CC - Item 3E - Annual Residential Resurfacing Project - Muscatel Avenue - Award of ContractROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: AUGUST 13, 2013
SUBJECT: ANNUAL RESIDENTIAL RESURFACING PROJECT — MUSCATEL
AVENUE — AWARD OF CONTRACT
SUMMARY
As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City
Council approved the "Annual Residential Resurfacing Project — Muscatel Avenue." The
project consists of asphalt concrete overlay and reconstruction of road pavement, and
repairs to damaged sidewalk, curb and gutter along Muscatel Avenue from Marshall
Street to Grand Avenue. This project is being funded through State Gas Tax Proceeds.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Annual Residential Resurfacing
Project — Muscatel Avenue; and,
2. Authorize the City Manager to enter into a contract with Gentry Brothers, Inc. in
the amount of $473,013.80. In addition, authorize an amount of $70,952.07
(15 %) as a contingency to cover the cost of unforeseen construction expenses.
DISCUSSION
Muscatel Avenue is a north -south collector road that is approximately 40 feet wide. This
road carries a moderate to heavy level of vehicle traffic due to its proximity to the Civic
Center, the Valley Boulevard commercial area, a dense residential neighborhood, and it
is frequently utilized as a bypass to avoid Rosemead Boulevard. This project will be a
continuation of the work that began when the portion of Muscatel Avenue to the south of
Marshall Street was resurfaced in 2012. This project will result in the complete
resurfacing of the north end of Muscatel Avenue which greatly improves its condition
and extends its useful life.
ITEM NO. 3E
City Council Meeting
August 13, 2013
Page 2 of 3
A Notice Inviting Bids was published in local newspapers and trade publications on July
18 July 25 and August 1s 2013. At 11:00 a.m. on August 7, the City Clerk publicly
opened and read seven (7) sealed bids with the following result:
Rank Bidder Location Base Bid
Amount
1 Gentry Brothers, Inc.
2 All American Asphalt, Inc.
3 E.C. Construction
4 Sequel Contractors, Inc.
5 Hardy & Harper, Inc.
6 Sully - Miller Contracting Co.
7 Excel Paving Company
Irwindale, CA
$473,013.80
Corona, CA
$517,000.00
South El Monte, CA
$523,513.68
Santa Fe Springs, CA
$537,829.96
Santa Ana, CA
$555,000.00
Brea, CA
$557,843.00
Long Beach, CA
$596,478.15
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. Staff believes that Gentry
Brothers, Inc. is the lowest responsive bidder and is qualified to complete the work as
specified for this project. Gentry Brothers, Inc. recently completed the Mission Drive
Resurfacing Project on schedule and within budget estimates. Additionally, Gentry
Brothers, Inc. has completed similar public works project for many local agencies,
including the Cities of Claremont, Covina, and LaVerne.
FINANCIAL REVIEW
This project was included in the Fiscal Year 2013 -14 Capital Improvement Program.
The budget for this project is $625,000.00 and it is funded entirely through Gas Tax
Funds. The total appropriation needed to award the contract is approximately
$544,000.00.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (C) of the CEQA Implementing Guidelines.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
City Council Meeting
August 13, 2013
Page 3 of 3
Prepared By:
Rafael Fajardo
Associate Civil Engineer
Prepared By:
Sean Sullivan
Management Analyst
Submitted By:
e/
Chris Marcarello
Director of Public Works
Attachments:
A. Plans and Specifications (Available in the City Clerk's Office)
B. Bid Analysis
PUBLIC WORKS SERVICE DEPARTMENDENGINEERING DIVISION
CITY OF ROSEMEAD
ANNUAL RESIDENTIAL RESURFACING PROJECT - MUSCATEL AVENUE
PROJECT NUMBER: 21846
BID ANALYSIS
BID SUBMITTAL: AUGUST 7. 2013
GENTRY BROTHERS, INC. #1
BASE BID PRICE
ALL AMERICAN ASPHALT
BASE BID PRICE
07
ITEM
DESCRIPTION
QTY
UNIT
UNIT PRICE
TOTAL
1
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
LS
48,400.00
$ 48,400.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
500.00
$ 500.00
3
COLD MILL 2" EXISTING PAVEMENT
208,172.00
SF
0.15
$ 31,225.80
4
CONSTRUCT I.5" THICK PAVEMENT OVERLAY
1,950.00
TONS
79.00
$ 154,050.00
5
CONSTRUCT 0.5" ASPHALTIC LEVELING COURSE D1
655.00
TONS
68.00
$ 44,540.00
6
REMOVE, DISPOSE, CONSTRUCT 4" PCC SIDEWALK
6,755.00
SF
4.00
$ 27,020.00
7
REMOVE, DISPOSE, CONSTRUCT PCC DRIVEWAY APPROACES
2,350.00
SF
5.00
$ 11,750.00
8
REMOVE, DISPOSE, CONSTRUCT 8" CURB / 24" GUTTER
1,214.00
LF
30.00
$ 36,420.00
9
REMOVE, DISPOSE, CONSTRUCT 8" PCC CURB ONLY
200.00
LF
25.00
$ 5,000.00
10
REMOVE, DISPOSE, CONSTRUCT PCC CROSS GUTTER
416.00
SF
8.00
$ 3,328.00
11
REMOVE, DISPOSE, CONSTRUCT PCC CURB RAMPS
20.00
EA
1,700.00
$ 34,000.00
12
DOUBLE ADJUST SEWER MANHOLE TO GRADE
30.00
EA
400.00
$ 12,000.00
13
ADJUST WATER VALVE/ GAS VALVE TO GRADE
29.00
EA
20.00
$ 580.00
14
INSTALL SURVEY WELL MONUMENT
16.00
EA
450.00
$ 7,200.00
15
INSTALL STRIPING, SIGNAL LOOPS, AND PAVEMENT MARKERS
1.00
LS
57,000.00
$ 57,000.00
TOTAL BASE BID PRICE
1 $ 473,013.80
ALL AMERICAN ASPHALT
BASE BID PRICE
07
O&V72013
PAGE 1
ITEM
DESCRIPTION
QTY
UNIT
UNIT PRICE
TOTAL
1
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
LS
33,995.64
$ 33,995.64
2
DISPOSAL OF WASTE MATERIALS -
1.00
LS
500.00
$ 500.00
3
COLD MILL 2" EXISTING PAVEMENT
208,172.00
SF
0.13
$ 27,062.36
4
CONSTRUCT I.S "THICK PAVEMENT OVERLAY
1,950.00
TONS
79.00
$ 154,050.00
5
CONSTRUCT 0.5" ASPHALTIC LEVELING COURSE D7
655.00
TONS
82.00
$ 53,710.00
6
REMOVE, DISPOSE, CONSTRUCT 4" PCC SIDEWALK
6,755.00
SF
4.80
$ 32,424.00
7
REMOVE, DISPOSE, CONSTRUCT PCC DRIVEWAY APPROACES
2,350.00
SF
7.10
$ 16,685.00
e
REMOVE, DISPOSE, CONSTRUCT 8 " CURB /24 "GUTTER
1,214.00
LF
40.50
$ 49,167.00
9
REMOVE, DISPOSE, CONSTRUCT 8" PCC CURB ONLY
200.00
LF
35.00
$ 7,000.00
10
REMOVE, DISPOSE, CONSTRUCT PCC CROSS GUTTER
416.00
SF
16.00
$ 6,656.00
11
REMOVE, DISPOSE, CONSTRUCT PCC CURB RAMPS
20.00
EA
2,850.00
$ 57,000.00
12
DOUBLE ADJUST SEWER MANHOLE TO GRADE
30.00
EA
625.00
$ 18,750.00
13
ADJUST WATER VALVE / GAS VALVE TO GRADE
29.00
EA
200.00
$ 5,800.00
14
INSTALL SURVEY WELL MONUMENT
16.00
EA
1 575.00
$ 9,200.00
15
INSTALL STRIPING, SIGNAL LOOPS, AND PAVEMENT MARKERS
1.00
LS
45,000.00
$ 45,000.00
TOTAL BASE BID PRICE
$ 617,000.00
O&V72013
PAGE 1
PUBLIC WORKS SERVICE DEPARTMENT/ENGINEERING DIVISION OBN72013
E.C. CONSTRUCTION
BASE BID PRICE
ml<
SEQUEL CONTRACTORS, INC.
BASE BID PRICE
#4
ITEM
DESCRIPTION
CITY
UNIT
UNIT PRICE
TOTAL
1
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
LS
5,000.00
$ 5,000.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
5,250.00
$ 5,250.00
3
COLD MILL 2" EXISTING PAVEMENT
208,172.00
SF
0.20
$ 41,634.40
4
CONSTRUCT I.5" THICK PAVEMENT OVERLAY
1,950.00
TONS
90.75
$ 176,962.50
5
CONSTRUCT 0.5" ASPHALTIC LEVELING COURSE D1
655.00
TONS
94.44
$ 61,858.20
6
REMOVE, DISPOSE, CONSTRUCT 4" PCC SIDEWALK
6,755.00
SF
4.00
$ 27,020.00
7
REMOVE, DISPOSE, CONSTRUCT PCC DRIVEWAY APPROACES
2,350.00
SF
6.00
$ 14,100.00
8
REMOVE, DISPOSE, CONSTRUCT B" CURB / 24" GUTTER
1,214.00
LF
41.97
$ 50,951.58
9
REMOVE, DISPOSE, CONSTRUCT 8" PCC CURB ONLY
200.00
LF
20.00
$ 4,000.00
10
REMOVE, DISPOSE, CONSTRUCT PCC CROSS GUTTER
416.00
SF
1 7.001
$ 2,912.00
11
REMOVE, DISPOSE, CONSTRUCT PCC CURB RAMPS
20.00
EA
2,600.001
$ 52,000.00
12
DOUBLE ADJUST SEWER MANHOLE TO GRADE
30.00
EA
615.00
$ 18,450.00
13
ADJUST WATER VALVE / GAS VALVE TO GRADE
29.00
EA
75.00
$ 2,175.00
14
INSTALL SURVEY WELL MONUMENT
16.00
EA
645.00
$ 10,320.00
15
INSTALL STRIPING, SIGNAL LOOPS, AND PAVEMENT MARKERS
1.00
LS
50,880.00
$ 50,880.00
TOTAL BASE BID PRICE
$ 523,513.88
SEQUEL CONTRACTORS, INC.
BASE BID PRICE
#4
PAGE2
ITEM
DESCRIPTION
CITY
UNIT
UNIT PRICE
TOTAL
1
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
LS
19,300.00
$ 19,300.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
20,000.00
$ 20,000.00
3
COLD MILL 2" EXISTING PAVEMENT
208,172.00
SF
0.18
$ 37,470.96
4
CONSTRUCT I.5" THICK PAVEMENT OVERLAY
1,950.00
TONS
81.00
$ 157,950.00
5
CONSTRUCT 0.5" ASPHALTIC LEVELING COURSE DI
655.00
TONS
82.00
$ 53,710.00
6
REMOVE, DISPOSE, CONSTRUCT 4" PCC SIDEWALK
6,755.00
SF
8.00
$ 54,040.00
7
REMOVE, DISPOSE, CONSTRUCT PCC DRIVEWAY APPROACES
2,350.00
SF
9.00
$ 21,150.00
8
REMOVE, DISPOSE, CONSTRUCT 8" CURB / 24" GUTTER
1,214.00
LF
35.00
$ 42,490.00
9
REMOVE, DISPOSE, CONSTRUCT 8" PCC CURB ONLY
200.00
LF
15.00
$ 3,000.00
10
REMOVE, DISPOSE, CONSTRUCT PCC CROSS GUTTER
416.00
SF
9.00
$ 3,744.00
11
REMOVE, DISPOSE, CONSTRUCT PCC CURB RAMPS
20.00
EA
2,500.00
$ 50,000.00
12
DOUBLE ADJUST SEWER MANHOLE TO GRADE
30.00
EA
500.00
$ 15,000.00
13
ADJUST WATER VALVE / GAS VALVE TO GRADE
29.00
EA
75.00
$ 2,175.00
14
INSTALL SURVEY WELL MONUMENT
16.00
EA
800.00
$ 12,800.00
15
INSTALL STRIPING, SIGNAL LOOPS, AND PAVEMENT MARKERS
1.00
LS
45,000.00
$ 45,000.00
TOTAL BASE BID PRICE
$ 537,829.96
PAGE2
PUBLIC WORKS SERVICE
HARDY & HARPER, INC.
BASE BID PRICE
#5
SULLY - MILLER CONTRACTING CO, INC. #6
BASE BID PRICE
DESCRIPTION
CITY
UNIT
UNIT PRICE
TOTAL
ITEM
DESCRIPTION
QTY
UNIT
UNIT PRICE
TOTAL
1
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
LS
36,000.00
$ 36,000.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
3,224.92
$ 3,224.92
3
COLD MILL 2" EXISTING PAVEMENT
208,172.00
SF
0.14
$ 29,144.08
4
CONSTRUCT I.5" THICK PAVEMENT OVERLAY
1,950.00
TONS
82.50
$ 160,875.00
5
CONSTRUCT 0.5" ASPHALTIC LEVELING COURSE D1
655.00
TONS
82.50
$ 54,037.50
6
REMOVE, DISPOSE, CONSTRUCT 4" PCC SIDEWALK
6,755.00
SF
5.50
$ 37,152.50
7
REMOVE, DISPOSE, CONSTRUCT PCC DRIVEWAY APPROACES
2,350.00
SF
7.68
$ 18,048.00
0
REMOVE, DISPOSE, CONSTRUCT 8" CURB 124" GUTTER
1,214.00
LF
49.00
$ 59,486.00
9
REMOVE, DISPOSE, CONSTRUCT 8" PCC CURB ONLY
200.00
LF
36.00
$ 7,200.00
10
REMOVE, DISPOSE, CONSTRUCT PCC CROSS GUTTER
416.00
SF
15.00
$ 6,240.00
11
REMOVE, DISPOSE, CONSTRUCT PCC CURB RAMPS
20.00
EA
2,345.00
$ 46,900.00
12
DOUBLE ADJUST SEWER MANHOLE TO GRADE
30.00
EA
567.00
$ 17,010.00
13
ADJUST WATER VALVE / GAS VALVE TO GRADE
29.00
EA
50.00
$ 1,450.00
14
INSTALL SURVEY WELL MONUMENT
16.00
EA
577.00
$ 9,232.00
15
INSTALL STRIPING, SIGNAL LOOPS, AND PAVEMENT MARKERS
1.00
LS
69,000.00
$ 69,000.00
TOTAL BASE BID PRICE
$ 667,843.00
TOTAL BASE BID PRICE
$ 566,000.00
SULLY - MILLER CONTRACTING CO, INC. #6
BASE BID PRICE
PALP, INC. DBA EXCEL PAVING COMPANY
BASE BID PRICE
#7
DESCRIPTION
CITY
UNIT
UNIT PRICE
TOTAL
ITEM
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
LS
14,200.20
$ 14,200.20
1
DISPOSAL OF WASTE MATERIALS
1.00
LS
9,000.00
$ 9,000.00
77REMOVE,
COLD MILL 2" EXISTING PAVEMENT
208,172.00
SF
0.15
$ 31,225.80
3
CONSTRUCT I.5" THICK PAVEMENT OVERLAY
1,950.00
TONS
95.00
$ 185,250.00
4
CONSTRUCT 0.5" ASPHALTIC LEVELING COURSE Di
655.00
TONS
100.00
$ 65,500.00
5
REMOVE, DISPOSE, CONSTRUCT 4" PCC SIDEWALK
6,755.00
SF
6.00
$ 40,530.00
6
DISPOSE, CONSTRUCT PCC DRIVEWAY APPROACES
2,350.00
SF
7.50
$ 17,625.00
8
REMOVE, DISPOSE, CONSTRUCT 8 " CURB /24 "GUTTER
1,214.00
LF
33.00
$ 40,062.00
9
REMOVE, DISPOSE, CONSTRUCT 8" PCC CURB ONLY
200.00
LF
35.00
$ 7,000.00
10
REMOVE, DISPOSE, CONSTRUCT PCC CROSS GUTTER
416.00
SF
10.00
$ 4,160.00
11
REMOVE, DISPOSE, CONSTRUCT PCC CURB RAMPS
20.00
EA
3,000.00
$ 60,000.00
12
DOUBLE ADJUST SEWER MANHOLE TO GRADE
30.00
EA
600.00
$ 18,000.00
13
ADJUST WATER VALVE / GAS VALVE TO GRADE
29.00
EA
110.00
$ 3,190.00
14
INSTALL SURVEY WELL MONUMENT
16.00
EA
1,000.00
$ 16,000.00
15
INSTALL STRIPING, SIGNAL LOOPS, AND PAVEMENT MARKERS
1.00
LS
46,100.00
$ 46,100.00
15
INSTALL STRIPING, SIGNAL LOOPS, AND PAVEMENT MARKERS
1.00
LS
57,000.00
$ 57,000.00
TOTAL BASE BID PRICE
$ 667,843.00
PALP, INC. DBA EXCEL PAVING COMPANY
BASE BID PRICE
#7
088172013
PAGE3
ITEM
DESCRIPTION
QTY
UNIT
UNIT PRICE
TOTAL
1
CLEARING AND GRUBBING PER PLANS /SPECS.
1.00
LS
35,000.00
$ 35,000.00
2
DISPOSAL OF WASTE MATERIALS
1.00
LS
5,500.00
$ 5,500.00
3
COLD MILL 2" EXISTING PAVEMENT
208,172.00
SF
0.20
$ 41,634.40
4
CONSTRUCT I.5" THICK PAVEMENT OVERLAY
1,950.00
TONS
89.00
$ 173,550.00
5
CONSTRUCT 0.5" ASPHALTIC LEVELING COURSE D1
655.00
TONS
92.00
$ 60,260.00
6
REMOVE, DISPOSE, CONSTRUCT 4" PCC SIDEWALK
6,755.00
SF
5.25
$ 35,463.75
7
REMOVE, DISPOSE, CONSTRUCT PCC DRIVEWAY APPROACES
2,350.00
SF
7.50
$ 17,625.00
e
IREMOVE, DISPOSE, CONSTRUCT 8" CURB / 24" GUTTER
1,214.00
LF
59.00
$ 71,626.00
9
IREMOVE, DISPOSE, CONSTRUCT 8" PCC CURB ONLY
200.00
LF
27.00
$ 5,400.00
10
REMOVE, DISPOSE, CONSTRUCT PCC CROSS GUTTER
416.00
SF
14.00
$ 5,824.00
11
REMOVE, DISPOSE, CONSTRUCT PCC CURB RAMPS
20.00
EA
2,400.00
$ 48,000.00
12
DOUBLE ADJUST SEWER MANHOLE TO GRADE
30.00
EA
688.00
$ 20,640.00
13
ADJUST WATER VALVE / GAS VALVE TO GRADE
29.00
EA
471.00
$ 13,659.00
14
INSTALL SURVEY WELL MONUMENT
16.00
EA
331.00
$ 5,296.00
15
INSTALL STRIPING, SIGNAL LOOPS, AND PAVEMENT MARKERS
1.00
LS
57,000.00
$ 57,000.00
TOTAL BASE BID PRICE
1 $ 596,478.16
088172013
PAGE3