OB - Item 3C - Rosemead Community Recreation Center Improvements - Furniture, Fixtures, and EquipmentROSEMEAD OVERSIGHT
BOARD STAFF REPORT
TO: THE HONORABLE CHAIR AND BOARD MEMBERS
FROM: MATTHEW HAWKESWORTH, ASSISTANT CITY MANAGE
DATE: FEBRUARY 19, 2014
SUBJECT: ROSEMEAD COMMUNITY RECREATION CENTER IMPROVEMENTS —
FURNITURE, FIXTURES, AND EQUIPMENT
SUMMARY
As part of the July 2010 tax increment bond issuance by the former Redevelopment
Agency, the City included funding for a project to renovate and expand the Rosemead
Community Recreation Center (RCRC). The existing facility was built in 1975 and is
approximately 17,000 square feet in size. RCRC serves as a major community recreation
facility that houses senior programs, recreation classes, special functions, and community
events.
Renovation on the RCRC facility progressed in several phases that initiated in the spring
of 2012. Since this time, a portion of the design and construction has been completed,
including the replacement of roof materials, heating /cooling systems, and interior
renovations. The final phase of the facility modernization includes the construction of a
3,000 square foot annex and renovation of the exterior of the existing building. It is
expected that this work will begin in the spring of 2014.
With the recent completion of the interior renovations at the existing facility, a package of
furniture, fixtures and equipment has been selected to complete the interior portions of
the building. Funding for these materials were included as part of the 2010 bond issuance
by the former Redevelopment Agency.
Staff Recommendation
It is recommended that the Oversight Board approve Resolution 2014 -0003 confirming
the purchase furniture, fixtures, and equipment for the Rosemead Community Recreation
Center Improvement Project.
DISCUSSION
In 2010, the City completed the Parks and Facilities Master Plan to help serve as a guide
for future capital improvements. As such, the City, with significant public input, identified
a need to improve and expand the Rosemead Community Recreation Center (RCRC).
Together with the new Civic Center Parking Lot and Downtown Plaza, this area will serve
APPROVED FOR SUCCESSOR AGENCY AGENDA. �`W i
Rosemead Successor Agency Oversight Board
February 19, 2014
Page 2 of 3
as an inviting space for public events and will expand on services available to the
community.
The RCRC Expansion and Building Improvement Project will include the following
elements:
• Facade/Beautification Improvements
• Improved Disabled Access
• Building /Safety Improvements — fire safety, electrical equipment upgrades,
structural reinforcement, roof repairs
• Energy Efficiency Improvements — heating, ventilation, air conditioning system
modernization; efficient lighting fixtures, drought tolerant landscaping, sustainable
building materials
• Interior Improvements — furniture, fixtures, and equipment for expansion area and
adjoining areas to existing building
• Building Expansion — the addition of approximately 3,000 square feet to include
additional classroom space, a computer lab facility, small teen center, exterior
plaza and staff offices.
Based on the proposed uses and functions of the facility, the project architect, Cards Ten
Architects, and design staff from G/M Business Interiors (G /M) have worked to design a
package of furniture, fixtures, and equipment for the new Rosemead Community
Recreation Center. The materials will support the facility's classes and uses while also
complimenting the recently completed modernization improvements. G/M is a well -
respected space planning and furniture design firm located in Southern California. G/M
has worked with several other public agencies on similar improvement projects, including
the City of Rosemead's recent City Hall Interior Improvements Project.
In working with G /M, staff was able to negotiate the use of a competitively bid contract
with the County of Riverside for the procurement of furniture and equipment. The County
Contract provides the City with access to steep discounts that range from 46% to 70% off
of list prices. This process, known as "piggybacking ", provides smaller cities with access
to price discounts that would otherwise not be available. Additionally, the use of
piggybacking also saves a considerable amount of staff time involved in a large
procurement process. This process has been utilized by the city previously in the
procurement of capital, including vehicles and equipment. The proposed package of
equipment includes new furniture for staff offices, reception and lounge areas, assorted
furniture pieces for the lobby and lounge areas, as well as the furnishing of the new
computer lab.
In addition to the furniture, technology related equipment is necessary for the new
computer lab and staff that will be assigned to the facility. Bids for computers, switches,
network storage devices, software, printers and other hardware have been solicited.
Since the technology items to be furnished are being provided by multiple vendors, the
Rosemead Successor Agency Oversight Board
February 19, 2014
Page 3 of 3
City's purchasing code allows the City Manager to authorize all of the contracts since they
will be less than $25,000. A breakdown of the proposed equipment is as follows:
All -in -One Computers
Dell
$23,600
Cisco Switches
PCMG
$5,400
Sonicwall Firewall
Dell
$950
HP Printers
PCMG
$1,200
Network Storage
PCMG
$250
Projector
PCMG
$600
Software
PCMG
$1,100
Print Station
GoPrint
$3,400
Contingency (10 %)
$1500
Total
$40,000
As proposed, these furnishings, fixtures and equipment would be purchased at the end
of February. It is expected that these materials would be installed in May, making the
existing facility operational in July.
FINANCIAL REVIEW
This project was included in the City's Capital Improvement Program and is funded
entirely with tax increment bond proceeds. The total budget for this project is
$1,750,000.00.
Submitted By:
Chris Marcarello
Director of Public Works
Attachments:
1. Resolution 2014 -0003 (Oversight Board Confirmation of Furniture, Fixtures and
Equipment Purchase)
2. Quote form G/M Business Interiors to Furnish and Install Furniture, Fixtures and
Equipment
3. Riverside County Contract with G/M Business Interiors
RESOLUTION NO. 2014 -0003
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO
THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING THE
AWARD OF CONTRACT FOR FURNITURE, FIXTURES AND EQUIPMENT FOR THE
ROSEMEAD COMMUNITY RECREATION CENTER IMPROVEMENT PROJECT
WHEREAS, THE Rosemead Successor Agency received the Finding of Completion
on April 18, 2013 from the Department of Finance; and
WHEREAS, the Finding of Completion states that the Rosemead Successor Agency
may utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner
consistent with the original bond covenants per Health and Safety Code section
34191.4(c); and
WHEREAS, the Rosemead Successor Agency is holding approximately $7.1 million
in bond proceeds derived from bonds issued prior to January 1, 2011 for Capital
Improvement Projects identified in the bond covenants; and
WHEREAS, the Rosemead Successor Agency will be required to provide oversight
of the completion of the Capital Improvement Projects to ensure compliance with the
bond covenants; and
WHEREAS, the approved Capital Improvement Projects have been included on
each Recognized Obligation Payment Schedule filed by the Rosemead Successor
Agency; and
NOW, THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR
AGENCY TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY
RESOLVES:
1. The Rosemead Successor Agency Oversight Board confirms that the contractors
listed below are qualified and capable to provide furniture, fixtures, and
equipment for the Rosemead Community Recreation Center Improvement
Project.
2. That the contract with each contractor shall not exceed the price of the bid plus
ten (10) percent, as listed in the table below. If any contract amendments are
required in excess of this amount, then all such changes shall be brought back to
the Oversight Board for review and approval.
Trade
Firm
Total Budget
Furniture and Fixtures
GM Business
Interiors
$ 84,015.86
Technology Equipment
Various
$ 40,000.00•
Total Cost $ 124,015.86
*Includes 10% contingency.
3. Successor Agency staff is directed to submit documents to the Department of
Finance as necessary.
4. Successor Agency staff is directed to provide a copy of this Resolution to the
County Auditor - Controller, the State Controller's Office and the State Department
of Finance.
PASSED, APPROVED AND ADOPTED THIS 19th DAY OF February, 2014.
Pat Wallach
Chair
ATTEST:
Matthew Hawkesworth
Successor Agency Staff
Euiw IF -111TE wp--
TLlRECUTIEN xemm� NtrEnryxrere EN EeEe. Ll.— RIOTERS. 1 3 1814 3 L1.W
..1 RECETICN TI 1ED 1 b 1501 W 3 1}p1q
IT EC2 RECEPTION
-E- I
C.-PI
ERIE-
Euiw IF -111TE wp--
TLlRECUTIEN xemm� NtrEnryxrere EN EeEe. Ll.— RIOTERS. 1 3 1814 3 L1.W
..1 RECETICN TI 1ED 1 b 1501 W 3 1}p1q
CH� �FICE 2
M9
'A.., TI
T.— I-
C� LOU�E
Ew� 4� �' T,��
T.� L.��
H.— -1
71P (M S��
CH�7
L.—.
F.V
H . . .
C-
L—M
1..—
24
iLa -r
�.....�RR.
UllltT�
X. AZ I
T. h
1. .2
12
.�CoMRM,ERR�
M.WbMb�M
rRnf
P mwwB
1
WSN F
Beads
a
�„R.W.pp.8.9�R
aw4
l
UBOBCCMFViERRWN
H—Mw7,
,eV.IN,]OVe ] D.1, .Il
MB PpU RR[
Eyn m.-
M
t
{
NI.W 3
N>w
EVS 1Mtt.BBtllFrerrea,
CNW MULPNAPoE ROOM
Xmm mw,wUp
B ,p cwc GwB Fwm
1
0.,05,8
1
BYY S
1.MtW
T. M. UR.E R0.M
rwnenMW erxp
6wop ECa Imwu
0
0
1
3
i ,SWW
0
i BM,00
$ 9