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CC - Item 5F - Rosemead Park Basketball Court LightingROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER DATE: MAY 13, 2014 SUBJECT: ROSEMEAD PARK BASKETBALL COURT LIGHTING SUMMARY Replacement of Rosemead Park Basketball Court light fixtures and standards are included in the Fiscal Year 2013 -14 Capital Improvement Budget as part of the Rosemead Park Improvement Project. The estimated cost of replacement is $70,600. Further, a contingency of $7,000 (approximately 10% of estimated costs) is recommended for the project to address unforeseen circumstances. Musco Lighting has been the sole provider of Rosemead's sports lighting for several decades, and have provided the quote for this project. Musco is the worldwide industry standard for sports lighting as they offer routine maintenance, repair, and analysis of their equipment and provide a twenty -five year warranty. Though initially proposed to be funded through former Redevelopment Agency bond proceeds, it is recommended that Street Lighting District Funds be used so as to reserve bond proceeds for other proposed Rosemead Park improvements. Staff Recommendation It is, therefore, recommended: 1. The City Council, pursuant to sections 037.204 (E) and 039.204 (G) of the Rosemead Municipal Code, authorize the City Manager to enter into a professional services agreement with Musco Lighting, in an amount not to exceed $77,600, as a sole source for the replacement of sports lighting at Rosemead Park basketball courts as they offer a higher quality product and better services as part of their base contract; and, 2. The City Council allocate $77,600 from the City's Street Lighting District Fund for the proposed project. DISCUSSION Among items included in the Fiscal Year 2013 -14 Capital Improvement Budget is the Rosemead Park Improvement Project. The broader project has included a playground replacement, parking lot improvements, and lighting. Specifically, replacement of light fixtures and standards at the Rosemead Park Basketball Courts are among project elements. The estimated cost of the proposed project is $77,600 including light replacement and an approximate 10% contingency for unforeseen circumstances, given the age of existing lights. Musco Lighting has been the sole provider of Rosemead's sports lighting, including ball field and pool facility lighting, for decades. The proposed Musco lighting system will replace an existing aged, inefficient lights. Musco is the worldwide industry standard for sports lighting as ITEMNUMBER: -;f City Council Meeting May 13, 2014 Page 2 of 2 they design and manufacture their own lighting for local sports fields and professional stadiums around the globe. Musco offers routine maintenance (for 25 years) and repair, and analysis of its equipment. Significantly, installation of the new lighting system comes with a twenty -five year warranty. Additionally, their Green System is rated 50% more efficient than standard sports lighting systems. Lastly, Musco's Control Link helps users control, monitor, and manage facility lighting on -site or over the internet. As compared with other lighting companies, Musco offers these products and services as part of their standard service proposal. The project proposal includes replacement of basketball light standards at Rosemead Park (removal and disposal of existing poles and fixtures, installation of 4 new galvanized poles and corresponding bases, 8 luminaires, electrical harness, and electrical work, installation of controls and staff training are included). The project will also result in significantly more efficient lighting, in- person and online controls, twenty -five years of maintenance and a twenty -five year warranty. This project was initially proposed to be funded through former Redevelopment Agency bond proceeds. However, it is recommended that an allocation of funds be made from the Street Lighting District Fund, where adequate resources are available, and to reserve bond proceeds for other proposed Rosemead Park improvements. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. FISCAL IMPACT Funding for this project was included as part of The Rosemead Park Improvement Project in Fiscal Year 2013 -14 Capital Improvement Program with an allocation from former Redevelopment Agency bond proceeds. However, as noted above, it is recommended that an allocation from the City's Street Lighting District Fund, in an amount not to exceed $77,600, be made to finance the proposed project in lieu of bond proceeds. The current balance in the Street Lighting District Fund is approximately $2 million, thus ample resources are available to complete th�pital improvement project. Parks a* Recr�tiaq Director Attachment A — Musco Quote and Project Drawings and Specifications Rosemead Basketball Rosemead, California Date: 4.18.2014 To: Mr. David Montgomery Scott Quotation Price Musco's Light Structure GreenTM lighting system as described below and delivered to the job she $70,600. Equipment Description Light Structure GreenTM System delivered to your site in Five Easy PiecesTM 4 Pre -cast concrete bases 4 Galvanized steel poles Electrical component enclosures Pole length wire harness • 8 (1000w) Factory-aimed and assembled luminaires Also Includes: Energy savings of more than 50% over a standard lighting system 50% less spill and glare light than Musco's prior industry leading technology Musco Constant 25- product assurance and warranty program that eliminates 100% of your maintenance costs for 25 years, including labor and materials Guaranteed constant light level of 30 for 25 years 2 group re- lamp(s) at the end of the lamps' rated life, 5000 hours Reduced energy consumption with an average of .06 kW per fixture/hour Control Link® Control & Monitoring System for flexible control and solid management of your lighting system Lighting Contactors sized for 480 Volt 3 phase Sales tax, labor, and unloading of the equipment are not included as part of this quote. Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential. Divulging technical or pricing information to competitive vendors will result in removal from the bid list. Musco Sports Ug1Nng, LLC - 2009. 2013 1 M- 1290anUS -5 Terms Payment of 25% of the contract price is required with order. The contract balance is due Choose Payment Option Late payment will be subject to service charges of 1 rk% per month (18% APR). Musco will make every effort to coordinate shipment so that delivery corresponds with the customer's payment schedule. It will be the responsibility of the wholesaler to ensure that Musco is aware of this delivery timeframe. We will expect payment within the terms described above unless there is a written statement from Musco's corporate headquarters stating the acceptance of different terms. Delivery to the job site from the time of order, submittal approval, and confirmation of order details including voltage and phase, pole locations is approximately 3445 days. Due to the built -in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges. Nntnn Quote is based on: • Shipment of entire project together to one location • Field size of 100' x 140' for 3 basketball court • 480 Volt, 3 Phase electrical system requirement • Structural code and wind speed = CBC 2013, 85 MPH C. • Confirmation of pole locations prior to production Thank you for considering Musco for your sports lighting needs. Please contact me with any questions. Mike Winfrey Musco Sports Lighting, LLC 4 Jenner, Suite 100 Irvine, CA 92618 Phone: 949.754.0503 ext 6116 E -mail: mike.winfrey @musco.com Fax: 949.754.0637 Musco Sports Lighting, LLC 2009, 2013 2 M-1290- er,US -S .! !( |!) \ | }! |)) � � - - - - -� �` e � i ^ Id �I" .. ..,, .! !( |!) \ | }! |)) � � - - - - -� �` e � i ^ Id �I" }j .. \. ■d e e e e �� ,� ! §� §, � .e a. =,• © ;! \z �� ,� ! §� §, Control System Summary Project Information Project Specific Notes: Project x: � P Project Name: Rosemead 167499 Basketball Court Date: 03126/14 Project Engineer: J Van Scaler, Sales Representative: Mike Winfrey Control System Type: Control and Monitoring Communication Type: Digital Cellular Scan: 167499 Document ID: 167499P1 V1- 0326151019 Distribution Panel Location or ID: Basketball 1-2 Total N of Distribution Panel Locations for Project: 1 Design Voltage /Her17JPhase: 480 /60/3 Control Voltage: 120 Equipment Listing DESCRIPTION APPROXIMATE SIZE 1.Control and Monitoring. Cabinet 24 X 48 2.Surge Protection Device 6 X 10 Materials Checklist Contractor /Customer Supplied: O A single control circuit must be supplied per distribution panel location. — If the control voltage is NOT available, a control transformer is required. ❑ Electrical distribution panel to provide overcurrent protection for circuits — Thermal/Magneto circuit breaker sized per full load amps on Circuit Summary by Zone Chart O Wiring: — Dedicated control power circuit — Power circuit to and from lighting contactors — Monitoring circuit tram surge protection device to Control and Monitoring cabinet 1 — Harnesses for cabinets M remote locations — Means of grounding, including lightning ground protection ❑ Electrical conduit wireway system — Entrance hubs rated NEMA 4: must be the -cast zinc, PVC, or copper -free die-cast aluminum ❑ Mounting hardware for cabinets ❑ Control circuit lock-on device to prevent unauthorized power interruption to control power ❑ Anti - corrosion compound to apply to ends of Wre, if necessary Call Control -Link Central(TM) operations center at 8771347 -3319 to schedule activation of the control system upon completion of the installation. Note: Activation may take up to 1 112 hours CITY SIZE Total Contactors 4 30 AMP Total Off/On /Auto Switches: 1 IMPORTANT NOTES 1. please confirm that the design voltage listed above is accurate for this facility. Design voltage /phase is defined as the voltausishase being connected and utilized at each lighting pole's ballast enclosure disconnect. Inaccurate design voltage/phase can result in additional costs and delays. Contact your Musco sales representative to confirm this item. 2. In a 3 phase design, all phases are to be run to each pole. When a 3 phase design is used Munro's single phase luminaires come pre-wired to utilize all phases across the entire facility. 3. One contactor is required for each pole. When a pole has multiple circuits, one contactor is required for each circuit. All contactors are UL 100% rated for the published continuous load. All correctors are 3 pole. 4. If the lighting system will be red from more than one distribution location, additional equipment may be required. Contact your Musco sales representative. 5. A single control circuit must be supplied per control system. 6. Size overcurrent devices using the full load amps column of Me Circuit Summary By Zone chad- Minimum power factor is 0.9. NOTE. Refer to Installation Instructions for more details on equipment information and the installation requirements ®I ess,xou w.ro sl>dm ughxng,uc etesa.mi,lul m Control System Summary Rosemead Basketball Court 1 167499 - 167499 Basketball 1 -2 - Page 2 of 4 r ------------------------------------ , I I Control-Link. Control and Monitoring System I I I I I I I I Transtormer(provided by Digital cellular for control voltage supply 0 not available) antenna I I keyed switches Electrical distribution panel 3 (provided by customer for I ovenermnl protection) a I I 908e I Surge protection device Q Control and monitoring I 1 cabins( I 40 I I O I I I Equipment ground To lighting cimuhs # .1 fill. Wire Max. Wire Wire from Wire De,,c,iptmn Wines Sim fAWG) Length (FT) Musco notes I I I 1 Line power to contedors, and equipment gmwtling unnductur NereA NoteB 2] No A—E 2 Load power to Lighting circuits NnteA Name WA No A —o 3 Control power (dedicated 20A) 3 12 NIA No C 4 Surge protection device to dhlnbudon panty -- -- NIA Yes F 5 Surge protection deaCe monitoring 3 14 NIA Yes L, U,F out m e Notes: A. yodageand r load aperleenotes, ewer page. B. Calculate per load arlai welds drop. C All Rate, to a diametem shgete be per Cale. B. Con la smaco and muegwieg system from cam matterr to for more nrod on equipment(inlormagon and flee instlllaeon requirements. E Contact s usco R manon d vnre mncmeat i atrus ion lot m connector exceeds value in amna I f NelerNSUrge protection device insUlbgm instnceons for more dataes On equipment mtormagan aM the mstalbem requirements. NPORWI . Control (3) and monitoring (5) wires must be in separate contains Rom line and two power wourg (1, 2). I I I I I I I 1 I M ®ran,sD+r SWITCHING SCHEDULE Field/Zone Description Zones Basketball 1 -3 1 Control System Summary Rosemead Basketball Court / 167499- 167499 Basketball 1 -2 - Page 3 of 4 CONTROL POWER CONSUMPTION 120V Single Phase VA loading of Musco Supplied Equipment INRUSH: 1568.0 SEALED: 194.8 BALLAST SPECIFICATIONS VOLTAGE: 480+ THREE PHASE .so Minimum Power Fso CIRCUIT DESCRIPTION BALLAST OPERATING VOLTAGE 208 220 240 277 347 380 480 1500 Watt Metal Halide Lamp 8.6 8.3 7.5 6.5 5.1 4.7 3.7 Operating line amperage per fixture- maximum C2 1 P3 Basketball 13 2 5.13 1 30 1000 Watt Metal Halide Lamp 6.5 6.4 5.8 4.9 4.0 3.6 2.9 Operating line amperage per Mute- maximum CIRCUIT SUMMARY BY ZONE POLE CIRCUIT DESCRIPTION •OF FlXTORES FULL LOAD AMPS CONTACTOR Sim (MPS) CONTACTOR ID ZONE P7 Basketball 13 2 5.8 30 C7 1 P2 Basketball l3 2 5.B 30 C2 1 P3 Basketball 13 2 5.13 1 30 C3 I 1 P4 Basketball 13 2 5.a 1 30 C4 1 7 ®+as.4.zo+s Pusw soon, i�anuop.uc Control System Summary Rosemead Basketball Court 1 167499 - 167499 Basketball 1 -2 - Page 4 of 4 PANEL SUMMARY CABINET X CONTROL MODULE LOCATION CONTACTON ID CIRCUIT DESCRIPTION FULL LOAD AMPS DISTRIBUTION PANEL ID (By OTHERS) CIRCUIT BREAKER POSITION (BY OTHERS 1 1 C1 Pole P1 5.80 1 1 C2 Pole P2 5.80 C1 1 1 C3 Pole P3 5.80 1 1 C4 Pole P4 5.80 P4 C4 ZONE SCHEDULE CIRCUIT DESCRIPTION ZONE SELECTOR ZONE DESCRIPTION POLE ID CONTACTOR SWITCH ID Zone 1 1 Basketball 1 -3 P1 C1 P2 C2 P3 C3 P4 C4 Light Structure Green*"' Turnkey Scope of Work Rosemead Basketball Court Rosemead, CA Owner Responsibilities: 1. Total access to the site and pole locations for construction. Must be able to move from location to location on standard rubber tires. 2. Survey in pole locations and aiming points (one per court) for sighting in lighting cross -arms as required. Final grade elevations will also need marked if necessary. Musco to work with owner and subcontractor to determine who is in best position to get this completed. 3. Removal of any trees, limbs, shrubs, etc. for total access to pole locations. 4. Removal, replacement, and repair of all fencing necessary for construction. 5. Repair and replacement of any field turf, asphalt, curbs, and concrete damage resulting from necessary construction. Potential damages to be discussed prior to work commencing on site. 6. Locate and mark existing irrigation systems prior to excavation as necessary. 7. Pay for all permitting costs as required. 8. Extra costs associated with foundation excavation and construction in non - standard soils (rock, high water table, collapsing holes, alluvial soils, etc.). Standard soils are defined as Class 5 soils and can be excavated using standard earth auguring equipment and methods. 9. Provide electrical design by electrical engineer. Musco Responsibilities: 1. Provide required poles, fixtures, foundations, and associated designs. 2. Provide structural design for poles and foundations, certified by a professional engineer licensed in the State as required. 3. Provide layout of pole locations and aiming diagram. 4. Provide light test upon owner supplied electrical system. 5. Provide Project Management assistance as needed. 6. Provide review of electrical design as provided by Electrical Contractor or Electrical Engineer. Musco Subcontractor Responsibilities: 1. Provide equipment and materials to off load equipment at jobsite per scheduled delivery. 2. Provide storage containers for material as necessary. 3. Provide adequate trash container for cardboard waste and packing debris. 4. Provide adequate security to protect Masco delivered products from theft, vandalism or damage during the installation. 5. Obtain required permits, owner to pay cost of permits. Subcontractor to advise Musm of costs to subcontractor, if any, before proceeding with permitting. 6. Provide electrical design by Electrical Engineer as required. Also provide any as -built drawings as required following the completion of the project. 7. Provide materials and equipment to install or upgrade existing electrical service panels as required or necessary. This needs to be defined in the electrical design. 8. Provide materials and equipment to install all underground conduit, wiring, pull boxes, switchgear, etc. and terminate wiring as required per electrical design. 9. Make appropriate contact to ensure utility locates have been done prior to excavation and trenching. Repair any such damage to existing utilities during construction. 10. Provide materials and equipment to install (4) Light Structure System foundations as specified on Layout. Musco supplied pre cast foundations to include integrated grounding system for lightning and surge protection. 11. Remove augured spoils to owner - designated location at jobsite. 12. Provide materials and equipment to assemble and install Light Structure GreenTM fixtures and terminate all necessary wiring. 13. Provide equipment and materials to assemble and erect (4) Light Structure System Poles. 14. Verify aiming points have been located and are correct before sighting in lighting cross -arms. 15. Provide equipment and materials to install the new Controls and Monitoring Cabinet and terminate all necessary wiring. Installation of Musco supplied surge protection required. Subcontractor to commission Control Link once system is energized. 16. Keep all heavy equipment off of playing fields and surfaces when possible using due care to minimize damages. 17. Provide startup and aiming as required to provide complete and operating sports lighting system. 18. Provide payment of prevailing wages and certified payroll as required.