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2500 - Community Development - Interdepartment MOU with Public Safety Department - CDBG Funds CITY OF ROSEMEAD MEMORANDUM OF UNDERSTANDING "MOU" CITY OF ROSEMEAD INTER-DEPARTMENTAL "MOU" between Community Development Department and the Public Safety Department for Operation of a Code Enforcement Program Whereas, the City of Rosemead, Community Development Department (herein referred to as the "CITY") has received entitlement grants from the United States Department of Housing and Urban Development (herein referred to as "HUD") under the Title I of the Housing and Urban Development Act of 1974, as amended (herein referred to as the "ACT"); Whereas, the Mayor and City Council Members approved the FY 2017-2018 HUD Consolidated Plan Grant Program allocation in accordance with the Annual Action Plan (Attachment "A"-herein referred to as the "PLAN"); Whereas, approval of the FY 2017-2018 Annual Action Plan authorizes the City Manager to direct the Public Saftey Department (herein reffered to as the "DEPARTMENT") to implement programs and projects designed to achieve the goals and objectives contained in the Plan; Whereas, the City Manager established this Memorandum of Understanding (herein after referred to as the "MOU") outlining the Federal, State and local regulations/requirements governing the use of funds by the "DEPARTMENT". NOW, THEREFORE, it is agreed between the undersigned parties as follows: 1. DEPARTMENT Services The Department receiving Federal grant funding is responsible to perform all work necessary to complete the services set forth in the Scope of Services (Attachment "B"-herein referred to as the "SCOPE"). 2. Availability of Funds/Modifications The CITY'S provision of funding to the DEPARTMENT pursuant to this "MOU" is contingent on the availability of program funds and continued Federal and State authorization for the program activities, and is subject to amendment or termination due to lack of funds or authorization. This "MOU" is subject to written modification and termination as necessary by the CITY in accordance with requirements contained in any future Federal or State legislation, regulations or CITY policy. All other modifications must be in written form and approved by both parties prior to contract execution. Catalog of Federal Domestic Assistance(CFDA)Number 14.218 CFDA Title Community Development Black Grants/Entitlement Grants 1 3. Term of "MOU" The term of this "MOU" shall be from July 1, 2017 to June 30, 2018 (herein referred to as the program "FISCAL YEAR"). 4. Commencement of Performance The DEPARTMENT shall not obligate or request disbursement of funds, incur any cost or initiate identified projects which are subject of this "MOU", until the provisions of this paragraph have been fully satisfied: A. The Community Development Block Grant (CDBG) Funded Projects have obtained environmental clearance from HUD and all environmental reviews that may be required by Federal law have been completed and certified by the CITY'S Grants Administration Unit and the CITY has issued a written Notice to Proceed. B. The U.S. Dept. of Housing and Urban Development (HUD) has approved the CITY'S request for release of funds (if applicable) and disbursement to the DEPARTMENT of any Federal Grant Funds. 5. Federal Terms and Conditions CDBG funds shall be used strictly in accordance with the CDBG Program terms and conditions and be in compliance with Federal laws and regulations as set forth in the CDBG "MOU" Requirements (Attachment "C" herein referred to as the "REQUIREMENTS"). 6. Designated Representative (a) The CITY'S representative is as follows: Name & Title: Michelle Ramirez, CD Director Address: 8838 Valley Boulevard, Rosemead, CA 91770 E-mail Address: mramirezficitvofrosemead.orq Telephone No.: (626) 569-2158 Fax No.: (626) 307-9218 (b) The DEPARTMENT'S representative, who shall be responsible for job performance, negotiations, contractual matters, coordination with the CITY Representative is as follows: Name & Title: Brad McKinney, Assistant City Manager Address: 8838 Valley Boulevard, Rosemead, CA 91770 Email Address: bmckinnev(a�cityofrosemead.orq Phone No.: (626) 569-2261 Fax No.: Catalog of Federal Domestic Assistance(CFDA)Number 14.218 CFDA Title'. Community Development Block Grants/Entitlement Grants 2 The DEPARTMENTS professional services shall be actually performed by, or shall be immediately supervised by, the DEPARTMENT'S representative. 7. Assignment This "MOW is for the professional services of the DEPARTMENT. Any attempt by the DEPARTMENT to assign the benefits or burdens of this "MOU" without written approval of the CITY shall be prohibited and shall be null and void. 8. Records, Inspections and Reports The DEPARTMENT shall maintain full and accurate records with respect to all services and matters covered under this "MOU". The CITY'S Community Development Department shall have free access at all reasonable times to such records, and the right to examine and audit same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. The DEPARTMENT shall input into the CITY'S CRM system all status reports and into the CITY'S Tyler system all timesheets related to the receipt of CDBG funds. 9. Covenants and Conditions Each term and each provision of this "MOU" to be performed by the DEPARTMENT shall be construed to be both a covenant and a condition. 10. Termination At any time, with or without cause, the CITY shall have the right, at its sole discretion, to terminate this "MOU" by giving written notice to the DEPARTMENT pursuant to Paragraph 12 of this "MOU". There shall be no period of grace after giving the notice of termination. Termination shall become effective immediately upon the giving of notice as provided in Paragraph 12 of this "MOU". 11. Effect of Termination Upon termination, as stated in Paragraph 10 of this "MOU", the CITY shall be liable to the DEPARTMENT only for work done by the DEPARTMENT up to and including the date of termination of this "MOU", unless the termination is for cause, in which event the DEPARTMENT need be compensated only to the extent required by law. 12. Modification of"MOU" This "MOU" is subject to written modification and termination as necessary by the CITY in accordance with requirements contained in any future Federal legislation and regulations effecting this "MOU" or funding for programs hereunder. All other tasks described in this "MOU" and all other terms of this "MOU" may be modified only upon mutual written consent of the CITY and the DEPARTMENT. 13. Use of the term "CITY" Reference to "CITY" in this "MOU" includes City Manager or any authorized representative acting on behalf of the CITY. Catalog of Federal Domestic Assistance(CFDA)Number 14.210 CFDA Title: Community Development Block Grants/Entitlement Grants 3 14. Notices All notices given, or required to be given, pursuant to this "MOU" shall be in writing and may be given by personal delivery or by mail. Notice sent by mail shall be addressed to each party's designated representative as set forth above. When addressed in accordance with this paragraph, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 15. Permits and Licenses The DEPARTMENT, at its sole expense, shall obtain and maintain during the term of this "MOU", all appropriate permits, licenses and certificates that may be required in connection with the performance of services under this "MOU". 16. Waiver A waiver by the CITY of any breach of any term, covenant or condition contained in this "MOU" shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained in this "MOU" whether of the same or different character. 17. Integrated "MOU" This "MOU", along with Attachments A, B, and C, represent the entire "MOU" between the CITY and the DEPARTMENT and supersedes all preliminary negotiations. No verbal "MOU" or implied covenant shall be held to vary the provisions of this "MOU". This "MOU" shall bind and inure to the benefit of the parties to this "MOU" and to any subsequent successors and assigns. IN WITNESS WHEREOF, City and Department have caused this MOU to be executed by their duly authorized representatives. This Agreement is effective as of July 1, 2017. APPROVED AS TO FORM: "CITY": "DEPARTMENT": City of Rosemead City of ofRoRosemead Bill R. Manis Brad McKinney, Astistant City Manager City Manager Public Safety Department Catalog of Federal Domestic Assistance(CFDA)Number. 14.218 CFDA Title: Community Development Block Grants/Entitlement Grants 4 ATTACHMENT "A" CITY OF ROSEMEAD FY 2017 - 18 ANNUAL ACTION PLAN SCOPE OF SERVICES 9 Project Name Code Enforcement Target Area Eligible Low and Moderate-Income Block Groups Goals Supported Code Enforcement Needs Addressed Housing Needs Funding CDBG: $166,350 Description Provide funds for a proactive code enforcement program in eligible low and moderate-income block groups based on an official designation of deteriorating and/or deteriorated areas. Target Date 6/30/2018 Estimate the number and type of families that will benefit from the proposed activities - i Location Description Planned Activities This program will provide a proactive code enforcement program in eligible low and moderate-income block groups based on an official designation of deteriorating and/or deteriorated areas. Annual Action Plan 36 2017 OMB Control No:2506-0117(exp.06/30/2018) ATTACHMENT "B" STANDARD FORM PROFESSIONAL SERVICES "MOU" SCOPE OF SERVICES FY 2017 - 2018 PROJECT - Code Enforcement Program The DEPARTMENT shall administer a code enforcement program in eligible low and moderate-income block groups based on an official designation of deteriorating and/or deteriorated area for the CITY meeting U.S. Department of Housing and Urban Development national objective of benefiting low-and-moderate income households (see Exhibit 1). 570.208 (a) (2): Limited Clientele activities: O An activity which benefits a limited clientele, at 51 percent of whom are low-or moderate-income persons. (B) Require information on family size and income so that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the low and moderate income limit. (LMC) The DEPARTMENT shall have the goal, in accordance with its Scope of Service, to provide services in eligible low and moderate-income block groups between July 1, 2017 and June 30, 2018, using available program funds list below. The DEPARTMENT WILL BE RESPONSIBLE FOR: 1. Program Obiective: Administer a code enforcement program in eligible low and moderate-income block groups based on an official designation of deteriorating and/or deteriorated areas. 2. Annual Action Plan: This program shall be conducted in accordance with the CITY'S current Annual Action Plan (Attachment "A"). 3. Expenditures and Appropriations: The total budget for the Code Enforcement Program shall be $166,350. The Code Enforcement Program is allowed a 10% contingency if needed and available. 4. Materials and Supplies: Materials, supplies and equipment purchase requests shall be submitted directly to the City of Rosemead's Finance Department for processing. Approved requisitions will be signed by Chief of Police or his/her designee and submitted directly to the Finance Department. Any contracts or agreements (including short forms) with vendors funded by CDBG funds must be submitted to the Community Development Department. 5. Payroll Reporting: Per Office and Budget (OMB) requirements, 85.20 (b)(6), "Source Documentation," timesheets and activity logs must be kept on file in the Finance Department. In addition, quarterly reports must be submitted to the Community Development Department. The Finance Department will maintain accurate timekeeping records of all staff. 6. File Maintenance: The DEPARTMENT shall maintain separate files for all CDBG-funded projects. Files cannot be commingled with 'other source' funded projects. Program files must be retained for seven years after grant closeout. 7. Compliance Monitoring: The DEPARTMENT shall make available facilities, files, payroll records and employees for inspection and interviews at anytime during the fiscal year. 8. Audit: The DEPARTMENT shall submit records and files to the CITY'S independent auditor, upon request, anytime within seven years of the close of the fiscal ending year June 30, 2018. 9. Program Implementation: Preparing and maintaining for CITY review a written action plan and related policies and procedures manual for this program which will detail the overall organizational structure, and reporting methods. 10. Performance Measurement System Requirements / Performance Reports: The project has been identified as meeting the following objective: Decent Housing The project has been identified as meeting the following outcome: Sustainability 11. Reporting Activities: The DEPARTMENT shall prepare and submit to the City a quarterly summary of program performance; including the total number of cases assisted during each month, the total amount of CDBG funds paid to the DEPARTMENT by the CITY, and a brief narrative highlighting program accomplishments. These reports are due to the City 30 days after the close of each quarter. The following information is required in all quarterly reports: • Program narrative summary • Total number of cases • Types of activities provided • Copies of any information distributed to the public, including brochures, flyers or articles in any newspaper/bulletins. • Summary of all program income received 12. Prepare "Final" CDBG billing and performance reports at the closeout of the fiscal year that ends June 30t". The deadline for submission of all "Final" reports is JULY 30, 2018. Any CDBG reports received after the financial closeout period will be returned to DEPARTMENT, unprocessed, and those project costs will not be reimbursed. EXHIBIT I City of Rosemead's Low and Moderate-Income "Target Areas" & "Deteriorating Areas" Low-Income Concentration "Target Areas" and"Deteriorating Areas" (Area Benefit Census Tracts) Block Group Low/Mod Total % of Census Tract Number Population Population Low/Mod 4329.01 3 576 1,030 55.9 4329.02 1 638 944 67.6% 4336.01 1 645 1,073 60.1% 4336.02 1 1,704 2,804 60.8% 4823.03 1 1,051 1,323 79.4% _ 2 1,394 2,166 64.4% 3 1,608 2,231 72.1% 4823.04 1 1,478 2,037 72.6% 2 1,404 1,796 78.2% 4824.01 2 733 1,198 61.2% 3 1,299 2,126 61.1% 4824.02 1 2,498 I 3,622 69% 4825.02 1 811 1,563 51.9% 2 1,071 1,801 59.5% 4825.03 1 1,026 1,658 61.9% 2 1,861 2,664 69.9% Source. 20(X)Census M8 O S O Di,. 2000 CENSUS itilitikt*, ^! inE �l t r _.. �'r .�- c ' 111- tR; [lwl� 5 t- immtimgriti 1 i wit u t au 1 IF Doi i — . i iLOU MOO PERCENTAGE TABLE I 2 '----..-Jr--' 1 r/ �J =Mlle _ MIE LEGEND �` i w mita Gty Boundary 2! Streets Wtefiatm 1-10 Fwy usitES - City Parks OCensus 2000 Tracts OLowR4od Meas ATTACHMENT "C" CDBG "MOU" REQUIREMENTS 1. COMPLIANCE WITH FEDERAL LAWS AND REGULATIONS The DEPARTMENT agrees that it undertakes hereby the same obligations to the CITY that the CITY has undertaken to HUD pursuant to CITY's CDBG application and certifications. The obligations undertaken by DEPARTMENT include, but are not limited to, the obligation to comply with all Federal laws and regulations described in Subpart K of 24 CFR Part 570 and specifically with each of the following: A. The Housing and Community Development Act of 1974 (Public Law 93- 383) as amended, and legislative changes contained in the Housing and Urban-Rural Recovery Act of 1983; and the Housing and Community Development Act of 1987; B. Final regulations of the Department of Housing and Urban Development relating to Community Development Block Grants (Title 24, Chapter V, Part 570 of the Code of Federal Regulations commencing with Section 570.1) dated September 6, 1988; and revisions to 24 CFR Part 570 at Subpart J entitled "Grant Administration" and dated March 11, 1988; C. Regulations of the Department of Housing and Urban Development relating to environmental review procedures for the Community Development Block Grant program (Title 24, Subtitle A, Part 58 of the Code of Federal Regulations, commencing at Section 58.1), except that DEPARTMENT does not assume CITY's environmental responsibilities; D. Title VI of the Civil Rights Act of 1964 (Public Law 88-352); Title VIII of the Civil Rights Act of 1968 (Public Law 90-284); Section 109 of the Housing and Community Development Act of 1974; Section 3 of the Housing and Urban Development Act of 1968; Executive Order 11246 as amended by Executive Order 12086; Executive Order 11063 as amended by Executive Order 12259; and any HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights; E. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and regulations adopted to implement that Act in the Code of Federal Regulations, Title 24, Part 42; F. Administrative regulations, including, but not limited to, applicable sections Of Department of Housing and Urban Development regulations located at: (1) 24 CFR Part 85 entitled "Uniform Administrative Requirements for Grants and Cooperative "MOU"s to State, Local, and Federally Recognized Indian Tribal Governments" and referred to as the "Common Rule"; (2) OMB Circular A-87 entitled "Cost Principles Applicable to Grants and Contracts with State and Local Governments"; (3) OMB Circular No. A-133 entitled "Audits of State and Local Governments"; G. The following laws and regulations relating to preservation of historic places: Public Law 89-665 the Archaeological and Historical Preservation Act of 1974 (Public Law 93-291), and Executive Order 11593 including the procedures prescribed by Advisory Council on Historic Preservation in 36 Code of Federal Regulations, Part 800; H. The Labor Standards Regulations set forth in Section 570.603 of 24 CFR Part 570; and HUD Handbook 1344.1; I. The Architectural Barriers Act of 1968 (42 U.S.C. Section 4151) and the Americans' with Disabilities Act of 1990 (ADA); J. The Hatch Act relating to the conduct of political activities (Chapter 15 of Title 5, U.S.C.); K. The Flood Disaster Protection Act of 1973 (Public Law 93-234 and the regulations adopted pursuant thereto) 24 CFR Chapter X Subpart B; L. The Clean Air Act (42 U.S.C. Section 1857 et. Seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. Section 1251 et seq.) and the regulations adopted pursuant thereto (40 CFR Part 15); M. Executive Order 12372, which requires State Clearinghouse review and comment of any CDBG project for the planning, construction, reconstruction, and/or installation of water or sewer facilities; N. Section 401 (b) of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4831 (b)); and Lead Safe Housing Rule and O. Provision of 24 CFR Part 24 regarding use of debarred, suspended, or ineligible contractors or DEPARTMENTS. The DEPARTMENT further agrees to comply with any environmental, procurement, construction, and other guidelines provided by the CITY. The DEPARTMENT shall obtain any necessary permits and licenses that may be necessary for its performance under this "MOU". Failure to meet established performance goals and standards and/or non-compliance with applicable rules and regulations shall constitute non-compliance with the terms of this "MOU". The CITY is entitled to use one or more of the following remedies for non- compliance, temporarily withhold cash payments pending correction of deficiencies by the DEPARTMENT; disallow all or part of the cost of the activity or action not in compliance: wholly or partly suspend or terminate the current award for the DEPARTMENT'S program; withhold further awards for the program; and/or take other remedies that may be legally available. 2. SUBCONTRACTS The DEPARTMENT shall incorporate the same or substantially equivalent requirements as are contained in this "MOU" in all subcontracts which utilize any CDBG funds and/or support any CDBG projects(s) covered by this "MOU"; when project(s) utilize(s) funds from CDBG and other funding sources, all funds shall be subject to CDBG regulations. The DEPARTMENT, by entering into any such subcontract for performance of any portion of its CDBG program, is not relieved of its responsibilities to CITY as set forth in this "MOU". 3. NON-DISCRIMINATION/GRIEVANCE PROCEDURES No person with responsibilities in the operation of any project under this "MOU" will discriminate because of race, creed, color, national origin, age, sex, political affiliation, handicap, beliefs, or marital or familial status. The DEPARTMENT will ensure that every effort is made to provide equal opportunity to every potential minority and women's business vendor, contractor and subcontractor. 4. STANDARD OF CONDUCT/CONFLICT OF INTEREST AND LOBBYING No member, officer or employee of the DEPARTMENT or its designee or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the process thereof, for work to be performed in connection with the programs activities assisted under this "MOU". By entering into this "MOU", the DEPARTMENT certifies: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the DEPARTMENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative "MOU", and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant loan, or cooperative "MOU". B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative "MOU", the DEPARTMENT shall complete and submit Standard Form- LL, "Disclosure Form to Report Lobbying," in accordance with its instructions, and other Federal disclosure forms as requested. C. The DEPARTMENT shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative "MOU"s) and that all DEPARTMENTS shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 5. FISCAL CONTROL The DEPARTMENT shall be responsible for the internal control and monitoring of fiscal and programmatic/operational goals and procedures. The DEPARTMENT shall establish such fiscal controls and fund accounting procedures as required by Federal regulations, or as may be deemed necessary by HUD and the CITY to assure the proper disbursal of, and accounting for, funds paid to the DEPARTMENT under the CDBG program. A. Disbursement of Funds: CDBG funds shall be disbursed by CITY to the DEPARTMENT on a reimbursement basis for actual expenses. The CITY agrees to pay the DEPARTMENT progress payments at the time and in the manner set forth in Attachment "C". Payment by CITY is not to be construed as final in the event HUD disallows reimbursement for the project or any portion thereof. The DEPARTMENT shall submit reasonable back-up documentation as specified by CITY with request for payment. The DEPARTMENT shall be liable for all amounts which are determined to be due by HUD including, but not limited to, disallowed costs which are the result of The DEPARTMENT'S or its contractor's conduct under this "MOU". The DEPARTMENT shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between the CITY and HUD arising from this contract. All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail. 6. PROGRAM INCOME Program income is defined as gross income received by the DEPARTMENT and directly generated from the use of CDBG funds; when program income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. Program income includes, but is not limited to, the following: A. Proceeds from the disposition by sale or long-term lease of real property purchases or improved with CDBG funds; B. Proceeds from the disposition of equipment purchased with CDBG funds; C. Gross income from the use or rental of real or personal property acquired by the DEPARTMENT with CDBG funds, less costs incidental to generation of the income; D. Gross income from the use or rental of real property, owned by the DEPARTMENT, that was constructed or improved with CDBG funds, less costs incidental to generation of the income; E. Payments of principal and interest on loans made using CDBG funds; F. Proceeds from the sale of loans or obligations secured by loans made with CDBG funds; G. Interest earned on funds held in a revolving fund account; H. Interest earned on program income pending its disposition; and I. Funds collected through special assessments made against properties owned and occupied by households not of low or moderate income where the assessments are used to recover all or part of the CDBG portion of a public improvement. Program income received by the DEPARTMENT during the effective term of this "MOU" may be retained by the DEPARTMENT if mutually agreed upon by the CITY and the DEPARTMENT and if utilized for the specific activities described in the scope of services, and subject to all provisions of this "MOU". In such case, further disbursement of funds under this "MOU" shall be made in accordance with 24 CFR Part 570.504(b)(2)0) and (ii). Program income attributable to projects funded under this "MOU" and in Department's control when "MOU" expires or received after the "MOU" expiration, shall be paid to CITY as required by 24 CFR Part 570.503(6)(8) when the DEPARTMENT ceases to be under continuous "MOU" with CITY for the operation of CDBG activities. As long as there is no break in the "MOU" period, program income shall be governed by the provisions of Paragraph 5 of the MOU. 7. REVERSION OF ASSETS Upon expiration of this "MOU", the DEPARTMENT shall transfer to the CITY any CDBG funds in Departments control at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Further, any real property under DEPARTMENT'S control that was acquired and/or improved in whole or in part with CDBG funds in excess of$25,000 shall be either: A. Used to meet one of the national objectives in 24 CFR Part 570.208 after expiration of this "MOU", the length of time to be further prescribed by mutual "MOU" of the parties. B. Disposed of in such manner that the CITY is reimbursed in the amount of the fair market value of the property at the time of disposition of the property, less any portion of the value attributable to expenditures of non-CDBG funds for acquisition and/or improvement of such property. 8. EQUIPMENT Equipment, which shall be defined as tangible, nonexpendable, personal property having a useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit, is eligible for purchase using CDBG funds only upon prior approval of the CITY and subject to 24 CFR Part 570.207(b)(1). Such equipment shall be used by the DEPARTMENT in the project for which it was acquired as long as needed, regardless of whether such project continues to be supported by Federal funds; at that time, equipment may be used in other activities currently or previously supported by a Federal agency. Use of such equipment is also subject to provisions of 24 CFR Part 85.32(c)(2)(3) and (4). The DEPARTMENT shall also establish procedures for managing equipment, which meet the requirements of 24 CFR Part 85.32(d). Further, proceeds from disposition of such equipment shall be treated as program income as specified in Paragraph 6 and 7 of this "MOU". 9. REQUESTS FOR TECHNICAL ASSISTANCE The DEPARTMENT shall refer to the Grants Administration Unit any regulatory or procedural questions regarding operation of its CDBG project(s). All formal requests for technical assistance shall be submitted in writing. Requests should specify the problem area, particular assistance being requested and proposed solution if applicable. Informal questions regarding day-to-day program operation may be directed to the designated CITY representative. 10. RECORDS AND REPORTS A. The DEPARTMENT understands and agrees that the CITY may, at any time, request additional information that may be required for the purpose of making necessary reports to the Department of Housing and Urban Development, and State Department of Housing and Community Development, or for otherwise evaluating DEPARTMENT'S progress and performance pursuant to this "MOU". In the event of such requests, the DEPARTMENT shall comply by providing the appropriate data within 10 working days from the date of any such request. B. The DEPARTMENT further understands and agrees that the records and additional information described in this paragraph is required to be retained on a continuing basis for a period of five (7) years after this "MOU" has expired, as required for compliance with HUD regulations. 11. "MOU" RESPONSIBILITY FOR MONITORING AND RECORDS HUD, the CITY, designated representatives of CITY, and other appropriate officials shall have access to all personnel records, management information, and fiscal data of the DEPARTMENT and any agency or contractor with whom the DEPARTMENT executes a subcontract necessary to carry out any CDBG project(s) for monitoring purposes. The DEPARTMENT shall respond in a timely manner to all identified corrective action needs as a result of HUD, County, or other monitoring. The DEPARTMENT shall submit to CITY all required reports and monitoring corrective action plans on a timely basis, as delineated by CITY. Records shall be maintained as follows: A. The DEPARTMENT agrees to retain all pertinent records under CDBG and HOME, including financial records, until advised by the CITY that further retention is unnecessary. Generally, records shall be retained for a period for seven (7) years from the end of the fiscal year in which the last project covered by the CITY'S annual "MOU" with HUD is completed. Records shall be open and available for inspection by auditors and/or other staff assigned by HUD and/or the CITY during the normal business hours of the DEPARTMENT. If at the end of such five-year period, there is ongoing litigation or an audit involving the DEPARTMENT'S or the CITY'S records, the DEPARTMENT will retain the records until the resolution of such litigation or audit and written notice by CITY that such records may be disposed of. B. Records for nonexpendable property shall be retained for a period for seven (7) years after final disposition of the property, if applicable. 12. TERMINATION. A. Termination of "MOU" for Convenience: In accordance with 24 CFR Part 85.44, the "MOU" may be terminated by either party after thirty (30) days written notice of intention to terminate, setting forth the reasons and the effective date of such termination, has been given to the other party, provided, however, that no notice of termination given by the DEPARTMENT shall be effective unless HUD has agreed to release the CITY from its obligations pursuant to the Program Activity(ies). Alternatively, the "MOU" will automatically terminate in the event that the United States Government terminates the CDBG or HOME Program or terminates the Program Activity (ies) that are the subject of the contract. B. Termination of "MOW for Cause: In accordance with 24 CFR Part 85.43, the parties hereto understand that pursuant to the CITY'S execution of the HUD application, the CITY assumed responsibility as to the performance of the projects. If through any cause the DEPARTMENT fails to fulfill in a timely and proper manner its obligations under this "MOU" to undertake, conduct or perform the project(s) identified in this "MOU", or if the DEPARTMENT violates any of the covenants, "MOU"S, or stipulations of this "MOU", the CITY shall thereupon have the right to terminate this "MOU" by giving written notice of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. CITY OF ROSEMEAD MEMORANDUM OF UNDERSTANDING "MOU" CITY OF ROSEMEAD INTER - DEPARTMENTAL "MOU" between Community Development Department and the Public Safety Department for Operation of a Code Enforcement Program Whereas, the City of Rosemead, Community Development Department (herein referred to as the "CITY ") has received entitlement grants from the United States Department of. Housing and Urban Development (herein referred to as "HUD ") under the Title I of the Housing and Urban Development Act of 1974, as amended (herein referred to as the "ACT "); Whereas, the Mayor and City Council Members approved the FY 2015 -2016 HUD Consolidated Plan Grant Program allocation in accordance with the Annual Action Plan (Attachment "A"- herein referred to as the "PLAN "); Whereas, approval of the FY 2015 -2016 Annual Action Plan authorizes the City Manager to direct the Public Saftey Department (herein reffered to as the "DEPARTMENT ") to implement programs and projects designed to achieve the goals and objectives contained in the Plan; Whereas, the City Manager established this Memorandum of Understanding (herein after referred to as the "MOU ") outlining the Federal, State and local regulations /requirements governing the use of funds by the "DEPARTMENT ". NOW, THEREFORE, it is agreed between the undersigned parties as follows: 1. DEPARTMENT Services The Department receiving Federal grant funding is responsible to perform all work necessary to complete the services set forth in the Scope of Services (Attachment "B "- herein referred to as the "SCOPE "). 2. Availability of Funds /Modifications The CITY'S provision of funding to the DEPARTMENT pursuant to this "MOU" is contingent on the availability of program funds and continued Federal and State authorization for the program activities, and is subject to amendment or termination due to lack of funds or authorization. This "MOU" is subject to written modification and termination as necessary by the CITY in accordance with requirements contained in any future Federal or State legislation, regulations or CITY policy. All other modifications must be in written form and approved by both parties prior to contract execution. 1 3. Term of "MOU" The term of this "MOU" shall be from July 1, 2015 to June 30, 2016 (herein referred to as the program "FISCAL YEAR "). 4. Commencement of Performance The DEPARTMENT shall not obligate or request disbursement of funds, incur any cost or initiate identified projects which are subject of this "MOU ", until the provisions of this paragraph have been fully satisfied: A. The Community Development Block Grant (CDBG) Funded Projects have obtained environmental clearance from HUD and all environmental reviews that may be required by Federal law have been completed and certified by the CITY'S Grants Administration Unit and the CITY has issued a written Notice to Proceed. B. The U.S. Dept. of Housing and Urban Development (HUD) has approved the CITY'S request for release of funds (if applicable) and disbursement to the DEPARTMENT of any Federal Grant Funds. 5. Federal Terms and Conditions CDBG funds shall be used strictly in accordance with the CDBG Program terms and conditions and be in compliance with Federal laws and regulations as set forth in the CDBG "MOU" Requirements (Attachment "C" herein referred to as the "REQUIREMENTS "). 6. Designated Representative (a) The CITY'S representative is as follows: Name & Title: Michelle Ramirez, CD Director Address: 8838 Valley Boulevard, Rosemead, CA 91770 E -mail Address: mramirez @cityofrosemead.org Telephone No.: (626) 569 -2158 Fax No.: (626) 307 -9218 (b) The DEPARTMENT'S representative, who shall be responsible for job performance, negotiations, contractual matters, coordination with the CITY Representative is as follows: Name & Title: Lt Ignacio Somoano, Chief of Police Address: 3018 Charlotte Avenue, Rosemead, CA 91770 Email Address: isomoan @lasd.orq Phone No.: (626) 569 -2179 Fax No.: 2 The DEPARTMENT'S professional services shall be actually performed by,' or shall be immediately supervised by, the DEPARTMENT'S representative. 7. Assignment This "MOU" is for the professional services of the DEPARTMENT. Any attempt by the DEPARTMENT to assign the benefits or burdens of this "MOU" without written approval of the CITY shall be prohibited and shall be null and void. 8. Records, Inspections and Reports The DEPARTMENT shall maintain full and accurate records with respect to all services and matters covered under this "MOU ". The CITY'S Community Development Department shall have free access at all reasonable times to such records, and the right to examine and audit same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. The DEPARTMENT shall input into the CITY'S CRM system all status reports and into the CITY'S Tyler system all timesheets related to the receipt of CDBG funds. 9. Covenants and Conditions Each term and each provision of this "MOU" to be performed by the DEPARTMENT shall be construed to be both a covenant and a condition. 10. Termination At any time, with or without cause, the CITY shall have the right, at its sole discretion, to terminate this "MOU" by giving written notice to the DEPARTMENT pursuant to Paragraph 12 of this "MOU ". There shall be no period of grace after giving the notice of termination. Termination shall become effective immediately upon the giving of notice as provided in Paragraph 12 of this "MOU ". 11. Effect of Termination Upon termination, as stated in Paragraph 10 of this "MOU ", the CITY shall be liable to the DEPARTMENT only for work done by the DEPARTMENT up to and including the date of termination of this "MOU ", unless the termination is for cause, in which event the DEPARTMENT need be compensated only to the extent required by law. 12. Modification of "MOU" This "MOU" is subject to written modification and termination as necessary by the CITY in accordance with requirements contained in any future Federal legislation and regulations effecting this "MOU" or funding for programs hereunder. All other tasks described in this "MOU" and all other terms of this "MOU" may be modified only upon mutual written consent of the CITY and the DEPARTMENT. 13. Use of the term "CITY" Reference to "CITY" in this "MOU" includes City Manager or any authorized representative acting on behalf of the CITY. c 14. Notices All notices given, or required to be given, pursuant to this "MOU" shall be in writing and may be given by personal delivery or by mail. Notice sent by mail shall be addressed to each party's designated representative as set forth above. When addressed in accordance with this paragraph, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 15. Permits and Licenses The DEPARTMENT, at its sole expense, shall obtain and maintain during the term of this "MOU ", all appropriate permits, licenses and certificates that may be required in connection with the performance of services under this "MOU ". 16. Waiver A waiver by the CITY of any breach of any term, covenant or condition contained in this "MOU" shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained in this "MOU" whether of the same or different character. 17. Integrated "MOU" This "MOU ", along with Attachments A, B, and C, represent the entire "MOU" between the CITY and the DEPARTMENT and supersedes all preliminary negotiations. No verbal "MOU" or implied covenant shall be held to vary the provisions of this "MOU ". This "MOU" shall bind and inure to the benefit of the parties to this "MOU" and to any subsequent successors and assigns. IN WITNESS WHEREOF, City and Department have caused this MOU to be executed by their duly authorized representatives. This Agreement is effective as of July 1, 2015. APPROVED AS TO FORM: "DEPARTMENT ": City of Rosemead 4, A4" � -- Lt Ignacio Somoano, Chief of Police Public Safety Department M ATTACHMENT "A" CITY OF ROSEMEAD FY 2015 - 16 ANNUAL ACTION PLAN N u U L O 4J V a) Q. X W N U O N N r4 Ol I d U Y 7 O v U C Q X W Ln V-4 CL 2 � a W - N E U O o v _ y O C N Q N Lo L 3 � � a m ' m n c v� � � a c m O� O U m L L m U C y L O a 3 � U U ti O C7 Ln m m Ln ❑ U } d O O r p } O N W c = } E o 7 O c0 m ❑ U O m N I c j m u to L O ai s m a > m L /) p c � a u U N G � L ? 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Discussion Please see above response. Consolidated Plan ROSEMEAD 113 OMB Control No: 2506 -0117 (exp. 07/31/2015) k k S \ \ � \ k § El k ) : / [ k / � k k k S \ \ � \ k § El � B B k /§) ( — \ { \} \ \ §£ \ � 0 \ . ca ' a$ a° a9 _ M m no co �\ \ �V�� k \ 5 \ i 0 { \ — { / ®E\]o ) >w \ \ /z2z w ) \ \} 77) \ a2za ! y ee � §: E §9 §9 §a _ , o/ u4 u4 / ! - Jw — ] /a 7 txo §> \ \jj\\\\ 7)§ j § to 0 ° /7 // /70 ��- N en � B B u� N c. w O c m n. 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Q F-- @ N U I- t @ a d N C w al C @ w O E O E O E O E O E O E O m Q Q @ Q Q m Q @ Q � mm Q z 'L � L • L z L � mm L • L • C z L L • L @ @ U m m U m @ m @ @ m m W @ @ m m m U O O O N O O al O O al O O @ O O N O O al O O al Q C9 0 Q V' O C7 C7 0 V' Q O Q W o w l7 o C7 (D o O N N W N W Ol N N N n N N c W G W 0 or K m 0_ N N o m O o m o C x O v U � N ,y 0 0 ry O O U m 0 0 w v Y txo H O U o\ U) N i O u U O a) v E 0 O N v ba C _ O 2 A a+ . _ E E O U O O. O_ _ m t c _ � G G bA _ 0 O a) Q E CL O O p b n - 'y m = w t a) O Z = 0 -6 O. m s- 0 v o � c O a U + _ CU CU o E Q � al � t O O E v E � O N = �� aJ O Q L v E � m � bll = 6 O a) Q ._ t a m c E °— m Q Z L N O 0 to O Ol C7 (D D M N 00 ci w O C. a„ v ti '�6 m O o in Q 0 x O v u� N 0 0 N O Z 0 c 0 u m 0 0 Projects AP -35 Projects — 91.220(d) Introduction The City has been notified by HUD that Rosemead will be receiving $647,307 in CDBG funds for FY 2015- 16, which is a 1.94451% increase from its FY 2014 -15 allocation, and $201,143 in HOME funds, which is a 6.44814% decrease from its FY 2014 -15 allocation. When combined with projected carryover funds and anticipated program income, the City anticipates having a total of $756,057 of CDBG funds available and $736,162 in HOME funds available for the 2015 -16 year. Projects # Project Name 1 General Administration 2 Southern California Housing Rights Center 3 Owner - Occupied Rehabilitation Program - Administration 4 Owner - Occupied Rehabilitation Program - Emergency Grants 5 Owner - Occupied Rehabilitation Program - Grants 6 Owner - Occupied Rehabilitation Program - Rebates 7 Owner - Occupied Rehabilitation Program - Lead /Asbestos Testing 8 Owner - Occupied Rehabilitation Program - Lead /Asbestos Remediation 9 Code Enforcement 10 Family Counseling Services 11 Family Promise 12 People for People 13 Senior Nutrition 14 HOME Administration 15 Owner - Occupied Rehabilitation Program - Loans 16 Down Payment Assistance Program 17 Rio Hondo Community Development Corporation - Operating Expense 18 Rio Hondo Community Development Corporation - Affordable Housing Development Table 56— Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The Cityof Rosemead faces a number of potential obstacles in meeting affordable housing and community development needs and underserved needs through the CDBG and HOME program which includes lack of affordable land for housing development, funding constraints to address community development needs, and continued reductions for CDBG, HOME, and other federal funding sources in each fiscal year. Consolidated Plan ROSEMEAD 119 OMB Control No: 2506 -0117 (exp. 07/31/2015) The City will continue to look for non - traditional ways to develop affordable housing units and meet community development needs; work to combine funding sources and leverage private funds to develop affordable housing; and, to work with the federal government to ensure that sufficient funding continues in order to meet needs. Consolidated Plan ROSEMEAD 120 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -38 Project Summary Project Summary Information 1 Project Name General Administration Target Area Community Wide Goals Supported Planning and Administration Needs Addressed Housing Needs Fair Housing Needs Supportive Service Needs Homeless Needs Economic Development Needs Funding CDBG: $89,355 Description Provide funds toward the payment of reasonable administrative costs and carrying charges related to the planning and execution of community development activities financed in whole or in part by CDBG funds. Target Date 6/30/2016 Estimate the N/A number and type of families that will benefit from the proposed activities Location Description Planned Activities N/A Z Project Name Southern California Housing Rights Center Target Area Community Wide Goals Supported Expand Fair Housing Choice and Access Needs Addressed Fair Housing Needs Funding CDBG: $10,000 Description Provide funds for the Southern California Housing Rights Center to prepare and administer a Fair Housing Counseling Program in the City of Rosemead. Target Date 6/30/2016 Consolidated Plan ROSEMEAD 121 OMB Control No: 2506 -0117 (exp. 07 /31/2015) Consolidated Plan ROSEMEAD 122 OMB Control No: 2506 -0117 (exp. 07/31/2015) Estimate the 75 People number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 75 people during the FY 2015 -16. 3 Project Name Owner - Occupied Rehabilitation Program - Administration Target Area Community Wide Goals Supported Planning and Administration - CDBGRehabilitation Needs Addressed Housing Needs Affordable Owner Housing Needs Funding CDBG: $184,841 Description Provide funds for the direct delivery program costs for the Rosemead Owner - Occupied Rehabilitation Programs. Target Date 6/30/2016 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities N/A 4 Project Name Owner - Occupied Rehabilitation Program - Emergency Grants Target Area Community Wide Goals Supported Repair Aging Housing Infrastructure Needs Addressed Housing Needs Funding CDBG: $10,000 Description Provide funds for a $2,000 emergency grant to homeowners who are low to moderate - income and need funding for correction to emergency code deficiencies that constitute an immediate health- safety issue. Target Date 6/30/2016 Consolidated Plan ROSEMEAD 122 OMB Control No: 2506 -0117 (exp. 07/31/2015) Consolidated Plan ROSEMEAD 123 OMB Control No: 2506 -0117 (exp. 07/3112015) Estimate the 5 Households number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 5 households during the FY 2015- 16. 5 Project Name Owner- Occupied Rehabilitation Program -Grants Target Area Community Wide Goals Supported Repair Aging Housing Infrastructure Needs Addressed Housing Needs Funding CDBG: $100,000 Description Provide funds for a $10,000 grant to low and moderate - income senior citizens (62 years or older) and disabled homeowners for repairs related to interior and exterior code deficiencies and general home improvements. Target Date 6/30/2016 Estimate the 10 Households number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 10 households during the FY 2015 -16. 6 Project Name Owner- Occupied Rehabilitation Program - Rebates Target Area Community Wide Goals Supported Repair Aging Housing Infrastructure Needs Addressed Housing Needs Funding CDBG: $15,000 Consolidated Plan ROSEMEAD 123 OMB Control No: 2506 -0117 (exp. 07/3112015) Consolidated Plan ROSEMEAD 124 OMB Control No: 2506 -0117 (exp. 07/31/2015) Description Provide funds for a continuing program that provides rebates of 50% off the cost of home improvements (up to $15,000 for $30,000 worth of improvements) to homeowners who meet low to moderate - income criteria. Target Date 6/30/2016 Estimate the 1Household number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 1 household during the FY 2015- 16. 7 Project Name Owner - Occupied Rehabilitation Program - Lead /Asbestos Testing Target Area Community Wide Goals Supported Increase the Supply of Lead Safe Housing Needs Addressed Housing Needs Funding CDBG: $11,000 Description Provide funds for testing and clearance testing (including risk assessment) of units constructed prior to 1978 that participate in the City's Owner - Occupied Rehabilitation Program. Target Date 6/30/2016 Estimate the 10 Households number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 10 households during the FY 2015 -16. 8 Project Name Owner - Occupied Rehabilitation Program - Lead /Asbestos Remediation Target Area Community Wide Goals Supported Increase the Supply of Lead Safe Housing Consolidated Plan ROSEMEAD 124 OMB Control No: 2506 -0117 (exp. 07/31/2015) Consolidated Plan ROSEMEAD 125 OMB Control No: 25060117 (exp. 07/31/2015) Needs Addressed Housing Needs Funding CDBG: $20,000 Description Provide grant funds to remediate lead /asbestos hazards in units participating in the City's Owner - Occupied Rehabilitation Program. Target Date 6/30/2016 Estimate the 10 Households number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 10 households during the FY 2015 -16. 9 Project Name Code Enforcement Target Area Eligible Low and Moderate- Income Block Groups Goals Supported Code Enforcement Needs Addressed Housing Needs Funding CDBG: $218,765 Description Provide funds for a proactive code enforcement program in eligible low and moderate - income block groups based on an official designation of deteriorating and /or deteriorated area. Target Date 6/30/2016 Estimate the 200 Households number and type of families that will benefit from the proposed activities Location Eligible Low and Moderate- Income Block Groups Description Planned Activities The City of Rosemead estimates serving 200 households during the FY 2015 -16. 10 project Name Family Counseling Services Target Area Community Wide Consolidated Plan ROSEMEAD 125 OMB Control No: 25060117 (exp. 07/31/2015) Consolidated Plan ROSEMEAD 126 OMB Control No: 2506 -0117 (exp. 07/31/2015) Goals Supported Increase Public Services for the At -Risk Youth Needs Addressed Supportive Service Needs Funding CDBG: $5,000 Description Provide funds for the Family Counseling Program. The Family Counseling Program provides low -cost crisis intervention and crime prevention services to youth under the age of 18 and their families who meet certain income requirements. Professionally ALALAzACALALkkkAeALAetrained and licensed counselors offer help with substance abuse, addictions, psychotherapy and intervention. Target Date 6/30/2016 Estimate the 30 People number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 30 people during the FY 2015 -16. 11 Project Name Family Promise Target Area Community Wide Goals Supported Prevent Homelessness Needs Addressed Homeless Needs Funding CDBG: $5,000 Description Provide funds for the partial funding of a Homeless Shelter for families. The shelter provides temporary transitional housing for families, as well as a full range of social services for clients. Target Date 6/30/2016 Estimate the 5 People number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 5 people during the FY 2015 -16. Consolidated Plan ROSEMEAD 126 OMB Control No: 2506 -0117 (exp. 07/31/2015) 12 Project Name People for People Target Area Community Wide Goals Supported Increase Homelessness Services Needs Addressed Supportive Service Needs Homeless Needs Funding CDBG: $10,000 Description Provide funds for the People for People Program. The People for People Program provides supplemental food, clothing, counseling and job search assistance to those who are homeless or at -risk of homelessness. Target Date 6/30/2016 Estimate the 300 People number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 300 people during the FY 2015- 16. 13 project Name Senior Nutrition Target Area Community Wide Goals Supported Increase Public Services for Seniors Needs Addressed Supportive Service Needs Funding CDBG: $77,096 Description Provide funds for the Senior Nutrition Program. The Senior Nutrition Program provides high quality, cost efficient, nutritious meals at the Garvey Community Center to seniors living in Rosemead and promotes the role of nutrition in preventative health and long term care. Target Date 6/30/2016 Estimate the 15,000 Meals number and type of families that will benefit from the proposed activities Consolidated Plan ROSEMEAD 127 OMB Control No: 2506 -0117 (exp. 07/31/2015) Consolidated Plan ROSEMEAD 128 OMB Control No: 2506 -0117 (exp. 07/31/2015) Location Description Planned Activities The City of Rosemead estimates serving 15,000 people during the FY 2015 -16. 14 Project Name HOME Administration Target Area Community Wide Goals Supported Planning and Administration Needs Addressed Housing Needs Affordable Owner Housing Needs Funding HOME: $168,971 Description Provide funds toward the payment of reasonable administrative costs and carrying charges related to the planning and execution of community development activities financed in whole or in part by HOME funds. Target Date 6/30/2016 Estimate the N/A number and type of families that will benefit from the proposed activities Location N/A Description Planned Activities N/A 1s Project Name Owner - Occupied Rehabilitation Program - Loans Target Area Community Wide Goals Supported Repair Aging Housing Infrastructure Needs Addressed Housing Needs Funding HOME: $373,857 Description Provide funds for the City's low interest (0 to 3 %) deferred payment loans to seniors, persons with a disability and families of low and moderate income who own and occupy their homes and need financial assistance to make repairs and improvements. Target Date 6/30/2016 Consolidated Plan ROSEMEAD 128 OMB Control No: 2506 -0117 (exp. 07/31/2015) Consolidated Plan ROSEMEAD 129 OMB Control No: 2506 -0117 (exp. 07/31/2015) Estimate the 5 Households number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 5 households during the FY 2015- 16. 16 Project Name Down Payment Assistance Program Target Area Community Wide Goals Supported Affordable Owner Housing Needs Addressed Affordable Owner Housing Needs Funding HOME: $140,000 Description Provide funds for first time homebuyers through the City's Down Payment Assistance Program. The amount of the loan will vary depending on the value of the house to be purchased to assist the homebuyer in achieving a 25% down payment. The maximum allowable loan will be $70,000. Target Date 6/30/2016 Estimate the 2 Households number and type of families that will benefit from the proposed activities Location Description Planned Activities The City of Rosemead estimates serving 2 households during the FY 2015- 16. 17 Project Name Rio Hondo Community Development Corporation - Operating Expense Target Area Community Wide Goals Supported Community Housing Development Org (CHDO) - Admin. Needs Addressed Renter Needs Funding HOME: $2,000 Description Provide funds for general operating support during the development of CHDO set -aside funded affordable housing projects. Consolidated Plan ROSEMEAD 129 OMB Control No: 2506 -0117 (exp. 07/31/2015) Consolidated Plan ROSEMEAD 130 OMB Control No: 2506 -0117 (exp. 07/31/2015) Target Date 6/30/2016 Estimate the N/A number and type of families that will benefit from the proposed activities Location N/A Description Planned Activities N/A 18 Project Name Rio Hondo Community Development Corporation - Affordable Housing Development Target Area Community Wide Goals Supported Support Community Housing Development Org (CHDO) Needs Addressed Renter Needs Funding CDBG: $200,191 Description Provide funds for the production of affordable housing opportunities using the 15% CHDO set -aside funding as required under the Home Investment Partnerships (HOME) entitlement grant. Target Date Estimate the 1 Housing Unit number and type of families that will benefit from the proposed activities Location N/A Description Planned Activities The City of Rosemead estimates serving 1 household during the FY 2015- 16. Consolidated Plan ROSEMEAD 130 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low- income and minority concentration) where assistance will be directed In order to prevent the concentration of low- income persons, City housing programs are marketed and available throughout the City. The programs are not directed to any one geographical area but rather the extremely low to moderate-income (0 to 80% of the MFI) persons and families. The City wants to promote a balanced and integrated community and is committed to providing assistance throughout the City. The only exception to this policy is the Code Enforcement activity which is limited to eligible low and moderate - income block groups based on an official designation of deteriorating and /or deteriorated areas and are referred to as an area benefit activity. An area benefit is an activity that meets the identified needs of low and moderate - income persons residing in an area where at least 51% of the residents are low and moderate - income persons. The benefits of this type of activity are available to all persons in the area regardless of income. Potentially eligible activities include street improvements, fapade improvements in neighborhood commercial districts, graffiti removal, and code enforcement. The new Low and Moderate - Income Summary Data ( LMISD), resulting from the 2000 Census, became effective on July 1, 2003. The LMISD is the data that the City uses for our official determinations of activity compliance with the low and moderate - income area benefit national objective, in accordance with the Housing and Community Development Act of 1974, as amended, and the CDBG regulations. Because timely use of this data is required by regulation, any changes to the City's existing service area boundaries would need to be approved bythe City Council. The City Council has previously approved the service area boundaries shown in Appendix C, as the City's official low and moderate - income "Target Areas" and "Deteriorating Areas ". The City has traditionally used 80% or more of its CDBG resources to benefit these special areas and /or to operate programs available exclusively to low and moderate - income people (whereas HUD regulations only require a minimum 70% low /mod benefit level for CDBG activities). In order to continue to achieve this high ratio of low /mod benefit for its CDBG resources, and because of the compelling need to assist these target areas, the City will continue to target CDBG resources to these special geographic areas. Geographic Distribution Target Area I Percentage of Funds Eligible Low and Moderate - Income Block Groups 29% Community Wide 59Y. Table 57 - Geographic Distribution Consolidated Plan ROSEMEAD 131 OMB Control No: 2506-0117 (exp. 07/31/2015) Rationale for the priorities for allocating investments geographically See above discussion. Discussion Redundent - not used. Consolidated Plan ROSEMEAD 132 OMB Control No: 2506 -0117 (exp. 07/31/2015) Affordable Housing AP -55 Affordable Housing- 91.220(g) Introduction The demand for affordable housing for low- and moderate - income households in Rosemead has been persistent, as the analyses in the Consolidated Plan have demonstrated. The City established maintenance of affordable housing as a high priority need, and established a goal of rehabilitating 50 owner - occupied housing units in order to maintain the City's stock of affordable units over the five -year period of the Consolidated Plan. In addition, the City is focusing on creating 2 new affordable units in cooperation with a Community Housing Development Organization (CHDO). One Year Goals for the Number of Households to be Supported Homeless 1 305 Non - Homeless 15,385 Special -Needs 0 Total 15,690 Table 58 -One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 10 Acquisition of Existing Units 3 Total 13 Table 59 - One Year Goals for Affordable Housing by Support Type Discussion Redundent - not used. Consolidated Plan ROSEMEAD 133 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -60 Public Housing — 91.220(h) Introduction There are no public housing projects in the City. The City works with the Housing Authority of the County of Los Angeles who provides rental assistance to the residents of Rosemead through the Federal Section 8 Voucher program. The primary objective of this program is to assist low- income (0 to 50% of MFI) persons and households in making rents affordable. There is currently a lengthy waiting list for the Section 8 Program with the average wait from seven to ten years, if not longer. Each applicant is selected from the waiting list in sequence, based upon date of preliminary application and Voucher availability. There are four (4) housing developments that have received mortgage assistance with the help of Federal, State, or local funds. The four (4) developments are the Angelus Senior Apartments, the Garvey Senior Apartments, and two (2) 3- Bedroom Rental units. Angelus Senior Apartments - The Angelus Senior Apartment was completed in 1995 and is owned by the Rosemead Housing Development Corporation. It consists of 51 one - bedroom units. The term of the lease is for 55 -years from the effective date of the Development Agreement between the City of Rosemead and the Rosemead Housing Development Corporation or until February 7, 2050. To qualify for this complex a person must be 62 years of age or older and must income qualify. The maximum income is 40% of the area median income adjusted for household size. The income limits are reviewed every year and are subject to change without prior notice. Risk of Conversion The risk of conversion will not be an issue during the next five years of the Consolidated Plan. As mentioned earlier, the earliest possible conversion date for the Angeles Senior Apartment is February 7, 2050. Garvey Senior Apartments - The Garvey Senior Apartment was completed in 2002 and is owned by the Rosemead Housing Development Corporation. It consists of 64 one - bedrooms and 8 two bedrooms. The term of the lease is for 55 -years from the effective date of the Development Agreement between the Rosemead Community Development Commission, the City of Rosemead, and the Rosemead Housing Development Corporation or until October 30, 2057. To qualify for this complex a person must be 62 years of age or older and must income qualify. The maximum income is 40% of the area median income adjusted for household size. The income limits are reviewed every year and are subject to change without prior notice. Risk of Conversion The risk of conversion will not be an issue during the next five years of the Consolidated Plan. As mentioned earlier, the earliest possible conversion date for the Garvey Senior Apartment is October 30, 2057. Two (2) 3- Bedroom Single Family Homes - During the FY 2007 -08 and FY 2010 -11, the City entered into agreements with Rio Hondo Community Development Corporation (RHCDC) for the production of affordable housing using the 15% CHDO set -aside funding as required under the HOME entitlement grant. As a result, the City approved two (2) separate 0% deferred payment loans funded by the HOME CHDO Set -Aside Fund to the Rio Hondo Community Development Corporation forthe purchase of two (2) three - bedroom rental property in Rosemead. Both properties are restricted as rental property for low - to moderate - income households and are subject to a 55 -year affordability covenant until May 2063 and March 2066, respectively. Consolidated Plan ROSEMEAD 134 OMB Control No: 2506 -0117 (exp. 07/31/2015) Actions planned during the next year to address the needs to public housing N/A Actions to encourage public housing residents to become more involved in management and participate in homeownership N/A If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance N/A Discussion Redundent - not used. Consolidated Plan ROSEMEAD 135 OMB. Control No: 2506 -0117 (exp. 07/31/2015) AP -65 Homeless and Other Special Needs Activities — 91.220(i) Introduction Given the limited resources and small amount of homeless in the City of Rosemead, homeless activities have been given a low priority in the 2015 -2019 Consolidated Plan and subsequent annual action plans. The City is relying on coordinated efforts with the Los Angeles Homeless Services Authority (LAHSA) to provide shelter opportunities; the East San Gabriel Valley Coalition for the Homeless to provide information, counseling, and referral services to homeless persons that reside in Rosemead, Family Promise of San Gabriel Valley to provide emergency shelter services and social services for families with children, as well as other local agencies in providing services for homeless persons. Describe the jurisdictions one -year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City will work with the above agencies to reach out to homeless persons and assess their individual needs. Addressing the emergency shelter and transitional housing needs of homeless persons The City provides an annual allocation of CDBG funds toward the operation of Family Promise of San Gabriel Valley, a homeless shelter for families with children. This year the City expects this investment of CDBG funds will benefit 5 families. The City will also work with LAHSA and the East San Gabriel Valley Coalition for the Homeless to address emergency shelter and transitional housing needs of homeless persons. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again As stated above, the City is relying on coordinated efforts with LAHSA, the East San Gabriel Valley Coalition for the Homeless, and Family Promise of San Gabriel Valley to make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again. Helping low- income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Consolidated Plan ROSEMEAD 136 OMB Control No: 2506 -0117 (exp. 07/31/2015) In addition to the agencies above, People for People provides emergency food, clothing, and referral services to low- income Rosemead residents; many of which are homeless or at -risk of homelessness. Discussion See discussion above. Consolidated Plan ROSEMEAD 137 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -75 Barriers to affordable housing — 91.220(j) Introduction: See discussion below. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City of Rosemead is committed to addressing the negative effects of public policies over which it has control. In order to promote integration and prevent low- income concentrations, the City designed its affordable housing programs to be available Citywide: This priority also serves to make sure that the City does not have any policies, rules, or regulations that would lead to minority or racial concentrations. Over the years, Rosemead has demonstrated a willingness to encourage housing development of all types. It has approved several zone changes and Code amendments to allow for development of a variety of housing types, including those that benefit low and moderate- income people. It also makes an effort to fast -track projects and process permits in a timely manner. The City maintains its current posture of openness and willingness to entertain new ideas and eliminate any regulatory barriers under its control in the provision of a variety of housing to meet the needs of all income groups. In addition, the City continues to work cooperatively within existing legislatively mandated constraints and worked to develop and /or encourage public policies that foster further affordable housing development and assistance. Discussion: Redundant - not used. Consolidated Plan ROSEMEAD 138 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -85 Other Actions — 91.220(k) Introduction: The City of Rosemead plans to undertake additional actions throughout to further address obstacles to meeting underserved needs, fostering and maintaining affordable housing, reducing the number of poverty level families, and removing barriers to affordable housing. Actions planned to address obstacles to meeting underserved needs The City of Rosemead faces a number of potential obstacles in meeting affordable housing and community development needs and underserved needs through the CDBG and HOME program which includes lack of affordable land for housing development, funding constraints to address community development needs, and continued reductions for CDBG, HOME, and other federal funding sources in each fiscal year. The City will continue to look for non - traditional ways to develop affordable housing units and meet community development needs; work to combine funding sources and leverage private funds to develop affordable housing; and, to work with the federal government to ensure that sufficient funding continues in order to meet needs. Actions planned to foster and maintain affordable housing The City of Rosemead will foster and maintain affordable rental and owner - occupied housing through the different programs funded with CDBG and HOME funds. Successful implementation of these efforts relies on the collaborative effort of many community partners including public agencies, government, housing developers, non - profit agencies, and neighborhoods. The City will use its own City newsletter and website, as well as community events to promote these services, and to promote its housing and community service programs. Actions planned to reduce lead -based paint hazards As of FY 2001 -02, the City of Rosemead began implementing the new HUD Lead Based Paint Regulations (Title X), which requires all federally assisted housing programs, including rehabilitation, homeownership, and tenant -based subsidy systems, to address lead hazards. The City will continue its program of education and eradication of lead -based paint through the operation of its Owner - Occupied Rehabilitation Programs and Down Payment Assistance Loan Program. These two programs provided assistance to low- income homeowners; the target groups most likely to be living in older housing with lead -based paint. The City has procured the service of a State Certified Lead Consultant to provide the following: • Lead -based paint and soil inspection • Lead -based paint risk assessment • Lead -based paint hazard reduction monitoring • . Post- hazard reduction clearance test. Under the Owner - Occupied Rehabilitation Programs, the City will continue to provide each owner who participates with both oral and written information regarding the dangers of lead -based paint and what to do about it. Owners of properties constructed prior to 1978 will be required to meet certain lead -based paint requirements prior to being assisted. These requirements include the following: Consolidated Plan ROSEMEAD 139 OMB Control No: 2506 -0117 (exp. 07/31/2015) • Distribution of lead -based paint notification pamphlets to all households occupying assisted units. • Inspection of all properties for defective paint surfaces. • Abatement of all defective paint surfaces identified at the time of the inspection. Through the Owner - Occupied Rehabilitation Programs, financial assistance will be provided to eradicate the problem. Full abatement will be undertaken in all rehabilitation projects over $25,000. It is the responsibility of the City's Grants Specialist to ensure that properties constructed prior to 1978 meet the lead -based paint requirements and any abatement of defective paint surfaces are completed by contractors certified by the State of California Department of Health Services. A copy of the contractor's certification is kept on file. The Down Payment Assistance Loan Program will also provide participants with oral and written information regarding the dangers of lead -based paint. The selected units will undergo a Housing Quality Standards (HQS) inspection that checks for danger of lead -based paint and will require any peeling, cracking, flaking, paint and /or chewable surfaces to be properly treated. The City personnel responsible for conducting the visual inspection of the units for HQS compliance have completed the Visual Assessment Course and received the proper course completion certification. In addition, the City requires clearance for all properties that fail an HQS inspection due to chipping, peeling, cracking surfaces greater than 2 sq. ft. on the interior and 20 sq. ft. on the exterior of the unit or in common areas. A risk assessment will be required to be completed by a certified risk assessor whenever the City is notified that a child with an environmental intervention blood lead level (EIB) plans to live in a unit under the Down Payment Assistance Loan Program. Actions planned to reduce the number of poverty -level families The City has established goals and policies designed to improve the local economy and reduce the level of poverty within the community. The strategy is outlined in the following sections. Housing and Community Development • Angelus /Garvey Senior Housing— rental assistance for seniors • Dial -A -Ride - transportation service for seniors and disabled • Down Payment Assistance Program — purchase of first home • Fair Housing Services - landlord /tenant information and assistance • Family Counseling— counseling services for youth and their families • Family Promise— homeless services for families • Garvey Community Center /Rosemead Community Recreation Center - variety of services including counseling services, social service programs, recreational programs, and information and referral services • Housing Authority County of Los Angeles County — rental assistance • Merci - supported employment and living, independent living, and community inclusion services for those with severe to profound developmental disabilities • Owner - Occupied Rehabilitation Programs - rehabilitation of home • People for People —food and clothing • Senior Nutrition Program - nutritious meals • Vintage California Mission Inn - assisted living facility for seniors and disabled • YMCA of West San Gabriel Valley — variety of services including child care, after - school enrichment, youth leadership and development, mentoring and tutoring, youth and adult sports, Consolidated Plan ROSEMEAD 140 OMB Control No: 2506 -0117 (exp. 07/31/2015) fitness, camping, and family support activities • YWCA— Wings -emergency shelter for women and children Economic Development - The City provides supported activities that promote economic development including the Business Attraction /Retention Program. Through this program, the City attracts new businesses as well as retaining the current businesses within Rosemead. Low income Housing Tax Credit Coordination (LIHTC) - Currently, the City uses CDBG funds and HOME funds for affordable housing development. The City has participated in one tax credit development project. The City has a HOME - funded development fund. As part of that, there may be additional opportunities to use the low Income Housing Tax Credit funds. In order to coordinate and assess the need of tax credits for the development of a housing project, the Housing Division staff will work with developers and non - profit agency's pro forma, serve as part of the team developing tax credit financing and will calculate the financing gap, along with the maximum and minimum subsidies. This will ensure that the City's HOME coordination will meet HOME requirements for the LIHTC program. Actions planned to develop institutional structure The City of Rosemead is governed by a five - member City Council. The City Council reviews, holds hearings, approves the funding priorities, and approves the submission of the Action Plan to HUD. The City's Community Development Department is the lead agency in the coordination of the Action Plan. It coordinates the economic activities, develops and implements the programs that rehabilitate and preserve the neighborhoods, develops and rehabilitates affordable housing, and provides rental assistance to the very low- income and special -needs segments of the City's population. While the Community Development Department has the major responsibility for the Action Plan budgeting, project formulation, and program implementation, other City departments, government agencies, social service agencies, and Rosemead residents play an important role. There are several inter- departmental programs, primarily in the area of neighborhood quality of life that are composed of a wide variety of City agencies. All are funded through the CDBG or HOME as a funding source; but in many cases, departmental funds and other funding augment and leverage Action Plan Resources. Guidelines for expenditure of CDBG and. HOME funds are provided as needed or when changes to programs occur. Periodically, the Community Development Department provides departments and City - related agencies with training in HUD grant regulations. There are many organizations that actively collaborate in the areas of housing, homeless services, and community and economic development, and coordinate closely in both the preparation and implementation of the Action Plan. The City, for its part, will promote and encourage fair housing, housing assistance, and single - family home rehabilitation. One of the biggest challenges facing the City is the lack of or ever - decreasing amount of funds available in maintaining and furthering housing and community development goals. In addition, foundation giving is declining. A related challenge is the need for better coordination and cooperation between the City and social service and health providers. For homeless activities, a seamless approach to provision of transitional and permanent housing services requires that such providers be actively involved in each facet of the Continuum of Care. However, other housing activities, such as rehabilitation, demolition of abandoned or hazardous units, acquisition of sites for potential single family and multifamily affordable housing, home ownership assistance, and new construction need to be integrated within the social service and health provider community as well. Consolidated Plan ROSEMEAD 141 OMB Control No: 2506 -0117 (exp. 07/31/2015) The key to a strong institutional structure is the ability to develop and share data on the progress and status of beneficiaries through the development of integrated information systems. There are now several data information systems in place that, to various degrees, track the progress of a variety of beneficiaries from initial intake, through provision of services, and to completion of participation Institutions playing a major role in delivery of community development programs often have different mandates, and consequently different priorities and strategies to achieve them. These mandates are most often imposed by Congress, and reflected through the regulations of federal funding agencies. In several cases, goals may overlap or conflict. Actions planned to enhance coordination between public and private housing and social service agencies The City will carry out this Action Plan through various organizations including a number of social service agencies funded through CDBG grant funds (the Family Counseling Services, Family Promise, Morrison Health Care - Senior Nutrition Provider, People for People, and Southern California Housing Rights). In addition, various City departments will work together to achieve the goals of this Action Plan, including the Public Safety Department (Code Enforcement) and the Housing Services Division (Owner - Occupied Rehabilitation Loan Programs). The City also works with the State, other local governments (County of Los Angeles), private industry construction contractors, non - profit organizations and social service providers to provide community, housing, and social service programs and projects. The City is committed to extend and strengthen partnerships among all levels of government and the private sector, including for - profit and non - profit organizations. The means of cooperation and coordination with these various groups will continue to enhance the services provided to our residents. Discussion: While the primary actors in the Action Plan process is the City Council, and the Community Development Department, there are a significant number of City agencies and departments that oversee a wide variety of grants and programs that provide services to low and moderate - income City residents, and play an important role in implementing the Action Plan as mentioned above. Consolidated Plan ROSEMEAD 142 OMB Control No: 2506 -0117 (exp. 07/31/2015) Program Specific Requirements AP -90 Program Specific Requirements — 91.220(1)(1,2,4) Introduction: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available duringthe yearare identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 3. The amount of surplus funds from urban renewal settlements 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 5. The amount of income from float- funded activities Total Program Income: Other CDBG Requirements 1, The amount of urgent need activities 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two orthree years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 75.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(1)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: The City of Rosemead does not use atypical loans or grant instruments of non - conforming loan guarantees. 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: HOME regulation 24 CFR 92.254, Section (B)(ii) requires that the participating jurisdiction "recoups all or a portion of the HOME assistance to the homebuyers if the housing does not continue to be the principal resident of the family for the duration for the period of affordability." In accordance with the requirement, the City of Rosemead has adopted the policy of repayment of HOME funds lent. If the loan is refinanced or the home is sold during the 15 -year affordability period, the City will charge Consolidated Plan ROSEMEAD 143 OMB Control No: 2506 -0117 (exp. 07/3112015) an interest rate penalty. This interest rate penalty declines over the first 10 years of the loan. The principal of HOME funds are always repaid. In addition, if the home is sold before the end of the 15- year affordability period, then an equity share is required. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: See above. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: N/A Discussion: See discussion above. Consolidated Plan ROSEMEAD 144 OMB Control No: 2506 -0117 (exp. 07/31/2015) ATTACHMENT "B" STANDARD FORM PROFESSIONAL SERVICES "MOU" SCOPE OF SERVICES FY 2015 - 2016 PROJECT — Code Enforcement Program The DEPARTMENT shall administer a code enforcement program in eligible low and moderate - income block groups based on an official designation of deteriorating and /or deteriorated area for the CITY meeting U.S. Department of Housing and Urban Development national objective of benefiting low- and - moderate income households (see Exhibit 1). 570.208 (a) (2): Limited Clientele activities: (i) An activity which benefits a limited clientele, at 51 percent of whom are low -or moderate - income persons. (B) Require information on family size and income so that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the low and moderate income limit. (LMC) The DEPARTMENT shall have the goal, in accordance with its Scope of Service, to provide services in eligible low and moderate - income block groups between July 1, 2015 and June 30, 2016 using available program funds list below. The DEPARTMENT WILL BE RESPONSIBLE FOR: Program Objective Administer a code enforcement program in eligible low and moderate - income block groups based on an official designation of deteriorating and /or deteriorated areas. 2. Annual Action Plan This program shall be conducted in accordance with the CITY'S current Annual Action Plan (Attachment "X). 3. Expenditures and Appropriations The total budget for the Code Enforcement Program shall be $218,765. The Code Enforcement Program is allowed a 10% contingency if needed and available. 4. Materials and Supplies Materials, supplies and equipment purchase requests shall be submitted directly to the City of Rosemead's Finance Department for processing. Approved requisitions will be signed by Chief of Police or his /her designee and submitted directly to the Finance Department. Any contracts or agreements (including short forms) with vendors funded by CDBG funds must be submitted to the Community Development Department. 5. Payroll Reporting Per Office and Budget (OMB) requirements, 85.20 (b)(6), "Source Documentation," timesheets and activity logs must be kept on file in the Finance Department. In addition, quarterly reports must be submitted to the Community Development Department. The Finance Department will maintain accurate timekeeping records of all staff. 6. File Maintenance The DEPARTMENT shall maintain separate files for all CDBG- funded projects. Files cannot be commingled with `other source' funded projects. Program files must be retained for seven years after grant closeout. 7. Compliance Monitoring The DEPARTMENT shall make available facilities, files, payroll records and employees for inspection and interviews at anytime during the fiscal year. 8. Audit The DEPARTMENT shall submit records and files to the CITY'S independent auditor, upon request, anytime within seven years of the close of the fiscal ending year June 30, 2016. 9. Program Implementation Preparing and maintaining for CITY review a written action plan and related policies and procedures manual for this program which will detail the overall organizational structure, and reporting methods. 10. Performance Measurement System Requirements / Performance Reports (Exhibit "A "): The project has been identified as meeting the following objective Decent Housing The project has been identified as meeting the following outcome Sustainability 11. Reporting Activities The DEPARTMENT shall prepare and submit to the City a quarterly summary of program performance; including the total number of cases assisted during each month, the total amount of CDBG funds paid to the DEPARTMENT by the CITY, and a brief narrative highlighting program accomplishments. These reports are due to the City 30 days after the close of each quarter. The following information is required in all quarterly reports: • Program narrative summary • Total number of cases • Types of activities provided • Copies of any information distributed to the public, including brochures, flyers or articles in any newspaper /bulletins. • Summary of all program income received 12. Prepare "Final" CDBG billing and performance reports at the closeout of the fiscal year that ends June 30th. The deadline for submission of all "Final" reports is JULY 30, 2015. Any CDBG reports received after the financial closeout period will be returned to DEPARTMENT, unprocessed, and those project costs will not be reimbursed. EXHIBIT I City of Rosemead's Low and Moderate - Income "Target Areas" & "Deteriorating Areas" Census Tr 4329.01 4336.01 4336.02 4825.02 Block Group I Low/Mod ( Total I % of 3 1 576 1 1,030 1 55.9 638 1 944 1 67.6% 1 1 645 1 1 1,704 1 2,804 1 60.8% 1 1,051 1,323 79.4% 2 1,394 2,166 64.4% 3 1,608 2,231 72.1% 1 1 1,478 2,037 72.6% 2 1 1,404 1,796 78.2% 1 811 2 1.07 Source: 2000 Census ATTACHMENT "C" CDBG "MOU" REQUIREMENTS 1. COMPLIANCE WITH FEDERAL LAWS AND REGULATIONS The DEPARTMENT agrees that it undertakes hereby the same obligations to the CITY that the CITY has undertaken to HUD pursuant to CITY's CDBG application and certifications. The obligations undertaken by DEPARTMENT include, but are not limited to, the obligation to comply with all Federal laws and regulations described in Subpart K of 24 CFR Part 570 and specifically with each of the following: A. The Housing and Community Development Act of 1974 (Public Law 93- 383) as amended, and legislative changes contained in the Housing and Urban -Rural Recovery Act of 1983; and the Housing and Community Development Act of 1987; B. Final regulations of the Department of Housing and Urban Development relating to Community Development Block Grants (Title 24, Chapter V, Part 570 of the Code of Federal Regulations commencing with Section 570.1) dated September 6, 1988; and revisions to 24 CFR Part 570 at Subpart J entitled "Grant Administration" and dated March 11, 1988; C. Regulations of the Department of Housing and Urban Development relating to environmental review procedures for the Community Development Block Grant program (Title 24, Subtitle A, Part 58 of the Code of Federal Regulations, commencing at Section 58.1), except that DEPARTMENT does not assume CITY's environmental responsibilities; D. Title VI of the Civil Rights Act of 1964 (Public Law 88 -352); Title VIII of the Civil Rights Act of 1968 (Public Law 90 -284); Section 109 of the Housing and Community Development Act of 1974; Section 3 of the Housing and Urban Development Act of 1968; Executive Order 11246 as amended by Executive Order 12086; Executive Order 11063 as amended by Executive Order 12259; and any HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights; E. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and regulations adopted to implement that Act in the Code of Federal Regulations, Title 24, Part 42; F. Administrative regulations, including, but not limited to, applicable sections Of Department of Housing and Urban Development regulations located at: (1) 24 CFR Part 85 entitled "Uniform Administrative Requirements for Grants and Cooperative "MOU "s to State, Local, and Federally Recognized Indian Tribal Governments" and referred to as the "Common Rule "; (2) OMB Circular A -87 entitled "Cost Principles Applicable to Grants and Contracts with State and Local Governments "; (3) OMB Circular No. A -133 entitled "Audits of State and Local Governments "; G. The following laws and regulations relating to preservation of historic places: Public Law 89 -665 the Archaeological and Historical Preservation Act of 1974 (Public Law 93 -291), and Executive Order 11593 including the procedures prescribed by Advisory Council on Historic Preservation in 36 Code of Federal Regulations, Part 800; H. The Labor Standards Regulations set forth in Section 570.603 of 24 CFR Part 570; and HUD Handbook 1344.1; I. The Architectural Barriers Act of 1968 (42 U.S.C. Section 4151) and the Americans' with Disabilities Act of 1990 (ADA); J. The Hatch Act relating to the conduct of political activities (Chapter 15 of Title 5, U.S.C.); K. The Flood Disaster Protection Act of 1973 (Public Law 93 -234 and the regulations adopted pursuant thereto) 24 CFR Chapter X Subpart B; L. The Clean Air Act (42 U.S.C. Section 1857 et. Seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. Section 1251 et seq.) and the regulations adopted pursuant thereto (40 CFR Part 15); M. Executive Order 12372, which requires State Clearinghouse review and comment of any CDBG project for the planning, construction, reconstruction, and /or installation of water or sewer facilities; N. Section 401 (b) of the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4831 (b)); and Lead Safe Housing Rule and O. Provision of 24 CFR Part 24 regarding use of debarred, suspended, or ineligible contractors or DEPARTMENTS. The DEPARTMENT further agrees to comply with any environmental, procurement, construction, and other guidelines provided by the CITY. The DEPARTMENT shall obtain any necessary permits and licenses that may be necessary for its performance under this "MOU ". Failure to meet established performance goals and standards and /or non - compliance with applicable rules and regulations shall constitute non - compliance with the terms of this "MOU ". The CITY is entitled to use one or more of the following remedies for non- compliance, temporarily withhold cash payments pending correction of deficiencies by the DEPARTMENT; disallow all or part of the cost of the activity or action not in compliance: wholly or partly suspend or terminate the current award for the DEPARTMENT'S program; withhold further awards for the program; and /or take other remedies that may be legally available. 2. SUBCONTRACTS The DEPARTMENT shall incorporate the same or substantially equivalent requirements as are contained in this "MOU" in all subcontracts which utilize any CDBG funds and /or support any CDBG projects(s) covered by this "MOU "; when project(s) utilize(s) funds from CDBG and other funding sources, all funds shall be subject to CDBG regulations. The DEPARTMENT, by entering into any such subcontract for performance of any portion of its CDBG program, is not relieved of its responsibilities to CITY as set forth in this "MOU ". 3. NON - DISCRIMINATION /GRIEVANCE PROCEDURES No person with responsibilities in the operation of any project under this "MOU" will discriminate because of race, creed, color, national origin, age, sex, political affiliation, handicap, beliefs, or marital or familial status. The DEPARTMENT will ensure that every effort is made to provide equal opportunity to every potential minority and women's business vendor, contractor and subcontractor. 4. STANDARD OF CONDUCT /CONFLICT OF INTEREST AND LOBBYING No member, officer or employee of the DEPARTMENT or its designee or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his /her tenure or for,one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the process thereof, for work to be performed in connection with the programs activities assisted under this "MOU ". By entering into this "MOU ", the DEPARTMENT certifies: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the DEPARTMENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative "MOU ", and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant loan, or cooperative "MOU ". B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative "MOU ", the DEPARTMENT shall complete and submit Standard Form- LL, "Disclosure Form to Report Lobbying," in accordance with its instructions, and other Federal disclosure forms as requested. C. The DEPARTMENT shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative "MOU "s) and that all DEPARTMENTS shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 5. FISCAL CONTROL The DEPARTMENT shall be responsible for the internal control and monitoring of fiscal and programmatic /operational goals and procedures. The DEPARTMENT shall establish such fiscal controls and fund accounting procedures as required by Federal regulations, or as may be deemed necessary by HUD and the CITY to assure the proper disbursal of, and accounting for, funds paid to the DEPARTMENT under the CDBG program. A. Disbursement of Funds: CDBG funds shall be disbursed by CITY to the DEPARTMENT on a reimbursement basis for actual expenses. The CITY agrees to pay the DEPARTMENT progress payments at the time and in the manner set forth in Attachment "C ". Payment by CITY is not to be construed as final in the event HUD disallows reimbursement for the project or any portion thereof. The DEPARTMENT shall submit reasonable back -up documentation as specified by CITY with request for payment. The DEPARTMENT shall be liable for all amounts which are determined to be due by HUD including, but not limited to, disallowed costs which are the result of The DEPARTMENT'S or its contractor's conduct under this "MOU ". The DEPARTMENT shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between the CITY and HUD arising from this contract. All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail. 6. PROGRAMINCOME Program income is defined as gross income received by the DEPARTMENT and directly generated from the use of CDBG funds; when program income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. Program income includes, but is not limited to, the following: A. Proceeds from the disposition by sale or long -term lease of real property purchases or improved with CDBG funds; B. Proceeds from the disposition of equipment purchased with CDBG funds; C. Gross income from the use or rental of real or personal property acquired by the DEPARTMENT with CDBG funds, less costs incidental to generation of the income; D. Gross income from the use or rental of real property, owned by the DEPARTMENT, that was constructed or improved with CDBG funds, less costs incidental to generation of the income; E. Payments of principal and interest on loans made using CDBG funds; F. Proceeds from the sale of loans or obligations secured by loans made with CDBG funds; G. Interest earned on funds held in a revolving fund account; H. Interest earned on program income pending its disposition; and I. Funds collected through special assessments made against properties owned and occupied by households not of low or moderate income where the assessments are used to recover all or part of the CDBG portion of a public improvement. Program income received by the DEPARTMENT during the effective term of this "MOU" may be retained by the DEPARTMENT if mutually agreed upon by the CITY and the DEPARTMENT and if utilized for the specific activities described in the scope of services, and subject to all provisions of this "MOU ". In such case, further disbursement of funds under this "MOU" shall be made in accordance with 24 CFR Part 570.504(b)(2)(i) and (ii). Program income attributable to projects funded under this "MOU" and in Department's control when "MOU" expires or received after the "MOU" expiration, shall be paid to CITY as required by 24 CFR Part 570.503(b)(8) when the DEPARTMENT ceases to be under continuous "MOU" with CITY for the operation of CDBG activities. As long as there is no break in the "MOU" period, program income shall be governed by the provisions of Paragraph 5 of the MOU. 7. REVERSION OF ASSETS Upon expiration of this "MOU ", the DEPARTMENT shall transfer to the CITY any CDBG funds in Department's control at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Further, any real property under DEPARTMENT'S control that was acquired and /or improved in whole or in part with CDBG funds in excess of $25,000 shall be either: A. Used to meet one of the national objectives in 24 CFR Part 570.208 after expiration of this "MOU ", the length of time to be further prescribed by mutual "MOU" of the parties. B. Disposed of in such manner that the CITY is reimbursed in the amount of the fair market value of the property at the time of disposition of the property, less any portion of the value attributable to expenditures of non -CDBG funds for acquisition and /or improvement of such property. 8. EQUIPMENT Equipment, which shall be defined as tangible, nonexpendable, personal . property having a useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit, is eligible for purchase using CDBG funds only upon prior approval of the CITY and subject to 24 CFR Part 570.207(b)(1). Such equipment shall be used by the DEPARTMENT in the project for which it was acquired as long as needed, regardless of whether such project continues to be supported by Federal funds; at that time, equipment may be used in other activities currently or previously supported by a Federal agency. Use of such equipment is also subject to provisions of 24 CFR Part 85.32(c)(2)(3) and (4). The DEPARTMENT shall also establish procedures for managing equipment, which meet the requirements of 24 CFR Part 85.32(d). Further, proceeds from disposition of such equipment shall be treated as program income as specified in Paragraph 6 and 7 of this "MOU ". 9. REQUESTS FOR TECHNICAL ASSISTANCE The DEPARTMENT shall refer to the Grants Administration Unit any regulatory or procedural questions regarding operation of its CDBG project(s). All formal requests for technical assistance shall be submitted in writing. Requests should specify the problem area, particular assistance being requested and proposed solution if applicable. Informal questions regarding day -to -day program operation may be directed to the designated CITY representative. 10. RECORDS AND REPORTS A. The DEPARTMENT understands and agrees that the CITY may, at any time, request additional information that may be required for the purpose of making necessary reports to the Department of Housing and Urban Development, and State Department of Housing and Community Development, or for otherwise evaluating DEPARTMENT's progress and performance pursuant to this "MOU ". In the event of such requests, the DEPARTMENT shall comply by providing the appropriate data within 10 working days from the date of any such request. B. The DEPARTMENT further understands and agrees that the records and additional information described in this paragraph is required to be retained on a continuing basis for a period of five (7) years after this "MOU" has expired, as required for compliance with HUD regulations. 11. "MOU" RESPONSIBILITY FOR MONITORING AND RECORDS HUD, the CITY, designated representatives of CITY, and other appropriate officials shall have access to all personnel records, management information, and fiscal data of the DEPARTMENT and any agency or contractor with whom the DEPARTMENT executes a subcontract necessary to carry out any CDBG project(s) for monitoring purposes. The DEPARTMENT shall respond in a timely manner to all identified corrective action needs as a result of HUD, County, or other monitoring. The DEPARTMENT shall submit to CITY all required reports and monitoring corrective action plans on a timely basis, as delineated by CITY. Records shall be maintained as follows: A. The DEPARTMENT agrees to retain all pertinent records under CDBG and HOME, including financial records, until advised by the CITY that further retention is unnecessary. Generally, records shall be retained for a period for seven (7) years from the end of the fiscal year in which the last project covered by the CITY'S annual "MOU" with HUD is completed. Records shall be open and available for inspection by auditors and /or other staff assigned by HUD and /or the CITY during the normal business hours of the DEPARTMENT. If at the end of such five -year period, there is ongoing litigation or an audit involving the DEPARTMENT'S or the CITY'S records, the DEPARTMENT will retain the records until the resolution of such litigation or audit and written notice by CITY that such records may be disposed of. B. Records for nonexpendable property shall be retained for a period for seven (7) years after final disposition of the property, if applicable. 12. TERMINATION. A. Termination of "MOU" for Convenience: In accordance with 24 CFR Part 85.44, the "MOU" may be terminated by either party after thirty- (30) days written notice of intention to terminate, setting forth the reasons and the effective date of such termination, has been given to the other party, provided, however, that no notice of termination given by the DEPARTMENT shall be effective unless HUD has agreed to release the CITY from its obligations pursuant to the Program Activity(ies). Alternatively, the "MOU" will automatically terminate in the event that the United States Government terminates the CDBG or HOME Program or terminates the Program Activity (ies) that are the subject of the contract. B. Termination of "MOU" for Cause: In accordance with 24 CFR Part 85.43, the parties hereto understand that pursuant to the CITY'S execution of the HUD application, the CITY assumed responsibility as to the performance of the projects. If through any cause the DEPARTMENT fails to fulfill in a timely and proper manner its obligations under this "MOU" to undertake, conduct or perform the project(s) identified in this "MOU ", or if the DEPARTMENT violates any of the covenants, "MOU "S, or stipulations of this "MOU ", the CITY shall thereupon have the right to terminate this "MOU" by giving written notice of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. CITY OF ROSEMEAD MEMORANDUM OF UNDERSTANDING "MOU" CITY OF ROSEMEAD INTER - DEPARTMENTAL "MOU" between Community Development Department and the Public Safety Department for Operation of a Code Enforcement Program Whereas, the City of Rosemead, Community Development Department (herein referred to as the "CITY ") has received entitlement grants from the United States Department of Housing and Urban Development (herein referred to as "HUD ") under the Title I of the Housing and Urban Development Act of 1974, as amended (herein referred to as the "ACT "); Whereas, the Mayor and City Council Members approved the FY 2013 -2014 HUD Consolidated Plan Grant Program allocation in accordance with the Annual Action Plan (Attachment "A "- herein referred to as the "PLAN"), Whereas, approval of the FY 2013 -2014 Annual Action Plan authorizes the City Manager to direct the Public Saftey Department (herein reffered to as the "DEPARTMENT ") to implement programs and projects designed to achieve the goals and objectives contained in the Plan, Whereas, the City Manager established this Memorandum of Understanding (herein after referred to as the "MOU ") outlining the Federal, State and local regulations /requirements governing the use of funds by the "DEPARTMENT ". NOW, THEREFORE, it is agreed between the undersigned parties as follows: 1. DEPARTMENT Services The Department receiving Federal grant funding is responsible to perform all work necessary to complete the services set forth in the Scope of Services (Attachment "B "- herein referred to as the "SCOPE "). 2. Availability of Funds /Modifications The CITY'S provision of funding to the DEPARTMENT pursuant to this "MOU" is contingent on the availability of program funds and continued Federal and State authorization for the program activities, and is subject to amendment or termination due to lack of funds or authorization. This WOU" is subject to written modification and termination as necessary by the CITY in accordance with requirements contained in any future Federal or State legislation, regulations or CITY policy. All other modifications must be in written form and approved by both parties prior to contract execution. 3. Term of "MOU" The term of this "MOU" shall be from July 1, 2013 to June 30, 2014 (herein referred to as the program "FISCAL YEAR "). 4. Commencement of Performance The DEPARTMENT shall not obligate or request disbursement of funds, incur any cost or initiate identified projects which are subject of this "MOU ", until the provisions of this paragraph have been fully satisfied: A. The Community Development Block Grant (CDBG) Funded Projects have obtained environmental clearance from HUD and all environmental reviews that may be required by Federal law have been completed and certified by the CITY'S Grants Administration Unit and the CITY has issued a written Notice to Proceed. The U.S. Dept. of Housing and Urban Development (HUD) has approved the CITY'S request for release of funds (if applicable) and disbursement to the DEPARTMENT of any Federal Grant Funds. 5. Federal Terms and Conditions CDBG funds shall be used strictly in accordance with the CDBG Program terms and conditions and be in compliance with Federal laws and regulations as set forth in the CDBG WOU" Requirements (Attachment "C" herein referred to as the "REQUIREMENTS "). 6. Designated Representative (a) The CITY'S representative is as follows: Name & Title: Michelle Ramirez, CD Director Address: 8838 Valley Boulevard, Rosemead, CA 91770 E -mail Address: mramirez(d)citvofrosemead.orq Telephone No.: (626) 569 -2156 Fax No.: (626) 307 -9218 (b) The DEPARTMENT'S representative, who shall be responsible for job performance, negotiations, contractual matters, coordination with the CITY Representative is as follows: Name & Title: Lt Ignacio Somoano, Chief of Police Address 3018 Charlotte Avenue, Rosemead, CA 91770 Email Address: isomoan(&Iasd.org Phone No.: (626) 569 -2179 Fax No.: The DEPARTMENT'S professional services shall be actually performed by, or shall be immediately supervised by, the DEPARTMENT'S representative. 7. Assignment This 'MOU" is for the professional services of the DEPARTMENT. Any attempt by the DEPARTMENT to assign the benefits or burdens of this WOU" without written approval of the CITY shall be prohibited and shall be null and void. 8. Records, Inspections and Reports The DEPARTMENT shall maintain full and accurate records with respect to all services and matters covered under this "MOU ". The CITY'S Community Development Department shall have free access at all reasonable times to such records, and the right to examine and audit same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. The DEPARTMENT shall input into the CITY'S CRM system all status reports and into the CITY'S Tyler system all timesheets related to the receipt of CDBG funds. 9. Covenants and Conditions Each term and each provision of this WOU" to be performed by the DEPARTMENT shall be construed to be both a covenant and a condition. 10. Termination At any time, with or without cause, the CITY shall have the right, at its sole discretion, to terminate this "MOU" by giving written notice to the DEPARTMENT pursuant to Paragraph 12 of this WOU ". There shall be no period of grace after giving the notice of termination. Termination shall become effective immediately upon the giving of notice as provided in Paragraph 12 of this WOU ". 11. Effect of Termination Upon termination, as stated in Paragraph 10 of this WOU ", the CITY shall be liable to the DEPARTMENT only for work done by the DEPARTMENT up to and including the date of termination of this 'MOU ", unless the termination is for cause, in which event the DEPARTMENT need be compensated only to the extent required by law. 12. Modification of "MOU" This "MOU" is subject to written modification and termination as necessary by the CITY in accordance with requirements contained in any future Federal legislation and regulations effecting this "MOU" or funding for programs hereunder. All other tasks described in this WOU" and all other terms of this WOU" may be modified only upon mutual written consent of the CITY and the DEPARTMENT. 13. Use of the term "CITY" Reference to "CITY" in this "MOU" includes City Manager or any authorized representative acting on behalf of the CITY. 14. Notices All notices given, or required to be given, pursuant to this "MOU" shall be in writing and may be given by personal delivery or by mail. Notice sent by mail shall be addressed to each party's designated representative as set forth above. When addressed in accordance with this paragraph, such notice shall be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 15. Permits and Licenses The DEPARTMENT, at its sole expense, shall obtain and maintain during the term of this "MOU ", all appropriate permits, licenses and certificates that may be required in connection with the performance of services under this "MOU ". 16. Waiver A waiver by the CITY of any breach of any term, covenant or condition contained in this "MOU" shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained in this "MOU" whether of the same or different character. 17. Integrated "MOU" This "MOU ", along with Attachments A, B, and C, represent the entire "MOU" between the CITY and the DEPARTMENT and supersedes all preliminary negotiations. No verbal "MOU" or implied covenant shall be held to vary the provisions of this WOU ". This WOU" shall bind and inure to the benefit of the parties to this "MOU" and to any subsequent successors and assigns. IN WITNESS WHEREOF, City and Department have caused this MOU to be executed by their duly authorized representatives. This Agreement is effective as of July 1, 2013. APPROVED AS TO FORM ,,CITY ". "DEPARTMENT': City of Rosemead City of Rosemead JOff Allred Lt cio omoa ci Chief of Police City Manager Public Safety Department ATTACHMENT "A" CITY OF ROSEMEAD FY 2013 - 14 ANNUAL ACTION PLAN City of Rosemead Annual Action Plan FY 2012 -13 Prepared by: City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 ADOPTED: MAY 8, 2012 Reserved TABLE OF CONTENTS EXECUTIVE SUMMARY .................................... ............................... 3 Jurisdiction...................................................................................... ............................... 3 Allocating Investment for FY 2011- 12 ............................................ ..............................3 ACTIONPLAN ............................................................. ..............................5 HUDRequired Forms ...................................................................... ..............................5 Summary of Development Process ................................................. ............................... 5 CitizenParticipation ......................................................................... ..............................6 Resources................................................................................... ............................... 7 FederalResources ................................................................. ..............................7 ProgramIncome .............................................................. ..............................7 Surplus from Urban Renewal Settlements ...................... ..............................7 Grant Funds Returned to the Line of Credit .................... ..............................7 Income from Float Funded Activities .............................. ..............................7 UrgentNeed Activities ................................................... ............................... 8 StateResources ..................................................................... ..............................8 OtherResources .................................................................... ..............................8 Federal Match Requirement .................................................. ..............................9 Activities to be Undertaken ........................................................ ..............................9 Geographic Distribution .......................................................... ............................... 10 Homeless and Other Special Needs ......................................... ............................... l l Homeless............................................................................. .............................11 Homeless Prevention Activities ......................................... ............................... 14 Certification of Consistency with the Consolidated Plan .... .............................14 GapsAnalysis ..................................................................... ............................... 15 Other Activities for Special Needs Populat ions ................... .............................15 Elderly and Frail Elderly ..................... ............ .......................................... . 17 Persons with Disabilities ................................................ .............................17 LargeFamilies ............................................................. ............................... 18 Female Headed Households ......................................... ............................... 19 Persons with Alcohol or Other Drug Addictions ......... ............................... 19 Persons Diagnosed with AIDS and Related Diseases .... .............................19 Analysis of Impediments to Fair Housing Choice ..................... .............................19 OtherActions ............................................................................. .............................23 Actions to Address Obstacles to Meeting Underserved Needs ........................24 Foster and Maintain Decent Affordable Standard Housing . .............................24 Removing Barriers to Affordable Housing .......................... .............................25 Lead -Based Paint Hazard Reduction ................................... .............................26 Anti- Poverty Strategy... .................. ... ... . .. ....... ..... ...... ... ...... ..................... 27 Institutional Structure ........................................................... .............................28 CoordinationEfforts ............................................................. .............................30 Public Housing Resident Initiatives ..................................... .............................31 HOME /American Dream Down Payment Initiative ............ .............................31 HOMEProvisions ................................................................ .............................31 PublicHousing ........................................................................... .............................31 Troubles Public Housing Agency ........................................ .............................31 Monitoring Standards and Procedures ....................................... .............................31 Minority /Women's Business Outreach ..................................... .............................32 Strategic Goals and Resources ................................................... .............................34 Housing................................................................................ .............................34 Homeless............................................................................ ............................... 34 CommunityDevelopment .................................................... .............................34 FairHousing ......................................................................... .............................35 ProposedProjects Tables ........................................................... .............................35 APPLICATION FOR FEDERAL ASSISTANCE ... ............................... 37 FUNDINGSOURCES ...................................... ............................... 47 FIVEYEAR GOALS ......................................... ............................... 51 PROPOSEDPROJECTS .................................. ............................... OD NEEDSANALYSIS ......................................... ............................... 75 Gaps Analysis Chart Homeless Subpopulations Chart Estimated Supportive Services Slots Special Needs (Non- Homeless) Populations Priority Community Development Needs CERTIFICATIONS......................................... ............................... 81 Certifications Specific CDBG Certifications Optional CDBG Certifications Specific HOME Certifications Appendix to Certifications APPENDICES................................................. ............................... 93 Appendix A Glossary of Terms Appendix B Housing /Social Service Groups Appendix C Low and Moderate Target Area Map Appendix D Proof of Public Hearing - Published January 31, 2013 Appendix E Proof of Public Notice — Published March 21, 2013 Appendix F Proof of Public Hearing - Published April 11, 2013 Appendix G Citizen Participation Plan iii Reserved iv 2013 -- 1014hinal A -090 Plan Action Plan Community Development Department I Annual Action Plan City of Rosemead FY 2013 -14 2013- 201416n31 Action Plan Reserved Community Development Department 2 Annual Action Plan 1: «, FY 2013 -14 2013 - 2014Mnoalkaen Plan T. Executive Summary Each year between May and July, the City of Rosemead submits an Annual Action Plan ( "Action Plan ") covering the period July I" of that year through June 30ih of the following yen to the U.S. Department of Housing and Urban Development (HUD). An Action Plan is required by HUD in order for the City to receive federal funds under the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) programs. The Action Plan includes the proposed activities, resources and expenditures for the CDBG and HOME programs. This is the fourth out of five Action Plans under the City's 2010 -2014 Consolidated Plan. A more general summary of each project and each amount the City is proposing in the FY 2013- 14 can be found in Tables I and 2 on page 9. In general, the City will continue to carry out program administration, fair housing, residential programs, and public services that aid youth, at- risk families, seniors, and the disabled. In addition, the City will continue to use a portion of CDBG funds for its code enforcement program and provide for infrastructure and improvements to the City. Both of these programs will principally take place in the City's adopted target/revitalization areas. a� 'fin, Jurisdiction The City of Rosemead is located in the San Gabriel Valley in the eastern portion of Los Angeles County. Rosemead was incorporated as a City in 1959. The City enjoys good access to major transportation corridors including San Bernardino Freeway (Interstate 10), San Gabriel River Freeway (Interstate 605), Rosemead Boulevard - a California State Highway (Route 19), Mission Drive, Temple City Boulevard, Valley Boulevard, and Walnut Grove Avenue. Rosemead is a predominantly built -out suburban community and serves as a residential suburb for surrounding employment centers such as Los Angeles. Most of the land area has been developed as low - density housing. 4 Allocating Investment for FY 2013 -14 Based on HUD recommendations, general relative priories for funding will be as follows: • High Priority: Activities to address this need will be funded during the five -year period. Community Development Department 3 Annual Action Plan City of Rosemead cv ?01111 2813 — 28148nooal Won Plan • Medium Priority: If funds are available, activities to address this need may be funded by the City during the five -year period. Also, the City may use other sources of funds and take actions to locate other sources of funds. • Low Priority: It is not likely the City will fund activities to address this need during the five -year period. The City will consider certifications of consistency for other entities' applications for assistance. In accordance with the City's Consolidated Plan, the City will allocate CDBG and HOME funds to the City's High Priority Needs. Community Development Department 4 Annual Action Plan FY 2013 -14 2013 -2014 Annual Action Plan 'f ACTION PLAN - 91.220 The Consolidated Plan is an effort by the Department of Housing and Urban Development (HUD) to simplify the planning process and increase community participation by combining four HUD grant applications and submissions into a single document. The City of Rosemead Consolidated Plan has been developed for the Fiscal Years 2010 -2014. The Action Plan serves as an update to the Consolidated Plan for the next five years. It identifies the federal, state, and local resources expected to be available to meet priority objectives set forth by the Consolidated Plan. It also serves as the City's annual application for Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds, which are received from HUD. At the end of this section are tables that provide a description of the activities the City plans to undertake during Fiscal Year July 1, 2013 - June 30, 2014 in order to address needs identified in the City of Rosemead's Consolidated Plan. Proposed projects include those to be funded with CDBG and HOME funds. HUD Required Forms Forms required by HUD are included following this section of the Consolidated Plan. These forms include the Standard Form 424, Funding Sources, Listing of Proposed Projects, Needs Assessment, and Certifications. Summary of Development Process The City's Community Development Department was responsible for the preparation of the FY Action Plan . In preparing the Action Plan, input was sought from a variety of public agencies and non -profit and for -profit housing groups to determine housing needs for the community. The City's Community Development Department facilitated the consultation with, and participation of, public and private social and homeless service agencies as well as citizens concerned with these services. The offices, agencies, and housing groups contacted are listed in Appendix B. The following outline details the citizen participation activities implemented during the preparation process of the Action Plan. Community Development Department 5 Annual Action Plan City of Rosemead FY 2013 -14 2013 — 2014 Annual Action Plan During the preparation of this Plan, a public hearing to obtain the views of the community concerning the housing needs of children, elderly persons, persons with disabilities, homeless persons, and others with special needs in the City was held before the Rosemead City Council on Tuesday, February 12, 2013 at 7:00 p.m. in the Council Chambers at City Hall, 8838 E. Valley Boulevard, Rosemead, California. It was advertised in the Rosemead Reader on January 31, 2013 (see Appendix D). Notice of the Public Hearing was sent to the individuals and organizations listed in the Appendix B. Five (5) notices of the hearing were also posted within the City of Rosemead as required under the Rosemead Municipal Code Section 1.08.010 (Public places for posting notices). Five (Family Counseling Services, Family Promise of San Gabriel Valley, People for People, Rio Hondo CDC, Southern California Housing Rights Center) were present and made presentations at the public hearing. A copy of the City Council minutes from this meeting is on file in the City Clerk's Office. At the City Council meeting of March 26, 2013, a summary of staff- endorsed projects was reviewed with the City Council. During this meeting the City Council established how the City should spend the CDBG and HOME funds. A copy of the City Council minutes from this meeting is on file in the City Clerk's Office. Based upon the information obtained from staff, and with much deliberation and thought, on April 23, 2013, the City Council held a public hearing approving the Proposed Projects listed in this Action Plan. It was advertised in the Rosemead Reader on April 11, 2013 (see Appendix F). Notice of the Public Hearing was sent to the individuals and organizations listed in the Appendix B. Five (5) notices of the hearing were also posted within the City of Rosemead as required under the Rosemead Municipal Code Section 1.08.010 (Public places for posting notices). A copy of the City Council minutes from this meeting is on file in the City Clerk's Office. Citizen Participation The City of Rosemead has developed and is following a detailed Citizen Participation Plan. A copy of the plan is available for public inspection. The City's Community Development Department facilitated the consultation with, and participation of, public and private social and homeless service agencies as well as citizens concerned with these services. On Much 21, 2013 notice of the availability of the Consolidated Plan was published in the Rosemead Reader, announcing the 30 -day public comment period to begin on March 21, 2013 and concluded on April 23, 2013 (see Appendix E). As noted above, notices of the availability of the Consolidated Plan were sent to the organizations listed in the Appendix B and adjacent jurisdictions. The City did not receive any comments during this 30 -day review period from the community, agencies or organizations. The City of Rosemead welcomes any written recommendation, suggestions, or other input. Any opinions or comments related to the Action Plan should be addressed to: Community Development Department 6 Annual Action Plan nn. of FY 2013 -14 2013 -2014 Aaoual A60On Plan Ms. Michelle Ramirez, Community Development Director City of Rosemead Community Development Department 8838 E. Valley Boulevard Rosemead, California 91770 Telephone Number: (626) 569 -2158 FAX (626) 307 -9218 mramirez(a)citvofrosemead org - 0 Resources Expected to be Available — 91.220(b)(1) & (2) Federal Resources Included in this Action Plan for the Program Year (PY) and Fiscal Year (FY) beginning on July 1, 2013 and ending on June 30, 2014, is a table showing the amount of FY 2013 federal resources from the CDBG and HOME entitlement funds. During the FY 2013 -14, the City of Rosemead anticipates receiving approximately $647,460 in CDBG Entitlement funds, which is a 5.1% cut to its current allocation received in FY 2012 -13. When combined with FY 2013 -14 anticipated program income of $11,185 from the Senior Nutrition Lunch Program and onetime projected carryover funds of $255,919 from FY 2012 -13, the City anticipates having a total of approximately $914,564 of CDBG funds available for the 2013 -14 year. In addition, the City anticipates receiving approximately $217,278 in HOME funds, which is a 5.1% cut to its current allocation.. When combined with onetime projected carryover funds of $695,922 from the current FY, the City anticipates having a total of approximately $913,200 in HOME funds available for the 2013 -14 year. Proeram Income - The Funding Source table, included following this section of the Action Plan, includes the amount of anticipated CDBG program income and CDBG carryover funds the City expects to have available during the FY 2013 44. It is anticipated that the City will not receive program income from the repayment of prior CDBG or HOME funded housing loans. However, it is anticipated that the City will received approximately $11,185 in program income through the Senior Nutrition Program. Surplus from Urban Renewal Settlements - During the FY 2013 -14, no CDBG or HOME income is anticipated as a result of surpluses from urban renewal settlement. Grant Funds Returned to the Line of Credit - During the FY 2013 -14, no CDBG or HOME income is anticipated as a result of grant funds returned to the line of credit with HUD. Income from Float Funded Activities - During the FY 2013 -14, no CDBG or HOME income is anticipated as a result of float - funded activities. Community Development Department 7 Annual Action Plan City ofRosemead cv inn -m 2013 — 2014 Annual KcUOn Plan Urgent Need Activities - At this time, no proposed activities are being undertaken as an urgent need. If an urgent need arises during the FY 2013 -14, the City will then amend the Action Plan. In addition, the City will continue to work with the Housing Authority of the County of Los Angeles who provides rental assistance to the residents of Rosemead through the Federal Section 8 Voucher program. The primary objective of the Section 8 Voucher Rental Assistance program is to assist low - income (0 to 50% of MFI) persons and households, including those who are elderly and frail elderly, in making rents affordable. State and Local Resources The City's FY 2010 -2014 Consolidated Plan (Strategic Plan section) list the amount of other non - federal public and private resources that are reasonably expected to be made available during this five -year period covered by the Consolidated Plan. During the FY 2013 -14, the City will continue to use federal entitlement dollars to leverage a variety of state and local funds, including but not limited to: • General Funds • In -kind Donations In addition, the City may pursue the following available funding sources: • CalHome Fund • Low Income Housing Tax Credits Other Resources As shown below, several programs that will receive CDBG funds for the 2013 -14 fiscal year, will also receive additional non -CDBG funds for their program. PROGRAM CDBG FUNDING OTHER FUNDING SOURCE Public Safe - Code Enforcement $247,273 City General Fund Public Services — Senior Nutrition Services $86,067 Ci General Fund Also, the following service providers who receive CDBG funds for the 2013 -14 fiscal year budgeted additional federal and non - federal funds to their activities through funding from other cities, in -kind donations, United Way and other charitable organizations, and the Federal and State governments: ➢ Family Counseling Services ➢ Family Promise ➢ Morrison Health Care (Senior Nutrition Provider) ➢ People for People ➢ Southern California Housing Rights Center Community Development Department 8 Annual Action Plan FY 2017 -14 1013 = 2014Mnual Action Plan Federal Match Requirements The City is a 100% HOME match reduction corlrrmaity; therefore, no HOME match is required. Activities to be Undertaken During the Next Year Included in this Action Plan is the "Listing of Proposed Projects" Table that identifies activities that will be undertaken during the FY 2013 -14 using CDBG and HOME entitlement funds. Anticipated accomplishments for each activity are also listed. All activities are expected to be started and/or completed during FY 2013 -14. Each activity identified in the "Listing of Proposed Projects" Table includes a description of the FY 2010 -2014 Strategic Plan priority and local Action Plan objective that will be addressed during the FY 2013 -14. A more general summary of these projects and each amount are provided in Tables 1 and 2. i;...' iTABLEI CDBG Allocation City Administration General Administration $111,492 General .Administration -Pro am Income S 2,237 Fair Housin $ 18,000 Subtotal 5131,729 Rehabilitation 9,576 Administration $233,495 Emer cac Grants $ 10,000 Comes $100 000 Rebates $ 15,000 Lead/.AsbcAos Testin $ 11 000 Lead/Asbestos Remediation $ 60,000 Subt1m, $429,495 Public Safe S16roml Code Enforcement $247,273 Subroml $247,273 Social Services Rio Hondo Community Development Corp. (Operating) Family Counseling Services $ 5,000 Family Promise $ 5,000 Peo Ie for Peo le S 10,000 Senior Nutrition Services $ 77,119 Senior Nutrition Services - Pro ram Income $ Subtotal $106,067 Total CDBG Allocation $914,564 .'=TABLE 2 - "$OMEAlloration City Administration General Administration $ 21,727 General Administration - Carryover S 9,576 Subtotal $ 31,303 Rehabilitation Owner-Occupied Rehabilitation Loans $ 158,613 Owner - Occupied Rehabilitation Loans - Carryover $ 179,270 Down Payment Assistance Program- Carryover $ 210,000 S16roml $ 547,883 Community Housing Development - Organization CHDO Rio Hondo Community Development Corp. (Operating) $ 4,346 Rio Hondo Community Development Cory. (Affordable Housing imerwn ) S 32,592 Rio Hondo Community Development Corp. (Affordable Housing Pro am - Carryover $ 297,076 Subtotal $ 334.014 Total HOME Allocation $ 913,200 Community Development Department 9 Annual Action Plan City ofRosemead TV 2011 -14 !. 2013 — 2014 ARnual AeUon.Plan \ Geographic Distribution Included in the above - mentioned "Listing of Proposed Projects" Table is the location in the community of each proposed activity for FY 2013 -14. In order to prevent the concentration of low - income persons, City housing programs we marketed and available throughout the City. The programs are not directed to any one geographical area but rather the extremely low to moderate - income (0 to 80% of the MFI) persons and families. The City wants to promote a balanced and integrated community and is committed to providing assistance throughout the City. The only exception to this policy is the Code Enforcement activity which is limited to eligible low and moderate - income block groups based on an official designation of deteriorating and/or deteriorated areas and are referred to as an area benefit activity. An area benefit is an activity that meets the identified needs of low and moderate - income persons residing in an area where at least 51% of the residents are low and moderate - income persons. The benefits of this type of activity are available to all persons in the area regardless of income. Potentially eligible activities include street improvements, fapade improvements in neighborhood commercial districts, graffiti removal, and code enforcement. The new Low and Moderate - Income Summary Data ( LMISD), resulting from the 2000 Census, became effective on July 1, 2003. The LMISD is the data that the City uses for our official determinations of activity compliance with the low and moderate - income area benefit national objective, in accordance with the Housing and Community Development Act of 1974, as amended, and the CDBG regulations. Because timely use of this data is required by regulation, any changes to the City's existing service area boundaries would need to be approved by the City Council. The City Council has previously approved the service area boundaries shown in Appendix C, as the City's official low and moderate - income "Target Areas" and "Deteriorating Areas ". The City has traditionally used 80% or more of its CDBG resources to benefit these special areas and/or to operate programs available exclusively to low and moderate- income people (whereas HUD regulations only require a minimum 70% low /mod benefit level for CDBG activities). In order to continue to achieve this high ratio of low /mod benefit for its CDBG resources, and because of the compelling need to assist these target areas, the City will continue to target CDBG resources to these special geographic areas. Community Development Department 10 Annual Action Plan 1. «. FY 2013 -14 2013 - 2014 Annual Action Plan Homeless and Other Special Needs Activities — 91.220(e) Homeless HUD has recently increased its focus on the issue of homelessness. This is part of a larger federal strategy being embraced by state and local leaders to end long -term or chronic homelessness for persons who are mentally ill, physically disabled or substance abusers. Unfortunately, the U.S. Census Bureau does not produce counts of the population experiencing homelessness. However, special procedures were developed to ensure the 2000 Census included people without conventional housing, who may be missed in the traditional enumeration of housing units and group quarters. These special procedures included counting people living at emergency and transitional shelters, receiving services at facilities providing free meals, as well as people staying at identifiable outdoor locations. Thus, these special procedures were designed to include, in the overall population count, people who might otherwise be missed during the regular enumeration. Due to the lack of information from the 2000 Census, the information concerning the nature and extent of homelessness in Rosemead comes from an analysis of secondary research sources (such as Federal agencies and national non - profit organizations). In December of 1993, the Los Angeles County Board of Supervisors and the Mayor and City Council of Los Angeles created the Los Angeles Homeless Services Authority ( LAHSA). LAHSA provides funding and guidance for a vast network of local, non -profit agencies with missions to help people leave homelessness permanently. These agencies are dedicated to providing as much assistance as feasible to help homeless persons with housing, case management, counseling, advocacy, substance abuse programs, and other specialized services. The City is a member of the San Gabriel Valley Homeless Coalition and participates in the Countywide Continuum of Care through the Los Angeles Homeless Service Authority for HUD SuperNOFA funds. In this capacity, the City staff attends meetings of social service providers, supplies information to the umbrella organization responsible for coordinating the continuum, and receives information from them. In addition, the City works with public service agencies and others to identify services and service gaps in the community to ensure that citizens looking for scrvices are referred to agencies that can be of the most assistance to them. As part of SPA -3 for homelessness, the City participates in the Los Angeles Service Authority ( LAHSA) plan to eliminate homelessness by 2020. In 2005, the City's Community Development Department, in conjunction with Code Enforcement and the Los Angeles County Sheriff s Department, undertook a homeless count night. Potential sites were identified in advance as locations for the homeless. A homeless count was conducted at these sites, along with follow -up sites during the evening hours. As a result, state encountered seven (7) persons at the twenty sites visited. All of these persons stated that they were homeless. Of these, three (3) were female and four (4) were male. Four (4) identified themselves as White, while three (3) identified themselves as Hispanic. They ranged in age from 32 to 63 years of age. The majority reported that they had alcohol or substance abuse issues, while three (3) were disabled. Homelessness ranged from 1 week after leaving a correctional facility to ten years or more. All respondents' received information regarding services, although the majority stated they didn't know if they would follow -up. Community Development Department I 1 Annual Action Plan Cite of Rosemead nvoo,a 11 2013 - Y0MAnnualktion Wan This is the City's third homeless count since 1999. In the first count, eight (8) persons were found, of which four (4) stated they were homeless. Three (3) had alcohol/substance abuse problems and two (2) were mentally disabled. All declined services. In addition, in 1999, the Urban Research Group conducted a survey of homelessness in the San Gabriel Valley. It identified 18 persons who had requested services. Nine (9) of those persons lacked a permanent address. The homeless population was estimated at between 13 and 16. This represented a decline from the 1990 Census in which 20 individuals and one (1) family were identified as homeless. In the homeless count conducted in 2002, staff found four (4) persons, two (2) of whom claimed to be homeless and unsheltered, one (1) who was unresponsive, but appeared to be unsheltered and one (1) whom was intoxicated and sleeping. Based on the three (3) counts, unsheltered homelessness within the City has remained low and fairly constant since a decline after the 1990 Census. It has ranged from approximately 16 to a low of 4. In response to homelessness, the City has prepared its staff to refer inquires to the Community Development Department, Housing Services Division, who respond to the homeless in a positive way to ensure that their needs we met. The City's Housing Services Division has provided it staff with instructions to direct the needy and homeless to an agency or provider that meets its needs. On average, there are five or less requests for assistance per yea. Currently, the City provides the following supportive services to homeless individuals and families through the following agencies and service providers: ➢ 211 LA County: 211 LA County is dedicated to providing an easy -to -use, caring, professional source of guidance , advocacy. and 24 hours 7 days per week access to a comprehensive range of human services to the people of Los Angeles County. In addition, 211 LA County also has special contracts to operate the Cold Weather Shelter Hotline for the County of Los Angeles, and provides staffing and human services information for emergency centers during disasters. ➢ Catholic Rainbow Outreach: Provides shelter and rehabilitation for men with drug and alcohol abuse problems. This shelter has 13 beds that are available. ➢ Down Payment Assistance Program: The City of Rosemead has funds available to assist low income residents with the purchase of their first home. The assistance is in the form is a silent second loan (no payments until the loan is paid or until 30 years from the loan origination), and is available to low income families who have not owned a home within the previous three years. The amount of the loan will vary depending on the value of the house to be purchased to assist the homebuyer in achieving a 25% down payment. The maximum allowable loan is currently $70,000. ➢ Los Angeles Homeless Service Authority ( LAHSA): LAHSA Emergency Response Teams (ERT's) we available to assist residents Monday through Friday from 8:00 a.m. to 5:00 p.m. LAHSA ERT's offer outreach services to homeless encampment dwellers, emergency services and shelter referrals to homeless families and unaccompanied adults and youth, direct emergency services and transportation, and emergency assistance and referrals to social service agencies for people in the County of Los Angeles who are homeless or at risk of experiencing homelessness. Community Development Department 12 Annual Action Plan ,.10 .... ..,a FY 2013 -14 2013 = 20141linnoa111ction Plan ➢ People for People: Provides short-term services (food) directly. Its primary purpose is to assist the needy residents of the City. The group is made up of volunteers that raise funds year -round to provide distribution of food to families. ➢ Rio Hondo Temporary Home: Provides temporary transitional housing for families, as well as a full range of social services for clients ➢ Section 8 Housing Assistance Agency: Provides rental assistance through the Federal Section 8 Voucher program. The primary objective of the Section 8 Voucher Rental Assistance program is to assist low- income (0 to 50% of MFI) persons and households, including those who are homeless or in danger of becoming homeless, in making rents affordable. The Housing Authority of the County of Los Angeles (HACoLA) serves the City of Rosemead and provides Section 8 assistance to the residents. ➢ The San Gabriel Pomona Valley Chapter of the American Red Cross: Provides emergency shelter for people who become homeless because of natural disasters. ➢ The Salvation Army: Provides a variety of services including shelter service for men and women focusing on substance abuse treatments and halfway houses, provides residential long term treatment for persons with co- occurring mental and substance abuse disorders, overnight shelter, food, shower facilities, and case management to homeless persons. ➢ The Southern California Housing Rights Center: Provides counseling assistance to families at risk of homelessness. ➢ YMCA of W. San Gabriel Valley: Provides a variety of homeless services which include job search assistance, childcare, and personal cue (i.e. showers)_ ➢ YWCA -- Wings: Provides emergency shelter for women and children who become homeless as a result of domestic violence. Services include 24 -hour access to emergency housing and crisis hotline, food and basic personal items, crisis support and advocacy, counseling and support groups, medical and legal advocacy, and specialized children's services. Overall, the City has not experienced an overwhelming population of homeless persons and has not experienced an outpouring of public concern to provide additional services within its boundaries. Social service agencies and providers within Rosemead and adjacent communities (where nearly all major services are provided) have not expressed that there is an extraordinary need to provide emergency shelters within Rosemead, as adequate facilities are available nearby and are not always filled to capacity. The City will consider, should the need arise, amending the Municipal Code to permit emergency shelters by conditional use permit, and transitional housing by right, in the MFR (Multiple Family Residential) zone. Where appropriate, the City will assist developers and/or providers in the procurement of land, off -site improvements and/or financing for the construction of emergency shelters and/or transitional housing. Where feasible and appropriate, the City will assist developers and/or providers in the purchase and rehabilitation of existing structures for transitional housing. The City will consider commencing programs to organize churches, non- profit and social benefit organizations to provide emergency and transitional shelter for the homeless. The City will also consider the possibility of using Proposition A funds to provide transportation of the homeless to shelters. Community Development Department 13 Annual Action Plan City of Rosemead FY 101 Z -I A 2013 -2014 Annual Action Plan The City will generally support applications for programs and resources from eligible non - profits and other entities when Federal and/or State funding is limited to such entities. However, when the City is also an eligible applicant it will assess its needs and priorities to determine if it will be the lead agency and apply directly for the available funding. The City will also generally support the efforts of non - profit agencies that apply for funding to locate transitional, supportive, and permanent housing facilities within the City. For fiscal year 2013 -14, the City did not receive any proposals that would work toward meeting this goal. Homelessness Prevention Activities The City does not directly provide nor administer any continuum of care programs or homeless service programs. However, the City's Owner- Occupied Rehabilitation Program, Down Payment Assistance Program, and Section 8 Rental Assistance Program can, in some ways, be regarded as activities that prevent homelessness. The Owner - Occupied Rehabilitation Program assists low to moderate - income households in maintaining a safe and decent living environment. The Down Payment Assistance Program assists low income residents with the purchase of their first home. The Section 8 Rental Assistance Program provides rental assistance. The Housing Authority of the County of Los Angeles (HACoLA) serves the City of Rosemead and provides Section 8 assistance to the residents. As described in the Consolidated Plan, other entities in the City and the County conduct homelessness prevention activities. Federal, state, local, and private funds can be utilized to provide rent and utility assistance to help families stay housed. Particularly, agencies receiving funds through the Emergency Shelter Grant Program and Federal Emergency Management Agency are likely to conduct homelessness prevention activities. The City will continue to work with the San Gabriel Valley Homeless Coalition, Los Angeles Service Authority, and other social service providers towards regional approaches to homelessness. Certifications of Consistency with the Consolidated Plan The City's guidelines regarding the Certification of Consistency with the Consolidated Plan for SuperNOFA applications are in place to ensure that social service providers work towards regional approaches to homelessness. The guidelines are as follows: 1. The request must include the population, subpopulation, and/or special needs population to be served. 2. A project description, including the services to be provided, the number of clients served, the operating pro - forma, the location, the applicant's ability to obtain site control, and the characteristics of surrounding land uses. 3. Geographic distribution of the propose project new social services, public facilities and public transportation. 4. The coordination of the project with existing service providers, programs and funding and the relationship for the project to regional solutions to serve targeted populations. 5. Projects that support progress of the client population towards self - sufficiency and placement in transitional housing and support services provided by other non -profit service providers and Los Angeles County. Projects that enable homelessness are not consistent with the continuum of care, the Plan to end homelessness or with the City's Consolidated Plan. Community Development Department 14 Annual Action Plan I;— FY 2013 -14 2013 —2014 Annual llcuon Plan For new projects with the City, the governing body will be required to provide formal review and action prior to the issuance of a certification of consistency. No new project applications were submitted for the 2013 -14 FY. Gaps Analysis Table LA, located in the Housing and Homeless Needs Assessment section, represents the San Gabriel Valley's access to services compared with numbers of homeless and need on a regional basis. Although, homelessness within the City of Rosemead is low, it is much higher in Sub Planning Area (SPA 3) of the Los Angeles Homeless Services Authority (LAHSA), which is the San Gabriel Valley. Most of this homelessness is concentrated in the eastern portion of the Valley. Homeless rates among the west valley cities, where Rosemead is located, is generally low. Within the City and western region, there is a priority need for substance abuse and mental health services, as well as for transitional housing. Other Activities for Special Needs Populations During the 2013 -14 fiscal year, the organizations identified below will continue to address special needs populations through a variety of services. The City intends to support the activities of these entities as critical partners who help respond to the housing and service needs of low - income special needs populations. It is also the City's intention to support the efforts of non- profit agencies that apply for funding to locate housing facilities that serve persons with special needs within the City. For fiscal year 2013 -14, the City did not receive any proposals that would work toward meeting this goal. There we several organizations /services that address special needs populations and we offered to all residents of Rosemead as shown below. ➢ 211 LA County: 211 LA County is dedicated to providing an easy -to -use, caring, professional source of guidance, advocacy, and 24 hours 7 days per week access to a comprehensive range of human services to the people of Los Angeles County. ➢ Down Payment Assistance Program: The City of Rosemead has funds available to assist low income residents with the purchase of their first home. The assistance is in the form is a silent second loan (no payments until the loan is paid or until 30 years from the loan origination), and is available to low income families who have not owned a home within the previous three years. The amount of the loan will vary depending on the value of the house to be purchased to assist the homebuyer in achieving a 25% down payment. The maximum allowable loan is currently $70,000. ➢ East Valley Community Health Center: Provides free immunizations, medical examinations, HIV testing and low cost health services. ➢ Fair Housing Organization: The City provides landlord/tenam information and assistance through a contract with a Fair Housing Organization. ➢ Garvey Community Center/Rosemead Community Recreation Center: These centers provide a wide variety of activities including counseling services, social service programs, recreational programs, and information and referral services. Community Development Department 15 Annual Action Plan 2013 — 2614Annual Action flan LACountyHelps: LACountyHelps is a free and easy resource to find out if your family can get help from 26 different health and human services programs. Owner- Occupied Rehabilitation Programs: Households who own and occupy their home may apply for one of the Owner- Occupied Rehabilitation Programs offered by the City. Through these programs, funds are available to assist low and moderate - income (0 to 80% of MIT) homeowners in making needed rehabilitation improvements and upgrades to their single - family residence. Funds for these programs are limited and allocated on a first -come, fast -served basis. The various programs the City offers are as follows: Loan Program - The City provides low interest (0 to 3 %) deferred payment loans to seniors, persons with a disability and families of low and moderate income who own and occupy their homes and need financial assistance to make repairs and improvements. The loan is secured by the Deed of Trust and payment is deferred until the sale, transfer of ownership, refinancing of the home, or 30 yews from the date shown on the signed Deed of Trust and Promissory Note. Interest is calculated at 0% for senior citizens (62 yews and older) and handicapped/disabled citizens and 3% simple interest rate for all others based on the principal owed. These loans may be used for both exterior and interior property improvements. All improvements must be approved by the City of Rosemead's Community Development Department prior to the work being done. All improvements must be done by a contractor who is properly licensed through the State of California and the City of Rosemead. Grain Proe am - Grants are available to senior citizens (62 years or older) and disabled citizens for up to $10,000, at no cost to the homeowner, for repairs related to interior and exterior code deficiencies and general home improvements. Owner occupants are eligible for this program once every 5 years with a maximum of three (3) grants. Emergencv Grant Program - Emergency grants are available to all eligible income qualified applicants. The maximum emergency grant is $2,000 for corrections to emergency code deficiencies that constitute an immediate health -safety issue. Owner occupants are eligible for one (1) emergency grant. Rebate Program - Rebates me available to income eligible homeowners, for correction of code deficiencies and general home improvements to the exterior of the house. Fifty percent (50 %) rebates up to $15,000 may be obtained from the City after satisfactory completion of the work and evidence of payment to the contractor has been received by the City. Owner - occupied are eligible for one (1) rebate. ➢ Housing Authority County of Los Angeles County: Provides rental assistance to the residents of Rosemead through the Federal Section 8 Voucher program. The primary objective of the Section 8 Voucher Rental Assistance program is to assist low- income (0 to 50% of MFI) persons and households, including those who are elderly and frail elderly, in making rents affordable. Community Development Department 16 Annual Action Plan ry on1 1 n 2013 - 20141innoal licuon Han ➢ People for People: People for People was established to coordinate the acquisition and distribution of emergency food supplies by working through its member food agencies for low - income Rosemead residents who are at risk of homelessness. Elderly and Frail Elderly Many organizations and facilities provide services to the elderly throughout the County of Los Angeles. The list be *low identifies the organizations that offer services to the elderly and frail elderly of Rosemead and the Types of services provided. ➢ Angelus /Garvey Senior Housing: There are presently two apartment complexes in Rosemead which are rented exclusively by low- income seniors (Angelus and Garvey Senior Apartments). There is only one (1) waiting list for both senior apartment complexes. Angelus Senior Apartments is made up of 50 1- bedroom units and 1 2- bedroom unit and Garvey Senior Apartment is made up of 64 1- bedroom units and 8 2- bedroom units. ➢ Congregate Meal Program for the Elderly: This service, which is sponsored by Volunteer Center of San Gabriel Valley, provides low -cost, nutritious meals to person who are 60 years and older. ➢ Dial -A -Ride: Free transportation service (Dial -A -Ride) is provided to senior residents as well as disabled residents. The program provides curb -to -curb transportation services for seniors, age 60 and older, and for people who have disabilities who are residents of Rosemead. Transportation is available to any destination in Rosemead for any type of trip including medical appointments, educational/recreational activities, shopping, and visits to friends and family. Transportation is also available, at no cost, for travel outside the City, a distance of five miles from City Hall, for medical or social service appointments. The City also offers subsidized bus fare for the seniors through a contract with the Metropolitan Transit Authority (MTA). ➢ Senior Nutrition Program: The Senior Nutrition Program provides high quality, cost efficient, nutritious meals at two City locations (Garvey Community Center and Rosemead Community Center) to seniors living in Rosemead and promotes the role of nutrition in preventative health and long term care. ➢ Vietnamese American Senior Association: The Vietnamese American Senior Association is designed to help Vietnamese seniors lead a happy and independent life by making sure that they have access to healthcare, social service, and recreational resources that they otherwise may not have access to due to language barriers. Persons with Disabilities The organizations and facilities listed below offer services to persons with physical and/or mental disabilities who reside in the City of Rosemead. ➢ Community Advocates for People's Choice (CAPC): CAPC, Inc. is a non- profit social service agency serving disabled adult Rosemead residents by providing supported employment, supported living, independent living, and community inclusion services. Community Development Department 17 Annual Action Plan I;-- ,a„Q --- a FY 2013 -14 2019 — 2MAnnual AcUen Man ➢ Congregate Meal Program for the Disabled: This service, which is sponsored by Volunteer Center of San Gabriel Valley, provides low -cost, nutritious meal to disabled person. ➢ Dial -A -Ride: Free transportation service (Dial -A -Ride) is provided to senior residents as well as disabled residents. The program provides curb -to -curb transportation services for seniors, age 60 and older, and for people who have disabilities who are residents of Rosemead. Transportation is available to any destination in Rosemead for any type of trip including medical appointments, educational /recreational activities, shopping, and visits to friends and family. Transportation is also available at no cost for travel outside the City, a distance of five miles from City Hall, for medical or social service appointments. The City also offers subsidized bus fare for seniors through a contract with the Metropolitan Transit Authority (MTA). ➢ Intercommunity Blind Center: Intercommunity Blind Center focuses on integrating the blind and visually impaired youth and adults into all aspects of the sighted world. Its purpose is to reach out to these individuals and their families and link them with the educational, recreational, vocational, social, and counseling opportunities offered by the Center, at no cost to the client, thus improving their quality of life. ➢ Intercommunity Child Guidance Center (ICGC): ICGC provides children, adolescents, and families in the community with affordable, culturally- sensitive, and professional mental health services which include crisis intervention, parenting education, child abuse prevention, mental health services, student training, foster care assessment, psychological counseling, and medication management. ➢ Metro Access: Metro Access is also available to those individuals whose disabling conditions fluctuate, or when weather or environmental factors prevent them from using the regular bus system. The purpose of the Metro Access is to ensure that safe, dependable transportation is available for individuals who truly cannot, because of their disability, use other types of public transportation. ➢ Southern California Rehabilitation Services: Southern California Rehabilitation Services' mission is to empower persons with disabilities with the knowledge, skills, and confidence needed to achieve full participation in the community and the ability to promote opportunities for independence. Services include in -home service registry, housing assistance, peer counseling, independent living skills training, job development, information and referrals, and training on the Americans with Disabilities Act. Large Families The organizations and facilities listed below offer services to large families who reside in the City of Rosemead. ➢ Family Counseling: Family Counseling provides low -cost crisis intervention and crime prevention services to youth under the age of 18 and their families who meet certain income requirements. Professionally — trained and licensed counselors offer help with substance abuse, addictions, psychotherapy and intervention. Community Development Department 18 Annual Action Plan City of Rosemead cv �niz 11 2013- 2014An6111 llWOR Plan Female- Headed Households The organizations and facilities listed below offer services to female - headed households who reside in the City of Rosemead. ➢ YWCA -- Wings: Provides emergency shelter for women and children who become homeless as a result of domestic violence. Services include 24 -hour access to emergency housing and crisis hotline, food and basic personal items, crisis support and advocacy, counseling and support groups, medical and legal advocacy, and specialized children's services. Persons with Alcohol or Other Addictions The organizations and facilities listed below offer services to persons with alcohol or other addictions who reside in the City of Rosemead. ➢ L.A. Center for Alcohol & Drug Abuse (L.A. CADA): L.A- CADA provides programs to help clients stop using drugs and alcohol. The agency offers both outpatient and in -home services. Substance abuse rehabilitation and educational programs are available, along with individual and family counseling and anger management training. Services offered include drug and alcohol rehabilitation for teens and adults, live -in drug rehabilitation for mothers, parenting classes, drug awareness education, counseling, and family reunification. ➢ Southern California Alcohol and Drug Programs ( SCADP): SCADP offers residential recovery programs and outpatient programs for men and women to overcome substance abuse. Persons Diagnosed with AIDS and Related Diseases The organizations and facilities listed below offer services to persons diagnosed with AIDS and related diseases who reside in the City of Rosemead. ➢ L.A. Center for Alcohol & Drug Abuse (L.A. CADA): L.A. CADA provides AIDS awareness and HIV outreach programs. ➢ Southern California Alcohol and Drug Programs ( SCADP): SCADP offers services for people living with AIDS or HIV. Analysis of Impediments to Fair Housing Choice During the 2013 -14 FY, the City hopes to continue making a significant effort to affirmatively further fair housing and eliminate impediments to fair housing choice that are within its authority. on January 5, 1995, with the publication of the Consolidated Submission regulations for Community Planning and Development programs, significant new program requirements were established with regard to the long - standing obligation to affirmatively further fair housing. Localities seeking program funds through the Consolidated Submission procedure are required to certify that they will engage in fair housing planning; namely: (1) that they will conduct at the beginning of each five -year cycle an analysis of impediments (A7) to fair housing choice; (2) that Community Development Department 19 Annual Action Plan „.­ FY 2013 -14 2013 — 2ti14 Annual Action Plan they will carry out actions to overcome the effects of identified impediments; and (3) that they will maintain records and make available information and reports, including the analysis of impediments, to document actions undertaken to eliminate identified impediments. The City's first AT was completed in 1997 by the Fair Housing Council of San Gabriel Valley and the Center for Choice in Housing. A five -year update to the City's AT was completed in 2000, 2006, and then again most recently in 2010 by the Southern California Housing Rights Center (HRC). In order to expand housing opportunities for all groups, the City will continue to make a significant impact in affirmatively furthering fair housing and eliminating impediments to fair housing choice by offering housing programs without impediments based on race, color, religion, sex, disability, familial status, or national origin. The City will continually increase the awareness of the availability and benefits of City programs regarding housing choice and housing assistance through public information to the community. This proves to be a positive impact on the community by ensuring that the community is aware of the different services provided by the City of Rosemead. The City's AT is a comprehensive review of policies, procedures, and practices within Rosemead that effect the location, availability and accessibility of housing, and the current residential patterns and conditions related to fair housing choice. Fair housing choice should be understood as the ability of persons of similar incomes to have available to them the same housing choices, regardless of race, color, religion, sex, disability, familial status, or national origin. An impediment to fair housing choice is an action, omission, or decision taken because of race, color, religion, sex, disability, familial status, or national origin that restricts housing choices or the availability of housing choice. It is also any action, omission, or decision that has this kind of effect. Policies, practices, or procedures that appear neutral on their face, but which operate to deny or adversely affect the provision of housing to persons (in any particular protected class) may constitute such impediments. The FY 2010 -2014 AT established eight (8) potential impediments that are identified below as well as the activities the City will carry out during the 2013 -14 FY to address these issues. Current Fair Housing Profile Housing Complaints from the Asian Population in Rosemead Potential Impediment: According to the 2000 census the Asian population made up 48.9% of the Rosemead population. But only 23% of Rosemead residents assisted by the Housing Rights Center over the past three years were Asian. The Rosemead Asian population is reporting housing issues less frequently which may indicate a need for more fair housing outreach and education to the Asian population in Rosemead. Actions Proposed to Overcome Potential Impediment: • Advertise Housing Rights Workshops in English and Chinese. • Distribute an informational newsletter in English and Chinese in • Rosemead that provides fair housing information in a Q & A format. Community Development Depaztment ?0 Annual Action Plan City of Rosemead ry 1m a_11 2013 -2014 Annual Action Plan Housing Discrimination Complaints Based on Familial Status Potential Impediment: Over the past four years the highest number of housing discrimination complaints by Rosemead residents have been based on disability. This may indicate a need for more education of landlords on housing discrimination and people with disabilities. Actions Proposed to Overcome Potential Impediment. • Highlight disability discrimination at Fair Housing Workshops in Rosemead. • Distribute educational materials to Rosemead property owners on fair housing and people with disabilities. Audit Testing The Housing Rights Center conducted 20 phone tests to measure levels of housing discrimination in the City of Rosemead. All 20 tests measured discrimination against people with disabilities. The HRC found that 50% of the disability phone tests showed evidence of discrimination against people with disabilities. Some examples of discrimination by property owners /agents included flat -out denials of companion dogs and requiring a "pet deposit" for companion dogs. This could indicate intentional discrimination against people with disabilities. It may also indicate a lack of awareness of the fair housing laws that protect people with disabilities from housing discrimination. Actions Proposed to Overcome Potential Impediment: • Coordinate literature mailings to property owners using an available database of property owners (the City's business license database, property search database, etc.). • Create an annual newsletter that will highlight a current fair housing topic or recent changes in housing law. Coordinate mailings to property owners using an available database of property owners (the City's business license database, property search database, etc.). Community Survey The Housing Rights Center conducted a survey of 32 Rosemead residents. Respondents were asked how familiar they were with laws that provide protection against housing discrimination. The survey showed that 47% of respondents had no knowledge of the fair housing laws and 34°% had very little knowledge of the fair housing laws. The low level of awareness of the fair housing law may indicate the need for increased education and outreach activities in Rosemead. Actions Proposed to Overcome Potential Impediment • Submit public service announcements to local cable channels regarding fair housing laws. • Publish articles on current fair housing topics in the Rosemead community newsletter. Community Development Department 21 Annual Action Plan „. «,,.an FY 2013 -14 2013 - 201411nnual AeUen Plan Rosemead Zoning Ordinance HRC reviewed provisions of the Rosemead Municipal Code ( "RMC ), specifically Title 15 (Buildings and Construction) and Title 17 (Zoning), for compliance with state and federal fair housing laws. Overly Restrictive Definition of Familv Potential Impediment: Section 17.04.020 of the Rosemead Zoning Code has an overly restrictive definition of family. This definition restricts the housing choices of individuals with disabilities because it places numerical limits on unrelated person. The definition of "family" most emphasize the functioning of the members as a cohesive household and cannot distinguish between related and unrelated persons. Actions Proposed to Overcome Potential Impediment: • Prepare a new definition of family and amend the zoning code accordingly. Definitions of Bachelor Apartment Potential Impediment. Section 17.04.020 of the Rosemead Zoning Code defines a bachelor apartment as "[A]n apartment of dwelling unit in a multiple dwelling or apartment house, occupied or suitable for occupancy as a residence for one person." This occupancy limit could lead property owners to discriminate against families with children or couples in violation of federal and state fair housing laws. Actions Proposed to Overcome Potential Impediment: • Remove the definition of a bachelor apartment from the zoning code. Reasonable Accommodations Potential Impediment Pursuant to fair housing laws and also the Americans with Disabilities Act ( "ADA "), the City of Rosemead should provide for reasonable accommodations for persons with disabilities. Actions Proposed to Overcome Potential Impediment: • Prepare a notation for the off -street parking and nuisance abatement ordinances that explains that accommodations are available to people with disabilities. • Prepare an accommodation application procedure Rosemead Home Mortgage Disclosure Act Data HMDA data indicates that as the minority population percentage at the census track level increases, the loan approval rates decrease and the denial rates increase. There is also slight evidence of racial approval gaps between Asian American and Hispanic applicants. In the higher income categories, Asian Americans have higher approval rates and lower denial rates than Hispanics. Community Development Department 22 Annual Action Plan City of Rosemead 1� 1"„ „ 2013 - 2014 Annual Actlon PIN Actions Proposed to Overcome Potential Impediment: • Distribute information materials to Rosemead residents regarding lending discrimination. • Conduct a Fair Lending Workshop for Rosemead residents. The analysis of impediments to fair housing choice in any community is a delicate and tedious process. The City recognizes the effect that discrimination has in limiting housing choice and equal opportunity in renting, selling, and financing housing. During the 2013 -14 FY, the City will continue to address the potential impediments identified in the City's Al. By addressing these issues, the City hopes to take incremental steps toward overcoming and eliminating all the impediments identified in the City's Al. By contracting with a Fair Housing Organization to implement a Fair Housing Program within Rosemead during the 2013 -14 FY, the City hopes to provide an extensive and comprehensive community education program to inform the community about fair housing laws. This will allow the City to make a significant impact in affirmatively furthering the goal of fair housing choice. During the 2013 -14 FY, the City will also make a significant impact in affirmatively furthering fair housing and eliminating impediments to fair housing choice by offering housing programs without impediments based on race, color, religion, sex, disability, familial status, or national origin. The City continually increases the awareness of the availability and benefits of City Programs regarding housing choice and housing assistance through public information to the community. This information is distributed to the community in a number of ways, including notices placed in newspapers and on the City's newsletter. This proves to be a positive impact on the community by ensuring that the community is aware of the different services provided by the City of Rosemead. As you can see, the City of Rosemead plans to continue making a significant effort toward affirmatively furthering fair housing and eliminate impediments to fair housing choice that are within its authority during the period of July 1, 2013 to June 30, 2014. The City has an ongoing commitment to preventing, reducing, and ultimately eliminating housing discrimination and other barriers related to equal opportunity in housing choice. Other Actions — 91.2200 The City of Rosemead plans to undertake additional actions throughout to further address obstacles to meeting underserved needs, fostering and maintaining affordable housing, reducing the number of poverty level families, and removing barriers to affordable housing. Community Development Department 23 Annual Action Plan 1; «, ,.v u,.<ema,n FY 2013 -14 2013 - 10140nnualAetianPlan Actions to Address Obstacles to Meeting Underserved Needs The City of Rosemead faces a number of potential obstacles in meeting affordable housing and community development needs and underserved needs through the CDBG and HOME program which includes lack of affordable land for housing development, funding constraints to address community development needs, and continued reductions for CDBG, HOME, and other federal funding sources in each fiscal year. The City will continue to look for non - traditional ways to develop affordable housing units and meet community development needs; work to combine funding sources and leverage private funds to develop affordable housing; and, to work with the federal government to ensure that sufficient funding continues in order to meet needs_ Foster and Maintain Decent Affordable standard Housing The City of Rosemead will foster and maintain affordable rental and owner- occupied housing through the initiatives identified below. Successful implementation of these efforts relies on the collaborative effort of many community partners including public agencies, government, housing developers, non -profit agencies, and neighborhoods. The City will use its own City newsletter, as well as community events to promote these services, and to promote its housing and community service programs: . ,,. rFADE�3t_.. - - psterau mfaidDecen : - o able and ousio ctivity cription Administering Funding Target Populatton /j', Agency Source Geoora htc Area RENTER HOUSEHOLDS - asin Assistactivities - Payment AssisProgram - The City 7.ou.t.fmc 7depending mead has funailable to assist low residents with urchase of their first The assistanc the form is a silent loan (no paymntil the loan is paid 30 years from oan origination), and is ble to low ncmilies who have not City of Rosemead HOME 180 %MFI a home within revious three years. City of Rosemead ount of the lol vary depending on the value of the house to be purchased to assist th e homebuyer in achieving a 25% down payment. The maximum allowable loan is ,cootitly $70,000. ! Rental Subsidy Activities Housing Choice Voucher Program — This Housing Authority County of Los <50%MFi program provides rental assistance- An eles Fede[al Section 8 Ciry of Rosemead Fair Housin Activi Fair Housing Counseling Program — This program provides information to property City of Rosemead j CDBG <80 %MFl owners and tenants about then rights and CiN Of Rosemead responsibilities, Community Development Department 24 Annual Action Plan City of Rosemead F V om 11 n 2013- 2014M1081A000RPIOn taudard Housm w � xrx... sud:Mamtam ece¢f; ordab a z,. -. a , ,,.F.oster Administering Funding Target Population/ Activity /Description A enc Source Geo ra hie Area OWNERHOUSEHOLDS'` Loan Program - The City provides low interest (0 to 3% deferred peymeu[ los [o law end moderate income homeownerans who own and occupy their homes and need financial assistance City ofRosemead HOME <80 %MFI to make repairs and improvements. The loan is City of Rosemead paid back through the sale, transfer of ownership, or refinancing of the home. Grants Program - Grants are available [o senior citizens (62 years or older) and disabled citizens City ofRosemead CDBG <80 %MFI for up to $ 10,000, at no cost to the homeowner, City of Rosemead for repairs related to interior and exterior code deficiencies and eneral home im rovemerm, Emergency Grant Program - Emergency grants are available to all eligible income qualified applicants. The maximum emergency grant is Cry of Rosemead CDBG <80 %M11 $2,000 for corrections to emergency code Clryof Rosemead deficiencies that constitate an immediate health - safetvissue. Rebate Program - Rebates arc available to income eligible homeowners, for correction of code deficiencies and general home improvements to the exterior of the house City of Rosemead CDBG 80% left Fifty percent (50 %) rebates up to $15,000 may City of Rosemead be obtained from the City after satisfactory completion ofthe work and evidence of payment to the contractor has been received by the City, Eligible Low and City ofRosemead CDBG Moderate Block Groups Code Enforcement Ci of Rosemead Design Assistance — Staff planners and plan ' checkers are available during the regular City City of Rosemead General Fund N/A City of Rosemead Hall business hours to assist homeowners with Property improvement uestions. Removing Barriers to Affordable Housing The City of Rosemead is committed to addressing the negative effects of public policies over which it has control. In order to promote integration and prevent low- income concentrations, the City has designed its affordable housing programs to be available Citywide. This priority also serves to make sure that the City does not have any policies, rules, or regulations that would lead to minority or racial concentrations. over the years, Rosemead has demonstrated a willingness to encourage housing development of all types. It has approved several zone changes and Code amendments to allow for development of a variety of housing types, including those that benefit low and moderate - income people. It also makes an effort to fast -track projects and process permits in a timely manner. The City intends to maintain its current posture of openness and willingness to entertain new ideas and eliminate any regulatory barriers under its control in the provision of a variety of housing to meet the needs of all income groups. Community Development Department 25 Annual Action Plan rir., of R nsamead FY 2013 -14 2013 -2014 Annual knee Plan During the next year the City will continue to work cooperatively within existing legislatively mandated constraints and work to develop or encourage public policies that foster further affordable housing development and assistance. Lead -Based Paint Hazard Reduction As of FY 2001 -02, the City of Rosemead began implementing the new HUD Lead Based Paint Regulations (Title X), which requires all federally assisted housing programs, including rehabilitation, homeownership, and tenant -based subsidy systems, to address lead hazards. The City will continue its program of education and eradication of lead -based paint through the operation of its Owner- Occupied Rehabilitation Programs and Down Payment Assistance Loan Program. These two programs provided assistance to low - income homeowners; the target groups most likely to be living in older housing with lead -based paint. The City has procured the service of a State Certified Lead Consultant to provide the following: • Lead -based paint and soil inspection • Lead -based paint risk assessment • Lead -based paint hazard reduction monitoring • Post - hazard reduction clearance test. Under the Owner - Occupied Rehabilitation Programs, the City will continue to provide each owner who participates with both oral and written information regarding the dangers of lead -based paint and what to do about it. Owners of properties constructed prior to 1978 will be required to meet certain lead -based paint requirements prior to being assisted. These requirements include the following: • Distribution of lead -based paint notification pamphlets to all households occupying assisted units. • Inspection of all properties for defective paint surfaces. • Abatement of all defective paint surfaces identified at the time of the inspection. Through the Owner- Occupied Rehabilitation Programs, financial assistance will be provided to eradicate the problem. Full abatement will be undertaken in all rehabilitation projects over $25,000. It is the responsibility of the City's Grants Specialist to ensure that properties constructed prior to 1978 meet the lead -based paint requirements and any abatement of defective paint surfaces are completed by contractors certified by the State of California Department of Health Services. A copy of the contractor's certification is kept on file. The Down Payment Assistance Loan Program will also provide participants with oral and written information regarding the dangers of lead -based paint. The selected units will undergo a Housing Quality Standards (HQS) inspection that checks for danger of lead -based paint and will require any peeling, cracking, flaking, paint and/or chewable surfaces to be properly treated. The City personnel responsible for conducting the visual inspection of the units for HQS compliance have completed the Visual Assessment Course and received the proper course completion certification. Community Development Department 26 Annual Action Plan City of Rosemead �11.1 _ 11 2013 — 2014 Annual lledonPlan In addition, the City requires clearance for all properties that fail an HQS inspection due to chipping, peeling, cracking surfaces greater than 2 sq. ft. on the interior and 20 sq. ft. on the exterior of the unit or in common areas. A risk assessment will be required to be completed by a certified risk assessor whenever the City is notified that a child with an environmental intervention blood lead level (EIB) plans to live in a unit under the Down Payment Assistance Loan Program. Anti - Poverty Strategy The City has established goals and policies designed to improve the local economy and reduce the level of poverty within the community. The strategy is outlined in the following sections. Housing and Community Development • Housing Authority County of Los Angeles County - The Housing Authority County of Los Angeles will continue to provide rental assistance to the residents of Rosemead through the Federal Section 8 Housing Choice Voucher program. This program helps to provide extremely low and low- income tenants with affordable housing and assistance in becoming self - sufficient. • Owner- Occupied Rehabilitation Programs - The City will use a portion of its CDBG/HOME funds to assist those homeowners with income below the poverty level in making needed rehabilitation improvements. The various programs the City will offer are as follows: ➢ Loan Program - The City provides low interest (0 to 3 %) deferred payment loans to seniors, persons with a disability and families of low and moderate income who own and occupy their homes and need financial assistance to make repairs and improvements. The loan is secured by the Deed of Trust and payment is deferred until the sale, transfer of ownership, refinancing of the home, or 30 yens from the date shown on the signed Deed of Trust and Promissory Note. Interest is calculated at 0% for senior citizens (62 years and older) and handicapped/disabled citizens and 3% simple interest rate for all others based on the principal owed. These loans may be used for both exterior and interior property improvements. All improvements must be approved by the City of Rosemead's Community Development Department prior to the work being done. All improvements must be done by a contractor who is properly licensed through the State of California and the City of Rosemead. ➢ Grant Program - Grants are available to senior citizens (62 years or older) and disabled citizens for up to $10,000, at no cost to the homeowner, for repairs related to interior and exterior code deficiencies and general home improvements. Owner occupants are eligible for this program once every 5 years with a maximum of three (3) grants. ➢ Emergency Grant Program - Emergency grants are available to all eligible income qualified applicants. The maximum emergency grant is $2,000 for corrections to emergency code deficiencies that constitute an immediate health- safety issue. Owner occupants are eligible for one (1) emergency grant. Community Development Department 27 Annual Action Plan .,.-...0 V ne- ..,o,d FY 2013-14 2013 -20 Annual Action Plan Rebate Program - Rebates are available to income eligible homeowners, for correction of code deficiencies and general home improvements to the exterior of the house. Fifty percent (50 %) rebates up to $15,000 may be obtained from the City after satisfactory completion of the work and evidence of payment to the contractor has been received by the City. Owner-occupied are eligible for one (1) rebate. Public Services - The City will continue to provide public services (i.e. homeless prevention and counseling programs, substance abuse, after- school tutoring programs, family counseling services, etc.). Dial -A -Ride - Free transportation service (Dial -A -Ride) is provided to senior residents as well as disabled residents. The program provides curb -to -curb transportation services for seniors, age 60 and older, and for people who have disabilities who are residents of Rosemead. Transportation is available to any destination in Rosemead for any type of trip including medical appointments, educational /recreational activities, shopping, and visits to friends and family. Transportation is also available, at no cost, for travel outside the City, a distance of five miles from City Hall, for medical or social service appointments. The City also offers subsidized bus fare for the seniors through a contract with the Metropolitan Transit Authority (MTA). Economic Development The City provides supported activities that promote economic development including the Business Attraction/Retention Program. Through this program, the City attracts new businesses as well as retaining the current businesses within Rosemead. Low Income Housing Tax Credit Coordination ( LIHTC) Currently, the City uses CDBG funds and HOME funds for affordable housing development. The City has participated in one tax credit development project. The City has a HOME - funded development fund. As part of that, there may be additional opportunities to use the Low Income Housing Tax Credit funds. In order to coordinate and assess the need of tax credits for the development of a housing project, the Housing Division staff will work with developers and non- profit agency's pro forma, serve as part of the team developing tax credit financing and will calculate the financing gap, along with the maximum and minimum subsidies. This will ensure that the City's HOME coordination will meet HOME requirements for the LIHTC program. Institutional Structure The implementation of the Action Plan is highly dependent upon the support and cooperation of numerous levels of govemment and the private sector, including for -profit and non -profit organizations. The City of Rosemead is governed by a five- member City Council. The City Council reviews, holds hearings, approves the funding priorities, and approves the submission of the Action Plan to HUD. The City of Rosemead's Community Development Department is the lead agency in the coordination of the Action Plan. It coordinates the economic activities of the City, develops and implements the programs that rehabilitate and preserve the neighborhoods in the City, develops and rehabilitates affordable housing, and provides rental assistance to the very low- income and Community Development Department pg Annual Action Plan City of Rosemead cv onia to 2013 - 2014 pnooal OcOOn Plan special -needs segments of the City's population. As a lead agency, it will be responsible for coordinating with the agencies and organizations listed in Appendix B. While the Community Development Department has the major responsibility for the Action Plan budgeting, project formulation, and program implementation, other City departments, government agencies, social service agencies, and Rosemead residents play an important role as shown below. There are several inter - departmental programs, primarily in the area of neighborhood quality of life that are composed of a wide variety of City agencies. All are funded through the CDBG or HOME as a funding source; but in many cases, departmental funds and other funding augment and leverage Action Plan Resources. • City of Rosemead's Community Development Department • City of Rosemead's Finance Department • City of Rosemead's Recreation and Community Services Department • City of Rosemead's Public Works Department • City Attorney • Los Angeles Sheriffs Department • U.S. Department of Housing and Urban Development • State of California's Department of Housing and Community Development • Other local agencies • Non -profit organizations • Private sector owners The structure of the CDBG and HOME program is decentralized. While the Community Development Department does administer several program activities, including several housing rehabilitation programs, other project activities are administered by sponsoring departments and City - related agencies. Guidelines for expenditure of CDBG and HOME funds are provided as needed or changes in the programs occur. Periodically, the Community Development Department provides departments and City- related agencies with training in HUD grant regulations. There are many organizations that actively collaborate in the areas of housing, homeless services, and community and economic development, and coordinate closely in both the preparation and implementation of the Action Plan. The City, for its part, will promote and encourage fair housing, housing assistance, and single - family home rehabilitation through: • Continued utilization of the services of a fair housing organization to promote, educate and enforce fair housing in the community. • Continued working with the Housing Authority County of Los Angeles to implement its Section 8 Rental Assistance Program for the residents of Rosemead. • Continued use of CDBG, HOME, and State funds to assist low and very low - income homeowners in rehabilitating their homes and in eliminating substandard conditions. The Citv will continue to encourage the different rehabilitation programs through the use of advertising in Rosemead Resources. • Continued use of the Salvation Army and YWCA -Wings to provide shelter services for the citizens of Rosemead as needed. Community Development Department 29 Annual Action Plan rin, of R ncemead FY 2013 -14 2013 - 2014 Annual Action Plan One of the biggest challenges facing the City is the lack of or ever - decreasing amount of funds available in maintaining and furthering housing and community development goals. A related challenge is the need for better coordination and cooperation between the City and social service and health providers. For homeless activities, a seamless approach to provision of transitional and permanent housing services requires that such providers be actively involved in each facet of the Continuum of Care. However, other housing activities, such as rehabilitation, demolition of abandoned or hazardous units, acquisition of sites for potential single family and multifamily affordable housing, home ownership assistance, and new construction need to be integrated within the social service and health provider community as well. The key to a strong institutional structure is the ability to develop and share data on the progress and status of beneficiaries through the development of integrated information systems. There are now several data information systems in place that, to various degrees, track the progress of a variety of beneficiaries from initial intake, through provision of services, and to completion of participation. For example, the Los Angeles Homeless Services Authority (LAHSA) is committing itself to a five -year developmental plan for the Homeless Management Information System (HMIS). A primary goal is to integrate the HMIS with other databases in sharing of commonly needed information. Institutions playing a major role in delivery of community development programs often have different mandates, and consequently different priorities and strategies to achieve them. These mandates are most often imposed by Congress, and reflected through the regulations of federal funding agencies. In several cases, goals may overlap or conflict. A major obstacle to delivery of services through a variety of institutions is the continuing trend in reduction of federal and state funds for a variety of needed programs. In addition, foundation giving is declining. While the primary actors in the Action Plan process is the City Council, and the Community Development Department, there are a significant number of City agencies and departments that oversee a wide variety of grants and programs that provide services to low and moderate - income City residents, and play an important role in implementing the Action Plan as mentioned above. Coordination Efforts The City will cam out this Action Plan through various organizations including a number of social service agencies funded through CDBG grant funds (the Family Counseling Services, Family Promise, Morrison Health Care - Senior Nutrition Provider, People for People, and Southern California Housing Rights). In addition, various City departments will work together to achieve the goals of this Action Plan, including the Public Safety Department (Code Enforcement) and the Housing Services Division (Owner- Occupied Rehabilitation Lou Programs). Community Development Department 30 Annual Action Plan City of Rosemead FY 2013 -14 2013 — 2014Mno21 AetliO Plan The City also works with the State, other local govemments (County of Los Angeles), private industry construction contractors, non -profit organizations and social service providers to provide community, housing, and social service programs and projects. The City is committed to extend and strengthen partnerships among all levels of government and the private sector, including for -profit and non -profit organizations. The means of cooperation and coordination with these various groups will continue to enhance the services provided to our residents. Public Housing Improvements and Resident Initiatives There are no public housing developments in the City. This section does not apply. HOME /American Dream Down Payment Initiative (ADDI) The City does not receive ADDI funds. This section does not apply. HOME Provisions Leveraging and Match — The City is a 50% HOME match reduction community. Therefore, there is a 25% match requirement for the City of Rosemead. Recapture — As stated in the Consolidated Plan, HOME regulation 24 CFR 92.254, Section (13)(n) requires that the participating jurisdiction "recoups all or a portion of the HOME assistance to the homebayers if the housing does not continue to be the principal resident of the family for the duration for the period of affordability" In accordance with the requirement, the Citv of Rosemead has adopted the policy of repayment of HOME funds lent. If the loan is refinanced or the home is sold during the 15 -year affordability period, the City will charge an interest rate penalty. This interest rate penalty declines over the first 10 years of the loan. The principal of HOME funds are always repaid. In addition, if the home is sold before the end of the 15 -year affordability period, then an equity share is required. Other Forms of Investment - The City of Rosemead does not use atypical loans or grant instruments of non - conforming loan guarantees. 't Public Housing — 91.220(f)(2) Troubled Public Housing Agency There are no public housing developments in the City. This section does not apply. �3 Monitoring Standards and Procedures — 91.230 The City understands that all efforts using federal, state, and local resources to carry out its Action Plan must be conducted in accordance with established laws, regulations, and sound management and accounting practices. The following procedures have been established for monitoring activities: • Ongoing, internal reviews of progress reports and expenditures. Community Development Department 31 Annual Action Plan FY 2013 -14 2013 -2014 Annual Action Plan • Regular, internal meetings to coordinate staff efforts in regard to performance and compliance. • Periodic reports to appropriate City officials and other stakeholders. • Full review of audit statements and other documentation from subrecipient's prior to disbursement of funds. • On -site visits of all subrecipient's to ensure compliance with federal regulations. Technical assistance is provided where necessary. • Project and financial data on CDBG - funded activities will be maintained using the HUD software - IDIS (Integrated Disbursement Information System). Use of this system will allow HUD staff easy access to local data for review and progress evaluation. • Timely submission of the Consolidated Annual Performance and Evaluation Report (CAPER). Under the supervision of the City Manager, the Community Development Director oversees the CDBG and HOME funded programs for the City. This position ensures that all of the CDBG- and HOME- funded programs are implemented in compliance with federal regulations and local policy. This would include ensuring compliance with Davis - Bacon, environmental review, fair housing, minority and women owned business enterprises, Section 3, affirmative marketing through on -going monitoring of programs and services assisted with CDBG and HOME funds. The Community Development Director coordinates with the different internal departments receiving CDBG funds to operate the Code Enforcement Program and Owner- Occupied Rehabilitation Program. However, each program is administered or coordinated by the appropriate staff in each department and supervised by the Director and Assistant Director of that department. The Management Analyst, under the direction of the Community Development Director, coordinates with the CDBG- funded subrecipient's (i.e. Family Counseling Services, Family Promise, Morrison Health Care - Senior Nutrition Provider, People for People, and Southern California Housing Rights Center) in the administration of their programs. The lead person for the Consolidated Plan preparation and yearly reporting is the Community Development Director under the supervision of the City Manager. Minority / Women's Business Outreach — 91.230 In addition to prohibiting discrimination, fair housing, and equal opportunity, laws require recipients of federal housing funds to be proactive in encouraging participation in any projects or programs funded through federal sources. They must affirmatively market housing, employment, and contracting opportunities to minorities, women, and low- income residents and businesses. The City has effectively promoted affirmative marketing through the following actions: Community Development Department 32 Annual Action Plan Citv ofltosemead _,..... . 2013 - 2014 Annual Action Plan • Use of the fair housing logo or equal opportunity language in marketing materials, posters on office walls, and referrals to a fair housing agency; Use of funding agreements to require subrecipient's to comply with requirements relating to equal employment opportunities; Use of non - English language newspapers (as needed), informing service agencies about projects, and translators at public meetings; Furthermore, the City maintains the following marketing requirements and procedures: • Methods of informing the public, owners, and potential tenants about federal fair housing laws and the City's affirmative marketing policy. • Procedures to be used to inform and solicit applications from the persons in the housing market area that are not likely to apply for housing without special outreach. • Records that will be kept describing actions taken by the City and subreeipients in affirmatively marketing programs and projects. For employment and other economic development opportunities generated by certain HUD financial assistance, the City shall, to the greatest extent feasible and in conformance with existing Federal, State, and local law and regulations, be directed to low and very-low income persons, particularly those who are recipients of government assistance for housing, and to building contractors which provide economic opportunity to low and very-low income persons as required under Section 3. In addition, the City maintains the following employment and contracting requirements: • Adoption of a formal policy concerning nondiscrimination in employment, and a designated department to oversee compliance; • Procedures in notifying minority and female recruitment sources for Request for Proposals on City projects; • Placement of minority and women -owned businesses (MBE/WBEs) on solicitation lists; and • Use of services and assistance of the Small Business Administration and Minority Business Development Agency to encourage MBE /WBD participation in City projects. For all federally funded contracts, the City has set forms that are included in all bid packages. These forms consist of a listing of federal equal employment opportunity /affirmative action requirements, requirements for contracting with small and minority-owned firms, women's business enterprise and labor surplus area information, certification regarding performance of previous contracts or subcontracts subject to the equal opportunity clause, and the filing of required reports. The City maintains opportunities for minority businesses and contractors to access its programs. This includes maintaining a courtesy contractors list for its residential rehabilitation program. In addition, the City hosts an annual homebuyer fair and outreaches minority lenders and agents for representation in its fair for its mortgage assistance program. The City will continue these activities in the 2013 -14 FY. Community Development Department 33 Annual Action Plan ,,,­ ..a o....e...o..d FY 2013 -14 2013 - 20140nnnal Action Wan Strategic Goals and Resources In Fiscal Year 2013 -14, the City of Rosemead will undertake the following programs /projects. Housing Strategy: Continue funding for residential rehabilitation through the Owner Occupied Rehabilitation (OOR) Programs Goal: Combined total of 10 units Strategy: Continue funding for the Down Payment Assistance Loan Program Goal: 2 new homebuyers Strategy: Continue providing support services to the Housing Authority County of Los Angeles (HACoLA) Goal: Residential participation of Section 8 program Strategy: Provide funding to a CHDO for the development of an affordable housing unit Goal: 1 affordable housing unit Strategy: Provide funding for the Code Enforcement Program Goal: 200 cases Strategy: Conduct on -site inspections and follow -up on HOME assisted rental units Goal Inspect units at Los Girasoles and Garvey Senior Housing and to follow -up with annual income verifications RESOURCES: CDBG and HOME funds will be used Homeless Strategy: Continue to be a member and participant of the Homeless Continuum of Care Goal: Eliminate gaps in the system Strategy: Provide funding to social service agencies that provide homeless assistance and prevention activities Goal: Provides services to homeless persons as needed RESOURCES: CDBG funds will be used Community Development Strategy: Continue funding of ADA Improvements to Public Facilities Community Development Department 34 Annual Action Plan City of Rosemead evnAl1 1 . 2013 - 2014 AAAuaI AcUOn Plan Goal: Complete improvements as needed and funding available Strategy: To improve infrastructure, especially south of Intestate 10 Goal: Complete improvements as needed and funding available Strategy: Continue the business assistance program Goal: Provide assistance as needed to businesses Strategy: Provide social services to low- and moderate- income households with a specific focus on seniors, youth and battered women. Goal: Fund a variety of social services agencies specializing in mental health, homelessness, spousal abuse, peer mediation, youth and elderly services. RESOURCES: CDBG funds, City General funds, and other federal and state grants will be used Fair Housing Strategy: Continue to provide fair housing services through a contract with a Fair Housing Organization Goal: Funding the Southern California Housing Rights Center (HRC) and provide fair housing information to 150 households Strategy: Implement Analysis of Impediments (AI) recommendations Goal: Continue striving to eliminate potential impediments identified in the City's Al RESOURCES: CDBG funds will be used iw \ Proposed Projects Tables — 91.220(g)(1)(i) Attached Community Development Department 35 Annual Action Plan ,,,_, FY 2013 -14 2013 — 2914 "Rua] Action Plan Resen ed Community Development Department 96 Annual Action Plan City of Rosemead cv'm, 11 2013 -2014 Annual Action Plan STANDARD FORM 424 Community Development Department 37 Annual Action Plan City of Rosemead FY 2013 -14 2013- 1014Annual Action Plan Reserved Community Development Department 38 Annual Action Plan City of Rosemead FY 2013 -14 otna e�meer. aaaomoa �� ma oar *rzma lication for Federal Assistance SF424 version 02 *1. Type of Submission *2. Type of Application *If Revision, select appropriate letter(s): ❑ Preapplication ❑ New ❑/ Application ❑✓ Continuation * Other (Specify) ❑ Chan ed/Cortected A2plication Revision *1 Date Received: 4. Application Identifier: 8- 13 -MC -06 -0580 5, Federal Entity Identifier: *56. Federal State Use Onl : 6. Date Received b State: 7. S tate A APPLICANT INFORMATION: a. Le al Name: Cit of Rosemead b. Employer/Ta tpayer Identification Number (EIN/TIN): *cDUNS: 95- 2079994 02 d. Address: *StreetL 8838 E. Valley Boulevard Street 2: *City Rosemead County: *State: Uaurorma Province: Country: USA *Zi / Postal Code: 91770 e. O anizational Unit: _ Department Name: Division Name: Community Development Department f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs. First Name: Michelle hMdj le N am: *Last Name: Ramirez Suffix: Title: Community Development Director Organizational Affiliation: *Tele hone Number: 626 569 -2158 Fax Number: 626)307-9218 *Email mramlrezCyU) cit ofrosemeadl orne N.ber 4040.o04 e ___date'. aua1M12 Application for Federal Assistance SF424 version 02 9. Type of Applicant L Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: - Select One - Type ofApplicant 3: Select Applicant Type: - Select One - -Other (specify); .10. Name of Federal Agency; Community Planning and Development, Department of Housing and Urban Development 11. Catalog of Federal Domestic Assistance Number: 14.218 CFDA Title: Community Development Block Grant/Entitlement Grants 'l2. Funding Opportunity Number. - - Title: 13. Competition Identification Number: Title: 14. Areas AffeUed by Project (Cities, Counties, States, etc.): City of Rosemead '15. Descriptive Tile of Applicant's Project -- Planning & Administration, Housing Rehabilitation, Code Enforcement, and Various Social Service Programs Attach su ortin documents ass ecified is a en iastrucfionS. OMB Number 4040 -0066 un lv, Application for Federal Assistance SF424 version 02 16. Congressional Districts Of: *a. Applicant *b. Program/Project: 32nd 32nd Attach an additional list of Prugram�Projeet Congressional Districts if needed. 17. Proposed Project: *a. Start Date: 07/0 112 01 3 *b. End Date: 06/31/2014 18. Estimated Funding (S): ;a _Fedeml $647,460.00 *b. Applicant *c. State *d. Local $255,919.00 *e. Other *f. Program Income $11,185.00 .g, TOTAL $914564.00 *19. Is Application Subject to Review By Stale Under Executive Order 12372 Process? ❑ a. This application was made available to the State under the Executive Order 12372 Process far review on ❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes ", provide explanation) ❑ Yes [{ No 1. *By signing this application, I certify (1) to the statements contained in the list . ofcertificatlons ** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances ** and agree to comply with any resulting terms if I accept an award. I am award that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ❑, * *I AGREE • The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr. *First Name: Jeff Middle None: "Last Name: Allred Suffix *Title: City Manager *Tele hone Number: 626 569 -2106 Fax Number: (626) 307 -9218 *Email: 'allred citvofrosemead.or *Signature of Authorized Representative: Date Signed: 04 /23/2013 OMB NUMtW 4040.0004 & 12W''Wte. 04M12012 Application for Federal Assistance SF424 version 02 *Applicant Federal Debt Delinquency Explanation he Fallowing field should coubdr, an explanation if the Applicant organization is delinquent on any Federal Debt, Maximum number of characters that can be entered is 4,000. Try and avoid extra spaces and carnage returns to maximize the availability of space. oMa nemo .. 4040mc4 FmIr nale: ON3112012 kpplication for Federal Assistance SF-424 version 02 *1, Type of Submission Type of Application 71fRevisien, select appropriate leue40 ❑ Preapplication ❑ New ❑ Application F/I Continuation ' Other (Specify) ❑ Chsn ed/Corrected Application ❑ Revision i. Date Received: 4. Application Identifier: M- 13 -MC -06 -0553 5a. Federal Entity Identifies *5b. Federal Award Identifier State use only: 6. Date Received h State: 7. Stale A Iication Identifier: S. APPLICANT INFORMATION: • a. Legal Namc: City of Rosemead • b. Employer/Taxpayer Identification Number (EIN/TRN): *c. Organizational DUNS: 95- 2079994 02- 075 -1772 d. Address: •Streell: 8838 E. Valley Boulevard Street 2: *City: Rosemead County: -State: l allrorma Province: Country: USA •Z.i Postal Code: 91770 C. Organizational Unit: Department Name' Division Name: Community Development Department I. Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs. First Name: MIChelle Wit le Nam: *Last Name: Ramirez Suffix: Title: Community Development Director Organizational Affiliation: •Tele hone Number. 626 569 -2158 Fax Number: 626 307 -9218 •Email: mramirez Ci ofrosemea OMB Nwnber 40*a0o04 iallon Odle: Oa/31n012 Application for Federal Assistance SF -424 version 02 9. Type of Applicant I: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: - Select One - Type of Applicant 3: Select Applicant Type: - Select One - *Other (specify): ffFedeml f Federal Agency: ni Plannin and Develo ment, De artment of Ho usm and Urban Develo ment f Federal Domestic Assistance Number: nvestment Partnerships Program . g Opportunity Number. - Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Rosemead 415. Descriptive Tide ofApplicanfs Frgmt: Homeowner Assistance, Housing Rehabilitation, and CHDO Assistance Attach supporting documents asspecified in algency instraetlons. OMB Numter. 40440004 nn natty 04I31IM12 &pplication for Federal Assistance SF -424 version 02 16. Congressional Districts Of: *a Applicant *b. Program/Project: 32nd 32nd Attach an additional list ofProgram /Project Congressional Districts if needed. 17. Proposed Project: *a.Start Date: 07!0112013 *b.End Date: 06131/2014 18. Estimated Funding ($): *a. Federal $217,278.00 *b. Applicant *c. State *d. Local $378,844.00 *e. Other *f Program Income *g. TOTAL $596122.00 19. Is Application Subject to Review By State Under Executive Orden 12372 Process? ❑ a This application was made available to the State under the Executive Order 12372 Process for review on ❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. © c. Pro am is not covered by E.O. 12372 *20. Is the Applicant Delinquent On Any Fedeml Debt? (11 "Yes", provide explanation) ❑ Yes 0 No I. *By signing this application, I certify (1) to the statements contained in the listof certifications ** and (2) that the statements herein are true, complete and accurate to rbe best of my knowledge. I also provide the required assurances ** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) Q * *1 AGREE * The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr. *First Name: Jeff Middle None: *Last Name: Allred Suffix: *Title' City Manager -Telephone Number: 626 569 -2106 Fax Number 626)307 -9218 *Email: 'allred ciNofrosemead.or *Si na"eofAuthorized Re sentative: Date Si ned: 04123/2013 V Assistance [he following field should contain an explanation if the Applicant organization is delinquent on arty Federal Debt Maximum number of characters that can he entered is 4,000. Try and avoid extra spaces and carriage returns to maximize the availability of space. 2018- T0140onoat Action Wan FUNDING SOURCES Community Development Department 47 Annual Action Plan City ofRosemeed FY 2013 -14 1013- 28MAnnual Action Plan Reserved Community Development Department qg Annual Action Plan City of Rosemead FY 2013 -14 2013- 2079hnnoal Action Plan Funding Sources Entitlement Grant (includes reallocated funds) CDBG $ 647,460 ESG $ - HOME $ 217,278 HOPWA $ - Total $ 864,738 Prior Years' Program Income NOT previously programmed or reported CDBG $ ESG $ HOME $ HOPWA $ - Total $ Reprogrammed Prior Years' Funds CDBG $ 255,919 ESG $ - HOME $ HOPWA $ - Total $ 255,919 Total Estimated Program Income Senior Nutrition Program $ 11,185 Total $ 11,185 Section 108 Loan Guarantee Fund $ " TOTAL FUNDING SOURCES $ 1,131,642 Other Funds Carryover HOME $ 695,922 Total $ 695,922 Submitted Proposed Projects Totals $ 1,827,746 Unsubmitted Proposed Projects Totals $ 0 Community Development Department 49 Annual Action Plan City of Rosemead FY 2013 -14 2013 -2014 Annual Acton Man Reserved Community Development Department 50 Annual Action Plan City of Rosemead FY 2013 -14 2013'—'1014 Annual Action Plan, FIVE YEAR GOALS Community Development Department 91 Annual Action Plan City of Rosemead FY 2013 -14 2619'— 2014 Aonoal Action Plan Reserved Community Development Department 52 Annual Action Plan City of Rosemead FY 2013 -14 { }) �\ \ -- \�) § } §)} {t\ { }) �\ \ 9 N N N C a S m G O O .. w Q N a_ C gi a G Q d G 6 E a 0 i E� T O !' U U 4013 -20I MaaalkidORPlan PROPOSED PROJECTS Community Development Department 55 Annual Action Plan Ciry of Rosemead FY 2013 -14 2813 -2414 Annual Action Plan Reserved Community Development Department 56 Annual Action Plan City of Rosemead FY 201344 2013 -2014 Annual ACUIR Rao U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local lD 0001 4750 - Administration Priority Need Planning and Administration Project Title General Administration Project Description Provide funds toward the payment of reasonable administrative costs and carrying charges related to the planning and execution of community development activities financed in whole or in part by CDBG funds. Location N/A HUD Matrix Code Title $111,492 General Pro aCitation Eligibility 57o.2og(a)(1) Recipient Location overnment N/A ate kN/A Completion 013 06/30/2014 Units Units Upon $113,729 N/A ive Category Outcome Ca N/A The primary purpose is to help: • the Homeless • Persons with HIV /AIDS • Persons with Disabilities ❑ Public Housing Needs Fundin Sources CDBG $111,492 ESG HOME HOPWA Prior Year Funds Assisted Flcusin , PHA Program Income - CDBG S 2,237 Tot.[ $113,729 Community Development Department 57 Annual Action Plan City of Rosemead FY 2013 -14 2013- 2014Mnualllctlon Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local [D 0002 4750-7610-P95002 Priority Need Public Service Project Title Southern California Housing Rights Center Project Description Provide funds for the Southern California Housing Rights Center to prepare and administer a Far Housing Counseling Program in the City of Rosemead. Location 1020 N. Fair Oaks Avenue, Pasadena, California 91103 520 Virgil Avenue, Suite 400, Los Angeles, California 90020 3415 S. Sepulveda Boulevard Suite 150, Los Angeles California 90034 HUD Matrix Code Title 21D Fair Housing Activities Persons with HIV /AIDS (Sutiect to 20 % Admin. car) CDHG Citation Eligibility 570.206 N/A Type of Recipient Location Subrecipient Public - PHA 570.500(c) Address Start Date Completion Date 07/01/2013 06/30/2014 Annual Units Units Upon Completion 150 People 150 People Objective Category Outcome Category Decent Housing Availability /Accessibility The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs Funding Sources CDBG $18,000 ESG HOME HOPW'A Prior Year Funds Assisted Hcusin PHA Orher Funding Total $18,000 Community Development Department 58 Annual Action Plan City of Rosemead FY 2013 -14 2013 -2014 AOiaal Action PIN U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local ID 0003 4750- 7610- P77602 Priority Need PI g ".d Administration Project Title Owner- Occupied Rehabilitation Program - Administration Project Description Provide funds for the direct delivery program costs for the Rosemead Owner- Occupied Rehabilitation Programs. Location N/A atrix Code Title 5233,495 Rehabilitation Administration Citation Eligibility 570.208(a)(3)— L/MHousin Recipient Location overnment WRehabilitationAdministation N/A ate Completion Date 013 06/30/2014 Units Units Upon Completion $233,495 N/A ive Category Outcome Category N/A N/A The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs Funding Sources CDBG 5233,495 ESG HONE HOPWA Prior Year Funds Assisted Housinii PHA Other Fordircz Total $233,495 Community Development Department 59 Annual Action Plan City of Rosemead FY 2013 -14 2013- 014MnualOC6onPlan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local H) 0004 4750- Emergency Grants Priority Need Housing Project Title Owner - Occupied Rehabilitation Program— Emergency Grants Project Description Provide funds for a $2,000 emergency grant to homeowners who are low to moderate - income and need funding for correction to emergency code deficiencies that constitute an immediate health -safety issue. Location Community Wide HUD Matrix Code Title l4A Rehab; Single -Unit Residential CDBG Citation Eligibility 570.202 570.208(a)(3) — LIM Housing Type of Recipient Location Local Government Communi Wide Start Date Completion Date 07/01/2013 - 06/30/2014 Annual Units Units Upon Completion 5 Households 5 Households Objective Category Outcome Category Decent Housin Availability/Accessibility The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV /AIDS E Persons with Disabilities ❑ Public Housing Needs Fundin Sources CDBG $10,000 ESG HOME HOPWA Prior Year Funds Assisted Housing PHA Other Funding Totai $10,000 Community Development Department 60 Annual Action Plan City of Rosemead FY 2013 -14 '` "" .2013- 2014Annual Action Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local ID 0005 4750- Grants Priority Need Housing Project Title Owner- Occupied Rehabilitation Program - Grant$ Project Description Provide funds for a $10,000 grant to low and moderate- income senior citizens (62 years or older) and disabled homeowners for repairs related to interior and exterior code deficiencies and general home improvements. Location Community Wide Code • the Homeless ingle -Unit Residential tation ity Persons with Disabilities (a(3) —L/M Housin ;ffUD]MI,trix ecipient n r06/30/2014 ernment nity Wide e tion Date 3 014 Annual Units pon Completion 10 Households seholds Objective Category Outcome Category Decent Housing Availability,/Accessibility The primary purpose is to help: • the Homeless • Persons with HIV /AIDS • Persons with Disabilities ❑ Public Housing Needs urces $100,000 VSourees unds u sin ing l $100,000 Community Development Department 61 Annual Action Plan City of Rosemead FY 2013 -14 2613 - -2014 AnnualRcUan Mao U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local ID 0006 4750- Rebates Priority Need Housing Project Title Owner- Occupied Rehabilitation Program - Rebates Project Description Provide funds for a continuing program that provides rebates of 50% off the cost of home improvements (up to $15,000 for $30,000 worth of improvements) to homeowners who meet low to moderate- income criteria Location Community Wide HUD Matria Code Title 14A Rehab; Single-Unit Residential CDBG Citation Eligibility 570.202 570.208(a)(3) — L/M Housing Type of Recipient Location Local Governurent Commundry Wide Start Date Completion Date 07/01/2013 06/30/2014 Annual Units Units Upon Completion 1 Households 1 Households Objective Category Outcome Category Decent Housing Availability/Accessibility The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV,IALDS ❑ Persons with Disabilities Cl Public Housing Needs Funding Sources CDBG $ 6,354 ESG HOME t IOPWA Prior Year Funds $ 8,646 Assisted Housing PHA Other Fundin Total $15,000 Community Development Department 62 Annual Action Plan City of Rosemead FY 2013 -14 ' 2013- 2014AniUBI Ae0o0 Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project M Local ID 0007 4750- 7610- P77802 Priority Need H Project Title Owner- Occupied Rehabilitation Program — Lead /Asbestos Testing Project Description Provide funds for testing and clearance testing (including risk assessment) of units constructed prior to 1978 that participate in the City's Owner -Occupied Rehabilitation Program. Location Community Wide HUD Matrix Code ❑ 141 ased/l.ead Hazard Persons with HIV /AIDS bate CDBG Citation li ty 570.202 8(a)(3)— LMHousing Type of Recipient rTitle on Local Government and Wide Start Date letion Date 07/01/2013 014 Annual Units Upon Completion 20 Households useholds Objective Category Outcome Category Decent Housing Availability/Accessibility The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs ources $11,000 Fonds I ousin inc a! $ 11,000 Community Development Department 63 Annual Action Plan City of Rosemead FY 2013 -14 2013 - Y01411onoal3ctian %an U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local ID 0008 4750 -7610 P77702 Priority Need Housing Project Title Owner - Occupied Rehabilitation Program — Lead/Asbestos Remediatio Project Description Provide grant funds to remediate lead/asbestos hazards in units participating in the City's Owner- Occupied Rehabilitation Program. Location Community Wide HUD Matrix Code Title 141 Lead/Based/Lead Hazard Persons with HIV /AIDS Test/Abate CDBG Citation Eligibility 570.202 570.208(a)(3) — L/M Housing Type of Recipient Location Local Government Community Wide blurt Date Completion Date 07/01/2013 06/30/2014 Annual Units Units Upon Completion 15 Households 15 Households Objective Category Outcome Category Decent Housin Availability /Accessibility The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs Funding urces 560,000 unds usin in l $60,000 Community Development Department 64 Annual A ction Plan City of Rosemead FY 2013 -14 - 2913- 2414Annual Action Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local ID 0009 4750 - 7610- P96202 Priority Need Public Service Project Title Code Enforcement Project Description Provide funds for a proactive code enforcement program in eligible low and moderate - income block groups based an an official designation of deteriorating and/or deteriorated area. Location CT: 432901 BG: 3 County: 06037; CT: 423902 BG: 1 County: 06037; CT: 433601 BG: 1 County: 06037; CT: 433602 BG: 1 County: 06037; CT: 482303 BG: 1 County: 06037; CT: 482303 BG: 2 County: 06037; CT: 482303 BG: 3 County: 06037; CT: 482304 BG: 1 County: 06037; CT: 482304 BG: 2 County: 06037; CT: 482401 BG: 2 County: 06037; CT: 482401 BG: 3 County: 06037; CT: 482402 BG: I County: 06037; CT: 482502 BG: 1 County: 06037; CT: 482502 BG: 2 County: 06037; CT: 482503 BG: I County: 06037; CT 482503 BG: 2 County: 06037 HUD Matrix Code Title IS Code Enforcement CDBG Citation Eligibility 570202Cc) 570.208(a)(1) — L/M Area Type o [Recipient Location Local Government CT & BG ' s Start Dale Completion Date 071012013 06/302014 Annual Units Units Upon Completion 20)H. useholds 200 Households Objective Category Outcome Category Decent Living Sustainability The primary purpose is to help: ❑ the Homeless ❑ Persons with KIWAIDS ❑ Persons with Disabilities ❑ Public Housing Needs ources i Fonds $247,273 ousin in al $247,273 Community Development Department 65 Annual Action Plan City of Rosemead FY 2013 -14 2613- 2014panaal9tionPlan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project LD Local ID 0010 4750- 6320- P93102 Priority Need Public Service Project Title Family Counseling Services Project Description Provide funds for the Family Counseling Program. The Family Counseling Program provides low -cost crisis intervention and crime prevention services to youth under the age of 18 and their families who meet certain income requirements. Professionally — trained and licensed counselors offer help with substance abuse, addictions, psychotherapy and intervention. Location 121 S. Santa Arita Street, San Gabriel, California 91776 HUD Matrix Code Title 050 Mental Health Services CDBGCitation Eligibility 570.201(e) 570.208(a)(2) — LM Limited Clientele Type of Recipient Location Subrecipient Private Address 570500(c) PHA Start Date Completion Date 07/01/2013 06/30/2014 Annual Units Units Upon Completion 50 Pea le 50 people Objective Category Outcome Category Suitable Living Sustainability Environment The primary purpose is to help: 11 the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs Fundin Sources C $ 5,000 ESG HOME HOPWA Prior Year Funds Assisted Housing PHA Other Fundin Total $ 5,000 Community Development Department 66 Annual Action Plan City of Rosemead FY 2013-14 2013 - 2014Mnual AC600 Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local H) 0011 4750- 6320- P94102 Priority Need Public Service Project Title Family Promise Project Description Provide fonds for the partial funding of a Homeless Shelter for families. The shelter provides temporary transitional housing for families, as well as a full range of social services for clients. Location 1005 E. Las Tunas Drive, Unit 525, San Gabriel, California 91776 trix Code UKI the Homeless g Costs of Persons with HIV /AIDS ss /AIDS Patients Pro ams itation ity ) k (a)(2)— L/M Limited Clientele 106/;372014 ecipient n ient Private c in te tion Date 13 014 Annual Units Units Upon Completion 5 People 5 People Objective Category Outcome Category Suitable Living Availability /Accessibility Environmeut The primary purpose is to help: UKI the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs urces $5,000 Funds V usin- in ! 55,000 Community Development Department 67 Annual Action Plan City of Rosemead FY 2013 -14 2013-- 201400921 Action Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects 0012 t ID Local ID 0012 4750-6320-P94102 Priority Need Public Service Project Title People for People Project Description Provide funds for the People for People Program. The People for People Program provides supplemental food, clothing, counseling and job search assistance to those who are homeless or at -risk of homelessness. Location 860 E. Mission Drive, San Gabriel, California 91776 HUD Matrix Code Title 05 Public Services (General) CDBG Citation Eligibility 570201(e) 570.208a)2)— UM Limited Clientele Type of Recipient Location Subrecipient Private Address 570.500(c PIIA Start Date Completion Date 07/01/2013 06/30/2014 Annual Units Units Upon Completion 3,106 Pea le 3,106 People Objective Category Outcome Category Suitable Living Availability/Accessibiliry Environment The primary purpose is to help: Pq the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing tieeds Funding Sources CDBG $10,000 ESG HOME HOPWA Prior Year Funds Assisted Housin PIIA Other Funding Total 510,000 Community Development Department 68 Annual Action Plan City of Rosemead FY 2013 -14 — ., ' 2013- 20MMau IMIGHPIN U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local ED 0013 4750- 7610- P95202 Priority Need Senior Services Project Title Senior Nutrition Project Description Provide hinds for the Senior Nutrition Program. The Senior Nutrition Program provides high quality, cost efficiem, nutritious meals at two City locations (Garvey Community Center and Rosemead Community Center) to seniors living in Rosemead and promotes the role of nutrition in preventative health and long term care. Location Garvey Community Center -9108 Garvey Avenue, Rosemead, California 91770 atrix Code Title the Homeless Senior Services Citation Eligibility l(e) 570 .208(a)(2) — L/M Limited Clientele f Recipient Location pient Private ZITj; Address c) ale Completion Date 013 06/30/2014 l Units Units Upon Completion Peo le 25,000 Pen le Objective Category Outcome Category Suitable LiNing Sustainability Environment The primary purpose is to help: ❑ the Homeless ❑ Persons with IUV /AIDS • Persons with Disabilities • Public Housing Needs Sources $77,119 ar Funds I Housin Income - S 8,948 tal 586,067 Community Development Department 69 Annual Action Plan City of Rosemead FY 2013 -14 2013 - 2O141101nnal Men Plan U.S- Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local lD 0014 4790 - 7610- P94815 Priority Need Planning and Administration Project Title HOME Administration Project Description Provide funds toward the payment of reasonable administrative costs and carrying charges related to the planning and execution of community development activities financed in whole or in part by HOME funds. Location N/A HUD Matrix Code Title 21H HOME Point, Planning Costs Persons with HIV /AIDS of P7mub'ect to l0 %ca CDBG Citation Eligibility N/A N/A Type of Recipient Location Local Govcmment N/A Start Date Completion Date 07/01/2013 06/30/2014 Annual Units Units Upon Completion N/A N/A Objective Category Outcome Category N/A N/A The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs Funding Sources CDBG $ 21,727 S 9,576 MH,u,i.� $31,303 Community Development Department 70 Annual Action Plan City of Rosemead FY 2013 -14 ` - 2013- 2014MnaalAction Ill an U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local ID 0015 4790 - 7610- 1?95315 Priority Need Housing Project Title Owner-Occupied Rehabilitation Program - Loans Project Description Provide funds for the City's low interest (0 to 3%) deferred payment loans to seniors, persons with a disability and families of low and moderate income who own and occupy their homes and need financial assistance to make repairs and improvements. Location Community Wide HUD Matrix Code Title 14A Rehab; Single-Unit Residential CDBG Citation Eligibility NIA I 5708(a)3 —L /M Housine Type of Recipient Lo.20cation Local Governent m Communi Wide Start Date Completion Date 07/01/2013 06/30/2014 Annual Units Units Upon letlon Comp 20 Households 20 Households Objective Category Outcome Category Decent Housing Availability/Accessibility The primary purpose is to help: ❑ the Homeless ❑ Persons with EMAIDS ❑ Persons with Disabilities ❑ Public Housing Needs ources $158.613 Funds I $179,270 ousin- in a $337,883 Community Development Department 7t Annual Action Plan City of Rosemead FY 2013 -14 2013- 28U Annual AcGOn Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ID Local ID 0016 4790 - 7610- P72115 Priority Need Housing Project Title Down Payment Assistance Program Project Description Provide funds for first time homebuyers through the City's Down Payment Assistance Program. The amount of the loan will vary depending on the value of the house to be purchased to assist the homebuyer in achieving a 25% down payment. The maximum allowable loan will be $70,000. Location Community Wide HUD Matrix Code Title 13 Direct Homeownership Persons with HIV /AIDS Assistance Citation Eligibility A 570.208(a)(3)— L /MHousing ;CDBG pe of Recipient Location cal Government Communi Wide rt Date Completion Date 01/2013 06/30/2014 Annual Units Units Upon Completion 2 Households 2 Households Objective Category Outcome Category Decent Housitut I Affordability The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs urces unds V $ 210,000 nson, ino l 52fQO00 Community Development Department 72 Annual Action Plan City of Rosemead FY 2013 -I4 2013 —2014 Anneal Aciion Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project m Local m 0017 4790 -CHDO Operating Expense Priority Need Housing Project Title Rio Hondo Community Development Corporation — Operating Expense Project Description Provide funds for general operating support during the development of CHDO set -aside funded affordable housing projects. Location N/A trix Code Title HOME CHDO Operating Ex eases (sub to 5 % ca ) itation Eligibility RS N/A ecipient Locationvemment W/A Corntnuni Wide e Completion Date 13 06/302014 nits Units Upon Completion N/A Objective Category Outcome Category N/A NA The primary purpose is to help: • the Homeless • Persons with HIV,'AIDS Cl Persons with Disabilities ❑ Public Housing Needs urces E RS unds usin, n l Community Development Department 73 Annual Action Plan City of Rosemead FY 2013 -14 2013 — 2014 Annual Amon Plan U.S. Department of Housing & Urban Development CPD Action Plan Listing of Proposed Projects Project ED Local m 0018 4790 -CHDO Priority Need Housing Project Title Rio Hondo Community Development Corporation - Affordable Housing Development Project Description Provide funds for the production of affordable housing opportunities using the 15% CHDO set -aside funding as required under the Home investment Partnerships (HOME) entitlement grant Location Community Wide HUD Matrix Code Title 14G Acquisition for Rehabilitation CDBG Citation Eligibility N/A 570.208(a)(3) - L/M Housing Type of Recipient Location Local Government Community Wide Start Date Completion Date 07,0t/2013 06802014 Annual Units Units Upon Completion 1 Housing Units 1 Homing Units Objective Category Outcome Category Decent Housing Affordability The primary purpose is to help: ❑ the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs Fnndin Sources CDBG ESG HOME $ 32,592 HOPWA Prior Year Fonds $297,076 Assisted Housin- PHA Other Fnndin TONI 5329,668 Community Development Department 74 Annual Action Plan City of Rosemead FY 2013 -14 2013- 2014MnualJWHOHPlin NEEDS ANALYSIS Community Development Department 75 Annual Action Plan City of Rosemead FY 201344 2013 IM Aaaoal Action Plan Reserved Community Development Department 76 Annual Action Plan City of Rosemead FY 2013 -14 2013 -2O14 Aoaual Adiall Plan Continuum of Care: Gan Analysis Chart Source Los Angeles Continuum oCC-c, Los Angeles Homeless 8ervmes "ohomy r..rtionnrn of Care: Homeless Suboouulations Chart Estimated Need Current Invento Unmet Need/ Ga Relative Priori Individuals Chomicell Homeless Emergency Shelter _ 250 110 140 M Beds Transitional H.u, o, 400 107 293 H Permanent Supportive Housin 450 IS 435 H 175 T0.1 1100 232 1 848 10 Persons in Families with Children Victims of Domestic Violence 150 Emer enc ' Shelter 100 38 62 H Beds Transitional HousmE 200 181 19 L 85 Permanent Su ortive Housin 200 54 146 H Chronically Homeless T t 1 1 500 1 273 1 227 Seriously Mentall 'III Source Los Angeles Continuum oCC-c, Los Angeles Homeless 8ervmes "ohomy r..rtionnrn of Care: Homeless Suboouulations Chart Source. Los Angeles Crrurn um of Care, Los Angeles Homeless bervmes Akrrcr y Community Development Department 77 Annual Action Plan City of Rosemead FY 2013 -14 Estimated Need Current Inventor Unmet Need/ Gap Relative Priori Individuals Chomicell Homeless S50 350 H Seriously Mentally 111 275 175 H Chronic Substance Abuse 175 75 M Veterans 200 M25 175 H Persons with HIV/AIDS 35 10 L Victims of Domestic Violence 150 100 H Youth 75 50 H Other- Elderly 135 50 85 H Persons in Families with Children Chronically Homeless 65 25 H Seriously Mentall 'III 10 10 L Chronic Substance Abuse 10 10 L Veterans 25 10 W40 H Persons with H1WAIDS 10 10 L Victims of Domes =Violence I75 50 H Youth 300 200 L Source. Los Angeles Crrurn um of Care, Los Angeles Homeless bervmes Akrrcr y Community Development Department 77 Annual Action Plan City of Rosemead FY 2013 -14 2013 -2014 Annual action Plan Continuum of Care: Estimated Supportive Services Slots Estimated Current Unmet Need/ Relative Need I v t f p it, Individuals Job Training 550 200 Special Needs Sub o ulations M Case Mena emem 825 400 Disabled M Substance Abuse Treatment 550 200 32.5 M Mental Health Care 450 100 W425 H Housing Placement 825 400 M1I Life Skills Training 825 400 M Other 0 0 L Persons in Families with Children J.bTrauu.g 150 75 75 M Case Mane emeut 150 75 75 M Substance Abuse Treatment 1 100 75 25 L Mental Health Uwe 1 50 1 50 0 L mousing Placement 150 75 75 M Life Skills Tuning 150 75 75 M Other — Education Su art(YIml 300 200 100 L giPe6iai Needs Tab(e 1B . on- Homeless Po ulations Special Needs Sub o ulations Estimated %of Population Elderly 11.0% Disabled 21.9% Lar eHousehold 32.5 Female Headed Household 25.0% Persons with Alcohol or Other Dru Addictions Unable to Determine Persons w/ HN /AIDS Unable to Determine Community Development Department 78 Annual Action Plan City of Rosemead FY 2013 -14 2613 — 204 Annial MUOR Plan, * ',T Id.2B, i, ;` Pray common eve a men Needs . . . . . . j D I IN & Priority Need Level Estimated 5 -Year Priority Needs Category High, Medium, Low, Goal Expenditure No Such Need Public Facility Needs (Pm'ects) Senior Centers L FLA S 0 Handicapped Centers — —L NA 0 Firm oics, Facilities —L N/A Youth Centel, L N/A 0 Child Care Centers L NA 5 0 � Health Facilities L CIA 0 Neighborhood Facilities L N/A 8 0 Parks and/or Recreation Facilities N/A 0 Picking Facilities L 14-A S 0 Nov - Residential Historic Preservation L NIA $ 0 Other Public Facility Needs L NA S 0 Infrastructure (Projects) Water /Sewer Improvements L NIA S 0 Street Improvements H 5 Projects 51,250,000 Sidewalks L N/A 5 0 Solid Waste Disposal —Imp�cmbn� m L NA — 0 Flood Doom Improvements L N/A $ 0 Other infrastructure Needs T— N/A 8 0 Other Infrastructure H 5 P'a'U E 500,000 ADA Public Sn,ir. Neeris (People) Senior Services H Assist I who request S 500,000 Handicapped Services L N/A $ 0 Youth Se"oo'c H Assist 11 who request S 250,000 Child Care Services L :M NIA $ 0 I risispornairm Services L N/A 5 0 Substance Abuse Services L N/A 0 Employment rosining L NA S 0 Public Service Need, (Pco lo)_ Health Services L N/A S 0 Lead Hazard Screening L NA S 0 -- —F —o css Crime —Awzm —L — N' Other Public Service Needs H 2000 $E2,000,000 ,000 Code Ebro ue.um H Assist all who request $ 125,000 Far Housin L NA $ 0 Emergency Shelter Commonalty Development Department 79 Annual Action Plan I FY 2013-14 City of Rosemead 2013 -2014 bini icuen Plan Reserved Commmtity Development Department 80 Annual Action Plan City of Rosemead FY 2013 -14 2013 -2019 Mnual IICUOn Ptan CERTIFICATIONS Community Development Department 81 Annual Action Plan City of Rosemead FY 2013 -14 2013- 2 0141inualAcn nPlan Reserved Community Development Department 82 Annual Action Plan City of Rosemead FY 2013 -14 2011- 26130o0ual Ilelmo Plan CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti - displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, as required under 49 CFR 24; and it has in effect and is following a residential Antidisplaeement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as emended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug -free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug -free awareness program to inform employees about: (a) The dangers of drug abuse in the workplace; (b)The grantee's policy of maintaining a drug -free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will — (a) Abide by the terms of the statement; and Community Development Department 83 Annual Action Plan City of Rosemead FY 2013 -14 2012- 2013Mnaal16fi nPlan (b)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - (a)Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti - Lobbying -- To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and Community Development Department 84 Annual Action Plan City of Rosemead FY 2013-14 X2812 -2013 Annual Aenou Plan 3. It will require that the language of paragraph 1 and 2 of this anti- lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOP WA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. 4f/ // W d April 23 2013 Jeff ed Date City Imager Community Development Department 85 Annual Action Plan Ciro of Rosemead FY 2013 -14 2012' -2013 Annual RCtlodPlan Reserved Community Development Department 86 Annual Action Plan City of Rosemead FY 2013 -14 ........ _...... 2012 -2013 Annual he0auPlan Specific CDBG Certifications The Entitlement Community certifies that Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long- term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan — It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available; 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year 2013 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. Community Development Department $� Annual Action Plan City of Rosemead FY 2013 -14 2012 -2013 Annual Action Plan However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed form other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate - income (not low- income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force — It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non - violent civil rights demonstrations within its jurisdiction; Compliance With Anti - discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601 - 3619), and implementing regulations. Lead -Based Paint -- Its activities concerning lead -based paint wilt comply with the requirements of 24 CFR part 35, subparts A, B, J, K, and R of this title. Compliance with Laws -- It will comply with applicable laws. April 23. 2013 Jeff Allred. Date City Manager Community Development Department 88 Annual Action Plan City of Rosemead FY 2013 -14 "` 2011 -4813 Mnna1 Rstiae Plan Optional CDBG Certifications Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 245 CFR 570.208(c). The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG - assisted activities which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. (�2w,e�w April 23. 2013 Jeff Allred V t Date City Manager Community Development Department 99 Annual Action Plan I;— FY 2013-14 1012 -2013 Annual Action Plan Specific HOME Certifications The HOME participating jurisdiction certifies that Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant - based rental assistance: The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs — It is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance — Before committing any funds to a project it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing. April 23, 2013 Jeff Alfred/ Date City Manager Community Development Department 90 Annual Action Plan Cary of Rosemead � omu „ ' 2012 -2013 Modal Action PIN APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG -FREE WORKPLACE REQUIREMENTS: A. Lobbvin2 Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drag -Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. 3. For grantees other than individuals, Alternate I applies. (This is the information to which jurisdictions certify). 4. For grantees who are individuals, Alternate II applies. (Not applicable jurisdictions.) 5. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements. 6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 7. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph five). Community Development Department 91 Annual Action Plan FY 2013 -14 2012 -2013 Annual AcOo® Plan S. The grantee may insert in the space provided below- the site(s) for the performance of work done in connection with the specific grant: Place of performance (Street address, city, county, state, zip code) City of Roseatead 8838 E. Valley Boulevard Rosemead, Los Angeles County California, 91770 Rosemead Community Center 3936 Muscatel Avenue Rosemead, Los Angeles County California. 91770 Zapopan Public Safety Center 3018 North Charlotte Avenue Rosemead, Los Angeles Counri California. 91770 Garvev Community Center 9108 Garvey Avenue Rosemead, Los Angeles County California. 91770 Check if there are workplaces on file that are not identified here. The certification with regard to the drug -free workplace required by 24 CFR part 24, subpart F. 9. Definitions of terms in the Nonprocmement Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C.812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non - Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (I) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are not on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Community Development Department 92 Annual Action Plan City of Rosemead .. 2 013- 2014Mnoal Action Plan APPENDICES Community Development Department 93 Annual Action Plan r:.., -. v—o..,»d FY 2013 -14 1013- 21HUnnusiAcu nMan Reserved Community Development Department 94 Annual Action Plan City of Rosemead ..".,,,, 1. _. T013 -201I Ilnnual IkGoa flag APPENDIX A Glossary of Terms Income Groups: Extremely low income Other very low income Very low income Other low income Low income Federal - moderate income Federal -above moderate income The table below shows the equivalent terms in this Plan, the Consolidated Plan Rule, the National Affordable Housing Act (NAHA), and California law. Income California Con- Consolidated Calif. Level solidated Plan Plan Rule NAHA Law 0 -30 %* Extremely Low Extremely Low Very Low Very Low 31 -50°%* Other Very Low Other Low 51 -80 %* Other Low Moderate Other Low Other Lower 81 -95 %* Fed.- Moderate Middle Moderate Not used *With adjustments. Low - income concentration: A county in which the percentage of low- income households is 10 percent or higher than the statewide percentage. Minority concentration: A county in which the percentage of households in a specific minority group is 10 percent or more, higher than the statewide percentage for that minority group. Community Development Department 95 Annual Action Plan r:n. FY 2013 -14 2013- 2 014 0nnual Action Plan General Definitions of Terms Used with the Consolidate Plan Affordabilitv Gap: The extent to which gross housing costs, including utility costs, exceed 30 percent of gross income. Affordable Housing: Affordable housing is generally defined as housing where the occupant is paying no more than 30 percent of gross income for gross housing costs, including utility costs. AIDS and Related Diseases: The disease of acquired immunodeficiency syndrome or any conditions arising from the etiologic agent for acquired immunodeficiency syndrome. Alcohol /Other Drug Addiction: A serious and persistent alcohol or other drug addiction that significantly limits a person's ability to live independently. Assisted Household or Person: For the purpose of identification of goals, an assisted household or person is one, which during the period covered by the annual plan will receive benefits through the Federal funds, either alone or in conjunction with the investment of other public or private funds. The program funds providing the benefit(s) may be from any funding year or combined funding ,years. A renter is benefited if the person takes occupancy of affordable housing that is newly acquired, newly rehabilitated, or newly constructed, and/or receives rental assistance through new budget authority. An existing homeowner is benefited during the year if the home's rehabilitation is completed. A first -time homebuyer is benefited if a home is purchased during the year. A homeless person is benefited during the year if the person becomes an occupant of transitional or permanent housing. A non - homeless person with special needs is considered as being benefited, however, only if the provision of supportive services is linked to the acquisition, rehabilitation, or new construction of a housing unit and/or the provision of rental assistance during the year. Households or persons who will benefit from more than one program activity must be counted only once. To be included in the goals, the housing unit must, at a minimum, satisfy the HUD Section 8 Housing Quality Standards (see 24 CFR section 882.109). Committed: Generally means there has been a legally binding commitment of funds to a specific project to undertake specific activities. Community Housing Development Organization (CHDO) - A private non - profit, community- based service organization whose primary purpose is to provide and develop decent, affordable housing for the community it serves. Consolidated Plan (or "the plan"): The document that is submitted to HUD that serves as the planning document (comprehensive housing affordability strategy and community development plan) of the jurisdiction and an application for funding under any of the Community Planning and Development formula grant programs (CDBG, ESG, HOME, or HOPWA). Cost Borden> 30 0/.: The extent to which gross housing costs, including utility costs, exceed 30 percent of gross income, based on data published by the U.S. Census Bureau. Community Development Department 96 Annual Action Plan City of Rosemead 2013 — 2014 00011210oUOn Plan Cost Burden > 50% (Severe Cost Burden): The extent to which gross housing costs, including utility costs, exceed 50 percent of gross income, based on data published by the U.S. Census Bureau. Disabled Household: A household composed of one or more persons at least one of whom is an adult (a person of at least 18 years of age) who has a disability. A person shall be considered to have a disability if the person is determined to have a physical, mental or emotional impairment that: (1) is expected to be of long- continued and indefinite duration, (2) substantially impeded his or her ability to live independently, and (3) is of such a nature that the ability could be improved by more suitable housing conditions. A person shall also be considered to have a disability if he or she has a developmental disability as defined n the Developmental Disabilities Assistance and Bill of Rights Act (42 U.S.C. 6001 - 6006). The term also includes the surviving member or members of any household described in the first sentence of this paragraph who were living in an assisted unit with the deceased member of the household at the time of his/her death. Economic Independence and Self - Sufficiency Programs: Programs undertaken by Public Housing Agencies (PHAs) to promote economic independence and self - sufficiency for participating families. Such programs may include Project Self- Sufficiency and Operation Bootstrap programs that originated under earlier Section 8 rental certificate and rental voucher initiatives, as well as the Family Self - Sufficiency program. In addition, PHAs may operate locally developed programs or conduct a variety of special projects designed to promote economic independence and self - sufficiency. Elderly Household: For HUD rental programs, a one or two person household in which the head of the household or spouse is at least 62 years of age. Elderly Person (Housing): A person who is at least 62 years of age. Elderly Person (Public Service): A person who is at least 50 years of age. Emereenev Shelter: Any facility with overnight sleeping accommodations, the primary purpose of which is to provide temporary shelter for the homeless in general or for specific populations of the homeless. Existing Homeowner An owner- occupant of residential property who holds legal title to the property and who uses the property as his/her principal residence. Extremely Low - Income Family: Family whose income is between 0 and 30 percent of the median income for the area, ad determined by HUD with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 30 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. Family: The Bureau of Census defines a family as a householder (head of household) and one or more other persons living in the same household who are related by birth, marriage or adoption. Community Development Department 97 Annual Action Plan ­ I FY 2013 -14 1 .. 2013 -2014 Maoal0elion Plan Familv Self - Sufficiency (FSS) Program: A program enacted by Section 554 of the National Affordable Housing Act which directs Public Housing Agencies (PHAs) and Indian Housing Authorities (IHAs) to use Section 8 assistance under the rental certificate and rental voucher programs, together with public and private resources to provide supportive services to enable participating families to achieve economic independence and self - sufficiency. Federal Preference for Admission: The preference given to otherwise eligible applicants under HUD's rental assistance programs who, at the time they seek housing assistance, are involuntarily displaced, living in substandard housing, or paying more that 50 percent of family income for rent. First -Time Homebuver: An individual or family who has not owned a home during the three - year period preceding the HUD- assisted purchase of a home that must be used as the principal residence of the homebuyer, except that any individual who is a displaced homemaker or a single parent may not be excluded from consideration as a first -time homebuyer on the basis that the individual, while a homemaker or married, owned a home with his or her spouse or resided in a home owned by the spouse. FmHA: The Farmers Home Administration, or programs it administers. For Rent: Year round housing units that are vacant and offered/available for rent. For Sale: Year round housing units that are vacant and offered/available for sale only. Frail Elderlv: An elderly person who is unable to perform at least 3 activities of daily living (i.e., eating, dressing, bathing, grooming, and household management activities). Group Quarters: Facilities providing living quarters that are not classified as housing units. Examples include: prisons, nursing homes, dormitories, military barracks, and shelters. Home: The HOME Investment Partnerships Program, which is authorized by Title II of the National Affordable Housing Act. Homeless Familv With Children: A family composed of the following types of homeless persons: at least one parent or guardian and one child under the age of 18, a pregnant woman, or a person in the process of securing legal custody of a person under the age of 18. Homeless Person: A youth (17 years or younger) not accompanied by an adult (18 years or older) or an adult without children, who is homeless (not imprisoned or otherwise detained pursuant to an Act of Congress or a State law). Homeless Youth: Unaccompanied person 17 years of age or younger who is living in situations described by terms "sheltered" or unsheltered ". Community Development Department 98 Annual Action Plan City of Rosemead - . . I " 1 2013' 2019Anana1ACt18RP13n Homeless Sub o ulations: Include but are not limited to the following categories of homeless persons: severely mentally Al only, alcohol /drug addicted only, severely mentally ill and alcohol/drug addicted, fleeing domestic violence, youth, and persons with HIV /AIDS. HOPE 1: The HOPE for Public and Indian Housing Homeownership Program, which is authorized by Title IV, Subtitle A of the National Affordable Housing Act. HOPE 2: The HOPE for Homeownership of Multifamily Units Program, which is authorized by Title IV, Subtitle B of the National Affordable Housing Act. HOPE 3: The HOPE for Homeownership of Single Family Homes Program, which is authorized by Title IV, Subtitle C of the National Affordable Housing Act. Household: One or more persons occupying a housing unit (U.S. Census definition). See also "Family ". Housing Problems: Households with housing problems include those that: (1) occupy units meeting the definition of Physical Defects; (2) meet the definition of overcrowded; and (3) meet the definition of cost burden greater than 30 %. Housing Unit: An occupied or vacant house, apartment, or a single room (SRO housing) that is intended as separate living quarters. (U.S. Census definition) HUD: The United States Department of Housing and Urban Development. Jurisdiction: A State or unit of general local government. Institutions /institutional: Group quarters for persons under care or custody. (U.S. Census definition) Large Family: Family of five or more persons. Large Related: A household of 5 or more persons, which includes at least one person, related to the householder by blood, marriage or adoption. Lead -Based Paint Hazard: Any condition that causes exposure to lead from lead - contaminated dust, lead - contaminated soil, lead - contaminated paint that is deteriorated or present in accessible surfaces, friction surfaces, or impact surfaces that would result in adverse human health effects as established by the appropriate Federal agency. (Residential Lead -Based Paint Hazard Reduction Act of 1992 definition.) LIHTC: (Federal) Low Income Housing Tax Credit. Community Development Department 99 Annual Action Plan ri, of Rosemead FY 2013 -14 2013- 2014 Annual Action Wan Low - Income Families: Low- income families whose incomes do not exceed 50 percent of the median family income for the area, as determined by HUD with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 50 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. Low - Income Concentration: An area where the total household incomes do not exceed 80 percent of the median income for the area, as determined by HUD with adjustments for smaller and larger families. (This term corresponds to low- and moderate - income households in the CDBG Program.) Middle - Income Families: Family whose income is between 80 percent and 95 percent of the median income for the area, as determined by HUD with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 95 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. Minori The City of Rosemead recognizes the following racial and ethnic categories: Black (Non- Hispanic) Hispanic (all races) American Indian, Eskimo or Aleut Asian and Pacific Islander Minorite Concentration: Any area with greater than 40 percent minority household. Moderate Income Family: Family whose income is between 80 percent of the median income for the area, as determined by HUD with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 80 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. Moderate- Income Concentration: An area where the total household incomes are between 81 percent and 95 percent of the median income for the area, as determined by HUD with adjustments for smaller and larger families. (This definition is different than that for the CDBG Program.) Non - Elderlv Household: A household, which does not meet the definition of "Elderly Household," as, defined above. Non - Homeless Persons with Special Needs: Includes frail elderly persons, persons with AIDS, disabled families, and families participating in organized programs to achieve economic self - sufficiency. Community Development Department 100 Annual Action Plan City of Rosemead cv lm z 1n 2013 -2014 Mini Ac00o PW Non - Institutional: Group quarters for persons not under care or custody. (U.S. Census definition used) Occupied Housing Unit: A housing unit that is the usual place of residence of the occupant(s). Other Household: A household of one or more persons that does not meet the definition of a Small Related household, Large Related household or Elderly Household. Other Income: Households whose incomes exceed 80 percent of the median income for the area, as determined by the Secretary, with adjustments for smaller and larger families. Other Low - Income: Households whose incomes are between SI percent and 80 percent of the median income for the area, as determined by HUD, with adjustments for smaller and larger families, except that HUD may establish income ceilings higher or lower than 80 percent of the median for the area on the basis of HUD's findings that such variations are necessary because of prevailing levels of construction costs or fair market rents, or unusually high or low family incomes. (This term corresponds to moderate- income in the CDBG Program.) Other Vacant: Vacant year round housing units that are not For Rent or For Sale. This category would include Awaiting Occupancy or Held. Overcrowded: A housing unit containing more than one person per room. (U.S. Census definition) Rent Burden > 30% (Cost Burden): The extent to which gross rents, including utility costs, exceed percent of gross income, based on data published by the U.S. Census Bureau. Rent Burden > S0% (Severe Cost Burden): The extent to which gross rents, including utility costs, exceed 50 percent of gross income, based on data published by the U.S. Census Bureau. Rental Assistance: Rental assistance payments provided as either project -based rental assistance or tenant rental assistance. Rent: A household that rents the housing unit it occupies, including both units rented for cash and units occupied without cash payment of rent. (U.S. Census definition) Renter Occupied Unit: Any occupied housing unit that is not owner occupied, including units rented for cash and those occupied without payment of cash rent. Rural Homelessness Grant Proeram: Rural Homeless Housing Assistance Program, which is authorized by Subtitle G, Title IV of the Stewart B. McKinney Homeless Assistance Act Secondary Housing Activity: A means of providing or producing affordable housing -- such as rental assistance, production, rehabilitation or acquisition -- that will receive fewer resources and less emphasis than primary housing activities for addressing a particular housing need. (See also, "Primary Housing Activity ".) Community Development Department 101 Annual Action Plan — _, FY 2013 -14 2013- 1014AsoualAtdon plan Section 215: Section 215 of Title 11 of the National Affordable Housing Act. Section 215 defines "affordable" housing projects under the HOME program. Service Needs: The particular services identified for special needs populations, which typically may include transportation, personal care, housekeeping, counseling, meals, case management, personal emergency response, and other services to prevent premature institutionalization and assist individuals to continue living independently. Severe Cost Burden: See Cost Burden > 50 %. Severe Mental Illness: A serious and persistent mental or emotional impairment that significantly limits a person's ability to live independently. Sheltered: Families and persons whose primary nighttime residence is a supervised publicly or privately operated shelter, including emergency shelters, transitional housing for the homeless, domestic violence shelters, residential shelters for runaway and homeless youth, and any hotel /motel/ apartment voucher arrangement paid because the person is homeless. This term does not include persons living doubled up or in overcrowded or substandard conventional housing. Any facility offering permanent housing is not a shelter, or are its residents homeless. Small Related: A household of 2 to 4 persons which includes at least one person related to the householder by birth, marriage, or adoption. Substandard Condition and not Suitable for Rehab.: By local definition, dwelling units that are in such poor condition as to be neither structurally nor financially feasible for rehabilitation. Substandard Condition but Suitable for Rehab.: By local definition, dwelling units that do not meet standard conditions but are both financially and smicmrally feasible for rehabilitation. This does not include units that require only cosmetic work -, correction or minor livability problems or maintenance work. Substantial Amendment: A major change in an approved housing strategy. It involves a change to the five -year strategy, which may be occasioned by a decision to undertake activities or programs inconsistent with that strategy. Substantial Rehabilitation: Rehabilitation of residential property at an average cost for the project in excess of $25,000 per dwelling unit. Supportive Housiin: Housing, including Housing Units and Group Quarters that have a supportive environment and includes a planned service component. Supportive Service Need in FSS Plan: The plan that PHAs administering a Family Self - Sufficiency program are required to develop to identify the services they will provide to participating families and the source of funding for those services. The supportive services may include child care; transportation; remedial education; education for completion of secondary or pose secondary schooling; job training, preparation of counseling; substance abuse treatment and Community Development Department 102 Annual Action Plan City of Rosemead 2813 -2114 AnnualAcaan Plan counseling; training in homemaking and parenting skills; money management, and household management; counseling in homeownership; job development and placement; follow -up assistance after job placement; and other appropriate services. Supportive Services: Services: Services provided to residents of supportive housing for the purpose of facilitating the independence of residents. Some examples are case management, medical or psychological counseling and supervision, childcare, transportation, and job training. Tenant -Based (Rental) Assistance: A form of rental assistance in which the assisted tenant may move from a dwelling unit with a right to continued assistance. The assistance is provided for the tenant, not for the project. Total Vacant Housing Units: Unoccupied year round housing units. (U.S. Census definition) Transitional Housing: A project that is designed to provide housing and appropriate supportive services to homeless persons to facilitate movement to independent living within 24 months, or longer period approved by HUD. Unsheltered: Families and individuals whose primary nighttime residence is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings (e.g., streets, parks, alleys). Vacant Awaiting Occupancy or Held: Vacant year round housing units that have been rented or sold and are currently awaiting occupancy, and vacant year round housing units that are held by owners or renters for occasional use. (U.S. Census definition) Vacant Housing Unit: Unoccupied year -round housing units that are available or intended for occupancy at any time during the year. Worst -Case Needs: Unassisted, very low - income renter households who pay more than half of their income for rent, five in seriously substandard housing which includes homeless people) or have been involuntarily displaced. Year Round Housing Units: Occupied and vacant housing units intended for year round use. (U.S. Census definition.) Housing units for seasonal or migratory use me excluded. Community Development Department 103 Annual Action Plan rip, of Rncemead FY 2013 -14 Y013 -20MARM ActionPlan Reserved Community Development Department 104 Annual Action Plan City of Rosemead xv on 111 a " 2013- 2MAllivalActlunPlaa APPENDIX B Housing/Social Service Groups American Red Cross San Gabriel Pomona Valley Chapter 430 Madeline Drive Pasadena CA 91105 Boys & Girls Club of West San Gabriel Valley 328 S. Ramona Avenue Monterey Park, California 91754 Catholic Rainbow Outreach 14419 Carmenita Road Whittier, California 90605 City of Rosemead Garvey Community Center 9108 Garvey Avenue Rosemead, California 91770 City of Rosemead Rosemead Community Center 3936 North Muscatel Rosemead, California 91770 Community Advocates for People's Choice 7200 Greenleaf Avenue, Suite 170 Whittier, California 90602 County of Los Angeles - Department of Health Services 313 N. Figueroa Street Los Angeles, California 90012 Family Counseling Services 121 S. Santa Anita Street San Gabriel, California 91776 Family Promise 10005 E. Las Tunas, 4525 San Gabriel, California 91776 Housing Authority County of Los Angeles 12131 Telegraph Road Santa Fe Springs, California 90670 Intercommunity Blind Center 7702 S. Washington Boulevard Whittier, California 90602 Intercommunity Child Guidance Center 8106 Broadway Avenue Whittier, California 90606 L.A. Centers for Alcohol and Drug Abuse 11015 Bloomfield Avenue Santa Fe Springs, California 90670 Los Angeles Homeless Services Authority 548 South Spring Street, Suite 400 Los Angeles, California 90013 Merci 525 N. Chandler Avenue Monterey Park, California 91754 Morrison Health Care 1605 Eastlake Avenue Los Angeles, California 90033 People for People 860 E. Mission Drive San Gabriel, California 91776 Rosemead High School 9063 E. Mission Drive Rosemead, California 91770 Rosemead School District 3907 Rosemead Boulevard Rosemead, California 91770 Rio Hondo Temporary Home 12300 Fourth Street, Building 213 Norwalk, California 90650 Community Development Department 105 Annual Action Plan rin, of x ncrmead FY 2013 -14 2013 -2814 AnnualAetion Plan Salvation Army 125 E Valley Boulevard San Gabriel. California 91776 So. California Alcohol and Drug Programs 11500 Paramount Boulevard Downey, California 90241 So. California Rehabilitation Services 7830 Quill Drive, Suite D Downey, California 90242 The So. California Housing Rights Center 3415 S. Sepulveda Boulevard, Suite 150 Los Angeles, California 90034 Vietnamese American Senior Association 9241 Valley Boulevard, Suite 104 Rosemead, California 91770 Volunteer's Center of San Gabriel Valley 464 E. Walnut Street, Suite 238 Pasadena, California 91101 YMCA of West San Gabriel Valley 401 East Carta Street Alhambra, California 91801 YWCA- Wings volumeer(ivvwcasev ore (626) 960 -2995 Community Development Department 106 Annual Action Plan City of Rosemead cv In i 111 2013 —2014 M16119600 P12R APPENDIX C City of Rosemead's Low and Moderate - Income "Target Areas" & "Deteriorating Areas" Community Development Department 107 Annual Action Plan rin, of R ncemead FY 2013 -14 2013 -2014 Wool Action Plan E N F 4�* 2000 CENSUS t 1' 1 � 1 i a k rI 1` LEGEND i.rr qry BouMary 1/ — Stree6 I -10 Fwd ® CRY pants — O cete 1➢00 Trxis F-1 a� Community Development Department 108 Annual Action Plan City of Rosemead ev1m1 11 .2013- 2A14Anno81AedooPlsn APPENDIX D Proof of Public Hearing Annual Action Plan for Fiscal Year Published January 31, 2013 Rosemead Reader Community Development Department 109 Annual Action Plan n.... sa..........4 FY 2013 -14 M13 -2014 banal Action Plan Reserved Community Development Department 110 Annual Action Plan Ciry of Rosemead ....---- -- 2013- 2014Mnual0c0onPlan NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that on Tuesday, February 12, 2013, a public hearing will be held before the Rosemead City Council for citizens input into the development of the City's Annual Action Plan for the period of July 1, 2013 through June 30, 2014. The Annual .Action Plan includes the proposed activities, resources and expenditures for the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. The City of Rosemead welcomes any recommendations, suggestions, or other input on the City's Fiscal Year 2013 -14 Annual Action Plan. The Annual Action Plan most be prepared according to the U.S. Department of Housing and Urban Development (HUD) regulations. A copy of HUD's final rule (issued January 5, 1995, Federal Register) is available upon request. HUD requires an Annual Action Plan in order for the City to receive federal funds under the CDBG and HOME programs. in past years, these monies has been used for a wide variety of activities, including housing rehabilitation, commercial rehabilitation, code enforcement, graffiti removal and various capital improvements including street improvements, curb cuts for the handicapped and park facilities. Federal funding awards have not yet been announced. While the City has not yet been notified of the grant amounts that will be available to meet identified needs within Rosemead for the FY 2013 -14, it is estimated that the City's total CDBG and HOME funding allocations will be very similar to the current year's allocations ($682,256 and $228,955 respectively), but will not be certain until federal notification of awards. Cuts to the CDBG and FIOME program are being considered by Congress at this time. It should be noted that under the CDBG program eligible projects must either provide benefits to low or moderate - income persons, eliminate slum or blighted conditions, or is an urgent need In addition, at least 70% or more of the FY 2013 -14 entitlement total must be used for activities benefiting low and moderate- income residents of Rosemead. Of the HOME funds received, funds can only be used for housing activities benefiting low or moderate - income persons. The City of Rosemead intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodations are required, please call Michelle Ramirez, Community Development Director, at (626) 569 -2158, at least 48 hours prior to the February 12'" Public Hearing. Citizens' wishing to comment on the City's 2013 -14 Annual Action Plan after the February 12'^ public hearing must do so in writing by 5:00 p.m. on Tuesday, April 23, 2013. Written comments must be addressed to: City of Rosemead Community Development Department 8838 E. Valley Boulevard Rosemead, California 91770 Attention: Mrs. Michelle Ramirez, CD Director It is anticipated that the Rosemead City Council will take final action on the 2013 -14 Annual Action Plan at a City Council meeting to be held on April 23, 2013. NOTICE IS FURTHER GIVEN that on Tuesday, February 12, 2013, at the hour of 7:00 p.m., or as soon thereafter as the matter may be heard, the Rosemead City Council will hold a public hearing in the Council Chambers at City Hall, 8838 E. Valley Boulevard, Rosemead, California 91770, for the solicitation of public comment on the City of Rosemead's 2013 -14 Annual Action Plan from citizens and interested parties. All interested persons may attend at said time and testify in this matter. Further information may be obtained by contacting Michelle Ramirez. NOTICE IS FURTHER GIVEN that if you challenge the aforementioned action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City at, or prior to the public hearing. DATED THIS 31 B1 DAY OF JANUARY, 2013. Jeff Allred, City Manager City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 Community Development Department III Annual Action Plan FY 2013 -14 2013- 2014A60921 Ac000 Plan Reserved Community Development Department 112 Annual Action Plan City of Rosemead RvI Wa_ie 2013- 201411nnuat Action Plan Appendix E Proof of Public Notice Annual Action Plan for Fiscal Year 30 -Day Review Period Published March 21, 2013 Rosemead Reader Community Development Department 113 Annual Action Plan r;n, FY 2013 -14 2013 -20W Annual AcHen Plan Reserved Community Development Department 111 Annual Action Plan City of Rosemead Fv ?n i c_i n - 2013 -2014 Annual Action Plan PUBLIC NOTICE TO ALL INTERESTED AGENCIES, GROUPS AND PERSONS The City of Rosemead', Annual Action Plan for the Fiscal Year (FY) period July 1, 2013 through June 30, 2014 will be available for public review and comment beginning Thursday, March 21, 2013. The Annual Action Plan includes the proposed activities, resources and expenditures for the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. The City of Rosemead welcomes any written recommendations, suggestions, or other input on the City's Fiscal Year 2013 -14 Annual Action Plan. The Annual Action Plan must be prepared according to the U.S. Department of Housing and Urban Development (HUD) regulations. A copy of HUD's final rule (issued January 5, 1995, Federal Register) is available upon request. HUD requires an Annual Action Plan in order for the City to receive federal funds under the CDBG and HOME programs. In past years, these monies has been used for a wide variety of activities, including housing rehabilitation, commercial rehabilitation, code enforcement, graffiti removal and various capital improvements including street improvements, curb cuts for the handicapped and park facilities. Federal funding awards have not yet been announced, however cuts to the CDBG and HONE program are being considered by Congress at this time While the City has not yet been notified of the grant amounts that will be available to meet identified needs within Rosemead for the FY 2013 -14, it is estimated that the City will receive an 8% decrease in its current $682,256 allocation of CDBG funds and $228,955 allocation of HOME funds, but will not be certain until federal notification of awards. It should be noted that only three broad funding categories are considered eligible under CDBG - regulations. A project must either provide benefits to low or moderate -income persons, eliminate slum or blighted conditions, or is an argent need. In addition, of the CDBG funds received, no more than 15% of the annual grant amount can be used for public services and no more than 20% of the grant amount can be used for Planning and Administrative services. More than 70% of all funds received most be used for low -to- moderate income activities. Of the HOME funds received, no more than 10% can be used for administrative and program delivery activities. 15% is set aside for Community Housing Development Organizations, as constituted under the regulations. The balance of funds can only be used for housing activities. The FY 2013 -2014 .Annual Action Plan will be available for public examination and copying starting Thursday, March 21, 2013. Persons interested in reviewing the Annual Action Plan may do so by contacting Michelle G. Ramirez, Community Development Director, at (626) 569 -2158 or the City Clerk's Office at (626) 569- 2171, or the Rosemead Library at (626) 573 -5220. Citizens wishing to comment on the FY 2013 -2014 Annual Action Plan most do so in writing. Written comments will be accepted for a period of thirty days from March 21, 2013 or no later than 6:00 p.m. on Tuesday, April 23, 2013. Written comments must be addressed to: City of Rosemead Community Development Department 8838 E. Valley Boulevard Rosemead, California 91770 Attention: Mrs. Michelle Ramirez Community Development Dvector The City of Rosemead plans to minimize displacement of persons as a result of CDBG and HOME funded activities by concentrating the expenditure of these funds on activities that: 1. Involve housing rehabilitation moderate in nature, or 2. Include administrative and planning costs not accepting displacement_ However, understanding that certain projects undertaken with CDBG and HOME funds could result in displacement, the City of Rosemead has developed a plan to assist persons actually displaced by CDBG and HOME activities. This plan requires that the City provide replacement housing and relocation assistance and benefits in conformance with Section 104(d) of the Housing and Community Development Act of 1974, as amended, and the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. A copy ofthe plan is available for public inspection. In addition, pursuant to Section 508 of the Act, the City of Rosemead has developed and is following a detailed Citizen Participation Plan. A copy of the plan is available for public inspection. NOTICE OF DOCUMENT AVAILABILITY: Notice is hereby given that copies of the Fiscal Year 2013 -2014 Action Plan will be available from March 21, 2013 through April 23, 2013 at the City of Rosemead's Community Development Department and the City Clerk's Office, as well as the Rosemead Library. Interested parties wishing to obtain a copy, in either written or alternate format, should contact Michelle G. Ramirez Community Development Department 115 Annual Action Plan tiro of Rneemead FY 2013 -14 DATED THIS 2 1 r DAY OF MARCH, 2013 2013 — 2014 0aonal Action Plan Jeff Allred, City Manager City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 Commuruty Development. Department 116 Annual Action Plan City of Rosemead Iv I., 11 �- 2013- 2014AMURI etiOMOU APPENDIX F Proof of Public Hearing Annual Action Plan for Fiscal Year Published April 11, 2013 Rosemead Reader Community Development Department 117 Annual Action Plan r„„ w FY 2013 -14 2813 -20 hnualACtienPlan Reserved Community Development Department 118 Annual Action Plan City of Rosemead 111�11 „ � - 2013- 4O14AOnoalAcHenPlan CITY OF ROSEMEAD FISCAL YEAR 2013 -14 ANNUAL ACTION PLAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that on Tuesday, April 23, 2013, a public hearing will be held before the Rosemead City Council for citizens input on the adoption of the City's Annual Action Plan for the Fiscal Year (FY) period July 1, 2013 through dune 30, 2014. The Annual Action Plan includes the proposed activities, resources and expenditures for the Community Development Block Grant (CDBG) program. The Annual Action Plan includes the proposed activities, resources and expenditures for the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. The City of Rosemead welcomes any recommendations, suggestions, or other input on the City's Fiscal Year 2013 -14 Annual Action Plan. The Annual Action Plan must be prepared according to the U.S. Department of Housing and Urban Development (HUD) regulations. A copy of HUD's final rule (issued January 5, 1995, Federal Register) is available upon request HUD requires an Annual Action Plan in order for the City to receive federal funds under the CDBG and HOME programs. In past years, these monies has been used for a wide variety of activities, including housing rehabilitation, commercial rehabilitation, code enforcement, graffiti removal and various capital improvements including street improvements, cub cuts for the handicapped and park facilities. FUNDING SOURCES AVAILABLE FOR USE: The Federal government is currently working on allocating CDBG and HOME funding awards and has not yet announced the final amounts to each participating community. While the City has not yet been notified of the final amounts that will be available to meet identified needs within Rosemead for the FY 2013 -14, HUD has wanted that it is estimated that Rosemead will receive a 5.1% decrease to both its current $682,256 allocation of CDBG funds and $228,955 allocation of HOME funds based on the 2013 Sequestration. When these estimated figures are combined with anticipated program income, and projected carryover funds, the City anticipates having a total of approximately $914,564 (5647,460 FY 2013 -14 allocation, $11,185 anticipated program income, and $255,919 FY 2012 -13 carryover funds) in CDBG funds available and $596,122 ($217,278 FY 2013 -14 allocation and $378,844 FY 2012 -13 carryover funds) in HOME funds available for in the FY 2013 -14. It should be noted that under the CDBG program eligible projects must either provide benefits to low or moderate- income persons, eliminate slum or blighted conditions, or is an urgent need. In addition, at least 70% or more of the FY 2013 -14 entitlement total must be used for activities benefiting low and moderate - income residents of Rosemead. Of the HOME funds received, funds can only be used for housing activities benefiting low or moderate - income persons. In the interest of achieving proposed activities listed in the City's proposed .Action Plan, the following uses of CDBG and HOME funds are projected in the fiscal year 2013 -14. These activities could change if the actual amount of funds received is less /more than projected. Community Development Department 119 Annual Action Plan City of Rosemead FY 2013 -14 2013 - 2014 Annnal Action Plan �`c'tl'A.20132014 CDBG Allocation -- x City Administration - City Administration General Administration $111,492 General Administration —Pro am income $ 2,237 Fair Rousing Contract 21,728 $ 18,000 Subtotal $131,729 Rehabilitation Subtotal Administration $ $233,495 . Emergency Grants S 10,000 Grants $100,000 Rebates $ 15,000 Lead/Asbestos Testing Down Payment Assistance Program $ 11,000 Lead/Asbestos Remediation $ $ 60,000 Subtotal S429,495 Public Safety— 527,882 Community Housing Development Organization CHDO Code Enforcement $247,273 Subtotal $247,273 Social Services $ 4,346 Family Counseling Services $ 5,000 Famil Promises 32,592 $ 5,000 People for People $ 10,000 Senior Nutrition Services $ 77,119 Senior Nutrition Services — Pro am Income $ 8,948 Subtotal $106,067 Total CDBG Allocation $914,564 ?`t ✓ ., 2 t t15� r ;52013-2014 HOME Allocation City Administration - General Administration $ 21,728 General Administration - Carryover $ 9,574 Subtotal $ 31,302 Rehabilitation Owner-Occupied Rehabilitation Loans $ 317,882 Down Payment Assistance Program $ 210,000 Subtotal $ 527,882 Community Housing Development Organization CHDO Rio Hondo CDC (Operating) $ 4,346 Rio Hondo CDC (Affordable Housing Program) $ 32,592 Sublotal $ 36,938 Total HOME Allocation $ 596,122 The City of Rosemead plans to minimize displacement of persons as a result of CDBG and HOME funded activities by concentrating the expenditure of these funds on activities that 1. Involve housing rehabilitation moderate in nature, or 2. Include administrative and planning costs not accepting displacement. However, understanding that certain projects undertaken with CDBG and HOME funds could result in displacement, the City of Rosemead has developed a plan to assist persons acmally displaced by CDBG and HOME activities. This plan requires that the City provide replacement housing and relocation assistance and benefits in conformance with Section 104(d) of the Housing and Community Development Act of 1974, as amended, and the Community Development Department 120 Annual Action Plan City of Rosemead PV on i a -t e 2013 -2914 Annual Action Plan Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. A copy of the plan is available for public inspection. In addition, pursuant to Section 508 of the Act, the City of Rosemead has developed and is following a detailed Citizen Participation Plan. A copy of the plan is available for public inspection. The FY 2013 -14 Annual Action Plan is currently available for public examination and copying. Persons interested in reviewing the Annual Action Plan may do so by contacting Michelle G. Ramirez, Community Development Director, at (626) 569 -2158 or the City Clerk's Office at (626) 569 -2171, or the Rosemead Library at (626) 573 -5220. Citizens wishing to comment on the FY 2013 -14 Annual Action Plan must do so in writing. Written comments will be accepted for a period of thirty days from March 21, 2013 or no later than 6:00 p.m. on Tuesday, April 23, 2013. Written comments must be addressed to: City of Rosemead Community Development Department 8838 E. Valley Boulevard Rosemead, California 91770 Attention: Mrs. Michelle Ramirez Community Development Director It is anticipated that the City of Rosemead's FY 2013 -14 Annual Action Plan will be submitted to the U. S. Department of Housing and Urban Development by May 15, 2013. NOTICE IS FURTHER GIVEN that on Tuesday, April 23, 2013, at the hour of 7:00 p.m., or soon thereafter as the matter may be heard, the Rosemead City Council will hold a public hearing in the Council Chambers at City Iiall, 8838 E. Valley Boulevard, Rosemead, California 91770, for the solicitation of public comment on the adoption of the City of Rosemead's Fiscal Yew 2013 -14 Annual Action Plan from citizens and interested parties. All interested persons may attend at said time and testify in this matter. Further information may be obtained by contacting Michelle G. Ramirez. NOTICE IS FURTHER GIVEN that if you challenge the aforementioned action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City at, or prior to the public hearing. DATED THIS 1 F^ DAY OF APRIL, 2013. Jeff Allred, City Manager City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 Community Development Department 121 Annual Action Plan City of Rosemead FY 2013 -14 2013- 2014MOOalheObO P1a0 Reserved Community Development Department 122 Annual Action Plan City of Rosemead FY 2013 -14 - Y013— Y014 Annual Action Plan APPENDIX G CITY OF ROSEMEAD CITIZEN PARTICIPATION PLAN (For all Federally Funded Grant Programs) INTRODUCTION Pursuant to Section 104(a)(3) of the Housing and Community Development Act of 1974 as amended, the City of Rosemead first adopted this Citizen Participation Plan in June of 1978 (previously revised in 1979, 1988, and 1991). By doing so, the City acknowledges the integral role of citizen participation in the process of planning and development, and the execution of the Community Development Block Grant (CDBG) Program, and all other Federally Funded Grant Programs. This document outlines basic tenets of the citizen participation regulations and will remain in effect throughout the implementation of the City's entitlement awards from the federal government, or until these funds are completely exhausted. The following details Rosemead's Citizen Participation Plan: POLICY STATEMENT It is the policy of the City of Rosemead to provide for full involvement by the community and its residents in the planning, development, implementation and evaluation of programs funded under the Housing and Community Development Act of 1974, as amended, including the Community Development Grant (CDBG) Program and HOME Investment Partnership Act (HOME). CDBG is a federal entitlement grant that allows entitlement jurisdictions to undertake a variety of housing and community development programming for persons who are primarily low to moderate income. The HOME program provides funding for a variety of affordable housing development and assistance. This Citizen Participation Plan sets forth the procedures and guidelines to be implemented by the City to provide for the continuing participation by the citizens of Rosemead. The City acknowledges the need for, and the role, of citizen involvement, but also recognizes that the final determination and responsibility for policy development rests with the City Council. This plan may be amended from time to time and shall remain in effect until superseded by a new plan or until the City no longer participates in programs that require such a plan. Citizen Participation does not restrict the responsibility or the authority of the City for the development execution of its Consolidated Plan and Annual Action Plan. Community Development Department 123 Annual Action Plan City of Rosemead FY 2013 -14 SCOPE OF PARTICIPATION A. Citizens' Roles 2013 -2019 Annual Action Plan All citizens of Rosemead are encouraged to participate in the public meetings and hearings and to contact the City's Community Development Department with regard to any questions they may have concerning the process and programs under the Consolidated Plan. In general, the City holds two (2) public hearings during the course of its program year. One is regarding community needs for the Consolidated Plan or Annual Action Plan and one is regarding the funding of projects for the fiscal year. Other public hearings may also be held. The City also holds a planning meeting during the development of its Consolidated Plan or Annual Action Plan at a minimum of one City Council Meeting. In addition, the Consolidated Plan and /or Annual Action Plan, is published for a 30 -day comment period. The City's annual report, known as CAPER (Consolidated Annual Performance and Evaluation Report) is published annually for a 15 -day comment period. All public hearings and meetings take place in the Council Chambers located at City Hall, 8838 E. Valley Boulevard, Rosemead, California 91770, unless another location and /or time is publicized in advance. Questions and comments regarding the Citizen Participation Plan may be addressed to Ms. Michelle Ramirez, Community Development Director Citv of Rosemead Community Development Department 8838 E. Valley Boulevard Rosemead, California 90771 Telephone Number: (626) 569 -2158 mramirez d Avofrosemead -ora B. Written Comments The City encourages the submission of views and written comments by citizens regarding the Citizen Participation Plan,' Consolidated Plan, Annual Action Plan and CAPER. The comments may be submitted to the City's Acting Community Development Director or the City Clerk at any time. In addition, comments may be submitted to the City Council at any public hearing meeting. The City will respond to all written comments within fifteen (15) working days and state the reasons for the action taken on the proposal or view. All comments or views that were not accepted will be attached to the final plan, amendment or performance evaluation, along with the reasons why they were not accepted. Community Development Department 124 Annual Action Plan City of Rosemead FY 2013 -14 - " 2013 -2814 Annual ACtiooPlan C. Cm's Role I. Technical Assistance and Accessibility To help facilitate citizen input, the City will provide technical assistance, through its staff, to the community-wide and neighborhood associations and to groups of low - to- moderate income residents who request such assistance. Questions regarding specific programs can be answered by program staff and guidelines for programs will be made available on request. There is no charge for one copy of program materials. On request, the City will make available translators /interpreters for speakers other than English, as available, for meetings and hearings relating to the Consolidated Plan, Annual Action Plan and CAPER. The City's primary languages are Chinese, Spanish and Vietnamese. Public hearings will be held in the City Council Chambers, which are accessible to the handicapped and disabled. Persons requiring translation should contact the City Clerk at least 72 hours in advance of the meeting to make arrangements. The City Clerk can be reached at 626 -569 -2171. Citizens with handicaps /disabilities who need special accommodation in order to access program information must contact the City Clerk at least 72 hours in advance with its reasonable accommodation request. Reasonable accommodation includes the following: providing materials in a different and /or larger typeface /font; providing materials in an alternative medium, making special arrangements for meeting attendance. The City Clerk can be reached at 626 -569 -2171. 2. Public Information In order for citizens to become informed and involved in the program, the City will provide comprehensive access to program information. The following information will be made available during the planning process of program development and implementation: a. Amount of Entitlement b. Types of activities that are eligible for funding and activities previously funded c. Ineligible activities d. Schedule of meetings and hearings and the process to be followed by the City in approving applications In addition, documents relevant to the Consolidated Plan, funding and reporting processes are available to all citizens during normal working hours. Normal working hours are defined, as Monday through Thursday from 7:00 to 6:00 p.m. Copies of the following materials are available for review at City Hall: a. Mailings and promotional material b. Records of hearings and meetings c. Prior applications d. Reports required by HUD Community Development Department 125 Annual Action Plan City of Rosemead FY 2013 -14 2013— 2MMnoal AcGOa Plan e. Regulations and issuances governing aspects of the program f Records of prior use of funds for the last five (5) years Citizen involvement, as stated earlier, will be sought in the development, implementation and evaluation stages of the City's plan. This will be accomplished in the following counter: CONSOLIDATED PLAN DEVELOPMENT Citizens will be invited to provide Input into development of the 5 -Year Strategic Plan, including identification of needs and setting of priorities, through public hearings and/or community meetings and public comment period, as scheduled by the City of Rosemead. IMPLEMENTATION Citizen involvement in the program implementation shall be in the form of public hearings and/or community meetings, as scheduled by the city of Rosemead. EVALUATION Citizens will be given the opportunity to review and comment on the entitlement programs, including the opportunity to review evaluation of the program, projects and activities. This will be in the form of public comment period and/or public hearing as applicable. PUBLIC HEARINGS AND MEETINGS Public hearings shall provide the major source of citizen input on proposed neighborhood improvement programs, activities, policies and procedures. At a minimum, the City will conduct two separate public hearings at two (2) different stages of the program year in order to address housing and community development needs. At least one of these hearings will be conducted before the proposed Consolidated Plan/Annual Action Plan is adopted. All public hearings will be held in the Council Chambers, which are accessible to the handicapped/disabled. To ensure that all city residents have ample opportunity to take notice of all scheduled public hearings, all notices regarding such hearings, including the date, time and location, shall be published in a local newspaper of general circulation at least ten (10) days prior to date of public hearing. All notices will be published in the Rosemead Reader, as well as posted. Materials are available at City Hall and at the Rosemead Library. The Council may hold additional hearings as necessary for the Plan, evaluation and/or substantial amendments to the adopted Plan. All hearings will be noticed in the same manner as hearings for the Plan process. Minutes of all hearings shall be kept by the City in accordance with its standard practice. Copies of minutes shall be available on request, in accordance with City's adopted practice. The City shall also consult with the cities of the surrounding jurisdiction, with Counry Public Health and with the Department of Social Services, as well as with the State as applicable, with its regional partners and with local non -profit organizations as part of the process. Community Development Department 126 Annual Action Plan City of Rosemead FY 2013 -14 2013 —2 014 0ooua1 uenPlan PUBLIC HEARING NOTICES As stated above, in order to give adequate notice of public hearings, the City shall publish a legal notice in a newspaper of general circulation. In addition, all notices shall also be posted and/or available at City Hall, the public library and to several posting areas in general use throughout the City. All legal notices shall be published at a minimum of ten (10) days prior to the hearing and shall contain the following: A. Date of the Hearing B. Time of the Hearing C. Place of the Hearing D. Topics to be considered E. Basic information and/or Summary PROGRAM AMENDMENTS U.S. Department of Housing and Urban Development regulations state that a grantee shall amend its Consolidated Plan submission whenever it decides not to carry out an activity described in the Consolidated Plan, to carry out an activity not previously described, or to substantially change the purpose, scope, location, or beneficiaries of an activity. Furthermore, the grantee is required to develop and make public its criteria for what constitutes a substantial change. A substantial change is herein defined as any amendment that changes program beneficiaries, the location of approved activities and major budget shifts between approved activities. A major budget shift is defined as an increase or decrease in budget of more than 25 %. In the event that an amendment to the Consolidated Plan qualifies as a substantial change, citizens will be given an opportunity to participate in the planning process. This opportunity wilt be afforded to the citizens in the following manner: A. Publication of Information for 30 -day Comment Period B. Adoption of change through public hearing process, as outlined above C. Publication of 30 -day comment period and notification of public hearing may ran concurrently. All substantial amendments to the Consolidated Plan and any and all amendments to the Citizen Participation Plan will be reviewed by and must receive approval from the City Council. CITIZEN SERVICE REQUESTS AND GRIEVANCE PROCEDURE Citizens should be aware that any questions or grievances, regarding entitlement programs and projects can be submitted to Community Development located at 8838 E. Valley Boulevard During the actual development of the Consolidated Plan submission, written concerns or complaints regarding the Plan shall initiate a written response indicating assessment of the complaint and/or proposals and actions taken to address the complaints an&or proposals before final submission of the Plan to HUD as outlined in °B. Written Comments ". The City shall ensure that reasonable attempts are made to respond to questions or complaints in a timely manner, usually within fifteen (15) working days after receipt of the inquiry. Community Development Department 127 Annual Action Plan rs,., „eu,.a --d FY 2013 -14 2013 -2a14 Annual Action Plan If complaints are not addressed at the City level, citizens may forward such concerns or complaints to HUD. Although HUD will consider objections submitted at any time, such objections should be submitted within thirty (30) days of the submission of either the Consolidated Plan or Performance Report to HUD. Any written inquiries submitted to HUD should be addressed as follows: U.S. Department of Housing and Urban Development Los Angeles Area Office, CPD Division 611 West Sixth Street Los Angeles, CA 90017 Objections submitted to HUD must meet one or more of the following criteria: A. The description of needs and objectives are plainly inconsistent with available facts and data. B. The activities to be undertaken are plainly inappropriate to meeting the needs and objectives identified by the applicant jurisdiction. C. The submission does not comply with specific requirements or law. D. The submission proposes the undertaking of ineligible activities. Community Development Department 128 Annual Action Plan Pity of RncamP�d ry �m a -, n ATTACHMENT "B" STANDARD FORM PROFESSIONAL SERVICES "MOU" SCOPE OF SERVICES FY 2013 - 2014 PROJECT — Code Enforcement Program The DEPARTMENT shall administer a code enforcement program in eligible low and moderate - income block groups based on an official designation of deteriorating and /or deteriorated area for the CITY meeting U.S. Department of Housing and Urban Development national objective of benefiting low- and - moderate income households (see Exhibit 1). 570.208 (a) (2): Limited Clientele activities (i) An activity which benefits a limited clientele, at 51 percent of whom are low -or moderate - income persons. (B) Require information on family size and income so that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the low and moderate income limit. (LMC) The DEPARTMENT shall have the goal, in accordance with its Scope of Service, to provide services in eligible low and moderate - income block groups between July 1• 2013 and June 30. 2014, using available program funds list below. The DEPARTMENT WILL BE RESPONSIBLE FOR: 1. Program Objective: Administer a code enforcement program in eligible low and moderate - income block groups based on an official designation of deteriorating and /or deteriorated areas. 2. Annual Action Plan: This program shall be conducted in accordance with the CITY'S current Annual Action Plan (Attachment "A "). 3. Expenditures and Appropriations: The total budget for the Code Enforcement Program shall be $247,273. The Code Enforcement Program is allowed a 10% contingency if needed and available. 4. Materials and Supplies: Materials, supplies and equipment purchase requests shall be submitted directly to the City of Rosemead's Finance Department for processing. Approved requisitions will be signed by Chief of Police or his /her designee and submitted directly to the Finance Department. Any contracts or agreements (including short forms) with vendors funded by CDBG funds must be submitted to the Community Development Department. 5. Payroll Reporting: Per Office and Budget (OMB) requirements, 85.20 (b)(6), "Source Documentation," timesheets and activity logs must be kept on file in the Finance Department. In addition, quarterly reports must be submitted to the Community Development Department. The Finance Department will maintain accurate timekeeping records of all staff. 6. File Maintenance: The DEPARTMENT shall maintain separate files for all CDBG- funded projects. Files cannot be commingled with 'other source' funded projects. Program files must be retained for seven years after grant closeout. 7. Compliance Monitoring: The DEPARTMENT shall make available facilities, files, payroll records and employees for inspection and interviews at anytime during the fiscal year. 8. Audit: The DEPARTMENT shall submit records and files to the CITY'S independent auditor, upon request, anytime within seven years of the close of the fiscal ending year June 30, 2014. 9. Program Implementation: Preparing and maintaining for CITY review a written action plan and related policies and procedures manual for this program which will detail the overall organizational structure, and reporting methods. 10. Performance Measurement System Requirements / Performance Reports (Exhibit "A'): The project has been identified as meeting the following objective: Decent Housing The project has been identified as meeting the following outcome: Sustainability 11. Reporting Activities: The DEPARTMENT shall prepare and submit to the City a quarterly summary of program performance; including the total number of cases assisted during each month, the total amount of CDBG funds paid to the DEPARTMENT by the CITY, and a brief narrative highlighting program accomplishments. These reports are due to the City 30 days after the close of each quarter. The following information is required in all quarterly reports: • Program narrative summary • Total number of cases • Types of activities provided • Copies of any information distributed to the public, including brochures, flyers or articles in any newspaper /bulletins. • Summary of all program income received 12. Prepare "Final" CDBG billing and performance reports at the closeout of the fiscal year that ends June 30". The deadline for submission of all "Final" reports is JULY 30, 2014. Any CDBG reports received after the financial closeout period will be returned to DEPARTMENT, unprocessed, and those project costs will not be reimbursed. EXHIBIT 1 City of Rosemead's Low and Moderate - Income "Target Areas" & "Deteriorating Areas" Low - Income Concentration "Target Areas" and "Deteriorating Areas" Area Benefit Census Tracts Block Group Low /Mod Total % of Census Tract Number Population I Population Low /Mod 4329.02 1 638 944 67.6 4336.01 1 645 1,073 60.1 4336.0 1 1 704 2,804 60.8 4823.03 1 1,051 1,323 79.4 2 1,394 2,166 64.4 3 1,608 2,231 1 72.1 4823.04 1 478 2,037 72.6 2 1,404 [ 1,796 78.2% 4824.01 2 733 1,198 61.2% 3 1,299 2,126 61.1 4824.02 1 2,498 3,622 69 4825.02 1 811 1,563 51.9 _ 2 1 071 1,801 59.5% 4825.03 1 1,026 1,658 61.9 2 1,861 2,664 69.9 s""1 zooac1 "s11s __ M�E 8�I >a� 7000 CENSUS tt( F 1 ° 1 �s LEGEND m .W. ab ewrieary _ _ - - so-eNs woF" - aly Perks o��MT� ATTACHMENT "C" CDBG "MOU" REQUIREMENTS COMPLIANCE WITH FEDERAL LAWS AND REGULATIONS The DEPARTMENT agrees that it undertakes hereby the same obligations to the CITY that the CITY has undertaken to HUD pursuant to CITY's CDBG application and certifications. The obligations undertaken by DEPARTMENT include, but are not limited to, the obligation to comply with all Federal laws and regulations described in Subpart K of 24 CFR Part 570 and specifically with each of the following: A. The Housing and Community Development Act of 1974 (Public Law 93- 383) as amended, and legislative changes contained in the Housing and Urban -Rural Recovery Act of 1983; and the Housing and Community Development Act of 1987, B. Final regulations of the Department of Housing and Urban Development relating to Community Development Block Grants (Title 24, Chapter V, Part 570 of the Code of Federal Regulations commencing with Section 570.1) dated September 6, 1988; and revisions to 24 CFR Part 570 at Subpart J entitled "Grant Administration" and dated March 11, 1988, C. Regulations of the Department of Housing and Urban Development relating to environmental review procedures for the Community Development Block Grant program (Title 24, Subtitle A, Part 58 of the Code of Federal Regulations, commencing at Section 58.1), except that DEPARTMENT does not assume CITY's environmental responsibilities, D. Title VI of the Civil Rights Act of 1964 (Public Law 88 -352); Title VIII of the Civil Rights Act of 1968 (Public Law 90 -284), Section 109 of the Housing and Community Development Act of 1974; Section 3 of the Housing and Urban Development Act of 1968; Executive Order 11246 as amended by Executive Order 12086; Executive Order 11063 as amended by Executive Order 12259; and any HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights; E. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and regulations adopted to implement that Act in the Code of Federal Regulations, Title 24, Part 42, F. Administrative regulations, including, but not limited to, applicable sections Of Department of Housing and Urban Development regulations located at: (1) 24 CFR Part 85 entitled "Uniform Administrative Requirements for Grants and Cooperative "MOU "s to State, Local, and Federally Recognized Indian Tribal Governments" and referred to as the "Common Rule" (2) OMB Circular A -87 entitled "Cost Principles Applicable to Grants and Contracts with State and Local Governments ", (3) OMB Circular No. A -133 entitled "Audits of State and Local Governments "; G. The following laws and regulations relating to preservation of historic places: Public Law 89 -665 the Archaeological and Historical Preservation Act of 1974 (Public Law 93 -291), and Executive Order 11593 including the procedures prescribed by Advisory Council on Historic Preservation in 36 Code of Federal Regulations, Part 800, H. The Labor Standards Regulations set forth in Section 570.603 of 24 CFR Part 570; and HUD Handbook 1344.1; I. The Architectural Barriers Act of 1968 (42 U.S.C. Section 4151) and the Americans' with Disabilities Act of 1990 (ADA); J. The Hatch Act relating to the conduct of political activities (Chapter 15 of Title 5, U.S.C.), K. The Flood Disaster Protection Act of 1973 (Public Law 93 -234 and the regulations adopted pursuant thereto) 24 CFR Chapter X Subpart B; L. The Clean Air Act (42 U.S.C. Section 1857 et. Seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. Section 1251 et seq.) and the regulations adopted pursuant thereto (40 CFR Part 15); M. Executive Order 12372, which requires State Clearinghouse review and comment of any CDBG project for the planning, construction, reconstruction, and/or installation of water or sewer facilities; N. Section 401 (b) of the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4831 (b)); and Lead Safe Housing Rule and 0. Provision of 24 CFR Part 24 regarding use of debarred, suspended, or ineligible contractors or DEPARTMENTS. The DEPARTMENT further agrees to comply with any environmental, procurement, construction, and other guidelines provided by the CITY. The DEPARTMENT shall obtain any necessary permits and licenses that may be necessary for its performance under this 'MOU ". Failure to meet established performance goals and standards and /or non - compliance with applicable rules and regulations shall constitute non - compliance with the terms of this "MOU ". The CITY is entitled to use one or more of the following remedies for non- compliance, temporarily withhold cash payments pending correction of deficiencies by the DEPARTMENT; disallow all or part of the cost of the activity or action not in compliance: wholly or partly suspend or terminate the current award for the DEPARTMENT'S program; withhold further awards for the program, and /or take other remedies that may be legally available. 2. SUBCONTRACTS The DEPARTMENT shall incorporate the same or substantially equivalent requirements as are contained in this 'MOU" in all subcontracts which utilize any CDBG funds and /or support any CDBG projects(s) covered by this WOU "; when project(s) utilize(s) funds from CDBG and other funding sources, all funds shall be subject to CDBG regulations. The DEPARTMENT, by entering into any such subcontract for performance of any portion of its CDBG program, is not relieved of its responsibilities to CITY as set forth in this "MOU ". 3. NON - DISCRIMINATION /GRIEVANCE PROCEDURES No person with responsibilities in the operation of any project under this "MOU" will discriminate because of race, creed, color, national origin, age, sex, political affiliation, handicap, beliefs, or marital or familial status. The DEPARTMENT will ensure that every effort is made to provide equal opportunity to every potential minority and women's business vendor, contractor and subcontractor. 4. STANDARD OF CONDUCT /CONFLICT OF INTEREST AND LOBBYING No member, officer or employee of the DEPARTMENT or its designee or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his /her tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the process thereof, for work to be performed In connection with the programs activities assisted under this "MOU ". By entering into this "MOU ", the DEPARTMENT certifies A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the DEPARTMENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative 'MOU ", and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant loan, or cooperative WOU ". B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative WOU ", the DEPARTMENT shall complete and submit Standard Form- LL, "Disclosure Form to Report Lobbying," in accordance with its instructions, and other Federal disclosure forms as requested. C. The DEPARTMENT shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative "MOU "s) and that all DEPARTMENTS shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 5. FISCAL CONTROL The DEPARTMENT shall be responsible for the internal control and monitoring of fiscal and programmatic /operational goals and procedures. The DEPARTMENT shall establish such fiscal controls and fund accounting procedures as required by Federal regulations, or as may be deemed necessary by HUD and the CITY to assure the proper disbursal of, and accounting for, funds paid to the DEPARTMENT under the CDBG program. A. Disbursement of Funds: CDBG funds shall be disbursed by CITY to the DEPARTMENT on a reimbursement basis for actual expenses. The CITY agrees to pay the DEPARTMENT progress payments at the time and in the manner set forth in Attachment "C ". Payment by CITY is not to be construed as final in the event HUD disallows reimbursement for the project or any portion thereof. The DEPARTMENT shall submit reasonable back -up documentation as specified by CITY with request for payment. The DEPARTMENT shall be liable for all amounts which are determined to be due by HUD including, but not limited to, disallowed costs which are the result of The DEPARTMENT'S or its contractor's conduct under this WOU ". The DEPARTMENT shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between the CITY and HUD arising from this contract. All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail. 6. PROGRAMINCOME Program income is defined as gross income received by the DEPARTMENT and directly generated from the use of CDBG funds; when program income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. Program income includes, but is not limited to, the following: A. Proceeds from the disposition by sale or long -term lease of real property purchases or improved with CDBG funds; B. Proceeds from the disposition of equipment purchased with CDBG funds, C. Gross income from the use or rental of real or personal property acquired by the DEPARTMENT with CDBG funds, less costs incidental to generation of the income, D. Gross income from the use or rental of real property, owned by the DEPARTMENT, that was constructed or improved with CDBG funds, less costs incidental to generation of the income; E. Payments of principal and interest on loans made using CDBG funds, F. Proceeds from the sale of loans or obligations secured by loans made with CDBG funds; G. Interest earned on funds held in a revolving fund account, H. Interest earned on program income pending its disposition, and I. Funds collected through special assessments made against properties owned and occupied by households not of low or moderate income where the assessments are used to recover all or part of the CDBG portion of a public improvement. Program income received by the DEPARTMENT during the effective term of this "MOU" may be retained by the DEPARTMENT if mutually agreed upon by the CITY and the DEPARTMENT and if utilized for the specific activities described in the scope of services, and subject to all provisions of this WOU ". In such case, further disbursement of funds under this "MOU" shall be made in accordance with 24 CFR Part 570.504(b)(2)(i) and (ii). Program income attributable to projects funded under this WOU" and in Department's control when "MOU" expires or received after the "MOU" expiration, shall be paid to CITY as required by 24 CFR Part 570.503(b)(8) when the DEPARTMENT ceases to be under continuous "MOU" with CITY for the operation of CDBG activities. As long as there is no break in the "MOU" period, program income shall be governed by the provisions of Paragraph 5 of the MOU. REVERSION OF ASSETS Upon expiration of this "MOU ", the DEPARTMENT shall transfer to the CITY any CDBG funds in Department's control at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Further, any real property under DEPARTMENT'S control that was acquired and /or improved in whole or in part with CDBG funds in excess of $25,000 shall be either: A. Used to meet one of the national objectives in 24 CFR Part 570.208 after expiration of this "MOU ", the length of time to be further prescribed by mutual "MOU" of the parties. B. Disposed of in such manner that the CITY is reimbursed in the amount of the fair market value of the property at the time of disposition of the property, less any portion of the value attributable to expenditures of non -CDBG funds for acquisition and /or improvement of such property. EQUIPMENT Equipment, which shall be defined as tangible, nonexpendable, personal property having a useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit, is eligible for purchase using CDBG funds only upon prior approval of the CITY and subject to 24 CFR Part 570.207(b)(1). Such equipment shall be used by the DEPARTMENT in the project for which it was acquired as long as needed, regardless of whether such project continues to be supported by Federal funds; at that time, equipment may be used in other activities currently or previously supported by a Federal agency. Use of such equipment is also subject to provisions of 24 CFR Part 85.32(c)(2)(3) and (4). The DEPARTMENT shall also establish procedures for managing equipment, which meet the requirements of 24 CFR Part 85.32(d). Further, proceeds from disposition of such equipment shall be treated as program income as specified in Paragraph 6 and 7 of this "MOU ". 9. REQUESTS FOR TECHNICAL ASSISTANCE The DEPARTMENT shall refer to the Grants Administration Unit any regulatory or procedural questions regarding operation of its CDBG project(s). All formal requests for technical assistance shall be submitted in writing. Requests should specify the problem area, particular assistance being requested and proposed solution if applicable. Informal questions regarding day -to -day program operation may be directed to the designated CITY representative. 10. RECORDS AND REPORTS A. The DEPARTMENT understands and agrees that the CITY may, at any time, request additional information that may be required for the purpose of making necessary reports to the Department of Housing and Urban Development, and State Department of Housing and Community Development, or for otherwise evaluating DEPARTMENT's progress and performance pursuant to this 'MOU ". In the event of such requests, the DEPARTMENT shall comply by providing the appropriate data within 10 working days from the date of any such request. B. The DEPARTMENT further understands and agrees that the records and additional information described in this paragraph is required to be retained on a continuing basis for a period of five (7) years after this MOU" has expired, as required for compliance with HUD regulations. 11. "MOU" RESPONSIBILITY FOR MONITORING AND RECORDS HUD, the CITY, designated representatives of CITY, and other appropriate officials shall have access to all personnel records, management information, and fiscal data of the DEPARTMENT and any agency or contractor with whom the DEPARTMENT executes a subcontract necessary to carry out any CDBG project(s) for monitoring purposes. The DEPARTMENT shall respond in a timely manner to all identified corrective action needs as a result of HUD, County, or other monitoring. The DEPARTMENT shall submit to CITY all required reports and monitoring corrective action plans on a timely basis, as delineated by CITY. Records shall be maintained as follows: A. The DEPARTMENT agrees to retain all pertinent records under CDBG and HOME, including financial records, until advised by the CITY that further retention is unnecessary. Generally, records shall be retained for a period for seven (7) years from the end of the fiscal year in which the last project covered by the CITY'S annual WOU" with HUD is completed. Records shall be open and available for inspection by auditors and /or other staff assigned by HUD and /or the CITY during the normal business hours of the DEPARTMENT. If at the end of such five -year period, there is ongoing litigation or an audit involving the DEPARTMENT'S or the CITY'S records, the DEPARTMENT will retain the records until the resolution of such litigation or audit and written notice by CITY that such records may be disposed of. B. Records for nonexpendable property shall be retained for a period for seven (7) years after final disposition of the property, if applicable. 12. TERMINATION. A. Termination of "MOU" for Convenience: In accordance with 24 CFR Part 85.44, the "MOU" may be terminated by either party after thirty (30) days written notice of intention to terminate, setting forth the reasons and the effective date of such termination, has been given to the other party, provided, however, that no notice of termination given by the DEPARTMENT shall be effective unless HUD has agreed to release the CITY from its obligations pursuant to the Program Activity(ies). Alternatively, the "MOU" will automatically terminate in the event that the United States Government terminates the CDBG or HOME Program or terminates the Program Activity (ies) that are the subject of the contract. B. Termination of "MOU" for Cause: In accordance with 24 CFR Part 85.43, the parties hereto understand that pursuant to the CITY'S execution of the HUD application, the CITY assumed responsibility as to the performance of the projects. If through any cause the DEPARTMENT fails to fulfill in a timely and proper manner its obligations under this "MOU" to undertake, conduct or perform the project(s) identified in this "MOU ", or if the DEPARTMENT violates any of the covenants, "MOU "S, or stipulations of this "MOU ", the CITY shall thereupon have the right to terminate this "MOU" by giving written notice of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination.