CC - Item 3C - Installation of Connector Pipe Screens in the City and County Catch Basins Project - Award of ContractROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM JEFF ALLRED, CITY MANAGER
DATE: APRIL 22, 2014
SUBJECT: INSTALLATION OF CONNECTOR PIPE SCREENS IN THE CITY AND
COUNTY CATCH BASINS PROJECT — AWARD OF CONTRACT
SUMMARY
The City of Rosemead, under the National Pollutant Discharge Elimination System
( NPDES), is required to take certain steps to prevent and treat the pollution of
stormwater within its jurisdiction. As part of NPDES guidelines, the City is subject to the
Los Angeles River Trash Total Maximum Daily Load (TMDL), meaning the City must
take certain measures to prevent trash from entering the LA River through its
stormwater discharge outfalls. In order to achieve compliance with this Trash TMDL, the
city is required to place connector pipe screens (CPS) in all stormwater catch basins
within its jurisdiction. CPS units catch all trash that enters stormwater catch basins and
prevent it from entering the waterways.
As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City
Council approved the " Stormwater Capture Device Project." This project will allow for
the retrofit of 200 of the catch basins within the City. On March 25, 2014, the City
Council rejected bids received for this project and authorized the project's second
advertisement in order to receive more competitive pricing. A subsequent public bid
process was completed and two competitive bids were received with the lowest
responsive bidder being United Storm Water, Inc.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Installation of Connector Pipe
Screens in the City and County Catch Basins Project; and,
2. Authorize the City Manager to enter into a contract with United Storm Water, Inc.
in the amount of $87,200.00 and authorize a contingency in the amount of
$21,800.00 (25 %) to cover any unforeseen construction expenses.
DISCUSSION
The City of Rosemead, under the National Pollutant Discharge Elimination System
( NPDES), is required to take certain steps to prevent and treat the pollution of
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22, 2014
stormwater within its jurisdiction. As part of NPDES guidelines, the City is subject to the
Los Angeles River Trash Total Maximum Daily Load (TMDL), meaning the City must
take certain measures to prevent trash from entering the LA River through its
stormwater discharge ouffalls. In order to achieve compliance with this Trash TMDL, the
city is required to place connector pipe screens (CPS) in all stormwater catch basins
within its jurisdiction. CPS units catch all trash that enters stormwater catch basins and
prevent it from entering the waterways. Trash is then collected and disposed of like all
other solid waste.
To date, the City has completed the retrofit of approximately 50 of the 661 stormwater
catch basins within the City's drainage system. The City will complete the retrofit of
approximately 200 catch basins per year to meet the compliance deadline of all basins
retrofitted by October 31, 2016. Failure to meet this deadline would put the City in
violation of the Trash TMDL and NPDES Permit and could expose the City to lawsuits
and fines.
On March 25, 2014, the City Council rejected bids received for this project and
authorized the project's second advertisement in order to receive more competitive
pricing. A Notice Inviting Bids for this project was published in local newspapers and
trade publications on April 3rtl and 10th, 2014. Sealed bids were received in the Office of
the City Clerk until 10:30 a.m. on Wednesday, April 16, 2014
At 11:00 a.m. on April 16, 2014, the City Clerk publicly opened and read two (2) sealed
bids with the following result:
Rank Bidder Location Bid Amount
1 United Storm Water, Inc. Industry, CA $ 87,200.00
2 W.A. Rasic Construction Co., Inc. Long Beach, CA $ 118,400.00
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. Staff believes United
Strom Water, Inc. is the lowest responsive bidder and is qualified to complete the work
as specified for this project. United Storm Water, Inc. has been in this line of work for
approximately 15 years and has recently completed similar projects for the cities of
Agoura Hills, Inglewood, and La Canada Flintridge.
This project includes the retrofit of basins owned both by the City of Rosemead and the
County of Los Angeles. Per the standards set forth in the NPDES, liability for pollutants
is attached to the jurisdiction where the pollutant is generated rather than the owner of
the conveyance. Of the 661 catch basins located within the City of Rosemead,
approximately 600 (91 %) are owned by the County of Los Angeles.
Additionally, due to a highly competitive unit price that was received for this project, it is
recommended that a higher contingency (25 %) be authorized for this project. As
Council Meeting
22,2014
planned, these additional funds will allow the City to retrofit additional catch basins at a
highly competitive price.
In completing the retrofit of basins owned by the County of Los Angeles, the City and its
contractor are subject to plan check and inspection provisions as well as all applicable
fees as set forth by the county. Initial estimates from the County indicate that the plan
check and inspection fees will range from $300 - $600 per basin dependent upon the
quality of the City's submittals and the competency of the contractor. The selected
contractor and device have both been previously approved by and utilized in basins
owned by the County; therefore, staff is anticipating a simplified plan check and
inspection process.
FINANCIAL REVIEW
This project was included in the Fiscal Year 2013 -14 Capital Improvement Program with
a budget of $100,000.00. Additionally, the Engineering Division has an operations
account for NPDES related activities with a budget of $165,000.00 for Fiscal Year 2013-
14. A portion of these budgeted funds will be used to pay for required County plan
check and inspection services associated with this project. The unit price for each
device ($436.00) is below the engineer's estimate of $500.00 for this project.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (C) of the CEQA Implementing Guidelines.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process,
Prepared By: Submitted By:
910wSullivan Chris Marcarello
Management Analyst Director of Public Works
Attachments:
1. Plans and Specifications (Available in City Clerk's Office)
2. Bid Analysis
PUBLIC WORKS SERVICE DEPARTMENTIENGINEERING DIVISION
CITY OF ROSEMEAD
INSTALLATION OF CONNECTOR PIPE SCREEN IN CATCH BASINS
BID ANALYSIS
BID OPENING APRIL 16. M1
UNITED STORM WATER, INC.
WA.
041]2011
1 FURNISH AND INSTALL CONNECTOR PIPE SCREEN MC EA. S_ 59400'$ _ 11S<OO OC
TOTAL BASE BID PRICE 5 110,10D00
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