CC - Item 3K - Amendment to the City Clerk Employment AgreementROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: AUGUST 13, 2013
SUBJECT: AMENDME TO THE CITY CLERK EMPLOYMENT AGREEMENT
SUMMARY
On July 23, 2013, the City Council conducted an annual review of the City Clerk's job
performance and provided a rating of Substantially Exceeds Expectations. The City's
established policies and procedures for merit salary adjustments apply to the City Clerk
in the same manner as all other full -time employees of the City. Under the City's
compensation system, a performance rating of Substantially Exceeds Expectations
equates to a merit salary adjustment of 5% within the established salary range. In
addition, the City Council expressed its desire and intent to expand the City Clerk's role
in the organization by assigning additional duties and responsibilities in the area of
public information and communications. As a result, the amendment to the City Clerk's
employment agreement modifies the title of the incumbent City Clerk to that of City
Clerk/Director of Public Information and Communications..
Staff Recommendation
Staff recommends that the City Council approve the Fifth Amendment to City Clerk
Employment Agreement.
BACKGROUND /ANALYSIS
Under the provisions of Section 2.08.070 of the Rosemead Municipal Code, the City
Clerk serves under the direct control of the City Council. However, Section 2.08.090
provides that it is the duty of the City Clerk to cooperate with and assist the City
Manager in administering the affairs of the City in an efficient, economic and
harmonious manner.
As explained above, the City Council has, through the annual performance evaluation
process, again provided incumbent City Clerk Gloria Molleda with a job performance
rating of Substantially Exceeds Expectations with a corresponding merit salary
adjustment of 5% within the existing established salary range. In so doing, the City
Council has also expressed its desire and intent to expand the incumbent City Clerk's
role in the organization by assigning additional duties and responsibilities in the
operational area of public information and communications. Consequently, the title of
the incumbent City Clerk is to be modified to City Clerk /Director of Public Information
ITEM NUMBER: y
City Council Meeting
August 13, 2013
Page 2 of 2
and Communications.
In addition to the existing duties of City Clerk, the expanded title of City Clerk/Director of
Public Information and Communication will entail duties and responsibilities that will be
incorporated into a class specification to be developed by the City Manager in
accordance with the City's established classification and compensation administration
policy. Under direction of the City Manager, such additional responsibilities will include,
but will not be limited to, the following:
• Develop, produce, monitor and maintain the City's external communication
vehicles, including the City's website, marketing materials, publications,
invitations, flyers, advertisements, and social media outlets, including Facebook,
and Twitter
• Coordinate development of information and communications strategies to assure
that the City's key messages reach external customers
• Write, edit and disseminate press releases and information packages to promote
public awareness of City programs, services, and legislative changes
• Monitor and track comments and stories in local media and social media outlets,
and respond to inquiries from members of the public as well the print and
electronic media
• Develop, integrate, and implement public information and public relations
initiatives and activities designed to enhance the City's profile and brand
• Cultivate and maintain strong media relationships
• Create and launch new media, as needed
• Work with the City Manager to achieve organizational goals and objectives by
administering communications and public relations initiatives as determined by
the larger organizational strategic planning process
The above stated duties and responsibilities of the City Clerk /Director of Information and
Communication will commence immediately.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Attachment A — Fifth Amendment to City Clerk Employment Agreement
FIFTH AMENDMENT TO
CITY CLERK EMPLOYMENT AGREEMENT
1. Parties and Date.
THIS FIFTH AMENDMENT TO THE CITY CLERK EMPLOYMENT AGREEMENT
(hereinafter "Fifth Amendment') is made and entered into this 13 day of August, 2013 by and between
the City of Rosemead, a California municipal corporation (hereinafter "City"), and City Clerk Gloria
Molleda (hereinafter "Employee ").
2. Recitals.
2.1 City and Employee entered into that certain Employment Agreement dated January 8,
2008 (hereinafter "Employment Agreement'), whereby Employee agreed to serve as the
City Clerk of the City of Rosemead.
2.2 City and Employee executed the First Amendment of that Employment Agreement on
May 27, 2008.
2.3 City and Employee executed the Second Amendment of that Employment Agreement on
June, 1, 2010.
2.4 City and Employee executed the Third Amendment of that Employment Agreement on
June 12, 2011.
2.5 City and Employee executed the Fourth Amendment of the Employment Agreement on
June 12, 2012.
2.6 City and Employee now desire to make a Fifth Amendment to certain provisions of the
City Clerk Employment Agreement relating to compensation and job title.
3. Terms.
3.0 Section 3.A.1 of the Employment Agreement is hereby amended by restating Section
3.A.1 to read as follows:
(1) Base Salary
(a) The annual salary for the position of the City Clerk shall be
$101,185.96
3.1 Section 3.0 of the Employment Agreement is hereby added to the employment
agreement to read as follows:
(1) Job Title
(a) Shall be changed to City Clerk/Director of Public Information and
Communications
4. Force and Effect.
4.1 Except as amended by this Fourth Amendment, all provisions of the Employment
Agreement and Third Amendment to City Clerk Employment Agreement shall remain in
full force and effect and shall govern the actions of the City and Employee under this
Fourth Amendment.
IN WITNESS WHEREOF, City has caused this Fourth Amendment to be signed and duly executed on
its behalf by its Mayor, and duly attested by its City Manager, and Employee has signed and executed this
Amendment, to be effective as of the day and year first above written.
CITY
Polly Low, Mayor
ATTEST:
Jeffry Allred, City Manager
EMPLOYEE
Gloria Molleda
APPROVE AS TOFORM:
Rachel Richman, City Attorney