CC - Agenda - 02-25-14Public Comment from the Audience
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Rosemead
City Council
and the
Successor Agency of the
Rosemead Community
Development Commission
JOINT MEETING AGENDA
February 25, 2014
7:00 PM
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.org
Polly Low, Mayor
William Alarcon, Mayor Pro Tem
Sandra Armenta, Council Member
Margaret Clark, Council Member
Jean Hall, Council Member
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Joint Meeting Agenda
• CALL TO ORDER-7:00 p.m.
• PLEDGE OF ALLEGIANCE —Council Member Clark
• INVOCATION —Council Member Hall
• ROLL CALL:
• City Council — Mayor Low, Mayor Pro Tern Alarcon, Council Members Annenta, Clark, and
Hall
• Successor Agency— Chair Low, Vice -Chair Alarcon, Members Armenta, Clark, and Hall
1. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
2. PRESENTATIONS
• Volunteers for the Christmas Decorations Contests — Beautification Committee
• Relay for Life Presentation
3. CONSENT CALENDAR
A. Claims and Demands
Resolution No. 2014 -04
Recommendation: to approve Resolution No. 2014 — 04, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $617,819.36 NUMBERED 83890 THROUGH
84053 INCLUSIVELY
. ResolutionNo.2014 -04
Recommendation: to approve Resolution No. 2014 — 04, entitled:
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION
ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM
OF $1,430.50 NUMBERED 10075 THROUGH 10076
INCLUSIVELY
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
B. Declaration of Surplus Property
As City Council is aware, much of City Hall was recently renovated. In addition to interior
construction throughout the building, the project included replacement of old furnishings and
fixtures. As a result of the project, outdated furniture (desks, chairs, file cabinets, etc.), small
electronics (tape recorders, typewriters, etc.), and office equipment and supplies were
removed from City Hall. These items, due to their age and condition, are no longer of any
practical use or value to the city. In accordance with section 3.24.130, subsection 11, of the
Rosemead Municipal Code, they may, therefore, be deemed surplus property.
This property, if declared surplus, will, be sold to residents during the City of Rosemead's
Community Yard sale scheduled for Saturday, March 8, in the northwest parking lot at
Southern California Edison. Funds resulting from the sale will be placed in the donor account
for our Rockin' Rosemead Summer Concerts. Any items that do not sell will be donated to
People for People as with all items remaining following the Community Yard Sale. People for
People typically resells these items as thrift to offset their operational costs.
Recommendation: That the City Council declare all referenced City property as surplus,
pursuant to sections 3.24.130 subsection 11 (e) of the municipal code, and authorize its sale
during the upcoming Community Yard Sale on March 8, 2014, and to donate all items that do
not sell to People for People for re -sale or other disposition as they deem appropriate.
C. Garvey Park Gymnasium Renovations —Window Replacement Project
In September 2013, the City Council reviewed the existing conditions of the Garvey
Gymnasium and determined there was an imminent need for maintenance and repair work at
the building. The facility was built prior to the incorporation of the City and is in significant
need of repair. During the discussion, the Council identified three key maintenance needs
for the gym including restroom facilities, window replacement, and exterior improvements.
The renovation of restroom facilities at the Gymnasium was completed in February 2014,
including plumbing repairs, ventilation upgrades, and the replacement of restroom fixtures.
At this time, bids have been received for the next phase of the facility renovation which
includes the replacement of windows and framing.
Recommendation: That the City Council:
1. Approve the plans and specifications for the Garvey Park Gymnasium Renovations —
Window Replacement Project; and
2. Authorize the City Manager to enter into a contract with CEM Construction in the amount
of $94,950.00 and authorize a contingency in the amount of $14,250 (approximately
15 %) to cover the cost of unforeseen construction expenses.
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
February 25. 2014
D. Rosemead Community Recreation Center Improvements — Furniture, Fixtures, and
Equipment
As part of the July 2010 tax increment bond issuance by the former Redevelopment Agency,
the City included funding for a project to renovate and expand the Rosemead Community
Recreation Center (RCRC). The existing facility was built in 1975 and is approximately
17,000 square feet in size. RCRC serves as a major community recreation facility that
houses senior programs, recreation classes, special functions, and community events.
Renovation on the RCRC facility has progressed in several phases that initiated in the spring
of 2012. Since this time, a portion of the design and construction has been completed,
including the replacement of roof materials, healing /cooling systems, and interior
renovations. The final phase of the facility modernization includes the construction of 3,000
square foot annex and renovation of the exterior of the existing building. It is expected that
this work will begin in the spring of 2014.
With the recent completion of the interior renovations at the existing facility, a package of
furniture, fixtures and equipment has been selected to complete the interior portions of the
building. Funding for these materials were included as part of the 2010 bond issuance by
the former Redevelopment Agency.
Recommendation: That the City Council authorize the City Manager to execute a purchase
order with G/M Business Interiors in an amount not -to- exceed $84,015.86 for the
procurement of furniture, fixtures, and equipment for the Rosemead Community Recreation
Center Improvement Project.
E. Review of Traffic Conditions and Installation of All -Way Stop Signs at the Intersection
of Angelus Avenue and Keim Street
The Traffic Commission recently reviewed a request to evaluate traffic conditions in the
vicinity of Rice Elementary School. The school principal and several parents indicated that
there are pedestrian and vehicle safety concerns during school drop-off times, due to the
lack of a stop sign and crosswalk at the intersection of Angelus Avenue and Keim Street. A
traffic study was conducted at the location, including a warrant study to determine if the
installation of stop controls and crosswalks was appropriate. After studying the location, it
was determined that the intersection did not meet minimum volume or accident thresholds
for the installation of stop controls. However, based on several additional a safety factors the
traffic engineer determined that stop controls should be installed in order to increase
pedestrian and traffic safety. Based on the review of the location, the Traffic Commission
concurred with the recommendation to install stop controls to help improve pedestrian and
traffic safety.
Recommendation: That the City Council approve Resolution No. 2014 -05, entitled:
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ESTABLISHING STOP SIGNS AT THE
INTERSECTION OF ANGELUS AVENUE AT KEIM STREET
4. MATTERS FROM CITY MANAGER & STAFF
A. Agreement Extension for Landscape Maintenance Services
The City of Rosemead provides landscape maintenance services through a contractual
agreement with TruGreen Landcare. The service specified in the agreement include turf
mowing, turf edging, blowing, turf aeration, weed eradication, pest control and general
cleanup for City parks, facilities and public right-of -way areas. The initial agreement for
these services began in March 2009 for a five (5) year term. The agreement is set to expire
at the end of February 2014.
Based on a survey of recent landscape maintenance unit prices in nearby public agencies, it
has been determined that the City's current rate for these services is highly competitive and
that cost savings may not be realized through a competitive bid process. In considering the
existing rates and the high level of service provided by the current contractor, it is beneficial
for the City to extend the agreement for another five (5) year term. The proposed term is
consistent with other City maintenance agreements and includes performance provisions to
ensure that the City's high level of maintenance services are continued.
Recommendation: That the City Council:
1. Approve the extension of the City's landscape maintenance agreement; and
2. Authorize the City Manager to execute the agreement with TruGreen Landcare for a
fixed annual cost of $236,460 for the first three (3) years, with a City option to renew for
the following two (2) years.
5. MATTERS FROM MAYOR & CITY COUNCIL
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
February 25. 2014
6. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on March 11, 2014 at 7:00
p.m. in the Rosemead City Hall Council Chamber.
Upcoming City • Sponsored Community Events
Community Yard Sale Saturday, March 8"
California Edison Southwest Parking Lot 7:30 a.m. - 1:30 p.m.
2255 Walnut Grove
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