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CC - Item 3A - Minutes 06-11-13Minutes of the City Council Meeting June 11, 2013 The regular meeting of the Rosemead City Council was called to order by Mayor Low at 6:02 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tern Alarcon, Council Members, Clark, and ABSENT: Council Member Armenta STAFF PRESENT: City Manager Allred, City Attorney Richman, Asslnt Cif` ager Hawkesworth, Community Development Director Ramirez, Director of Parks antion Mo ry-Scott, Public Works Director Marcarello, and City Clerk Molleda. 1. KEELUNG SISTER CITY INTERVIEWS Mayor Low announced that the interviews for the Keelung Siste zecutive Board would be conducted in the City Hall conference room. The interview or the Keelung Sist were done in the following order: Vincent Pao Robert Oehler Yu Chi Tsuei Lin N� I Council Member Steven add tion, secon by Cound Member Margaret Clark to appoint Vincent Pao and Robert: ehler toeelung Siste ,� ity Executive Board. Vote resulted in: Yes: Abstain: Mayor Lo Nested that the lung Sier City Executive Board invite Yu Chi Tsuei Lin to participate in their meetin f Minutes of the City Council Meeting The regular meeting of the Rosemead City Council was called to order by Mayor Low at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE — Mayor Low INVOCATION — Mayor Pro Tern Alarcon Rosemead City Council Meeting Minutes of June 11, 2013 Page 1 of 15 ITEM N®. PRESENT: Mayor Low, Mayor Pro Tern Alarcon, Council Members, Clark, and Ly ABSENT: Council Member Armenta STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery- Scott, Public Works Director Marcarello, and City Clerk Molleda. 2. PUBLIC COMMENTS FROM THE AUDIENCE Vivian Chao — representative of the Asian for Miracle Marrow Rosemead Resident Amy Wong for their ongoing support in Ic Mayor Low stated that Amy Wong, Vivian Chao and and raise bone marrow awareness. John Tang - representing the 710 Metro Coalition thanked the gave some updates of the 710 project. Daniel Acosta — stated that the Olsen Compan are planning to build high- density housing. Mr. A t, Rosemead City Council to oppose the construction. City Manager Allred state %!seimipany en to the 01 stated that staff indicator a that project it upon Council and help for attending the meetings and span rohased vacant land and would , circulating a petition asking the Company end listen to their preliminary plans. He Pity was not supportive of a high- density housing lifornia Edison provided updates on the summer to residents during the upcoming summer. SCE is making r m, voltage support to keep electricity flowing and provide ncourage less electricity use. about the units at San Enofre. there are two units that have been running for years and are officially • Introduction of Taymar Quezada Rosemead Queen Administrator Specialist Sandy Bemica introduced Taymar Quezada as the Rosemead Queen for 2013. Rosemead City Council Meeting Minutes of June 11, 2013 Page 2 of 15 Tavmar Quezada — thanked the City Council for choosing her as the Rosemead Queen to represent the city's youth. Ms. Quezada stated she will advocate and promote all the programs and volunteer opportunities that Rosemead has to offer its youth. Council Member Ly congratulated Ms. Quezada for her community involvement. Council Member Clark commended Ms. Quezada on her graciousness and Mayor Pro Tom Alarcon stated that all her hard work will be rewarding Mayor Low congratulated Ms. Quezada for her work and her 4. PUBLIC HEARING A. Consideration of the Imposition of Pursuant to the contract between the City of Rd I . a Public Hearing has been scheduled to consider on real property for customer ftgre delinquent in Recommendation: That the whose owners have not paid City Manager Allred Mayor Low opened t/16 P0 eating #,7:40 p.m. Rosemead youth. and Consolidated Disposal Services, s regarding the imposition of liens their trash collection bills. to pl f9liens on those properties u I by 6:00 p.m. on June 28, 2013. the ace lg" arty owners who do not pay their trash bills. - stated she h n tryi s ute prior trash bills on her mother's account and could not get gtions of her bille ounts w' a trash company. City Manager referred Ms.r eng to a representative from Consolidated Disposal Services attending the meeting to di `6%,her billing , ues. Council Member Clar 'Co defer the proposed lien list, to give time to Ms. Cheng to work out her billing issues. City Attorney Richman suggested that Council obtain further information from the trash company before making a decision. Mayor Low asked Consolidated Disposal Services representatives to work with Ms. Cheng and try to resolve her billing issues. Rosemead City Council Meeting Minutes of June 11, 2013 Page 3 of 15 Council Member Clark asked Consolidated Disposal to wave any late fees that were incurred after the passing of Ms. Cheng's mother. Maria Tates - representative of Consolidated Disposal stated that Ms. Cheng's current bill is for $40 that will be going in to the tax roll. On April, her bill was $176 and a payment was received. When something happens to somebody that is out of their control, Consolidated Disposal Services tries to work with the customer, such as waiving some late fees. ,, Mayor Low closed the public hearing at 7:54 p.m. City Manager Allred suggested that it would be appropriate to adopt 3233 and 3213 Evelyn until Ms. Cheng's billing issue was resolq Council Member Steven Ly made a motion, seconded the list of those properties whose owners have not,p€ on June 28, 2013, with the exception of addresses 32; Yes: Alarcon, Clark, Ly, No: None Absent: Armenta Abstain: None 5. CONSENT /1 April 9, No. 2 31 with the exception of mon pins In iry b:uu p.m. Avenue. Vot esulted in: to approve Resolution No. 2013 — 31 entitled: LUTION OF THE CITY COUNCIL OF THE CITY OF EAD ALLOWING CERTAIN CLAIMS AND DEMANDS 1E SUM OF $1,113,432.21 NUMBERED 81307 THROUGH 7 INCLUSIVELY Rosemead City Council Meeting Minutes of June 11, 2013 Page 4 of 15 C. Memorandum of Understanding with Rosemead Employees Association and Annual Salary and Benefits Resolutions The City Council will consider approval of an amendment to an existing Memorandum of Understanding (MOU) with the Rosemead Employee Association covering all General Service employees, and annual Resolutions that detail the terms and conditions of employment for other full -time employees and members of the ' Council. The purpose of the annual salary and benefits resolutions is to ensure trans nd to implement modifications to the City's compensation system. Amend is to the MOU and the resolutions for full -time employees include the restora ' otential for merit salary increases based on work performance, market -base alary r djustments up to 5% to maintain competitive compensation levels, and i statement Wellness Program with tighter restrictions on the criteria for elig' y. Recommendation: That the City Coui the Rosemead Employees Association 2013 -23, and Resolution No. 2013 -24, A RESOLUTION C ROSEMEAD, CE SALARY RANGES IN THE MIDDLE OF THE CM CALIFORNIA, lum of Un ing with No. 2013 -2 esolution No. CITY OF AND COUNCIL OF THE CITY OF ESTABLISHING ANNUAL ITS FOR CLASSIFICATIONS VICE OF THE CITY OF A R UTIO' THE CITY COUNCIL OF THE CITY OF ROSE D, ALIFORNIA, ESTABLISHING ANNUAL SALAR NGES AND BENEFITS FOR CLASSIFICATIONS FOR TH_ CITY COUNCIL OF THE CITY OF ROSEMEAD Fol City of Rosemead's Fiscal Year 2013.14 Appropriation Limit Article AIIB of the Constitution of the State of California was enacted by a vote of the people as Proposition 4 (the Gann Initiative) in November 1979. This law limits the level of most appropriations from tax sources that the state and most local government entities are permitted to make in any given year. It also requires that annually each governmental unit calculate its Appropriations Limit and adopt it by Resolution prior to the beginning of the fiscal year under consideration. Rosemead City Council Meeting Minutes of June 11, 2013 Page 5 of 15 Recommendation: That the City Council approve Resolution No. 2013 -17, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATION LIMIT FOR THE 2013.14 FISCAL YEAR G. School Resource Officer Program Funding The City currently contracts with the Los Angeles County riff's Department for a Special Assignment Deputy that is assigned to Rosemead Hi s a School Resource Officer (SRO). The El Monte Union High School District sh half t of the SRO with the City, however, the agreement must be renewed o the City hool District. Funding has been included in the upcoming - Budget to cove ity's portion of the agreement. Recommendation: That the City Council a th moment with the %Monte Union High School District for assistance in funding th position at Rosemead High School. H. Purchase Agreements for ' ity -Dump Truck As part of the City's Vehicle Rep em r funding i vailable for the purchase of two new utility dump trucks for us . pub tional activities. The purchase of these neMFu ce two t hich are twenty years old. Using an existing contract of Caliform the City we able to secure competitive pricing for these or this purch is in cluded in the Fiscal Year 2013 budget utilizing 1. Autho e City a to execute a purchase agreement with Wondries Fleet Group fo uroha lwo (2) 2014 Ford F -350 Truck cabs and chassis in an amount of $54,560. and Manager to execute a purchase agreement with M &C Welding for the (2) custom utility -dump bodies in the amount of $31,470.12. Review OTraffic Conditions in the Vicinity of Rosemead Place and Earlswood Drive The Traffic Commission recently reviewed a request to evaluate traffic conditions in the vicinity of Rosemead Place and Earlswood Drive. Residents in the area expressed concerns over vehicle speeds, road characteristics, and street signage /markings. Additionally, a resident along Earlswood Drive requested the installation of red curbing to increase site visibility in the area. It was determined that the installation of traffic safety enhancements would improve safety in this area. Based on these existing characteristics and resident Rosemead City Council Meeting Minutes of June 11, 2013 Page 6 of 15 concerns, the Traffic Commission concurred with the proposed enhancements. Recommendation: That the City Council approve the Traffic Commission's recommendation to install traffic calming measures and striping plans in the vicinity of Rosemead Place and Eadswood Drive. Mayor Pro Tem William Alarcon made a motion, seconded by Council consent calendar items, with the exception of items E, F and J. Vote r Yes: Alarcon, Clark, Low, Ly No: None Absent: Armenta Abstain: None E. Adoption of two Resolutions Authoi to Government Code Section 50050 On an annual basis, the City+ requir checks pursuant to Governm which are held over three (3) y newspaper of general circulation b announcing that the money shall b days after th p; tion of the first I business a (45) day of shall b the pro . y of the City Steven Ly to approve Unclaimed d to review 111 , standing checklist for outdated Section 50050 : h 50056. Unclaimed checks lished once a two successive weeks in a City of R mead. A statement ne the City of Rosemead forty -five (45) p is inclu the public notice. Upon the close of ublication "the first notice, the unclaimed checks osemead and transferred to the General Fund. ch remain unclaimed for a period of at least one after the City Council approval without having to Council approve Resolution No. 2013 -26 and Resolution A RESIMUTION OF THE CITY COUNCIL OF THE CITY OF sROSE AD, CALIFORNIA, AUTHORIZING THE RELEASE OF IMED CHECKS PURSUANT TO GOVERNMENT CODE ACTION 50055 TO THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE RELEASE OF UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE SECTION 50050 AND 50053 TO THE CITY OF ROSEMEAD Assistant City Manager Matt Hawkesworth reviewed the staff report. Rosemead City Council Meeting Minutes of June 11, 2013 Page 7 of 15 Juan Nunez - asked how much money was the city collecting and was the list published in the newspaper. Assistant City Manager Hawkesworth replied that the list was published twice in the newspaper and the City would collect $16,369.08 from the first list and $193.79 from the second list. Council Member Clark expressed concern with some non - profit c money and asked to postpone the approval of the list for two weeks. Mayor Low stated that staff had tried to contact people and may know directly. Council Member Steven Ly made a motion, E to the June 25th meeting. Vote resulted in: Yes: Alarcon, Clark, Low, Ly No: None Absent: Armenta Abstain: None F. Abandoned Shopping Carts The followffi is provided dkthe topic: have not claimed their that ark contact anybody she defer item he Ci existing service Ofact with Shopping Cart Retrieval Corporation, an a ned pping carts per month are picked -up from City reets turne ective stores at an annual cost of $10,000. The prop udget for the upcoming 2013 -14 Fiscal Year includes an allocation 0 00, w I ectively double the number of abandoned shopping carts to be p up by ntractor to 720 per month. • City em ees in the field who observe abandoned shopping carts can now report them di tly to the retrieval contractor by calling (800) 252 -4613. •rz it s w stores or markets that open in Rosemead are required to utilize shopping with wheels that "lock -up" when exiting the premises. Stores that now utilize such lock -up shopping carts include Wal -mart, Target and Fresh & Easy. Members of the public will be encouraged to report abandoned shopping carts directly to the retrieval contractor at (800) 2524613, or to the Public Works Department at (626) 569 -2262. This information will be disseminated to the public in the City's Rosemead Resources newsletter, on the City's website and through informational flyers. Rosemead City Council Meeting Minutes of June 11, 2013 Page 8 of 15 Recommendation: As this is an informational item, no City Council action is requested at this time. Juan Nunez - stated that he had suggested that the City charge the stores for their shopping carts that are collected on streets. City Manager Allred stated that there is a provision in the City's municipal code taking shopping carts off the stores' premises. City Attorney Richman explained to Mr. Nunez that the City is using a j r4 shopping carts. 4� City Manager Allred reviewed the staff report. Council Member Ly commended staff and stated resit report ppir website and have the issue resolved within 24 hours. Council Member Clark asked if there is a Director of Public Works Chris Marcarello month and there is the flexibility to pick up Council Member Steven file the report. Vote resu Yes: "Alan No: None Request to prohibits people from roach to collect the carts by p 0 @ the city's shopping cart pic by the shopping cart company. city has an a of 720 carts to pick up a `l W over th 0 average. Margaret Clark to receive and Ly R Project Finance Acceleration Plan for Measure R .it Counci cently received a request from the SR -60 Coalition to express support for Me opo Measure R Project Finance Acceleration Plan. As proposed, the Plan would ojects scheduled for completion in the second and third decades of the Measure- Expenditure Plan to be accelerated by an average of ten years. One such project t at could benefit from the Plan is the construction of the Gold Line Eastside Extension. If built along the State Route 60 Freeway, the Gold Line could bring potential transportation and economic benefits to City residents and businesses. Recommendation: That the City Council approve Resolution No. 2013 -30, entitled: Rosemead City Council Meeting Minutes of June 11, 2013 Page 9 of 15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, CITY COUCNIL IN SUPPORT OF THE MEASURE R PROJECT FINANCE ACCELERATION PLAN FOR MEASURE R PROJECTS Council Member Clark asked if Measure R was costing more money. Council Member Ly explained that in order to secure any federal money, money on what they expect to have in the next 30 years. The measure we ten years. Council Member Steven Ly made a motion, seconded by Resolution No. 2013 -30. Vote resulted in: Yes: Alarcon, Clark, Low, Ly No: None Absent: Armenta Abstain: None <xl 6. MATTERS FROM CITY MANAGER & ST A. Adoption of the 2013 -14 Fiscal' The City ci l Sider the which D des for a aDDroDr year. A five -ye cial od w kshop with the City Council was held on May 14, 2013 and a Q-1 orksho held on May 28, 2013. Since the budget workshop on May only a correction has been made to reflect a correction to Gas Tax L funding for a capital improvement project was not included as Gas Tax I budget; therefore, an additional $330,000 in revenue has been included und. No additional financial changes have been made to the draft budget the May 28uh workshop. Recommendation: That the City Council approve Resolution No. 2013 -29, entitled: to approve of the City's Budget for the 2013 -14 Fiscal Year, $35,967,800. The ongoing operations of the �Itrnced with no surplus for the upcoming fiscal i to residents will be continued without service A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE ANNUAL OPERATIONAL AND CAPITAL IMPROVEMENT BUDGET FOR THE 2013.14 FISCAL YEAR 0 to be able to borrow up the projects for about Rosemead City Council Meeting Minutes of June 11, 2013 Page 10 of 15 City Manager Allred reviewed the staff report. Council Member Steven Ly made a motion, seconded by Mayor Low to approve the Annual Operational and Capital Improvement Budget for the 2013.14 Fiscal Year. Vote resulted in: Yes: Alarcon, Clark, Low, Ly No: None Absent: Armenta Abstain: None B. Discussion of Optional Contract Extension for The City provides street sweeping services t. Services. Per the agreement, all City str 'an through Friday. The existing agreeme, expire on June 30, 2013. In this agreement, agreement for two (2) additional years. Based t of services provided by the c urre nt contractor, it agreement for the remaining l ears. Recommendation: That the Ci sweeping agreement. This item Director of Public Works MaNf6fffifilewed the Services �h Wcontractual ag .pnt with Athens M swe tat least once w onday for a f e (3) year perio d inset to ^ity 4e option to ext, d the f current competitive rate and high level n beneficial for the City to extend the the optia�l�#'o extend the City's street fb�Cfty ouncil action on June 25th. Council Member Clair as the == act would be brght back to Council if Athens decided to raise their rates in the future. Director of is arello that for next budget year, the rates contemplate the rates that the City is ntly paying. If was a proposals and scan the market, based on the survey the City het the same pn . d com with a higher rate. C. icipation in a Preparation of an Enhanced Watershed Management Program -- . • Los An s River Watershed Group The Lo es regional Water Quality Control Board (LARWQCB) approved and issued an updated tional Pollutant Discharge Elimination System ( NPDES) Permit effective December 28, 2012. This NPDES permit is a set of regulations, control measures, and programs aimed at preventing the pollution of storm water and urban runoff within Los Angeles County. The newly updated permit contains more stringent regulations but encourages and enables a collective approach to the NPDES issue. Rosemead City Council Meeting Minutes of June 11, 2013 Page 11 of 15 Included in the newly adopted permit is the creation of Watershed Management Plans, which are comprehensive storm water mitigation plans that are developed either individually, at a basic level, or at a more advanced level through a consortium of multiple agencies. The City of Rosemead desires to join the Upper Los Angeles River Watershed Group to complete an Enhanced Watershed Management Program, which is a comprehensive approach to addressing the storm water issue. The group, led by the City of Los Angeles (representing unincorporated areas), the County Flood Control District, and o r cities, including the City of Rosemead. Such a cooperative effort represents not only comprehensive approach to this issue, but would also provide the City wit nificant cost savings over addressing it alone. Recommendation: That the City Council: 1. Approve the draft Memorandum of U participation in the development of. the County of Los Angeles and fourteen 2. Authorize the City Mana r to submit all program. Director of Public Works Marcarello reviewed Management Analyst Sean Clerk's office for review. with Director of Public Works arise from other parties, "unless the Lost` Clark zing the osemead's ed Manage .fgram with and :rwork for participation in the r owerPoint presentation. m, which is available in the City that in efforts tect the city, should some legal implications the rec mendation with the following verbiage to read, 9 ontrol Board MS4 permit is stayed or invalidated for Los AiWes Regional Water Quality Control Board has proposed any Elroy Kiepke - ' nt from ` Idan Engineering explained that by June 28th, a watershed group had to confirm an enhance he . anagement plan, which needs to be confirmed by the Regional Board. He added that the enhance ed management plan was not required for every participating city. Mr. Kiepke reiterated that the project st involve installation of the best water management practice such as treatment or filtration and that is no required to do, because of the permit. The project will be a supplemental best practice that one or more of the cities will do in the next 24 months. Council Member Clark referred to the draft MOU and asked if the City can back out after paying the $16,000 fee if we did not agree with what the consultant had done. Rosemead City Council Meeting Minutes of June 11, 2013 Page 12 of 15 City Attorney Richman explained that the memorandum states that the City would have 30 days to provide a written notice to all the participating cities and would have to pay for MOU cost that is incurred to develop the program. Mr. Kiepke — stated that if the City chose to exercise the termination clause, the City would have the option to place an individual watershed management plan within 12 months or revert to be compliant with the permit. Director of Public Works Marcarello added that staff recommends the option df in a cooperative agreement to share the cost with other cities. Management Analyst Sullivan explained the City would be covering am net s s with the new permit by participating in the plan. The City is still liable on regulations tha a � dy impo uch as TMDL's that are already prescribed. �-1k Council Member Steven Ly made a motion, secondq&b Memorandum of Understanding authorizing the City of of an Enhanced Watershed Management Program with the Manager to submit all appropriate paperwqEk with amended Yes: Alarcon, Clark, Low, Ly No: None Absent: Armenta Abstain: None,, A Bond and I to "8rt in thdevelopment of Los Angeles; Authorize the City no. Vote resulted in: s between the City of Rosemead and of Resolution Authorizing Transfer and Iri'o rmit th ly and cost completion of the capital improvement projects funded b ly 20 n ment bond proceeds, a Master Agreement for Excess Bonds betwe . e City emead and the Successor Agency to the Rosemead ,Community De omen ommission has been drafted. That the Successor Entity approve Resolution No. 2013 -01, entitled: M OLUTION OF THE SUCCESSOR AGENCY TO THE SEMEAD COMMUNITY DEVELOPMENT COMMISSION " ROSEMEAD SUCCESSOR AGENCY" APPROVING THE MASTER AGREEMENT FOR EXCESS BOND PROCEEDS BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD SUCCESSOR AGENCY FOR THE COMPLETION OF BOND ISSUED CAPITAL IMPROVEMENT PROJECTS AND THE TRANSFER OF EXCESS BOND PROCEEDS TO THE CITY OF ROSEMEAD Rosemead City Council Meeting Minutes of June 11, 2013 Page 13 of 15 Recommendation: That the City Council approve Resolution No. 2013 -32, entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD APPROVING THE MASTER AGREEMENT FOR EXCESS BOND PROCEEDS BETWEEN THE CITY OF ROSEMEAD AND THE ROSEMEAD SUCCESSOR AGENCY FOR THE COMPLETION OF BOND ISSUED ,CAPITAL IMPROVEMENT PROJECTS AND THE EXCESS BOND PROCEEDS FROM SUCCESSOR AGENCY City Attorney Richman stated that there were corrections and Assistant City Manager Hawkesworth reviewed the staff Board Member Steven Ly made a motion, seconded by Successor Agency to the Rosemead Community Devel Vote resulted in: OF made m Alarcon" to approve the Resolution No. 2013.01. Yes: Alarcon, Clark, Low, No: None Absent: Armenta Abstain: None Council Member St Council Resolution Member Margaret Clark to approve City in: Absent: Abstain: 7. MATTER ROM MAYOR 8'0TY COUNCIL Council Member L ste scons on how to underground power lines and create a plan to provide wireless internet in City s. Mr. Ly ussi suggested that providing wireless internet service would be beneficial to build telecommunicati nfrastructure within the City. Council Member Clark asked if staff could post the Air Quality Management District Public Hearing Notices in regards to banning fire pits on the city's website for the residents. Rosemead City Council Meeting Minutes of June 11, 2013 Page 14 of 15 8. ADJOURNMENT The meeting adjourned in memory of the victims of the Santa Monica shooting at 8:48 p.m. The next regular City Council meeting is scheduled to take place on June 25, 2013 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Polly ATTEST: Gloria Molleda City Clerk Rosemead City Council Meeting Minutes of June 11, 2013 Page 15 of 15