CC - Item 5E - Rosemead Park Improvements Project - EMUHSD/City of Rosemead Perimeter Fence ReplacementROSEMEAD SUCCESSOR
AGENCY STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: MAY 13, 2014
SUBJECT: ROSEMEAD PARK IMPROVEMENTS PROJECT — EMUHSD /CITY OF
ROSEMEAD PERIMETER FENCE REPLACEMENT
SUMMARY
As part of the July 2010 bond issuance by the former Redevelopment Agency, the City included
funding for a project to renovate and improve portions of Rosemead Park including playground
equipment, the north parking lot, court lighting, basketball courts, turf and other improvements.
Recently, El Monte Union High School District (EMUHSD) asked the City to share the cost of
replacing the dilapidated perimeter fence between the park and the high school. The District, in
accordance with its own purchasing policy, solicited bids for tubular steel fencing to replace 950
linear feet of existing chain link fence than runs along the park/school property line. A review of
the project indicates that other adjacent improvements would be required including construction
of a small support wall and landscape and irrigation enhancements. Funding for this project
would be provided through bond proceeds from the former Redevelopment Agency.
Staff Recommendation
It is recommended that City Council authorize the City Manager to expend bond proceeds from
the former Redevelopment Agency, in an amount not to exceed $76,500, for the joint
City /EMUHSD fence replacement, support wall, and adjacent landscape enhancements as part
of the Rosemead Park Improvements Project.
DISCUSSION
Rosemead Park is bordered to the west by Rosemead High School. The park and school are
separated by an unsightly chain link fence. The proposed project includes removal of 950 linear
feet of existing chain link fence, installation of approximately 800 linear feel of tubular steel
fence (as that is sufficient to limit campus access), construction of 40 linear feet of a three foot
cinder block support wall, and removal and replacement of landscape material and irrigation.
The El Monte Union High School District, at its regular meeting of February 5, 2014, approved
bids for district -wide fence repairs. The three lowest responsible bidders were selected in
accordance with District policy. The District subsequently solicited quotes from approved
contractors for the above referenced project. District representatives have requested the City of
Rosemead share 50% of actual project costs in an amount not to exceed $50,000. During a
walk- through of the project site with a District representative and their approved contractor, it
was determined that 40 linear feet of support wall would also be needed on adjacent park
ITEM NO. S�
Successor Agency Meeting
April 30, 2014
property to support the proposed replacement fence. The City solicited a quote for construction
of the block wall in accordance with our purchasing policy.
Project quotes are attached and costs are as follows:
Removal of existing fence /installation of 750 LF of tubular steel fence $77,500
Installation of 42 LF tubular steel fence (at grade change) $ 7,800
Construction of 3' support wall (40 LF) $ 5,000
Contingency (10%) $ 9030
Project Total $99,330
EMHUSD will be responsible for project management of the fence installation and, as noted
above, the City's costs for the fence portion of the project will be 50% of the total (not to exceed
$50,000). Further, as the removal and installation of the fence will impact the adjacent
landscape and irrigation located on City property, staff proposes to upgrade existing irrigation
and landscape to be consistent with the City's ongoing drought tolerant landscape efforts.
TruGreen, the City's current landscape contractor, has provided a quote of $26,500 for the
proposed enhancements including irrigation, trees, shrubs, and labor.
The City's total project costs for the fence replacement and adjacent landscape enhancements
will not exceed $76,500. This item was reviewed by the Oversight Board and deemed consistent
with the goals of the bond funded Rosemead Park Improvements Project.
FINANCIAL REVIEW
The Rosemead Park Improvement Project was included in the Fiscal Year 2013 -14 Capital
Improvement Program and is funded entirely through bond proceeds from the former
Redevelopment Agency.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
actor
A. Project Proposals from J&A Fence and CEM Construction
B. Landscape /Irrigation Proposal (Trugreen LandCare)
J & A FENCE
5117 Calmview Ave., Baldwin Park, CA 91706
Tel. (626) 338 -1714 "Fax: (626) 338 -1738
License # 913941
TO: El Monte Union High School District Quote # 0689
1003 N. Durfee Ave., So. El Monte, CA 91733
ORDER DATE
4/23/14
CUSTOMER P. O. No.
JOB LOCATION
Rosemead HS
ORDER TAKEN BY:
Mike Miranda
STARTING DATE
ORDERED By
Mathew Strother
TERMS
DATE COMPLETED
Item
Description
Units
Price
Total
1
Furnish and install 421f of Wrought Iron Fence,
9' high on top of the retaining wall that will be
built.
TOTAL
$7,800.00
We propose hereby to furnish material & labm- wmplem in azontimm with the above specifiealion_c for the sum, with payments w
hew *Unea ihodootbs lnupcil.Aoy altentgn or devvnoo fiom th"W" grtn! m—imoln,q extra w4 will bt ex—nen only ulmn written
order, aril will became ao i,. eW, overall nkve Ik wi ,Auiume —in' wmmgeny naAq naiden, w de Yys beyond our mmrol.
ACCEPrANCEOFPROPO&AI.
lTe eMve prix, apuifxviom 3 roW M1iwa are sat¢fanttY +rtl lercby aeaped. You are autlwri,ed Io do the work ut specified. Pnymen6 will be
mad, as Oull -d akve.
J & A FENCE
5117 Calmview Ave., Baldwin Park, CA 91706
Tel. (626) 338 -1714 a Fax: (626) 338 -1738
License A 913941
TO: El Monte Union High School District Revised Proposal # 0677
1003 N. Durfee Ave., So. El Monte, CA 91733
ORDER DATE
4/23/14
CUSTOMER P. O. No.
JOB LOCATION
Rosemead HS
ORDER TAKEN BY:
Mike Miranda
STARTING DATE
ORDERED BY:
Mathew Strother
TERMS
DATE COMPLETED
Item
Description
Units
Price
Total
1
Furnish and install 750 If of Wrought Iron Picket
Fence, 8' high. (Minus approx. 1901£. of fencing
and three man gates).
_
Remove and haul existing fencing.
2
To install one Double Gate
Post: 3 X 3, 3/16" spaced Ton center, posts capped
Footings: 12" X 48" (no rebar cages)
Panels: 1 -1/2" X 1 -1/2" X l lga, top & bottom rails
Pickers: l "X 1" X 11 a, capped.
Panels — 8'X 8' and welded to posts.
All posts, panels and brackets be hot dip
galvanized.
Paint Color: Burgundy (to match the existin ).
TOTAL
$77,500.00
We propose hereby to tarnish material & labor- complete in a«oNallce with the above specificalions for the sum, with payments to
h nth no deunh2d on W¢ propral. Any attention or dewlbn firm the above y<ofwlinns involving extra m1 will he execuled only olon written
oMer, art will Mwme an extra Wrg ovm anal aMve tear caiman All ageemem's o.,a opne xtrLLes, aoricy. or Jebya MynnJ our mmrol.
ACCEPTANCE OF PROPOSAL
The a rve pre,,, spenlulira, & wndlliore are sstis6Gory anal hereby ,d You are aolh.i -J to do the work az s,rdird. Parini will M
mah as omlined aMm
Signature:
CEM CONSTRUCTION
LIC. 4 951 284
PROPOSAL
April 23, 2014
City of Rosemead
Attn.: Rafael Fajardo
8838 E. Valley Boulevard
Rosemead, CA 91770
626 -569 -2151
SUBJECT Rosemead Park — Retaining Wall
Dear Mr. Fajardo
SCOPE OF WORK
8207 BROOKGREEN RD.
DOWNEY, CALIFORNIA 90240
5621708 -0014 5621714 -2886
Item
escription
Unit
Quantity
Unit Price
Total
1
Clearing and Grubbing
LS
1
$500.00
$500.00
2
Construct 3 feet high
retaining wall, 8 inches block
as indicated by Sean Sullivan
LF
45
$100.00
$4,500.00
Total
$5,000.00
No part of this proposal:
1. Construction of new chain link or wrought iron fence.
2. Permit fees
Thank you for your consideration, K you have any question please call at 562 - 714 -2886.
Sincerely,
CEM Construction
Emigdio Carrillo
Page lI
TRUGREEN LandCareaR
Landscape Enhancement Proposal
JOB# 63540011
Branch Name: Pasadena Management
Address: 4134 Temple City Blvd.
City: Rosemead, Ca.91770
Phone Number: 626.478.2168
Fax number: 626.376.9176
Proposal Submitted To
Contact
Dale
City of Rosemead
Chris Marcarello
Aril 22, 2014
Street
Property
Customers Phone N
7933 Emerson PI.
Rosemead High School
city, State, Zip
Description
Customers Fax a
Rosemead, Ca
Planter Demo
TruGroa n LsndCers hereby submit. spec01ce0ons add estimates for the following work:
>> Along the fence line east aide of Rosemead High School, we propose.
>> Remove (20) trees, stump included
» Remove all existing vegetation
>> Install (18) 36" box trees
>> Install (68) 15 gallon shrub
>> Install drip system
$4,320.00
$1,080.00
$13,500.00
$5,100.00
$2,500.00
We Propose holiday ad namiden matedlal and apor - comp e e In actor once a ove spec ce Ions, hor Ine, sumo :
Twenty-six thousand five hundred and 00/100 Dollars $26,500.00
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TRUGREEN LandCare REPRESENTATIVE
AUTHORIZED SIGNATURE forge We(endez
NOTE: This proposal may be xithdravm by us 0 not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
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