief of Police Lt. Ignacio Somoano Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2013 Page 2 of 9 City Manager Allred introduced the new Chief of Police Lieutenant Ignacio Somoano. Chief of Police Lieutenant Ignacio Somoano thanked the Council for their support on his new position. He stated he looked forward to working with the City Council, staff and the community in addressing public safety needs. • Mental Health Awareness Month Proclamation Nancy Enq-thanked City Manager Alfred and Public Safety Coordinator Wong for assisting in educating the community about the stigma of mental illness. Mrs. Eng continued by explaining that mental illness affecting adults and children in the community such as autism, anxiety, bipolar disorder, depression and many other mental illnesses are controllable with treatment. She appreciates the City is dedicated to public safety and the resources that are provided to families with mental illness that need help. Mrs. Eng thanked Nation Alliance on Mental Illness (NAMI)for their volunteer leaders in the San Gabriel Valley for their work in educating, advocating and providing support to families who are impacted by a mental illness. She invited Council to attend NAMI's presentation on May 15th at the Public Safety Center. Mrs. Eng thanked Council for the proclamation on recognizing Mental Health Awareness Month and introduced President of the Nation Alliance of Mental Illness of San Gabriel Valley. Robert Liljenwall- President of the National Alliance of Mental Illness, thanked the City for recognizing the organization's efforts to promote awareness of mental illness. Mr. Liljenwall stated that NAMI is always in need of vigilance from a local level to pay attention to the needs of the mentally ill and it's a treatable disease. He thanked the City for being a leader in the San Gabriel Valley and invited the public to a fundraiser on October 5th in Santa Monica. The City Council presented a proclamation recognizing the month of May as Mental Health Awareness month. Council Member Armenta stated that mental illness is important in the community because there are adults and children with mental illness that are labeled as defiant. Council Member Ly reiterated Council Member Armenia's comments and the importance of NAMI's work on mental health, education and awareness in the community about mental health issues. • Public Works Week Proclamation City Council presented a proclamation to Public Works Director Marcarello and Public Works staff for their work and service to the city. 5. CONSENT CALENDAR A. Minutes October 9, 2012—Regular Meeting February 26, 2012—Regular Meeting Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2013 Page 3 of 9 B. Claims and Demands • Resolution No. 2013- 11 Recommendation: to approve Resolution No. 2013— 11 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,343,233.66 NUMBERED 80436 THROUGH 80579 INCLUSIVELY • Resolution No. 2013—15 Recommendation: to approve Resolution No. 2013—15 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,643,348.92 NUMBERED 80859 THROUGH 80998 INCLUSIVELY • Resolution No.2013- 18 Recommendation: to approve Resolution No. 2013—18 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $638,474.85 NUMBERED 80999 THROUGH 81148 INCLUSIVELY C. Ordinance No. 930—Second Reading: Guidelines for Garbage and Rubbish Disposal— Rosemead Municipal Code Section On April 23, 2003, the City Council introduced Ordinance No. 930, amending Chapter 8 of the municipal code relating to garbage and rubbish disposal. Ordinance No. 930 is now before Council at the required second reading for adoption: Recommendation: That the City Council adopt Ordinance No. 930, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTER 8 OF THE ROSEMEAD MUNICIPAL CODE RELATING TO GARBAGE AND RUBBISH DISPOSAL Housing Development Corporation and City Council Joint Meeting Minutes May 14,2013 Page 4 of 9 D. City Investment Policy The City's Investment Policy(Policy) is reviewed annually to ensure that it best reflects current investing conditions. As those conditions change, minor adjustments to the Policy may be made to allow for the continuation of reasonable returns on investments while maintaining the priority of safety fist. This report is a routine housekeeping item in accordance with Government Code Section 53601. The investment priorities of the City's Policy remain, in order of importance: 1) safety, 2) liquidity, 3) yield. Two changes are being recommended to the Policy along with one informational item about the purchase of a new type of investment. One change to the policy is administrative in nature and amends the requirements of when to solicit brokers. The second change involves eliminating the$4 million dollar limit of investments in Certificates of Deposits (CD's), while retaining the limit of 30% of the total portfolio. Lastly, the current Policy permits the investment in Medium Term Notes; however,the City has not previously purchased these notes due to the ability to generate revenue through other investment means which were equal or exceeded these notes. Recommendation: That the City Council approve the amended Investment Policy, E. HOME Funds Commitment Agreement between the City of Rosemead and the Rosemead Housing Development Corporation for the Implementation of Certain HOME Funded Programs The City is required to commit its HOME funds for particular affordable housing activities within 24 months after HUD's appropriation of the entitlement allocation. To comply with this requirement, staff recommends that the City commit$158,613 of FY 2013-14 HOME funds, plus unspent carried over funds from prior FY's, by contracting with the Rosemead Housing Development Corporation (RHDC)to administer certain HOME funded programs. Recommendation: That the Rosemead Housing Development Corporation and the City Council take the following actions: 1. Approve a HOME Funds Commitment Agreement between the Rosemead Housing Development Corporation and the City Council for the implementation of the City's Owner-Occupied Rehabilitation Loan Program and Mortgage Assistance Program; 2. Authorize the Mayor to execute the contract on behalf of the City; and 3. Authorize the President to execute the contract on behalf of the RHDC. Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2013 Page 5 of 9 F. Public Works Department Budget Amendments The Public Works Department budget includes funding for maintenance and operations of City infrastructure, including parks,facilities, and roadway assets, among others. In reviewing the Department budget, it was determined that a budget amendment is necessary to reflect changes from the original budget, including: the receipt of additional grant funds, additional expenditure of grant funds, and a fund transfer for a recently completed project. The amendments are routine budget clean-up items that need to be made to adjust for revenues and expenditures that were unanticipated in the original budget. The net of all adjustments is positive for the General Fund, reflecting more anticipated revenue than expenditures. Recommendation: That the City Council approve Resolution No. 2013-19, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE DEPARTMENT OF PUBLIC WORKS FISCAL 2013 BUDGET Council Member Steven Ly made a motion, seconded by Council Member Sandra Armenta to approve the Consent Calendar. Vote resulted in: Yes:Alarcon,Armenta, Clark, Low, Ly No: None Abstain: None Absent: None 6. MATTERS FROM CITY MANAGER&STAFF A. Draft Annual Comprehensive Fee Resolution Update The City provides various"individualized"services (i.e., inspections, permits, variances,etc.) that are not of general benefit. Historically, many of these services have been provided at a city cost greater than the price being charged for them thus resulting in the subsidies of the remaining costs of service from the general taxpayers. As a matter of routine fee maintenance and to keep pace with increasing costs of individualized services, the fees charged to users need to be reviewed on a regular basis, preferably each year. In the interest of being responsive to the service needs of Rosemead residents and businesses; not all fees need to be adjusted and some are controlled by statute. Consequently, not every fee is being recommended for an adjustment this year. The Council will consider the final version on May 28, 2013. Recommendation: No action is required at this time. Council action on this item will be requested at the May 28, 2013 meeting. Housing Development Corporation and City Council Joint Meeting Minutes May14,2013 Page 6 of 9 Assistant City Manager Matt Hawkesworth reviewed the staff report. The City Council received and filed the report. B. Willdan Engineering Contract for Building and Plan Check Services The City Council will consider whether to extend the current agreement with Willdan Engineering for building and plan check services, or direct staff to initiate a competitive Request for Proposal (RFP) process. Recommendation: That the City Council extend the current agreement for two (2) additional years until June 30, 2015. Community Development Director Michelle Ramirez reviewed the staff report. Brian Lewin -suggested that the City Council request for proposals for building and plan check services. He expressed concern that the City is a contract city and out of fairness to residents, the contract should go out to bid. Mr. Lewin added that after the 32 years of service Willdan should be able to provide the City a competitive package,just like the trash company did when the City went out to bid. Amy Wong- commended the Building and Safety Department for their good services and knowledgeable inspectors and asked that Council extend their contract. She stated that the inspectors have been very helpful in the processing of permits to her neighbors who are ill. Mayor Low thanked Amy Wong for her service to the community and stated that she had volunteers help conduct a bone marrow drive to help a friend who is still in the City of Hope with leukemia. Council Member Clark reiterated Mrs. Wong's comments and the quality of work Willdan has performed and made a motion to renew the contract for two more years. Council Member Ly stated that there is no doubt of quality from Willdan, however his concerns were that the firm has been with the City for 32 years. He supports having a complete process as it was done with the trash hauler contract. Council Member Armenta explained that Rosemead is attracting a lot of economic development and the City should go out to bid. However, Willdan has established a partnership and relationship with businesses in the City and she made a substitute motion to extend the contract for two years and then direct staff to do a competitive bid in 2015. Mayor Low stated that she previously wanted to go out and bid; however, in the last few years she has heard good things about Building and Safety Department as well as Building Official James Donovan on their services. Mrs. Low supports Council Member Armenta's substitute motion. Council Member Clark asked City Attorney Richman if Council could bind a future City Council to go out and bid or just consider the issue. Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2013 Page 7 of 9 City Attorney Rachel Richman explained that Council has the ability to make the motion at this time but in two years, the Council will have the ability to not do that, because of the option to amend contracts. The Council can make a motion to extend the contract for two years and allow to amend the contract even though the provision to go out and bid would be in there, if that is the vote the Council would want to take in two years. Mrs. Richman suggested that the contract should say to consider at that time to go out for request for proposal and for that reason the Council in two years would not be bound to have to go out and bid. Council Member Ly indicated that by having a motion to state that in two years staff can go out to bid, it would bind that Council to direct staff in two years. City Attorney Richman stated that one motion is a motion regarding the contract. The second motion is a substitute motion with a direction to staff. Mrs. Richman explained that the substitute motion is an amendment to the contract to a two-year term with direction to staff to undertake a request for proposal process. Council Member Sandra Armenta made a motion,seconded by Council Member Steven Ly to approved the two year extension and go out to bid in 2015. Vote resulted in: Yes:Alarcon,Armenta, Clark, Low, Ly No: None Abstain: None Absent: None 7. MATTERS FROM MAYOR&CITY COUNCIL Council Member Ly thanked residents for re-electing him to a new four-year term. Mr. Ly expressed concern with two issues, first he asked staff to look into a formation of a community foundation. He stated that cities could not rely on State or certain Federal grant funding to help improve communities. Second, he asked staff to create a master plan for underground power lines. City Manager Allred replied that staff has done a check list of all the steps that are required to form a foundation and would take the next step on how to form a foundation committee. Council Member Annenta stated that she was voted as member at large in Contract Cities and in two to four years, she will be president of the organization. Council Member Clark stated that a resident called her about an article called "All's quiet in the Walnut Trains front"where they designated a quiet zone for when the trains goes through and ask staff to look into that possibility for trains that go along Grand Avenue. Council Member Armenta stated that Marie Spadaro a long time resident, of Rosemead has passed and asked to adjoum the meeting in her memory. Mayor Low announced that Council would recess to closed session at 8:07 p.m. The Council reconvened back from closed session at 8:27 p.m. Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2013 Page 8 of 9 City Attorney Richman announced there was no reportable action taken by the City Council. 8. ADJOURNMENT The meeting adjourned in memory of Marie Spadaro at 8:28 p.m. The next regular City Council meeting is scheduled to take place on May 28, 2013 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Polly Low Mayor ATTEST: Gloria Molleda, City Clerk Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2013 Page 9 of 9 City Attomey Richman announced there was no reportable action taken by the City Council. 8. ADJOURNMENT The meeting adjourned in memory of Mane Spadaro at 8:28 p.m.The next regular City Council meeting is scheduled to take place on May 28,2013 at 7:00 p.m. in the Rosemead City Hall Council Chamber. ler Polly WO" Mayor ATTEST: Gloria Molleda, City Clerk Housing Development Corporation and City Council Joint Meeting Minutes May 14, 2013 Page 9 of 9 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD I, Gloda Molleda, City Clerk for the City of Rosemead, do hereby certify that the meeting minutes from May 14, 2013, was duly and regularly approved and adopted by the Rosemead City Council on the 9th of July 2013, by the following vote to wit: Yes: Alarcon, Armenta, Clark, Low, Ly, No: None Abstain: None Absent: None Jal Gloria Molleda City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD ) I, Gloria Molleda, City Clerk for the City of Rosemead, do hereby certify that the meeting minutes from May 14, 2013, was duly and regularly approved and adopted by the Rosemead City Council on the 9m of July 2013, by the following vote to wit: Yes: Alarcon, Armenta, Clark, Low, Ly, No: None Abstain: None Absent: None Gloria Molleda City Clerk