OB - 2014-0005 - Award of Contracts and Expenditures for Engineering Design Services for the Garvey Avenue Sewer Improvement ProjectRESOLUTION NO. 2014 -005
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO
THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING THE
CONTRACTS AND EXPENDITURES FOR ENGINEERING DESIGN SERVICES FOR
THE GARVEY AVENUE SEWER IMPROVEMENT PROJECT
WHEREAS, THE Rosemead Successor Agency received the Finding of Completion
on April 18, 2013 from the Department of Finance; and
WHEREAS, the Finding of Completion states that the Rosemead Successor Agency
may utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner
consistent with the original bond covenants per Health and Safety Code section
34191.4(c); and
WHEREAS, the Rosemead Successor Agency is holding approximately $7.1 million
in bond proceeds derived from bonds issued prior to January 1, 2011 for Capital
Improvement Projects identified in the bond covenants, and
WHEREAS, the Rosemead Successor Agency will be required to provide oversight
of the completion of the Capital Improvement Projects to ensure compliance with the
bond covenants, and
WHEREAS, the approved Capital Improvement Projects have been included on
each Recognized Obligation Payment Schedule filed by the Rosemead Successor
Agency, and
NOW, THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR
AGENCY TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY
RESOLVES:
1. The Rosemead Successor Agency Oversight Board confirms that the
professional services firm listed below is qualified and capable to provide
engineering design services for the Garvey Avenue Sewer Improvement Project.
2. That the contract with the following firm shall not exceed the amounts listed in the
table below. If any contract amendments are required, all such changes shall be
brought back to the Oversight Board for review and approval.
Trade
Firm
Total Budget
Professional Engineering Services
CEl Engineers
$ 65,700.00
Project Administration /Staff Costs
N/A
$ 6,500.00
Total Cost $ 72,200.00
3. Successor Agency staff is directed to submit documents to the Department of
Finance as necessary, including an amended Recognized Obligation Payment
Schedule.
4, Successor Agency staff is directed to provide a copy of this Resolution to the
County Auditor - Controller, the State Controller's Office and the State Department
of Finance.
PASSED, APPROVED AND ADOPTED THIS 30t6 DAY of APRIL 2014
2
Pat lach
Char
ATTEST:
r �_I f
MatthewHawk sworth
Successor Agency Staff
I HEREBY CERTIFY that the above foregoing resolution was duly passed and adopted by the Oversight
Board for the successor Agency to the Rosemead Community Development Commission at the special
meeting on the 30t° day of April 2014, by the following vote, to wit:
Ayes: Allred, Jones, Redondo - Churchward, Lash
Noes: None
Absent: Miller, Sotelo, Wallach
Abstained: None
Math w E. Halmkdsworth
successor Agency Staff
Assistant City Manager
ROSEMEAD SUCCESSOR
AGENCY STAFF REPORT
T0: THE HONORABLE CHAIR AND BOARD MEMBERS
FROM: MATTHEW HAWKESWORTH, ASSISTANT CITY MANAGER
DATE: APRIL 30, 2014
SUBJECT: GARVEY AVENUE SEWER IMPROVEMENT PROJECT—
AWARD OF CONTRACT FOR DESIGN ENGINEERING
SUMMARY
As a part of the July 2010 tax increment bond issuance by the former Redevelopment
Agency, the City included funding to increase capacity in the sanitary sewer system
along Garvey Avenue. The City's Sewer System Management Plan (SSMP), which was
completed in 2009, identified the sewer along Garvey Avenue as lacking sufficient
capacity to accommodate current and future land uses along this corridor. An increase
of sewer capacity in this area will help to prevent sewer system overflows as well as
accommodate any increased sewer volumes that could result from future development.
A Request for Proposal (RFP) was distributed to seven (7) local engineering firms that
have experience in sewer design services. Three (3) proposals were received and
reviewed by City staff. Funding for this project is provided entirely from bond proceeds
from the former Redevelopment Agency.
Staff Recommendation
It is recommended that the Oversight Board:
1. Authorize Resolution No. 2014 -005 confirming the contracts and expenditures
related to the Garvey Avenue Sewer Improvement Project.
DISCUSSION
The sewer collection system within the City of Rosemead collects all sewage generated
within the City and conveys it to the Los Angeles County Sanitation Districts water
reclamation plant. The City's sewer system consists of 81 miles of cast iron, ductile iron,
or vitrified clay lines ranging in sizes up to fifteen inches (15 ") in diameter, with the
majority (approximately 95 %) being eight inch (8 ") diameter pipes. The City's sewer
system falls within the County's Consolidated Sewer Maintenance District (CSMD), who
is responsible for the day -to -day maintenance of the system.
In August 2009, the City completed the Sewer System Management Plan (SSMP) in
order to reduce the potential for sewer system overflows. The SSMP involved a
thorough analysis of the City's sanitary sewer infrastructure to help ensure the proper
Rosemead successor Agency Oversight Board
April 30, 2014
Pane 2 of 4
maintenance and operation of the system. Also included in the SSMP was a system
assessment that evaluated the hydraulic capacity of the system. In this assessment,
several areas of the City were identified as needing additional sewer system capacity,
either based on existing conditions or potential future growth and development. One
such area included in this assessment was sewer infrastructure on Garvey Avenue.
The existing sewer infrastructure on Garvey Avenue carries sewer flows on a west to
east path that discharge into a Los Angeles County Sanitation District ( LACSD) trunk
line at the eastern edge of the City. Based on the findings in the sewer system
assessment, a preliminary analysis of the Garvey Avenue corridor was completed in
2013 and recommended three (3) alternatives to provide additional sewer capacity. Of
the three (3) alternatives reviewed, the preferred approach is the construction of a
sewer relief line along Bartlett Avenue from Garvey Avenue to Klingerman Street. The
proposed relief line in this area would help to divert additional sewer flows on the
existing west to east path. The relief line would provide added capacity to the City's
system by carrying additional flows from Garvey Avenue, south along Bartlett Avenue to
another LACSD trunk line on Klingerman Street (see exhibit below).
GARVEX AVE
Garvey Ave Garvey Ave
Allied Bldg Pradncls tl
ice Inc
` I I Jade Ln n.
0
n
Boyalcatering ri
v
temple � I ern A +e Al
Schaal
RECOMMENDED SEWER
RELIEF LOCATION
ss Go"alec
arts complex
KLINGERMAN ST
Rosemead Successor Agency Oversight Board
April 30, 2014
Pace 3 of 4
This alternative is preferred over the others for several reasons, including: (1.) The
proposed location will help to minimize construction activities and potential traffic
impacts on Garvey Avenue, a heavily traveled arterial roadway; (2.) During construction,
traffic control costs should be reduced by completing work on a less- traveled roadway;
and (3.) Existing underground utilities under Garvey Avenue leave very little space to
accommodate a new sewer relief line. Building a new line in this area could prove
difficult and expensive, with the relocation of some existing utilities and the need to
utilize costly shoring systems to prevent damage to existing utility infrastructure.
A Request for Proposal was distributed to seven (7) local engineering firms with
experience in sewer system engineering. Sealed bids were received in the Public Works
Department, Engineering Division until 10:00 a.m. on February 22, 2014. Public Works
Staff received three (3) proposals. The proposals were analyzed for completeness and
cost and the results are summarized below.
CEJ Engineers, Inc.
irwiname, u,v
Walnut, CA
a
$
78,150.00
RKA Consulting Group
Infrastructure Engineers
Orange, CA
$
79,875.00
Staff and a consultant have reviewed the proposals for completeness, accuracy, and
cost and have determined that CEJ Engineers, Inc. is the lowest responsive bidder. CEJ
Engineers, Inc. has previously completed multiple projects for the City and is qualified to
complete this project.
Proiect Administration /Staff Costs
In addition to these design expenses, this project will involve a high level of interaction
between City staff and design engineers. As such, an allotment of staff hours is
included for this project for project administration and regular oversight. Total staff
costs will not exceed a total of $6,500 (10% of design costs).
FINANCIAL REVIEW
This project was included in the Fiscal Year 2013 -14 Capital Improvement Program and
it is funded entirely through bond proceeds from the former Redevelopment Agency.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Rosemead Successor Agency Oversight Board
April 30, 2014
Page 4 of 4
Prepared By: Prepared By:
Rafael Fajardo Sean Sullivan
Associate Civil Engineer Management Analyst
Submitted BY:
Chris Marcarello
Director of Public Works
Attachments:
A. Resolution No. 2014 -005
B. Proposal from CEJ Engineers, Inc.
a �
Submitted 8y:
eroa e.,gi�ees
PROPOSAL FOR.
Design Services for Garvey Avenue
Sewer Relief Line Project
February 25, 2014
J
February 25, 2014
Mr. Rafael Fajardo
Associate Civil Engineer
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
SUBJECT: PROPOSAL FOR THE GARVEY AVENUE SEWER RELIEF LINE PROJET
Dear Mr. Fajardo:
CEJ Engineers is pleased to have the opportunity to submit this proposal for professional
engineering services related to the City's sewer relief line project. CEJ Engineers specializes in
sewer design improvement projects. Our staff has extensive experience in preparing sewer
design construction plans, sewer studies, utility coordination, and preparing PS &E for various
projects in accordance with local and regional standards and policies. We have an excellent
understanding of the City's requirements and have familiarized ourselves with the existing
project conditions.
Our key personnel has more than 40 years of experience in working and communicating with a
wide spectrum of relevant public agencies throughout the Los Angeles County. CESs
personnel have provided professional consulting services to cities, special districts, and other
governmental agencies within Southern California, Los Angeles County department of Public
Works, and the Los Angeles County Sanitation District.
We have read the City's standard Consultant Services Agreement and will comply with all
requirements. We believe that CEJ provides the right combination of experienced staff, project
understanding, and local knowledge to successfully assist the City of Rosemead with this
important project. Please feel free to contact us to discuss any aspects of this proposal at (626)
960 -0152, or at jcervantes @cej- eng.com.
Respectfully Submitted,
CEJ Engineers, Inc.
President
PROPOSA L FOR OA R VEY AVENUE .SELYER RFL IEF LINE PROJi -- I
Firm Introduction
CEJ is a privately -owned engineering corporation that provides a full range of professional civil
engineering dedicated to serving public agencies. CEJ is a certified Small Business Cmarprise
(SBE) and Disadvantaged Business Enterprise (DBE) that has met the special needs of cities,
counties, special districts, as well as state and federal agencies. We offer a full complement of
Civil Engineering, Traffic Engineering and Surveying capabilities.
Our clients comprise of municipalities, counties, special districts, state agencies, and the federal
government in California. CEJ's Irwindale office has a combined staff of professionals, allowing
flexibility in staffing to meet any of the City's current or potential needs. Our staff has extensive
experience in preparing street construction plans, drainage studies, utility coordination, master
plans, and preparing Plans, Specifications, and Estimates (PS &E) for various projects in
accordance with local and regional standards and policies.
CEJ has experience with county, state, and federal processes, regulations, and administrative
procedures. We have worked extensively for and with the County of Orange, County of
Riverside, County of Los Angeles, Caltrans, State Water Resource Control Board, and the U.S.
Army Corps of Engineers. We are familiar with the funding, permitting, and procedural
requirements for Federal, State and grant applications. Our staff has extensive knowledge with
CDBG, STIP projects as well as NEPA and CEQA requirements.
CEXS SERVICES
• Capital and Public Works Improvements
Technical Specifications and Technical
Documents
• Flood Control Drainage and Storm Drain Design
Storm
P tt) r Pollution Prevention Plans
P
• HydrologylHydraulies Studies
Traffic Signal and Lighting Design
• Sewer and Water Design
Signing and Striping Plans
• Site Development Design Plans
Tatra Control Plans
• Roadway and Street Design
Traffic Impact Analysis and Modeling
• Processing of Plans antl Permits Through Other
Operations assistance
Agencies
Statement of Insurance
CEJ carries Professional Liability, General Liability, Automobile and Workers Compensation
insurance. Each policy has a limit of $1,000,000 per occurrence. The General Liability policy
P
FOIi i;A:7 L /GY AVF.NU:3 Sdt'YI R ;?EUEl` IJAIE PY?O. /£i'
has all annual aggregate of $2,000,000. All of our insurance carriers have an A10 rating or
bccticc -r. The insurance policy is renewed on an annual basis.
Qualifications of Project Team
CEJ is highly capable and qualified to perform the tasks outlined in the RFP. We are confident
that our qualifications listed throughout this proposal will further illustrate our ability to meet the
City's expectations for responsiveness, quality, level of service, expertise and commitment.
A successful partnership for the type of services being requested by the City of Rosemead
involves choosing the appropriate Project Manager and team with diverse capabilities. Team
members need the experience and knowledge to quickly resolve design challenges and field
issues, but they also need excellent communication skills to interact with the various parties that
become involved.
Supervision and Team Management
The personnel assigned to this project are the same personnel who have successfully
completed design, land survey; project management and state permit applications for numerous
projects in California. CEJ offers a qualified team of professionals with the technical
qualifications and diverse capabilities necessary to undertake the design for the City's projects.
The following briefly outlines the responsibilities and qualifications of each of our team
members. These individuals are committed to this project for its duration.
Key Personnel
Mr. Carlos Alvarado, P.E., will be responsible for supervising and directing staff resources to
meet the needs of the project and will have overall responsibility for management of the design.
Mr. Alvarado has over 40 years of public works engineering experience, specializing in
engineering planning, sanitary sewer, master plans and storm water design. He is also an
accomplished quality assurance /quality control (QA/QC) manager for major multi- discipline and
multi- agency transportation projects, known for providing innovative quality engineering
services. He currently oversees public works improvement plan checking and design of public
improvement plans and construction inspection in the Cities of San Marino.
Education: 1961 B.S, Civil Engineering California State University, Los Angeles
Registration: California No. C19857, Civil
7n 3
PROP09A1.:'OR GARVEYeI VENUr3 rih'4' /EA' IIJIJEF I INE Pl ?0JE
Project Manager
Joaquin Cervantes, CEJ's proposed Project Manager for this projeci will remain in Mis position
and as the key point of contact throughout the duration of the project.
Mr. Joaquin Cervantes, P.E., has over 15 years of experience. Mr. Cervantes will be assigned
as our Project Manager for this project and as Principal of CEJ Engineers; he will have the
authority to negotiate on behalf of the Company. He has extensive experience with various city
capital improvement projects including several storm drain and Flood control projects. He will be
the primary point of contact with the City and will be supported by the staff resources of the fine.
He has over fifteen years of civil engineering experience. Mr. Cervantes has assisted in the
design and preparation of plans and specifications for street improvements, hydraulics,
drainage, engineering planning, flood control, storm drain, sanitary sewer for numerous public
agencies in Southern California.
Education: 1998 B.S, Civil Engineering California State Polytechnic University, Pomona,
Registration: California No. C70635, Civil
Mr. Miguel Espana, E.I.T, QSD, will serve as the lead civil staff design engineer and is a
Senior Engineer with CEJ Engineers, Inc. He has over 15 years of experience in civil
engineering specifically in highway, street improvement, and traffic engineering projects. His
experience also includes highway /street design, sewer design alternative studies, utility
coordination, Storm water Pollution Control Plans (SWPPP) cost estimating, grading, railroad
grade separations, stage constructionitraffic handling, and detour plans.
Education: 1998 B.S, Civil Engineering California State Polytechnic University, Pomona
2001 M.S. Civil Engineering California State University, Long Beach
Registration: California E.I.T
Mr. Carlos Urena, P.L.S., will serve as the lead surveyor, his qualifications include over 12
years of professional work as a Land Surveyor. Mr. Urena has direct exposure to management
of office staff and field staff, sales, client relations, cost estimating and proposal generation,
commercial ALTA surveys, control surveys including GPS, Boundary, Topographic, Extensive
Construction Calculations, survey research for utility mapping and coordination and project
management coordination and implementation. Mr. Urena will be responsible for the design of
cross - sectional survey, and topography. and the preparation of right -of -way documents as
necessary.
Education: 2000 B.S, Civil Engineering, California State Polytechnic University, Pomona
Registration: Licensed Land Surveyor (PLS), California, License No. 8234
^n.1
PFtoP054L F017 l3,11?VEy it VENU1 :g °WE'R R6t IrF 1. tNE P RU.) --I
Project Understanding
The following sections of this proposal will provide our understanding of the project including the
existing improvements, and the purpose and need for the proposed improvements. This
proposal describes the proposed scope of work items necessary to prepare the Design Survey,
Field Conditions Assessment, Preliminary Design, Flow Monitoring and Hydraulic Analysis, Civil
Engineering including, utility relocation, traffic control plans, contract specifications, engineer's
estimates and preparation of documents for project approval.
Plans, Specifications and Estimates will be prepared for the construction of upsizing
approximately 2,800 linear feet of an existing 8" sanitary sewer along Bartlett Avenue from
Garvey Avenue to Klingerman Street that will connect to the LACSD Trunk line on Klingerman
Street. The new relief line will be constructed thru the residential street adjacent to an existing 8"
Sewer line.
The project will be required to comply with the County of Los Angeles Public Works and
Sanitation District design requirements.
Proposed Project
The sewer alignment will be constructed along Bartlett Avenue from the intersection of north
Garvey Ave connecting at the manhole no 142 underneath the existing 36- inch trunk line along
Garvey Ave.
We have performed an initial field survey analysis and obtained preliminary data that indicates
that gravity flow can be accomplished without the use of a siphon design.
The construction can be accomplished by open trench or by boring method. The boring method
will reduce traffic congestion at the intersection but will increase cost. Both options will be
presented, and analyzed for the City's staff recommendations.
Utilities:
Existing utility access manholes and lids appear to be located within the proposed sewer
alignment. Several water line and gas line underground utility crossings are observed within fhe
project limits. We will ensure adequate protection of all existing utilities.
sg s
117011/1S 1/. ;0 1Z C;AH F. Y.7 VF,NU�" E1.R5i' LIFT F. PR;JJ•3'/
Traffic Control
Maintaining adequate and safe vehicular movement along this segment of streets in conjunction
with the surrounding arterials during he various phases of construction is an importarX
component of this project. The CEJ Team recognizes this fact and has the staff committed to
ensuring the success of the Traffic Control /Stage Construction in conjunction with the
construction phasing. Maintaining adequate traffic flow, safety for the general public and the
construction personnel are the number one priorities.
It will be our goal to provide a design that will maintain two lanes of traffic in each direction
during the construction phase of the project. One option for reducing traffic impacts due to
construction is to use a boring method. These alternatives will be presented and reviewed by
the City.
Scope Of Work
The following task descriptions will give a detailed description of the professional services
included in this Scope of Work and our Project Approach.
Project Management
The team management and close coordination with all parties involved in the project is critical to
the successful completion of any project. CEJ takes pride in the high level of service we provide
to our clients. Three key elements to successful project management include a Project Kick -off
Meeting, and Project Status Reports.
Project Kick -off Meeting
A Project Kick -off Meeting will be scheduled to include the decision makers and policy
enforcement staff from the governing agencies and utility companies associated with this project
(Project Team). The CEJ Team will conduct this meeting and provide a detailed explanation of
the project scope and schedule. Every aspect of the project will be discussed including the
design criteria, utility coordination, permit processing and issuance, right -of -way, traffic control,
construction staging, plan preparation and specifications, estimates, submittal reviews, bid
process and anticipated construction issues.
Project Status Reports
Project Status Reports will be provided to the City on a biweekly basis. These reports will give
the Project Team a summary and overview of the project status. These reports will include the
percent complete of each task, current design issues, possible solutions as well as an updated
project schedule. The project schedules will be prepared using the Critical Path Method (CMP)
network.
, "5
PRO('05,1/. A37? GARVEYtIVEN111'Jr.'G' /fR
CEJ will obtain and review existing as -built plans, photos, study reports, assessor maps and any
other pertinent data from any sources for the projcc -ci area. We will perform field rcviccws ti rough
the entire project limits and approaches.
phase I - Preliminary Engineering
Task 9- Field Condition Assessment
1.1 Prepare a field survey to assess the physical conditions and utilities and utility easements
within the project area.
1.2 Meet with City staff to define and clarify the work plan and project elements and obtain all
project data and conceptual plans from the City. We will review all City - supplied information,
including conceptual plans and reports.
1.3 We will coordinate with all utility companies to determine underground, surface, and
overhead facilities. CEJ Comply with the City- adopted "Utility Coordination Procedures."
Determine where interfaces with existing facilities will occur as a result of the future of this
project. In addition, we will consult with affected utility companies and resolve any conflicts.
We will prepare a utility log and include findings in our biweekly status reports
Task 2- Topographic Survey
2.1 Perform a topographic surveys as necessary to design the intended sewer improvements
CEJ will establish horizontal and vertical ground control necessary to produce a 1" =40' scale
digital topographic map within the street right -of -way and beyond the street right -of -way
where required.
2.2 We will provide cross- sections at 25 -foot intervals within the project limits. The topography
will extend to the existing curb returns at all intersections and include driveways, existing
sewer manhole rim and invert elevations. CEJ will establish existing and proposed controls
including centerline, street geometrics, and right -of -way throughout the project limits.
Elevations will be based on the Los Angeles County Benchmark (LACBM).
2.3 We will provide a topographic map showing detailed survey at 1" =40' scale using AutoCAD
on 24" X 36" sheets. The map will show all existing conditions, will identify all features
include BCR, ECR, flow - lines, centerlines, angle points, top of curb, spandrels, pavement
striping, utilities, structures, walls, trees and landscape, underground and surface utilities,
poles, hydrants, catch basins, signs, valves, manholes.
77
P170y05,11. FOR GA R Ver AVExu.° SEWER R0.11zF IIN'y
3- Flow Monitoring
3.1 As part of this work effort, CEJ proposes to conduct flow monitoring at manholes 73, 46,
141, 191 and 167. This will be necessary to assess existing and future sewer flow conditions
and to evaluate the alternative sewer relief system design. CEJ will work closely with the
City during the preparation and assessment of this task.
Task 4- Hydraulic Analysis
4.1 This task will include the preparation of a hydraulic analysis to determine the adequacy of
the proposed sewer relief line. Data from the flow monitoring study will be used to conduct
this analysis. Hydraulic analysis report will include flow distribution analysis and D/d
calculations. Preliminary design results will be evaluated and presented to the city for
approval.
Task 5- Geotechnical Investigation
5.1 This task will include the preparation of Geotechnical Investigation to determine the
subsurface conditions. The Soils report will determine soil conditions and recommendations.
Boring logs will be included in the project plans. We estimate approximately 3 boring
locations.
Task 6- Preliminary Design Documents
6.1 CEJ will prepare Preliminary design plans and an Engineers estimate for the project design.
The projects will consist of the following submittals and materials submitted.
Deliverables:
1. Preliminary Improvement Plans
Title Sheet with vicinity map, General Notes, Signature Blocks, Legend, Sheet Index,
• utility Contact Information.
• Detail Sheet with Construction Notes, Quantity Table.
• Construction Plans with base mapping including survey and utility locations.
2. Flow Monitoring Analysis
3. Hydraulic Analysis
4. Geotechnical Investigation
5. Preliminary Engineers Estimate
PRi7NO::1 L . °Oli G. =1 R lh'c'l A t /EP /U�? SY "V'i li;: Ell-. : UNE P,'f! Q,,_--/
Phase 11 - Plans, Specifications & Estimates
A. Construction Plans, specifications and Estimates
The Plans, Specifications, and Estimates will conform to the City of P.oserread's standards and
practices. CEJ will provide clear, concise, and complete drawings with Latest version of
AutoCAD and Civi13D software. The design will be plotted using permanent drafting ink on
mylar, and drafted on twenty -four inch by thirty -six inch (24 "x36 ") mylar sheets. The plans will
be prepared under the supervision of a Civil Engineer registered in the state of California who
will sign the final plans. The original drawings and the electronic data of these drawings will be
submitted to the City, along with a CD in AutoCAD format upon completion.
The construction documents will incorporate the following:
1. CEJ will conduct all necessary research to establish precise location of all utilities and utility
easements for the project.
2. CEJ will Submit 75 %, 95% and 100% construction plan and specifications submittal. Wet
sealed construction drawings and final specifications to the City for printing and bidding
purposes. Final construction drawings will be prepared in accordance with the Los Angeles
County Sewer Design Manual, and the Greenbook latest Edition and Standard Plans for
Public Works Construction.
3. CEJ does not anticipate the need for a sewer flow Diversion Plan during construction.
However, a Flow Diversion Plan will be prepared to divert flow during construction and
conduct a contractor workshop to describe the flow diversion requirements if necessary at a
negotiated price.
4. CEJ will prepare a Water Pollution Control Plan in meeting recent City and State standards.
5. CEJ will Coordinate with the City and obtain permit from Los Angeles County Sanitation
District for connection on its trunk tine.
6. CEJ will prepare Traffic control plans for this project. Traffic Control plans will provide
continuous driveway and pedestrian access at all times during the construction phases of
the project. The traffic control /stage construction design plans will be prepared in
accordance with the latest version of the Caltrans Traffic Manual (Chapter 5), the Work Area
Traffic Control Handbook (WATCH), the Manual of Uniform Traffic Control Devices
(MUTCD) and the American Association of State Highway and Transportation Officials. They
will be prepared at a scale of 1 " =40' utilizing latest version of AutoCAD.
If required, Detour Design Plans will be prepared to address any temporary roadway
closures and alternate routes. These plans may also provide truck haul routes during
"'D
PR9PGg "1I. ;'OR GAR'11'YAVEMU1F 5cs7r,4 RLVL IFY tLve P.4bJ.`_''!
stages of excavation spoils removal The CEJ Team will work with City star to determine
and identi'ry the most desirable routes for material removal.
1. CEJ will prepare a final detailed engineer's estimate prepared in Microsoft Excel
spreadsheet format that includes the bid items described within -the contract specifications.
The estimate will be based upon recent bid prices for similar projects as maintained by CEJ
and Caltrans. Backup quantity calculations will be provided showing detailed computations
for accuracy of the quantities upon request.
8. It estimated that up to six (6) joint meeting including the preconstruction meeting with the
City and other agencies.
9. CEJ will address all comments and obtain final design approval from the City of Rosemead.
Deiiverabies:
The 75% and 95% submittal materials will include the following:
Improvement Plans
Title Sheet with vicinity map, General Notes, Signature Blocks, Legend, Sheet Index,
and Utility Contact Information.
Detail Sheet with Construction Notes, Completed Quantity Table.
Sewer Construction Plans with base mapping including survey and utility locations.
Traffic Control /Construction Staging Plan.
Specifications
• Revised Boiler Plate Specifications
• Draft Bid Schedule
• List of Special Provisions and Technical Specifications
Engineers Estimate
. Including Quantity Calculations and Cost Data.
Engineers Estimate
. Including Quantity Calculations and Cost Data.
Response to Previous Comments from City, Agencies and Utility Companies
nrronr�s;u rorrevrv:;� avevue: >e;v +:rzx, =�r,a; °f.rrr,: r,en�c�
100% Final Submittal Material will include the following item:
100% Improvemeni Plans—on mylar and stamped by the Engineer
l00% Specifications —stamped by the Engineer
• 100% Engineers Estimate - Including Quantity Calculations and Cost Data.
Final plans, specifications, and estimates will be provided on "D" size mylar, three sets of
copy's and in electronic format to the City on a CD.
Bid Period Assistance
• During the bidding process remain "on- call" to provide analysis and interpretation of
the drawings and specifications. When requested to do so, prepare and issue
addenda to address concerns of potential bidders.
• Attend pre -bid meeting.
Engineering During Construction
• Attend pre - construction meeting.
• Review and approve shop drawings and submittals.
Provide consultation during construction including construction RFQ's and RFI's.
• Prepare record drawings (as- builts) from record information provided by the contractor.
PROPOSEDFEE
Our proposed fee is based on the proposal required format and is not to exceed lump sum fee
amount of $65,700.00
PROPO.5i11. rOR L' .4HVEYAVENU: ?SM'J"z'1711i ?l.lE: 1. U:E PROJE'i
Project Schedule
G
o _
e �
W ^��e..�lvnna3 �a �"_3e anon _�`a �2 oho =bona
z
LU
WW❑ �..S�S_n� eauw. �'n3�e3em Cm �mC�CC�C�„
(ww=
zwa savr .v:QAAsa�saA;sAxaasa;aasAaaA
Na °I o
W �
UZQ
es
a
w
Q i %
(7
E
� E
¢E> 2 EO3O3Op EgrcE�
., oZ 9d`um =ESE -6 u ��ti aES�3 `E3y o�2
��4E�o c2F�a a`in u`pyu �IIS �S`FU E�Ua$ E� +�u
1£<
aiw
O
E
z N
° E
oa
ag
VRUPO dl. �!Oiy i3:13 VC- Y,9Vc "Jilt ?.3 ?S'iFft .fE[.1tF ?JiVr r'Rrl -1
Schedule of Hourly Rates
CEJ ENGINEERS
Effective July 1, 2013 to June 30, 2014
Hourly Rate Schedule
ENGINEERING DIVISION
11( 00
Principal Engineer.. . ...............................
...140.00
Manager.,
Project Manager.
120.00
Project Engineer .......................110.00
8000
Senior Engineer ........... ..........................10500
Associate Engineer ......... .........................100.00
Design Engineer ........ ..........................95.00
185.0c
Designer /CADD Drafter _
.... 85.00
Clerical/Technical Aide ..._...._...........__....65.00
_.100 OC
REIMBURSABLE EXPENSES
SURVEYING DIVISION
11( 00
Senior Surveyor_..._ ....... .........................130.00
...... 9&00
Senior Survey Analyst ..... .........................120.00
Survey Analyst II ......... ........................110.00
8000
Survey Analyst I ............... ..........................90.00
Survey Party Chief ......... .........................105.00
Field Party ( Three). ..... ......__ ...................
185.0c
Field Party ( TWO)......... _......__.._
.............165.0(
Field Party ( One).... _.........._ _...........
_.100 OC
CONSTRUCTION MANAGEMENTI INSPECTION
Operations Manager.— ...... ....... .
11( 00
Supervising Public Works Observer ....
...... 9&00
Construction Manager ..... ...........................8500
Construction Engineer. ..... .......
8000
Reproduction.... .._........_._cost _..'.... ...
Subconsultant Services ..................... Cost plus 10%
Automobile Transportation.... ... ........... Current rate
Delivery, Freight, Courier......... _._....._Cost
Agency Fees .......................... _........ Cost
Commercial Travel I Subsistence... _. _. Cost