OB - Item 2A - Minutes of the Oversight Board for June 12, 2013Minutes of the
Oversight Board for the Successor Agency to the
Rosemead Community Development Commission Meeting
June 12, 2013
The regular meeting of the Oversight Board for the Successor Agency to the Rosemead Community
Development Commission was called to order by Chair Wallach at 5:00 p.m. in the Rosemead City Council
Chamber located at 8838 East Valley Boulevard, Rosemead, California.
PLEDGE OF ALLEGIANCE: Board Member Jones
PRESENT: Board Members Allred, Jones, Lash, Redondo- Churchward, Wallach
ABSENT: Board Members Miller, Sotelo
STAFF PRESENT: Assistant City Manager Hawkesworth and City Clerk Molleda
1. PUBLIC COMMENTS FROM THE AUDIENCE — None
2. MATTERS FROM STAFF OF THE ROSEMEAD SUCCESSOR AGENCY
A. Designation of a Regular Meeting Schedule
California Health and Safety Code section 34179 requires the Oversight Board meetings to
be subject to the Ralph M. Brown Act (Brown Act). As such, a regular meeting schedule
needs to be approved. The current regular meeting is set for the second Monday of each
month; however, in order to facilitate the needs of Board members and improve coordination
with the City's schedule, the regular meeting date is being moved to the second Wednesday
of each month. If there are no items on the agenda, the meeting would be cancelled with the
posting of appropriate notices.
Recommendation: That the Oversight Board approve Resolution 2013 -0004, entitled:
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION ESTABLISHING A REGULAR
MEETING SCHEDULE
Assistant City Manager Matt Hawkesworth reviewed the staff report. The regular Oversight Board for the
Successor Agency to the Rosemead Community Development Commission was moved to the THIRD
Wednesday of each month.
Board Member Jeff Allred made a motion, seconded by Board Member Nichol Lash, to approve
Resolution No. 2013 -0004. Vote resulted in:
Rosemead Oversight Board Meeting
Minutes of June 12, 2013
Page 1 of 6
ITEM NO. ?_ .L�
Yes: Allred, Jones, Lash, Redondo - Churchward, Wallach
No: None
Abstain: None
Absent: Miller, Sotelo
B. Confirmation of Board Members and Selection of a Vice - Chairperson
The Board's former Vice - Chairperson, Raul Alvarez, is no longer the appointee to the
Rosemead Oversight Board by County Supervisor Molina and has been replaced by Dalila
Sotelo. Therefore, the Oversight Board needs to adopt a resolution to confirm the names of
all Board members and select a new Vice - Chairperson.
Recommendation: That the Oversight Board approve Resolution 2013 -0002, entitled:
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION CONFIRMING THE LIST OF
INDIVIDUALS SERVING AS OVERSIGHT BOARD MEMBERS
AS REQUIRED BY HEALTH AND SAFETY CODE SECTION
34179
Board Member Irene Redondo - Churchward nominated Board Member Nicole Lash as the boards Vice - Chair.
There being no other nominations the Nicole Lash was appointed as the Vice -Chair for the Oversight Board.
Board Member Irene Redondo - Churchward made a motion, seconded by Board Member Jeff Allred, to
appoint Nicole Lash as the boards Vice -Chair and approve Resolution No. 2013.0002. Vote resulted
in:
Yes: Allred, Jones, Lash, Redondo - Churchward, Wallach
No: None
Abstain: None
Absent: Miller, Sotelo
C. Confirmation of the Master Bond Agreement
In order to expedite the completion of the capital improvement projects funded by the July
2010 tax increment bond proceeds, the Rosemead City Council and the Rosemead
Successor Agency have approved a Master Bond Agreement (Agreement) to be utilized as
the enforceable obligation to be included on the Recognized Obligation Payment Schedule
(ROPS). As stated in the proposed Resolution 2013 -0005, the Oversight Board will be
confirming the execution of the Agreement, including the transfer of existing bond proceeds
from the Successor Agency to the City of Rosemead. The Agreement will serve as the
enforceable obligation between the Successor Agency and the City for the completion of the
capital improvement projects in accordance with the bond covenants. Through the utilization
of this agreement, authority to review contracts for individual projects to ensure compliance
Rosemead Oversight Board Regular Meeting
Minutes of June 12, 2013
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with the bond covenants will remain with the Oversight Board; however, it would eliminate
the need to itemize every contract related to these projects on the ROPS. This would ensure
that the funds are spent appropriately while allowing the City to move forward in a timely
manner without having to wait for the Department of Finance to review and approve projects,
which could potentially take several months.
Assembly Bill 1484 enabled Successor Agencies to expend bond proceeds once a Finding of
Completion is received; however, there continues to be ambiguity regarding the Department
of Finance's role in the oversight of these projects. Under the current Health and Safety
Code, the Successor Agency has very strict timelines in which it must submit a ROPS or
amended ROPS. These strict timelines create a very real potential for a delay of at least 180
days between the issuance of a request for proposal, and the actual work being allowed
during a ROPS period. This type of delay would cause significant problems for the
completion of any of the City's proposed projects. In order to clarify how the expense of
bond proceeds may be spent, Assembly Bill 564 (AB 564) has been drafted, and is currently
being considered by Legislators. AB 564 would transfer the approval authority of all bond
proceed funded projects to the Oversight Board, eliminating the requirement of having the
Department of Finance review and approve every contract related to a project. AB 564 has
been unanimously approved by the Assembly and is awaiting approval in the Senate.
Through the adoption of the Master Bond Agreement, the Successor Agency will be
establishing a system very similar to the intent of AB 564 in which the larger projects are
provided on the ROPS, but the management of the contracts and oversight will be delegated
to the Oversight Board.
Recommendation: That the Oversight Board approve Resolution 2013 -0005, entitled:
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION " ROSEMEAD SUCCESSOR
AGENCY" CONFIRMING THE MASTER AGREEMENT FOR
EXCESS BOND PROCEEDS "AGREEMENT" BETWEEN THE
CITY OF ROSEMEAD AND THE SUCCESSOR AGENCY FOR
THE COMPLETION OF CAPITAL IMPROVEMENT PROJECTS
AND APPROVAL OF THE TRANSFER AND EXPENDITURE OF
EXCESS BOND PROCEEDS TO THE CITY OF ROSEMEAD IN
ACCORDANCE WITH THE AGREEMENT
Assistant City Manager Matt Hawkesworth reviewed the staff report.
Board Member Irene Redondo - Churchward made a motion, seconded by Vice -Chair Nichol Lash, to
approve Resolution No. 2013.0005. Vote resulted in:
Yes: Allred, Jones, Lash, Redondo - Churchward, Wallach
No: None
Abstain: None
Absent: Miller, Sotelo
Rosemead Oversight Board Regular Meeting
Minutes of June 12, 2013
Page 3 of 6
D. Review of Project and Contract — Public Plaza
As a part of July 2010 tax increment bond issuance by the former Redevelopment Agency,
the City included funding for a project to build a public plaza in the area between City Hall
and the Library. Construction of the new parking lot, known as Phase I and Phase II, was
completed in spring 2012. At this time, the City desires to utilize existing tax increment bond
proceeds for the construction of Phase III, the Public Plaza in the area between City Hall and
the Library.
Prior to the dissolution of the Redevelopment Agency, city staff worked with a landscape
architect and multiple other consultants to create a project that includes multiple water
features, improved landscaping and irrigation, and decorative paving throughout to increase
the aesthetics and utility of the Civic Center. The plaza will be a complement to the already
completed work at the Civic Center and will encourage public use with the multiple seating
areas, interactive water features, and space for public events. City staff conducted a public
bid process for the construction of this project and received four bids. Because this is a joint
project on both County Library and City property, the City is awaiting the approval of the
license agreement by the County Board of Supervisors, which is expected to occur in the
next couple of weeks. Staff will present this project to the City Council for award as soon as
the license agreement is approved by the County, and will recommend that a contract for
construction be awarded to E.C. Construction.
Recommendation: That the Oversight Board approve Resolution 2013 -0006, entitled:
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION CONFIRMING THE
SELECTION OF E.C. CONSTRUCTION FOR THE
CONSTRUCTION OF THE PUBLIC PLAZA
Assistant City Manager Matt Hawkesworth reviewed the staff report.
Board Member Irene Redondo - Churchward made a motion, seconded by Vice -Chair Nichol Lash, to
approve Resolution No. 2013.0005. Vote resulted in:
Yes: Allred, Jones, Lash, Redondo - Churchward, Wallach
No: None
Abstain: None
Absent: Miller, Sotelo
Rosemead Oversight Board Regular Meeting
Minutes of June 12, 2013
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E. Review of Project and Contract — Rosemead Community Recreation Center Expansion
As a part of July 2010 tax increment bond issuance by the former Redevelopment Agency,
the City included funding for a project to renovate and expand the Rosemead Community
Recreation Center. Work on the Community Center has commenced in phases. In Fiscal
Year 2012 -13, the roof and HVAC systems were upgraded and replaced through a federal
energy efficiency grant. In June 2013, work began on interior renovations and
modernizations to the building that was constructed in 1976. These interior renovations are
being funded through a grant from Los Angeles County. The third phase of this project would
be the upgrade of the existing fagade as well as the construction of a nearly 3,000 square
foot annex. At this time, staff desires to complete preliminary design work through the use of
consultants.
Recommendation: That the Oversight Board approve Resolution 2013 -0007, entitled:
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION CONFIRMING THE
SELECTION OF CEJ ENGINEERS FOR THE PRELIMINARY
ENGINEERING WORK OF THE ROSEMEAD COMMUNITY
CENTER EXPANSION
Assistant City Manager Matt Hawkesworth reviewed the staff report.
Board Member Irene Redondo - Churchward made a motion, seconded by Vice -Chair Nichol Lash, to
approve Resolution No. 2013.0007. Vote resulted in:
Yes: Allred, Jones, Lash, Redondo - Churchward, Wallach
No: None
Abstain: None
Absent: Miller, Sotelo
Review of Project and Contract — Rosemead Park Improvements Project
As a part of July 2010 tax increment bond issuance by the former Redevelopment Agency,
the City included funding for a project to renovate and improve the facilities at Rosemead
Park. The bond issuance included approximately $280,000 for miscellaneous improvements
at Rosemead Park, including new play equipment for the north playground, improvements to
the parking lot and lighting, and removal and replacement of the existing basketball courts.
This project will be completed in phases based on the varying components of the project.
At this time, staff is ready to procure and install the new play equipment for the north
playground and award contracts for design services for the basketball courts, parking lot and
lighting enhancements. As a part of the basketball court improvements, staff will issue a
purchase order for the procurement of new basketball standards to be installed during the
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Minutes of June 12, 2013
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construction phase. Finally, staff would like to award a construction contract for
improvements to the north parking lot, which include removal of the existing boundary wall
and replacement with landscape and removal of concrete from the parking lot medians to
accommodate landscaping.
Recommendation: That the Oversight Board approve Resolution 2013 -0008, entitled:
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION CONFIRMING THE
SELECTION OF VARIOUS VENDORS FOR THE ROSEMEAD
PARK IMPROVEMENT PROJECT
Assistant City Manager Matt Hawkesworth reviewed the staff report.
Vice -Chair Nichol Lash made a motion, seconded by Board Member Irene Redondo - Churchward, to
approve Resolution No. 2013.0008. Vote resulted in:
Yes: Allred, Jones, Lash, Redondo - Churchward, Wallach
No: None
Abstain: None
Absent: Miller, Sotelo
3. ADJOURNMENT
The meeting adjourned at 5:46 pm. The next regular Rosemead Oversight Board meeting is scheduled to
take place on Wednesday, July 17, 2013 at 5:00 p.m.
Pat Wallach
Chair
ATTEST:
Matt Hawkesworth
Successor Agency Staff
Assistant City Manager
Rosemead Oversight Board Regular Meeting
Minutes of June 12, 2013
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