CC - Item 3D - Rosemead Community Recreation Center Improvements - Furniture, Fixtures, and EquipmentROSEMEAD CITY COUNCIL
STAFF REPORT
TO THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER"7j�
DATE: FEBRUARY 25, 2014 `
SUBJECT: ROSEMEAD COMMUNITY RECREATION CENTER IMPROVEMENTS —
FURNITURE, FIXTURES, AND EQUIPMENT
SUMMARY
As part of the July 2010 tax increment bond issuance by the former Redevelopment
Agency, the City included funding for a project to renovate and expand the Rosemead
Community Recreation Center (RCRC). The existing facility was built in 1975 and is
approximately 17,000 square feet in size. RCRC serves as a major community
recreation facility that houses senior programs, recreation classes, special functions,
and community events.
Renovation on the RCRC facility has progressed in several phases that initiated in the
spring of 2012. Since this time, a portion of the design and construction has been
completed, including the replacement of roof materials, heating /cooling systems, and
interior renovations. The final phase of the facility modernization includes the
construction of a 3,000 square foot annex and renovation of the exterior of the existing
building. It is expected that this work will begin in the spring of 2014.
With the recent completion of the interior renovations at the existing facility, a package
of furniture, fixtures and equipment has been selected to complete the interior portions
of the building. Funding for these materials were included as part of the 2010 bond
issuance by the former Redevelopment Agency.
Staff Recommendation
It is recommended that the City Council authorize the City Manager to execute a
purchase order with G/M Business Interiors in an amount not -to- exceed $84,015.86 for
the procurement of furniture, fixtures, and equipment for the Rosemead Community
Recreation Center Improvement Project.
DISCUSSION
In 2010, the City completed the Parks and Facilities Master Plan to help serve as a
guide for future capital improvements. As such, the City, with significant public input,
identified a need to improve and expand the Rosemead Community Recreation Center
ITEMNO._ D
City Council Meeting
February 25, 2014
Paae 2 of 3
(RCRC). Together with the new Civic Center Parking Lot and Downtown Plaza, this
area will serve as an inviting space for public events and will expand on services
available to the community.
The RCRC Expansion and Building Improvement Project will include the following
elements:
• Fagade/Beautification Improvements
• Improved Disabled Access
• Building /Safety Improvements — fire safety, electrical equipment upgrades,
structural reinforcement, roof repairs
• Energy Efficiency Improvements — heating, ventilation, air conditioning system
modernization; efficient lighting fixtures, drought tolerant landscaping,
sustainable building materials
• Interior Improvements — furniture, fixtures, and equipment for expansion area and
adjoining areas to existing building
• Building Expansion — the addition of approximately 3,000 square feet to include
additional classroom space, a computer lab facility, small teen center, exterior
plaza and staff offices.
Based on the proposed uses and functions of the facility, the project architect, Carde
Ten Architects, and design staff from G/M Business Interiors (G /M) have worked to
design a package of furniture, fixtures, and equipment for the new Rosemead
Community Recreation Center. The materials will support the facility's classes and
uses while also complementing the recently completed modernization improvements.
G/M is a well - respected space planning and furniture design firm located in Southern
California. G/M has worked with several other public agencies on similar improvement
projects, including the City of Rosemead's recent City Hall Interior Improvements
Project.
In working with G /M, staff was able to negotiate the use of a competitively bid contract
with the County of Riverside for the procurement of furniture and equipment. The
County Contract provides the City with access to steep discounts that range from 46%
to 70% off of list prices. This process, known as "piggybacking ", provides smaller cities
with access to price discounts that would otherwise not be available. Additionally, the
use of piggybacking also saves a considerable amount of staff time involved in a large
procurement process. This process has been utilized by the city previously in the
procurement of capital, including vehicles and equipment. The proposed package of
equipment includes new furniture for staff offices, reception and lounge areas, assorted
furniture pieces for the lobby and lounge areas, as well as the furnishing of the new
computer lab.
In addition to the furniture, technology related equipment is necessary for the new
computer lab and staff that will be assigned to the facility. Bids for computers, switches,
network storage devices, software, printers and other hardware have been solicited.
City Council Meeting
February 25, 2014
Page 3 of 3
Since the technology items will be furnished by multiple vendors, the City's purchasing
code allows the City Manager to authorize all of the contracts since they will be less
than $25,000. These items are included as part of the project budget.
As proposed, these furnishings, fixtures and equipment would be purchased at the end
of February. It is expected that these materials would be installed in May 2014.
FINANCIAL REVIEW
This project was included in the City's Capital Improvement Program and is funded
entirely with tax increment bond proceeds. The total budget for this project is
$1,750,000.00.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted By:
Chris Marcarello
Director of Public Works
Attachments:
1. Quote from G/M Business Interior to Furnish and Install Furniture, Fixtures, and
Equipment
2. Riverside County Contract with G/M Business Interiors
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Contract M #RIVC0.93145- 006 -12/10
PROFESSIONAL AGREEMENT
for
SYSTEMS/CONVENTIONAL FURNITURE
INCLUDING DESIGN AND INSTALLATION SERVICE
between
COUNTY OF RIVERSIDE
and
G/M BUSINESS INTERIORS
RFP #PUARC.997 Page 1 of 30
Farm #116310 4/07/2009
,� &n en, file w;h. (:� U�ks office