CC - Item 4I - Garvey Gymnasium Restroom Maintenance and RepairsROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: OCTOBER 8, 2013
SUBJECT: GARVEY GYMNASIUM RESTROOM MAINTENANCE AND REPAIRS
SUMMARY
In September 2013, the City Council reviewed the existing conditions of the Garvey
Gymnasium and determined there is an imminent need for maintenance and repair work
at the building. The facility was built prior to the incorporation of the City and is in
significant need of repair. During the discussion, the Council identified three key
maintenance needs for the gym including restroom facilities, window replacement, and
exterior improvements.
The existing gymnasium restroom facilities were identified as a priority for maintenance
and repair work due to existing plumbing, ventilation, and fixture deficiencies. As such,
informal proposals were solicited to repair the plumbing, replace fixtures, and update
flooring, tiling, and paint. Repairs will also address existing Americans with Disabilities
Act (ADA) deficiencies in the facility. The attached maintenance agreement will address
these concerns and allow repairs to commence immediately.
Staff Recommendation
It is recommended that the City Council authorize the City Manager to enter into an
agreement with CEM Construction in the amount of $104,500.00. In addition, authorize
an amount of $15,675.00 (15 %) as a contingency to cover the cost of unforeseen
expenses.
DISCUSSION
The Garvey Gymnasium is aging and in need of maintenance and repairs to enable its
ongoing functionality. At this time, maintenance activities will focus on the gymnasium
restrooms, including repairs to plumbing, replacement of fixtures, repair of tiling and
flooring, painting, and configuration changes in order to accommodate ADA accessibility
requirements. As a part of the reconfiguration, the showers will be removed as it was
determined the facility no longer has a need for shower facilities. The removal of the
shower facilities will enable the addition of more toilet and sink facilities in order to
accommodate gym users.
ITEM NO. !
City Council Meeting
October 8, 2013
Paqe 2 of 2
The City Council reviewed the existing conditions and deficiencies in September. Based
on this discussion, it was determined that the restrooms were in significant need of
maintenance and repair work. In order to address these issues quickly, informal
proposals were solicited from qualified contractors to complete the repairs. Based on
the scope of services distributed to these contractors, the following proposals were
received:
Rank
Bidder
Location
Base Bid
Amount
1
CEM Construction
Downey, CA
$104,500.00
2
Maximo Robles
Phelan, CA
$131,000.00
3
JC Lopez
Downey, CA
$159,895.00
Staff has reviewed the proposal and investigated the contractors' backgrounds for
competency. Staff believes that CEM Construction is qualified to complete the work as
specified for this project and offers the lowest, responsible proposal.
FINANCIAL REVIEW
This project was included in the Fiscal Year 2013 -14 Budget. The budget for this project
is $400,000 and it is funded entirely through bond repayment funds. The total
appropriation needed to award the contract is approximately $120,175.00. Remaining
funds will be utilized to complete other phases of improvements, including window
replacement and exterior fagade repairs.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By:
Rafael Fajardo
Associate Civil Engineer
Prepared By:
- §e&J6oWIivan
Management Analyst
Submitted By:
Chris Marcarello
Director of Public Works
Submi#ed By:
and Recreation
Attachments:
A. Plans and Specifications (Available in the City Clerk's Office)
B. Proposal Summary
PUBLIC WORKS SERVICE DEPARTMENTAFNGINEERING DIVISION 10Po32013
CITY OF ROSEMEAD
GARVEY GYMNASIUM BATHROOM MAINTENANCE
BID ANALYSIS
PROPOSALS RECEIVED' OCTOBER 2.2013
CEM CONSTRUCTION
Base Bid Price
#1
MAXIMO ROBLES
Base Bid Price
#2
1
CLEARING AND GRUBBING
1
LS
$ 5,500.00 $ 5,500.00
2
DISPOSAL OF WASTE MATER
1
LS
$ 3,700.00 $ 3,700.00
3
BATHROOM WORK AS INDIC ON PLANS
1
LS
$ 95,300.00 $ 95,300.00
i
LS
$ 120,000.00
$ 120,000.00
TOTAL BASE BID PRICE
$ 104,500.00
MAXIMO ROBLES
Base Bid Price
#2
JC LOPEZ
Base Bid Price
#3
1
CLE ARING AND GRUBBING
1
LS
$ 7,0
$ 7,000.00
2
DISP OSAL OF WASTE M ATERLS IA
1
LS
$ 4,000.00
$ 4,000.00
3
BATHROOM WORK AS IN DICATED ON PLANS
i
LS
$ 120,000.00
$ 120,000.00
TOTAL BASE BID PRICE
E 131,000.00
JC LOPEZ
Base Bid Price
#3
PAGE
1
CLEARING AND GRUBBING
1
LS
$ 13200.00
$ 13,200.00
2
DISPOS OF WASTE M ATERIALS
1
LS
$ 5,900.00
$ 5,900.00
3
BATHR WORK AS IN DICATED ON PLANS
1
LS
$ 140,795.00
$ 140,795.00
TOTAL BASE BID PRICE
$ 159,995.00
PAGE