OB - 2013-0013 - Confirming the Selection of a Professional Services Firm for Architectural Design Services for The Rosemead Community Recreation Center Improvement ProjectRESOLUTION NO. 2013 -0013
A RESOLUTION OF THE OVERSIGHT BOARD
FOR THE SUCCESSOR AGENCY TO THE
ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION CONFIRMING THE SELECTION OF
A PROFESSIONAL SERVICES FIRM FOR
ARCHITECTURAL DESIGN SERVICES FOR THE
ROSEMEAD COMMUNITY RECREATION CENTER
IMPROVEMENT PROJECT
WHEREAS, THE Rosemead Successor Agency received the Finding of Completion
on April 18, 2013 from the Department of Finance; and
WHEREAS, the Finding of Completion states that the Rosemead Successor Agency
may utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner
consistent with the original bond covenants per Health and Safety Code section
34191.4(c); and
WHEREAS, the Rosemead Successor Agency is holding approximately $7.1 million
in bond proceeds derived from bonds issued prior to January 1, 2011 for Capital
Improvement Projects identified in the bond covenants; and
WHEREAS, the Rosemead Successor Agency will be required to provide oversight
of the completion of the Capital Improvement Projects to ensure compliance with the
bond covenants; and
WHEREAS, the approved Capital Improvement Projects have been included on
each Recognized Obligation Payment Schedule filed by the Rosemead Successor
Agency; and
NOW, THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR
AGENCY TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY
RESOLVES:
1. The Rosemead Successor Agency Oversight Board confirms that the
professional services firms listed below are qualified and capable to provide
project architectural and construction administration services related to the
Rosemead Community Recreation Center Improvement Project.
2. That the contract with the following firm shall not exceed the amounts listed in the
table below. If any contract amendments are required, all such changes shall be
brought back to the Oversight Board for review and approval.
Trade
Firm
Total Budget
Architectural Services
Carde Ten
Architects
$ 260,445.00
Total Cost $ 260,445.00
3. Successor Agency staff is directed to submit documents to the Department of
Finance as necessary, including an amended Recognized Obligation Payment
Schedule.
4. Successor Agency staff is directed to provide a copy of this Resolution to the
County Auditor - Controller, the State Controller's Office and the State Department
of Finance.
PASSED. APPROVED AND ADOPTED THIS 20 DAY OF November. 2013
Pat Wallach
Chair
ATTEST:
Y r 1
Matthew Hlawkes4ofth
Successor Agency Staff
I HEREBY CERTIFY that the above foregoing resolution was duly passed and adopted by
the Oversight Board for the Successor Agency to the Rosemead Community Development
Commission at its regular meeting on the 20'^ day of November 2013, by the following vote,
to wit:
Ayes: Jones, Lash, Redondo - Churchward, Wallach
Noes: None
Absent: Allred, Miller, Sotelo
Abstained: None
MathA E. Hawl esworlh
Successor Agency Staff
Assistant City Manager
ROSEMEAD SUCCESSOR
AGENCY STAFF REPORT
TO: THE HONORABLE CHAIR AND BOARD MEMBERS
FROM: MATTHEW HAWKESWORTH, ASSISTANT CITY MANAGER
DATE: NOVEMBER 20, 2013
SUBJECT: ARCHITECTURAL SERVICES CONTRACT FOR ROSEMEAD
COMMUNITY RECREATION CENTER IMPROVEMENTS
SUMMARY
As part of the July 2010 tax increment bond issuance by the former Redevelopment
Agency, the City included funding for a project to renovate and expand the Rosemead
Community Recreation Center (RCRC). The existing facility was built in 1975 and is
approximately 17,000 square feet in size. RCRC serves as a major community
recreation facility that houses senior programs, recreation classes, special functions,
and community events. Proposed improvements include fagade /beautification
improvements, improved disabled access, building /safety improvements,
heating /ventilation system upgrades, and a building expansion to house a computer lab,
small teen center, and recreation staff offices.
The City retained Carde Ten Architects in February 2011 to complete architectural
services for the RCRC improvement project. Since this time, a portion of the design
and construction has been completed, including the replacement of roof materials,
heating /cooling systems, and interior renovations. Remaining items in the project scope
include fagade improvements, landscaping /hardscaping improvements, and the
expansion of the community center building. Confirmation of the attached contract will
allow for the completion of remaining design items and for design expenses to be
funded through bond proceeds earmarked for the RCRC project.
Staff Recommendation
It is recommended that the Oversight Board approve Resolution 2013 -0013, confirming
the contract with Carde Ten Architects in the amount of $260,445 for the completion of
architectural services at the Rosemead Community Recreation Center.
DISCUSSION
In 2010, the City completed the Parks and Facilities Master Plan to help serve as a
guide for future capital improvements. As such, the City, with significant public input,
identified a need to improve and expand the Rosemead Community Recreation Center
(RCRC). Together with the new Civic Center Parking Lot and Downtown Plaza, this
area will serve as an inviting space for public events and will expand on services
available to the community.
ITEM NO. _3,
Rosemead Successor Agency Oversight Board
November 20, 2013
Page 2 of 3
The RCRC Expansion and Building Improvement Project will include the following
elements:
• Fagade /Beautification Improvements
• Improved Disabled Access
• Building /Safety Improvements — fire safety, electrical equipment upgrades,
structural reinforcement, roof repairs
• Energy Efficiency Improvements — heating, ventilation, air conditioning system
modernization; efficient lighting fixtures, drought tolerant landscaping,
sustainable building materials
• Interior Improvements — furniture, fixtures, and equipment for expansion area and
adjoining areas to existing building
• Building Expansion — the addition of approximately 3,000 square feet to include
additional classroom space, a computer lab facility, small teen center, exterior
plaza and staff offices.
After conducting a request for proposal process in February 2011, Carde Ten Architects
was selected by the City to serve as the architectural firm to complete design
improvements for the Rosemead Community Recreation Center. The total value of the
contract is $260,445. To date, a total of $168,405 has been paid to Carde Ten
Architects for design /construction administration of several components of the project
(interior improvements, roof replacement, and heating /cooling improvements). It should
be noted that expenditures for this phase were made prior to the dissolution of
redevelopment agencies.
The remainder of the contract, $92,040, will be used for the completion of remaining
project aspects, including the design of fagade improvements, landscaping /hardscaping
improvements, building expansion, and construction administration. After the
completion of design plans, it is anticipated that a construction contract for this project
will be presented to the Oversight Board for consideration in February 2013. As
proposed, all costs related to this project will be funded through bond proceeds from the
former redevelopment agency.
FINANCIAL REVIEW
This project was included in the City's Capital Improvement Program and is funded
entirely with tax increment bond proceeds. The total budget for this project is
$1,750,000.00.
Rosemead Successor Agency Oversight Board
November 20, 2013
Page 3 of 3
Submitted By:
UAnak
Chris Marcarello
Director of Public Works
Attachments:
1. Resolution 2013 -0013 (Oversight Board Confirmation of Architectural Services
Agreement)
2. Carde Ten Architects Agreement, Services Breakdown, Progress Payment
Summary