CC - Item 3A - Minutes 6-25-13Minutes of the
City Council
and
Housing Development Corporation
Joint Meeting
June 25, 2013
The regular joint meeting of the Rosemead Housing Development Corporation and City Council was called to
order by Mayor Low at 7:03 p.m. in the Rosemead City Council Chamber local 8838 East Valley
Boulevard, Rosemead, California.
PLEDGE OF ALLEGIANCE: Vice- President/Council Member
INVOCATION: Director /Council Member Armenta
PRESENT: President/Mayor Low, Vice- President/Mayor
Armenta, Clark, and Ly
STAFF PRESENT: City Manager Allred, City Attorney RichmanXafiion y Manager Hawkesworth,
Director of Community Development Ramire 'rector of Parks Montgomery- Scott, Director
of Public Works Marcarello, and City Clerk Mo R
President/Mayor Low announced that the City C ncil r e Spec bty Council meeting and would
reconvened back at the end of the regular meeting fini to ndidates for vacancies on the
Planning and Traffic Commis
1. PUBLIC COMMIEN OM TH DIENCE - N
2. PRESENTATIONS
SR -6 n Up City of South El Monte Council Member Joseph Gonzales
Co u ci Joseph Gon was no attendance for presentation.
July as "Parks Make Life Better!' Month
DirectorlCouncil Me L mmended the Parks and Recreation Department for their work and
dedication to the City an , community.
President/Mayor Low recognized staff for their work and commitment to city events dedicated for Rosemead
residents to enjoy.
City Council presented a proclamation to the Parks and Recreation Department.
Director /Council Member Clark thanked staff and expressed excitement for the 4th of July event.
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 25, 2013 .�*�
Page 1 of 8 I l r�M NO-
DirectorlCouncit MemberArmenta commended staff in the Parks and Recreation Department and
emphasized the importance of the work they perform while making a difference in the community.
City Attorney Rachel Richman stated staff has requested to add an item to the agenda as item 4C, a
resolution to authorize the changes of the 5k route.
Director/Council Member Steven Ly made a motion, seconded by Director/Council Member Sandra
Armenta to add item 4C to the agenda. Vote resulted in:
0
A RESOLUTION
ROSEMEAD ALI
AND DEMANDS
81418 THROUGH
i 6 ment Act of 1991 authorizes the Department of
I Recovery (CalRecycle), formerly known as the California
r rtt Board, to award grants to enhance the collection and
oil. Rosemead is eligible to apply under the Used Oil Payment
3 — June 30, 2014 fiscal year.
kat these grant funds will be utilized for the promotion of the City's State -
i centers, development of education awareness materials, and assistance
t of additional collection facilities. An application for these grant funds must
by a resolution authorizing the City's grant submittal.
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Recommendation: That the City Council approve Resolution No. 2013 -33, entitled:
Resolution No. 2013 -35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE SUBMITTAL
OF AN USED OIL PAYMENT PROGRAM APPLICATION AND
RELATED AUTHORIZATIONS
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 25, 2013
Page 2 of 8
C.
a
Probation Officer Contract Renewal
The City currently contracts with the Los Angeles County Probation Department for one
Deputy Probation Officer (DPO) for juvenile prevention and intervention programs. The DPO
works full -time with Rosemead youth who have been identified as at -risk or arrested for
minor criminal offenses. These juveniles may have problems ranging from school
performance and attendance to vandalism, theft and drug arrests. The DPO's authority
allows him to work closely with the juveniles and their families to implement a variety of
programs and services to help correct their behavior.
Staff believes that the DPO is an important part of o rall public safety strategy and
highly recommend that he continues. The agreem effective from July 1, 2013
through June 30, 2014 with a total cost of $68,000.
Recommendation: That the City
County Probation Department and
documentation.
Approval of City's Option to Extend
The City of Rosemead provi
with Athens Services. Per the
Monday through Friday. The el
set to expire on June 30, 2013.
was set r a three (3) year period and is
ity holds the option to extend the
on t current competitive rate and high level
r, it is beneficial for the City to extend the
City Council reviewed this issue on June 11,
isting street sweeping services agreement.
approve the option to extend the City's street
Adopt of two
xove the agreemeh the Los Angeles
the City Manager to n necessary
Street Sweeping Services
sweeping se rou h a contractual agreement
W11 City stree swept at least once weekly,
the current
ing two (2) ye
continuinq with
Cuthorizing the Release of Unclaimed Checks Pursuant to
50050 through 50056
Na is, the City is required to review the outstanding check list for outdated
general circulation published in the City of Rosemead. A statement
announcing that the money shall become the property of the City of Rosemead forty-five (45)
days after the publication of the first notice is included in the public notice. Upon the close of
business on the forty -fifth (45) day after publication of the first notice, the unclaimed checks
shall become the property of the City of Rosemead and transferred to the General Fund.
Unclaimed checks that are less than $15 which remain unclaimed for a period of at least one
year can be transferred to the General Fund after the City Council approval without having to
publish a notice in a newspaper.
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 25, 2013
Page 3 of 8
Recommendation: That the City Council approve Resolution No. 2013 -26 and Resolution
No. 2013 -27, respectively, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE RELEASE OF
UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE
SECTION 50055 TO THE CITY OF ROSEMEAD
A RESOLUTION OF THE CITY COUNCIL OF TH % TY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE . OF
UNCLAIMED CHECKS PURSUANT TO GOV ENT CODE
SECTION 50050 AND 50053 TO THE CITY 0 F=AD
Director /Council Member Steven Ly made a motion,
Armenta to approve the Consent Calendar. Vote resul
Yes: Alarcon, Armenta, Clark, Low,
No: None
Abstain: None
Absent: None
4. MATTERS FROM CITY MANAGER &
A. Recording Procedure of
Member Sandra
Official Record
On DN.."rer the City Cou 'I approved he recording of City Council, Community
Devemi - n (now the rsi ht Board), Plann ing Commission, and Traffic
Comng ilizing the Gram system, as well as, audio tapes. At the same
meet t both these methods be regarded as the City's
ON ent 4h
cords request.
0-rd as rIthr problems trying to purchase audio tapes because they are
anes that ar e found are becoming increasingly expensive.
en eaew innovating methods to record these meetings in a cost
nn nd still provide uninterrupted services to the public. It has been
that Granicus system should still be utilized for the City's official record and a
d hould replace the audio tape recordings as a backup system in the event
ystem does not record a meeting.
Recommendation: That the City Council continue to utilize the Granicus system for the
City's official record and approve the use of a digital recorder as a backup system to the City
Council, Oversight Board, Planning Commission and Traffic Commission.
City Clerk Gloria Molleda reviewed the staff report.
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 25, 2013
Page 4 of 8
Council Member Sandra Armenta made a motion, seconded by Council Member Steven Ly to
continue the use of Granicus system as the City's official record and use a digital recorder as the
backup system to the City Council, Oversight Board, Planning Commission and Traffic Commission
meetings. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
B. Adoption of the 2013.14 Rosemead Housing
The Rosemead Housing Corporation will considerl
Corporation's Budget for the 2013 -14 Fiscal Y
$771,000. The details related to these ao�fi t s are
for the 2013 -14 Fiscal Year.
A five -year financial outlook workshop with tf
2013 -14 budget workshop was held on May
budget of $35,967,800 on Jude 11, 2013.
Recommendation: That the
05, entitled:
A
OF
CAPITAL
LYEAR
City
Steven e a n
ition Re' No.
Alarcon,
Year Budget
e,,the Rosemead Housing
de tg' total appropriation of
in the Budoet document
ideas held on Maki 14, 2013 and a
The Council approved the total City
adopt Resolution No. 2013-
D HOUSING
THE ANNUAL
BUDGET FOR
conded by Council Member Sandra to approve the
Vote resulted in:
Clark, Low, Ly
C. Authorizing the Rosemead 5K Race Route Change
Caltrans requires that the City re -adopt a resolution supporting changes to the Rosemead 5K
race route.
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 25, 2013
Page 5 of 8
Recommendation: That the City Council adopt Resolution No. 2013 -37, entitled:
A RESOLUTION OF THE CITY COUNCIL ROSEMEAD,
CALIFORNIA AUTHORIZING THE ROSEMEAD 5K RACE
ROUTE
Council Member Steven Ly made a motion, seconded by Council Member Sandra Armenta to approve
Resolution No. 2013 -37. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
5. MATTERS FROM MAYOR & CITY COUNCIL
A. Resolution Amending Ad Hoc
At its regular meeting on February 10, 2009, Cit cil passed a resolution establishing an
Ad Hoc Youth Committee. Section 2 of Resolution 7 reads as follows:
The Committee shall c .sl"
Mayor with the consent � the
each of the middle (or i m
All co ee members
;trade •dents thirteen
(7) voting rs appointed by the
n em
ber shall represent
tt schools with a minimum
!nts
which forty percent (40 %) are
nittee members shall be selected at-
current seventh (7th) through twelfth
eighteen (18) years old and must
Inte ing ' Ad Hoc Youth Committee has waned in recent years. There is
concern th trictin hip to the Committee by school representation may be a
contributing to the ed number of applicants. As a result, Council Member Steven
is requestin ' t com ittee membership be amended to eliminate the school attendance
ction, there making all members at- large. Thus, Section 2 of Resolution 2013 -36 shall
r
e mittee shall consist of seven (7) voting members appointed by the
r with the consent of the City Council. Committee members shall be
ected at- large. All committee members must be current seventh (7th)
through twelfth (12th) grade students thirteen (13) to eighteen (18) years old
and must reside in Rosemead.
Recommendation: That the City Council approve Resolution No. 2013 -34, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE SELECTION OF
MEMBERSHIP FOR THE AD HOC YOUTH COMMITTEE
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 25, 2013
Page 6 of 8
Council Member Ly stated the Youth Committee has become inactive; however, there is continued youth
interest to be involved in the community. He explained that the limited recruitment process has been
challenging and recommended that the recruitment be changed to "at large" appointments. Mr. Ly also
suggested that the word "Ad Hoc" be removed from Section 1 of the resolution.
City Attorney Richman explained that the title could change, however the committee's ongoing
responsibilities would render as an "Ad Hoc" or standing committee.
City Manager Allred stated that the committee will be an "Ad Hoc" committee
Committee.
City Attorney Richman stated that for Brown Act purposes a
Brown Act rules and not an "Ad Hoc" committee.
Director of Parks and Recreation Montgomery-Scott ey
operate in correspondence with the school year, which
Mayor Low stated that the committee should be ad hoc and
with more flexibility.
Council Member Armenta asked if there is n
receive information from the Youth Committee.
Director of Parks and Recreation Montgomery-Sco
from each school. By alterin , open recruit
from all of the schools. Mr' outgo Cott reitera
be in the beginning of jh of year. ill become
take that information to the ents th are not repr
Council Memo to
remove thord "Ad
Couffilm be, Steven Ly
the I Flo. 2013 -34
w
resulted in:,,,
No:
Absent: None
6. COMMENTS FROM CITY COUNCIL
from a
eferred to as the Youth
ight be subject to the
e is c" because they
to as the Yo3 h Committee
cool how will those students
d INg i ary issue is the limited interest
at larg does not lessen the efforts to recruit
the committee would discuss what the focus will
;nt upon another committee member or staff to
`sn the Youth Committee.
Committee resolution and with the amendment to
nded by Council Member Sandra Armenta to approve
to remove the word "Ad -Hoc" from Section 1. Vote
Clark, Low, Ly
Council MemberArmenta reported from on her three week Harvard program and encouraged any interested
staff to participate in the program.
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 25, 2013
Page 7 of 8
7. ADJOURNMENT
The meeting adjourned at 7:26 p.m. and reconvened back to the Special City Council Meeting. The next
regular City Council meeting is scheduled to take place on July 9, 2013 at 7:00 p.m. in the Rosemead City
Hall Council Chamber.
Polly Low, Mayor
ATTEST:
semi
City
Rosemead Housing Development Corporation and City Council Joint Meeting
Minutes of June 25, 2013
Page 8 of 8