CC - Item 4A - Rosemead Community Recreation Center ImprovementsROSEMEAD CITY COUNCIL
STAFF REPORT
TO THE HONORABLE MAYOR AND CITY COUNCIL CCOUNCIL
FROM JEFF ALLRED, CITY MANAGER (�(
DATE: APRIL 22, 2014 �" 6
SUBJECT: ROSEMEAD COMMUNITY RECREATION CENTER IMPROVEMENTS
SUMMARY
As part of the July 2010 bond issuance by the former Redevelopment Agency, the City
included funding for a project to renovate and expand the Rosemead Community
Recreation Center (RCRC). The existing facility was built in 1975 and is approximately
17,000 square feet in size. RCRC serves as a major community recreation facility that
houses senior programs, recreation classes, special functions, and community events.
To date, a portion of the RCRC improvements have been completed, including the
replacement of roof materials, heating /cooling systems, and interior renovations.
Remaining items in the project scope will be completed in two phases, including:
Phase 1: The installation of new interior lights, ceiling tiles, and windows at the
existing facility; and
Phase 2: Construction of the community center expansion, mini - plaza, landscape
improvements, kitchen improvements, and fagade renovation.
Upon approval by the City Council and confirmation by the Successor Agency Oversight
Board on April 30, 2014, work on items listed in Phase 1 will get underway. It is
estimated that this phase will take 8 -10 weeks to complete. Plans for items listed in
Phase 2 are completed and will be advertised for bid later this month. It is estimated
that this phase will take 6 months to complete. The facility will reopen upon completion
of the Phase 1 work. Phase 2 work will continue after the facility is reopened for public
use.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Rosemead Community Recreation
Center Window Replacement Project, and
2. Authorize the City Manager to enter into a contract with CEM Construction in the
amount of $137,422 and authorize a contingency in the amount of $20,600
(approximately 15 %) to cover the cost of unforeseen construction expenses, and
ITEM NO.4_
Council Meermg
22, 2014
:2of3
3. Authorize the City Manager to execute a purchase agreement with Graybar for
the purchase of lighting fixtures and related equipment in the amount of
$53,509.10.
DISCUSSION
In 2010, the City completed the Parks and Facilities Master Plan to help serve as a
guide for future capital improvements. As such, the City, with significant public input,
identified a need to improve and expand the Rosemead Community Recreation Center
(RCRC). Together with the new Civic Center Parking Lot and Downtown Plaza, this
area will serve as an inviting space for public events and will expand on services
available to the community.
To date, a portion of the RCRC improvements have been completed, including the
replacement of roof materials, heating /cooling systems, and interior renovations.
Remaining items in the project scope will be completed in 2 phases, including:
Phase 1: The installation of new interior lights, ceiling tiles and windows at the
existing RCRC facility.
Status: Bids solicited, Project ready for construction
Phase 2: Construction of the community center expansion, mini - plaza, landscape
improvements, miscellaneous improvements, and fagade renovation.
Status: Plans completed; Project will be advertised for construction bids later this
month.
Window Replacement
The existing windows, which date to construction of the facility, will be replaced with
upgraded windows that will improve both the aesthetics and energy efficiency of the
facility. A Notice Inviting Bids was published in local newspapers and trade publications
on April 3 r and 101h, 2014. At 11:00 a.m. on April 16, 2014, the City Clerk publicly
opened and read one (1) sealed bid with the following result:
Rank Bidder Location Bid Amount
1 CEM Construction Downey, CA $ 137,422
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. CEM Construction has
satisfactorily completed other projects for the City, including the City Hall Interior
Improvements Project and Garvey Gymnasium Restroom Project, among others. The
bid received was less than the engineer's estimate for this project of $150,000.
City Council Meeting
April 22, 2014
Page 3 of 3
Lighting Fixtures
As a part of the recent interior renovations at the RCRC, new light fixtures were installed
in the newly constructed offices and public rooms. In order to create a uniform
appearance and make energy efficiency improvements, the remaining 150 light fixtures
in the building will be replaced. The new fixtures, which utilize T -8 lighting instead of the
existing T -12, will contribute to additional energy efficiency savings and improve the
appearance of the facility. In accordance with the City's purchasing guidelines for
supplies /materials, price quotes were solicited from distributors for the procurement of
lighting fixtures and related equipment with the following result:
Light Fixtures & Accessories
Rank
Vendor
Location
Price Quote
1
Graybar
Industry, CA
$53,509.10
2
B &K Electric
Industry, CA
$ 63,660.36
3
DDC Electric Supply
South El Monte, CA
$ 70,971.33
FINANCIAL REVIEW
This project was included in the Fiscal Year 2013 -14 Capital Improvement Program and
is funded entirely through bond proceeds from the former Redevelopment Agency. The
total estimated for this phase of improvements, including contingencies is $211,531.10.
Prepared By:
S an Sullivan
Management Analyst
Attachments:
A. Bid for Window Replacement
B. Pricing Quote - Graybar
Submitted QBy.
Lam" r
Chris Marcarello
Director of Public Works
SECTION 1 - BID SCHEDULE
CBF -i
BIDDER:
BID SCHEDULE
SCHEDULE OF PRICES FOR
ROSEMEAD COMMUNITY RECREATION CENTER
WINDOWS AND DOORS REPLACEMENT PROJECT
PROJECT No. 31004
BID SCHEDULE
TOTAL BASE BID PRICE $137.422.00
One hundred thirty seven thousand four hundred twenty two dollars.
Dollar amount in written form
* All measurements are approximation. Contractor shall be responsible to verify dimensions of
frames windows doors etc. prior bid price submittal.
Note: The City of Rosemead reserves the right to reduce or increase the quantities of any items in
the schedule of bid items above, within the limits define in Section 3 -2.2.1 of the Standard
Specifications, to stay within the budgeted amount of this project.
Bidder understands and agrees that liquidated damages shall apply to this Contract in the
amounts of five hundred dollars ($500.00) if project is not completed in THIRTY (30) calendar
The undersigned agrees that these Contract Bid Forms constitute a firm offer to the Owner which
cannot be withdrawn forthe number of Working Days indicated in the Notice Inviting Bidsfrom and
after the bid opening date, or until a Contract for the Work is fully executed by the Owner and a third
party, whichever is earlier. The undersigned also agrees that if there is a discrepancy between the
written amount of the Bid Price and the numerical amount of the Bid Price, the written amount shall
govern.
Attached hereto is a certified check, a cashier's check or a bid bond in the amount of
Dollars ($ ) said amount being not less than ten percent (10 %) of the Total
Bid Price. The undersigned agrees that said amount shall be retained by the Owner if, upon award,
CBF -2
UNIT OF
EST.
UNIT
ITEM
NO.
ITEM DESCRIPTION
MEASURE
QTY.
PRICE
COST
1
Clearing & Grubbing per plans and
LS
1
$5,000
$5,000
specifications.
2
Disposal of Waste Materials.
LS
1
$2,422
$2,422
"3
Remove, Dispose and Replace
LS
1
$130,000
$130,000
Existing Windows and Doors
(Including Frames) per Plans and
Specifications Complete.
TOTAL BASE BID PRICE $137.422.00
One hundred thirty seven thousand four hundred twenty two dollars.
Dollar amount in written form
* All measurements are approximation. Contractor shall be responsible to verify dimensions of
frames windows doors etc. prior bid price submittal.
Note: The City of Rosemead reserves the right to reduce or increase the quantities of any items in
the schedule of bid items above, within the limits define in Section 3 -2.2.1 of the Standard
Specifications, to stay within the budgeted amount of this project.
Bidder understands and agrees that liquidated damages shall apply to this Contract in the
amounts of five hundred dollars ($500.00) if project is not completed in THIRTY (30) calendar
The undersigned agrees that these Contract Bid Forms constitute a firm offer to the Owner which
cannot be withdrawn forthe number of Working Days indicated in the Notice Inviting Bidsfrom and
after the bid opening date, or until a Contract for the Work is fully executed by the Owner and a third
party, whichever is earlier. The undersigned also agrees that if there is a discrepancy between the
written amount of the Bid Price and the numerical amount of the Bid Price, the written amount shall
govern.
Attached hereto is a certified check, a cashier's check or a bid bond in the amount of
Dollars ($ ) said amount being not less than ten percent (10 %) of the Total
Bid Price. The undersigned agrees that said amount shall be retained by the Owner if, upon award,
CBF -2
BIDDER: CEM CONSTRUCTION
we fail or refuse to execute the Contract and furnish the required bonds, certificates and
endorsements of insurance and other certifications within the time provided.
If awarded a Contract, the undersigned agrees to execute the formal Contract, which will be
prepared by the Owner for execution, within five (5) Calendar Days following the Letter of Award for
the Contract, and will deliver to the Owner within that same period the necessary original Certificates
of Insurance, Endorsements of Insurance, Performance Bond, Payment Bond and all other
documentation and certification required by the Contract.
The undersigned offers and agrees that if this bid is accepted, it will assign to the purchasing body
all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton
Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 of Part 2 of Division 7 of the
Business and Professional Code), arising from purchases of goods, materials or services by the
Bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and
become effective at the time the purchasing body tenders final payment to he Contractor.
Bidder understands and agrees that, when requested by Owner, he shall provide: (1) evidence
satisfactory to the Owner of Bidders California contractors license(s) in good standing; (2) evidence
that the person signing this Bid is authorized to bind Bidder to this Bid and to a contract resulting
therefrom; and (3) any other information and documentation, financial or otherwise, needed by
Owner to award a Contract to the lowest responsible and responsive bidder.
Bidder understands and agrees that liquidated damages shall apply to this Contract in the amounts
and subject to the terms and conditions described in the Contract Form and the Contract
Documents. - -
Bidder acknowledges that data submitted with its Contract Bid Forms which it requires to be
incorporated into a Contract arising out of this Submittal has been so identified by Bidder. Bidder
further acknowledges that the Owner may, at its discretion, incorporate any of the remaining data
submitted herewith into a contract arising out of this Bid.
The undersigned acknowledges receipt, understanding and full consideration of the following
addenda to the Contract Documents.
Addenda Nos.
The Bidder understands and agrees that the Total Bid Price is inclusive of all labor, materials, and
equipment or supplies necessary to complete the Work as described in the Bid Documents. If this
bid is accepted, the undersigned Bidder agrees to enter into and execute the Contract with the
necessary bonds and accept the Total Bid Price as compensation in full for all Work under the
contract.
CBF -3
BIDDER: CEM CONSTRUCTION
By:X.�_� `rl 8207 Brookqreen Road
Signature Business Street Address
A t4 , /L(,Ch £ Downey. CA 90240
Type or Print Name City, State and Zip Code
President 562- 714 -2886
Title Telephone Number
Bidder' s /Contractors State of Incorporation: G M Cd M.57P-(J(: �6/U
Partners or Joint Venturers: C6 P—Pd T. N l PO N
Bidders License Number(s): A— B 951234
NOTES:
1) By its signature on this Bid, the Bidder certifies under penalty of perjury the accuracy of the
representations made on the Contract Bid Forms.
2) If Bidder is a corporation, enter State of Incorporation in addition to Business Address
3) If Bidder is a partnership or joint venture, give full names of all partners or joint
venturers.
As further discussed in the Instructions to Bidders, Bidder will be required
to provide evidence that the person signing on behalf of the corporation,
partnership or joint venture has the authority to do so.
CBF -4
09
Gr%rbaR.
383 SOUTH CHERYL LANE
CITY OF INDUSTRY CA 91789 -3003
Phone: 9094514530
Fax: 9094514469
To:
ROSEMEAD CITY HALL
8838 VALLEY BLVD
Date:
04/16/2014
ROSEMEAD CA 91770 -1787
Proj Name:
Attn:
SEAN SULLIVAN
GB Quote #:
219986326
Phone:
Valid From:
04/10/2014
Fax:
Valid To:
05/10/2014
Email:
DESIREE.DAVIS @GRAYBAR.COM
Contact:
DESIREE DAVIS
Email:
desiree.davis @gmybar.com
Proposal
We Appreciate Your Request and Take Pleasure In Responding As Follows
Item Quantity Supplier Catalog Him Description Price Unit Eat Pnce
Notes: - Quoted prices valid for 30 days, except when price increases are issued by the manufacturer,
and are contingent upon receipt of orders totaling at least 85% of the total quoted value.
- Any changes to this quote may result in a change to price, product availability and /or lead times.
- Lead times are approximate and based on stock conditions at time of quote.
-This is a suggested Bill of Materials based on information provided to Graybar Electric . The
customer is responsible for insuring the Bill of Materials Is correct and complete, and meets the
project requirements. (specification sheets and other tech support available upon request).
-Any time a part number provided on your quote request conflicts with the description provided,
our quote will be based on the part number unless noted otherwise on that line item. We will
attempt to detect and call your attention to any such discrepancy, but will not guarantee we will
always note the discrepancy.
- Prices do not include any applicable sales tax.
-AII items are subject to prior sale.
- All shipments are made FOB # Shipping point.
- Any returns or cancellations of material noted as non -stock for Graybar are subject to manufacturer
advance approval and restocking fees.
-This quotation replaces and voids any prior quotation issued by Graybar Electric related to this
project.
- These terms S conditions are in addition to Graybar#s standard terms and conditions included with
this quotation.
PER CUSTOMER QUOTE 219731910 HAS BEEN REVISED
TO QUOTE FLUORESCENT FIXTURES WITH
DIMMING BALLASTS
NO DIMMING BALLAST INFORMATION HAS BEEN
The egUan ent and asermaietl iarro uum enagea may be nnxnm] on a low mnnmiy payment through o,ayber Frei servl ®e hutted to credit Wurbo,ly For more loan your, bat l id9a241 -3408
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To learn more about Caybar, visit our website at www.graybareern 24 -Hour Emergency Phone#: 1.800GRAYSAR
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rage 1 of 3
To: ROSEMEAD CITY HALL
Date: 04/16/2014
8838 VALLEY BLVD
Proj Name:
ROSEMEAD CA 91770 -1787
GE1 Quote #: 219986326
Aft SEAN SULLIVAN
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
Item Quantity Supplier Catalog Nbr Desci-ption Price Unit Ext.Prace
PROVIDED QUOTING ADV MK 10 DIM BALLAST
NO LAMPS INCLUDED IN THIS QUOTE
200 128 EA FINELITE HPR A 2X4 DCO 3T8 $284.09 1 $36,363.52
120 SC C1 DI
300 28 EA FINELITE HPR A 2X4 DCO 3T8
120 SC C1 DI B50
$454.55 1 $12,727.40
Total in USD (Tax not included): $49,090.92
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To learn more about Graybar, visit our masher at www.graybar.com 24 -Hour Emergency Phone #:1-800 - GRAYBAR
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Page 2 of 3
To: ROSEMEAD CITY HALL Date: 04/16/2014
8838 VALLEY BLVD Proj Name:
ROSEMEAD CA 91770 -1787 GB Quote M 219986326
Attn: SEAN SULLIVAN
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
Item Quantity Supplier Catalog Nbr Description Price Unit Ext Price
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Page 3 of 3