CC - Item 4E - Rosemead Downtown Plaza Project - Award of ContractROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: SEPTEMBER 24, 2013 P,
SUBJECT: ROSEMEAD DOWNTOWN PLAZA PROJECT —
AWARD OF CONTRACT
SUMMARY
As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City
Council approved the "Rosemead Downtown Plaza Project ". The project is designed to
improve the space between City Hall and the Library and create a plaza for public use in
the downtown area. The project will include new, decorative hardscape, improved
landscape, and multiple water features. The plaza will complement existing parking lot
improvements that were completed in spring 2012. It is hoped that once the plaza is
completed, it will become a valuable community resource with the addition of seating
areas, interactive water features, and space for public events. This project is funded
through bond proceeds from the former redevelopment agency and is listed on the
City /Successor Agency recognized obligation payment schedule.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Rosemead Downtown Plaza Project,
and
Authorize the City Manager to enter into a contract with E.C. Construction in the
amount of $1,346,205.34 subject to the approval of a license agreement with the
County of Los Angeles for the construction and operation of the Downtown
Plaza. In addition, authorize an amount of $201,930.80 (15 %) as a contingency
to cover the cost of unforeseen construction expenses.
DISCUSSION
A Notice Inviting Bids was published in local newspapers and trade publications on May
S and May 16 , 2013. At 11:00 a.m. on May 22, 2013, the City Clerk publicly opened
and read four (4) sealed bids with the following result:
APPROVED FOR CITY COUNCIL AGENDA:
ITEM N®. qE
City Council Meeting
September 24, 2013
Page 2 of 3
Rank
Bidder
Location
Bid Amount
1
E.C. Construction
South El Monte, CA
$ 1,346,205.34
2
Vido Samarzich, Inc.
Alta Loma, CA
$ 1,473,924.00
3
Patriot Contracting & Engineering, Inc.
Yorba Linda, CA
$ 1,519,873.00
4
Kasa Construction, Inc.
Ontario, CA
$ 1,685,222.00
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. Staff believes that E.C.
Construction is the lowest responsive bidder and is qualified to complete the work as
specified for this project. E.C. Construction completed the Civic Center /Library/RCRC
Parking Lot Project for the City and staff is confident in their ability to complete
construction of the Public Plaza.
The City's bid specifications indicate that bid prices are valid for a period of sixty -one
(61) days following the public bid opening date. Due to delays with receiving approval
from the State to proceed with this project, staff contacted the apparent low bidder, E.C.
Construction, to determine if a bid extension beyond this time was possible. After
meeting with representatives from E.C. Construction, staff received a letter (Attachment
1) authorizing the extension of bid prices through the end of October, 2013. The
extension will not result in additional cost increases to the City.
On May 28, 2013, the City Council authorized staff to negotiate a license agreement
with the County of Los Angeles for the construction and operation of the Downtown
Plaza. This document is nearing completion and upon its finalization, all necessary
construction contract documents will be forwarded to the contractor. Due to long lead
times for certain materials and equipment included in the project, it is anticipated that
work will begin in the first week of November. The contractor will have ninety (90)
calendar days to complete the project.
This project and contract was reviewed and accepted by the Oversight Board of the
Rosemead Successor Agency on June 12, 2013.
FINANCIAL REVIEW
This project was included in the Fiscal Year 2013 -14 Capital Improvement Program.
The budget for this project is $2,250,000.00 and is funded entirely through tax
increment bond proceeds through the former redevelopment agency. The total funding
appropriation needed to award this contract is $ 1,548,136.14, which is the cost of E.C.
Construction's proposal and a contingency of 15% to cover any unforeseen construction
expenses.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (C) of the CEQA Implementing Guidelines.
City Council Meeting
September 24, 2013
Page 3 of 3
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By:
f
afael Fajardo
Associate Civil Engineer
Prepared By:
Q�/
ullivan
Management Analyst
Submitted By:
Chris Marcarello
Director of Public Works
Attachments:
A. Plans and Specifications (Available in the City Clerk's Office)
B. Bid Analysis
C. Bid Extension Letter
Clry of Rosemead
Public Works service DepartmenHEngineeling Division
Ctly of Rosemead
Rosemead Civic Center Protect Phase III - Downtown Plaza
Protect No. 31004
Bid Analysts
Bid Schedule
Bid Schedule
Item Description
Description
City
Unit Price
Total
1
Clearing and Grubbing Per Plans and Specs
Clearing and Grubbing Per Plans and Specs
1
$ 20,000.00
$ 20,000.00
2
Disposal of Waste Materials
Disposal of Waste Materials
1
$ 5,000.00
$ 5,000.00
3
Demolition Per Plans and Specifications
Demolition Per Plans and Specifications
1
$ 25,000.00
$ 25,000.00
4
Construct Grading Per Plans and Specifications
FLF
1
$ 60,000.00
$ 60,000.00
5
Construct Erosion Control Per Plans and S ecifi
Construct Erosion Control Per Plans and Specific;
1
$ 5,000.00
$ 5,000.00
6
Relocate Existing Pine Tree As Indicated
Relocate Existing Pine Tree As Indicated
1
$ 2,500.00
$ 2,500.00
7
Construct 4" Colored Concrete
Construct 4" Colored Concrete
14,487
$ 9.12
$ 132,121.44
8
Construct 6" Colored Concrete
Construct 6" Colored Concrete
1,513
$ 15.30
$ 23,148.90
9
Construct 8' PCC Curb & Gutter
Construct 8' PCC Curb & Gutter
205
$ 40.00
$ 8,200.00
10
Construct ADA Ramp Per Plans
SF
850
$ 20.00
It 17,000.00
11
Construct PCC Curb Ramp
Ems.
1
$ 2,500.00
It 2,500.00
12
Construct Raised Planters Per Plans
LF
269
$ 290.00
$ 78,010.00
13
Construct Seal Walls Per Plans
LF
161
$ 240.00
$ 38,640.00
14
1 Install Tree Wells & Grates
EA
21
$ 1,500.00
$ 31,500.00
15
Furnish and Install Guardrails / Handrails
LF
257
$ 65.00
$ 16,705.00
16
Water Feature (Upper Plaza) Per Plans
LS
1
$ 163,175.00
It 163,175.00
17
Water Feature (Lower Plaza ) Per Plans
LS
1
$ 113,705.00
$ 113,705.00
18
Install City of Rosemead Mosaic, City Furnished
LS
1
$ 5,000.00
It 5,000.00
19
Furnish and Install Interactive Splash Pad
LS
1
$ 65,000.00
$ 65,000.00
20
Furnish and Install Irrigation System
LS
1 -
$ 35,000.00
$ 35,000.00
21
Furnish and Install Landscape Per Plans
LS
1
$ 70,000.00
$ 70,000.00
22
Lighting / Electrical
LS
1
$ 335,000.00
$ 335,000.00
23
Furnish and Install Trash Receptacles
EA
10
$ 800.00
$ 8,000.00
24
Furnish and Install Drinking Fountain
EA
1
It 12,000.00
$ 12,000.00
25
Furnish and Install Benches
EA
4
It 1,500.00
$ 6,000.00
26
Furnish and Install BcyI, Racks
EA
10
$ 800.00
$ 8,000.00
27
Furnish and Install Flagpoles & Lighting
LS
1
$ 60,000.00
$ 60,000.00
$ 7,000.00
$ 1,346,205.34
$ 1,473,924.00
Total Base Bid Price:
$ 1,346,205.34
Bid Schedule
Pagel oft
Item
Description
Unit
Qty
Unit Price
Total
1
Clearing and Grubbing Per Plans and Specs
LS
1
$ 30,000.00
$ 30,000.00
2
Disposal of Waste Materials
LS
1
$ 10,000.00
S 10,000.00
3
Demolition Per Plans and Specifications
LS
1
$ 25,000.00
$ 25,000.00
4
Construct Grading Per Plans and Specifications
LS
1
$ 50,000.00
$ 50,000.00
5
Construct Erosion Control Per Plans and Specific;
LS
1
$ 3,000.00
$ 3,000.00
6
Relocate Existing Pine Tree As Indicated
LS
1
$ 2,000.00
$ 2,000.00
7
Construct 4" Colored Concrete
SF
14,487
$ 15.00
$ 217,305.00
B
Construct 6" Colored Concrete
SF
1,513
$ 18.00
$ 27,234.00
9
Construct 8' PCC Curb & Gutter
LS
205
$ 45.00
$ 9,225.00
10
Construct ADA Ramp Per Plans
SF
850
$ 15.00
It 12,750.00
11
Construct PCC Curb Ramp
EA
1
$ 3,000.00
It 3,000.00
12
Construct Raised Planters Per Plans
LF
269
$ 400.00
$ 107,600.00
13
Construct Seat Walls Per Plans
LF
161
$ 400.00
$ 64,400.00
14
Install Tree Wells & Grates
EA
21
$ 1,500.00
$ 31,500.00
15
Furnish and Install Guardrails / Handrails
LF
257
$ 130.00
$ 33,410.00
16
Water Feature (Upper Plaza) Per Plans
LS
1
It 195,000.00
$ 195,000.00
17
Water Feature Lower Plaza Per Plans
LS
1
$ 135,000.00
$ 135,000.00
1 B
Install City of Rosemead Mosaic, City Furnished
LS
1
It 5,000.00
$ 5,000.00
19
Furnish and Install Interactive Splash Pad
LS
1
$ 96,000.00
$ 96,000.00
20
Furnish and Install Irrigation System
LS
1
$ 50,000.00
$ 50,000.00
21
Furnish and Install Landscape Per Plans
LS
1
$ 70,000.00
$ 70,000.00
22
Lighting / Electrical
LS
1
$ 250,000.00
$ 250,000.00
23
Furnish and Install Trash Receptacles
EA
10
$ 1,500.00
$ 15,000.00
24
Furnish and Install Drinking Fountain
EA
1
$ 6,500.00
$ 6,500.00
25
Furnish and Install Benches
EA
4
$ 1,500.00
$ 6,000.00
26
Furnish and Install Bicycle Racks
EA
10
$ 1,200.00
$ 12,000.00
27
Furnish and Install Flagpoles & Lighting
LS
1
$ 7,000.00
$ 7,000.00
$ 1,473,924.00
Total Base Bid Price: $ 1,473,924.00
Pagel oft
CbyofRosemwif
Public Works Service DeparrmenW gineedna Division
Bid Schedule
Bid Schedule
Item Description
Unit
Unit
Unit Price
Total
1
Clearing and Grubbing Per Plans and Specs
LS
1
$ 85,000.00
$ 85,000.00
2
Disposal of Waste Materials
LS
1
$ 45,000.00
$ 45,000.00
3
Demolition Per Plans and Specifications
LS
1
$ 95,000.00
$ 95,000.00
4
Construct Grading Per Plans and Specifications
LS
1
$ 55,000.00
$ 55,000.00
5
Construct Erosion Control Per Plans and S ecif
LS
1
$ 18,000.00
$ 18,000.00
6
Relocate Existing Pine Tree As Indicated
LS
1
$ 10,000.00
$ 10,000.00
7
Construct 4" Colored Concrete
SF
14,487
$ 21.00
$ 304,227.00
8
Construct 6" Colored Concrete
SF
1,513
$ 27.00
$ 40,851.00
9
Construct 8' PCC Curb & Gutter
LS
205
$ 40.00
$ 8,200.00
10
Construct ADA Ramp Per Plans
SF
850
$ 30.00
$ 25,500.00
11
Construct PCC Curb Ramp
EA
1
$ 10,000.00
$ 10,000.00
12
Construct Raised Planters Per Plans
LF
269
$ 190.00
$ 51,110.00
13
IConstruct Seat Walls Per Plans
LF
161
$ 85.00
$ 13,685.00
14
Install Tree Wells & Grates
EA
21
$ 1,500.00
$ 31,500.00
15
Furnish and Install Guardrails / Handrails
LF
257
$ 400.00
$ 102,600.00
16
Water Feature (Upper Plaza ) Per Plans
LS
1
$ 160,000.00
$ 160,000.00
17
Water Feature Lower Plaza) Per Plans
LS
1
$ 115,000.00
$ 115,000.00
18
Install City of Rosemead Mosaic, City Furnished
LS
1
$ 5,000.00
$ 5,000.00
19
Furnish and Install Interactive Splash Pad
LS
1
$ 90,000.00
$ 90,000.00
20
Furnish and Install Irrigation System
LS
1
$ 35,000.00
$ 35,000.00
21
Furnish and Install Landscape Per Plans
LS
1
$ 75,000.00
$ 75,000.00
22
Lighting /Electrical
LS
1
$ 100,000.00
$ 100,000.00
23
Furnish and Install Trash Receptacles
EA
10
$ 900.00
$ 9,000.00
24
IFurnish and Install Drinking Fountain
EA
1
$ 10,000.00
$ 10,000.00
25
IFurnish and Install Benches
EA
4
$ 2,500.00
$ 10,000.00
28
Furnish and Install Bicycle Racks
EA
10
$ 500.00
$ 5,000.00
27
Furnish and Install Flagpoles & Lighting
LS
1
$ 10,000.00
$ 10,000.00
15,000.00
24
Furnish and Install Drinking Fountain
EA
1
$ 1,519,873.00
$
Total Base BItl Price:
25
$ 1,519,87100
EA
4
Bid Schedule
Paget of 2
Item Description
Unit
city
Unit Price
Total
1
Clearing and Grubbing Per Plans and Specs
LS
1
$ 125,000.00
$
125,000.00
2
Disposal of Waste Materials
LS
1
$ 1.00
$
1.00
3
Demolition Per Plans and Specifications
LS
1
$ 150,000.00
$
150,000.00
4
Construct Grading Per Plans and Specifications
LS
1
$ 110,000.00
$
110,000.00
5
Construct Erosion Control Per Plans and S ecif
LS
1
$ 12,000.00
$
12,000.00
6
Relocate Existing Pine Tree As Indicated
LS
1
$ 500.00
$
500.00
7
Construct 4" Colored Concrete
SF
14,487
$ 10.00
$
144,870.00
8
Construct 6" Colored Concrete
SF
1,513
$ 12.00
$
18,156.00
9
Construct 8' PCC Curb & Gutter
LS
205
$ 27.00
$
5,535.00
10
Construct ADA Ramp Per Plans
SF
850
$ 11.00
$
9,350.00
11
Construct PCC Curb Ramp
EA
1
$ 3,000.00
$
3,000.00
12
Construct Raised Planters Per Plans
LF
269
$ 250.00
$
67,250.00
13
Construct Seal Walls Per Plans
LF
161
$ 150.00
$
24,150.00
14
Install Tree Wells & Grates
EA
21
$ 2,200.00
$
46,200.00
15
Furnish and Install Guardrails / Handrails
LF
257
$ 130.00
$
33,410.00
16
Water Feature (Upper Plaza) Per Plans
LS
1
$ 105,000.00
$
105,000.00
17
Water Feature Lower Plaza Per Plans
LS
1
$ 65,000.00
$
65,000.00
18
Install City of Rosemead Mosaic, City Furnished
LS
1
$ 4,000.00
$
4,000.00
19
Furnish and Install Interactive Splash Pad
LS
1
$ 100,000.00
$
100,000.00
20
Furnish and Install Irrigation System
LS
1
$ 60,000.00
$
60,000.00
21
Furnish and Install Landscape Per Plans
LS
1
$ 155,000.00
$
155,000.00
22
Lighting (Electrical
LS
1
$ 385,000.00
$
385,000.00
23
Furnish and Install Trash Receptacles
EA
10
$ 1,500.00
$
15,000.00
24
Furnish and Install Drinking Fountain
EA
1
$ 10,000.00
$
10,000.00
25
Furnish and Install Benches
EA
4
$ 3,200.00
$
12,800.00
26
Furnish and Install Bicycle Racks
EA
10
$ 800.00
$
8,000.00
27
Furnish and Install Flagpoles & Li htin
LS
1
$ 16,000.00
$
16,000.00
$
1,685,222.00
Total Base Bid Price:
$ 1,685,222.00
Paget of 2
2213 CHICO AVEJSO. EL MONTE, CA 91733
Phone: (626) 444 -9596 Fax: (626) 444 -3077
California Contractors Limnse #366614
July 11, 2013
City of Rosemead
8838 E. Valley Blvd.
Rosemead, Ca. 91770
Attn: Rafael Fajardo
Re: Rosemead Civic Plaza Project Phase III
Dear Rafael,
Since there has been a delay in awarding the contract for the Civic Center
Plaza project, our bid price of S 1,346,205.34 will be good through the end of
October of this year.
Dave Wilhite
E.C. Construction